W81K0424R0021 Consolidated Questions and Gov Answers Final.pdf

28 May 2024

W81K04-24-R-0021 SETS, KITS, & OUTFITS

VENDOR QUESTIONS and GOV ANSWERS

1. Solicitation Number W81K0424R0021 is not available on the PIEE submission portal. When can we expect to see this opportunity and all related documents on

PIEE?

Solicitation is updated in Amendment 3, no PIEE submission will be required.

Proposal and supporting documents will be sent directly to point of contacts as listed in proposal instructions.

2. Section A. PROPOSAL SUBMISSION (52.212-1) ADDENDUM, Subsection

2.(iii)(4) [page19] details the requirements for Past Performance Questionnaires to be completed by past/current project POCs, but the required Past Performance Questionnaire is not included with the documents. Can the Government provide the required Past Performance Questionnaire form?

Fillable - Past Performance Questionnaire attachment is updated and issued in solicitation Amendment 1.

3. Given the number of line items to be sourced and priced in Attachment 2, will the

Government consider extending the due date for this proposal an additional 30 days?

Date extended to 7 Jun 2024, see Amendment 2 for details.

4. Page 17, Section 2 , part B states that two copies of the technical proposal is required : ONE copy SANITIZED and ONE copy UNSANTIZIED but Page 15 Section 1 Part A says that all proposals should be submitted electronically via HTTPS://PIEE.EB.MIL/ . Can you please confirm if you require hard copies to be sent or submission only through the piee site?

No hard copies are required to be submitted. Solicitation is updated in Amendment 3, no PIEE submission will be required. Proposal and supporting documents will be sent directly to point of contacts as listed in proposal instructions.

5. Page 17, Section 4 references a past performance questionnaire. Can you please provide the document?

6. Will you accept a commercial subcontracting plan, as opposed to an individual plan?

Yes, please review 52.219-9 and determine compliance and applicability to your organization.

7. Our understanding is that CMMC Level 1 compliance is required for this contract. Is that correct?

Yes.

8. How are discontinued items with no available alternative to be handled?

For any items that have been discontinued by the manufacturer, label it as such and place a 0 for quantity bid. For all other items place a 0 for quantity bid. Items that have been discontinued by the manufacturer will be marked as such and once verified will not be counted against the percentage (%) of fill.

9. Many of the requested items per the NSN are NON-TAA. How are NON-TAA items to be handled and notated? Should we still provide pricing on the non-TAA item? Offer a TAA alternative? or No-bid the item if a TAA compliant product is not available? How should this be notated?

All NON-TAA items shall be marked as such and an attempt to find an item that is the same form, fit and function that is TAA compliant should be made.

10. If the evaluation price factor is conducted by totaling proposed prices for all

CLINS and adding together in a total sum how will the number of items bid be considered in the evaluation? If the number of items bid is not considered in the total sum price this could result in an unfair price evaluation.

Each pricing proposal will be evaluated based on Attachment 2 SKO pricing sheet.

The SKO pricing sheet requires cumulative totals for each Unit Assemblage items for respective ordering periods. The proposed price is evaluated in various methods by the Government, as total price proposed by the vendor, for each ordering periods.

Upon award the respective CLINs will contain estimated ceilings for Maximum Quantities/Amount as a place holder for the IDIQ ceiling.

11. There are controlled class pharmaceuticals included in the price sheet. These require a copy of the DEA license, and the controlled pharma can only be shipped to the address listed on the license. In the past these were excluded from the DOPR's. Is it the intention to exclude these and should they be included in the pricing proposal?

While it is true that controlled class pharmaceuticals are normally excluded from the DOPR, there are rare occasions that these items need to be ordered so they will need to be included in the pricing proposal.

12. On page 17 - There is a reference to dividers and blank pages. Since there are no hard copies to be submitted, how does the Government wish offeror to provide dividers and blank pages in the electronic submission of the six (6) Volumes?

No hard copies are required to be submitted, blank pages and dividers are not required or reviewed. Solicitation is updated in Amendment 3, no PIEE submission will be required. Proposal and supporting documents will be sent directly to point of contacts as listed in proposal instructions.

13. On page 19 Section 4 - The RFP references a Past Performance Questionnaire that is not included in the RFP documents. Can the Government please provide the PAST PERFORMANCE QUESTIONNAIRE?

14. On page 18 - iii Volume 3 - Section 1 - Letter e: "Government contract administration activity’s Pre-Award Monitor’s name, and current e-mail address, telephone, and fax numbers.” Whom is the Government referencing here? The Contracting Officer who posted the solicitation? Kindly identify.

The information being requested is for the past/current work being referenced in each of your Questionnaires. Fillable - Past Performance Questionnaire attachment is updated and issued in solicitation Amendment 1.

15. On page 18 of the RFP - Since fax numbers are mostly obsolete, will the

Government permit the absence of a fax number?

Yes.

16. On page 56 of the RFP: 52.219-33, Nonmanufacturer Rule is checked. NMR

Waivers are not necessary for unrestricted requirements. Please advise.

Non-manufacturing rule does apply to this acquisition due to mandatory healthcare product priority of procurement in accordance with Defense Logistics Agency (DLA) Medical Supply Chain Management, AR 40-61 and SB 8-75-11.

17. Within the RFP, there appears to be contradictory language governing Country of Origin. Page 105 Section 3.2 Information Management, subsection 3.2.3 the last sentence reads: Procured components must be Non-Trade Agreement Act (TAA) compliant. Page 107 Section 4. Additional information, subsection 4.9 The Trade Agreement Act (TAA) is applicable. Page 105 subsection 3.2.5 reads procurement of all items are subject to Buy American Act and the Berry Amendment Act. Is the procurement of all SKO items subject to the Buy American Act and the Berry Amendment Act or are TAA compliant products permitted?

If the items to be procured or the materials from which they are manufactured are not present in the United States in sufficient and reasonably available commercial quantities of a satisfactory quality, that are not on the Berry Amendment then the Buy American does not apply. All other items must be TAA compliant.

18. Pages 20, 22 and 26 - Regarding the Small Business Sub-Contracting requirement, it is our experience that small businesses are exempt from the small business subcontracting requirement. AvMEDICAL is a Service-Disabled Veteran Owned Small Business. Referencing Section 52.212-2 Addendum: How will small businesses Evaluations be impacted by all non-priced factors when we are not submitting a small business subcontracting plan, because we are a small business?

Please review 52.219-9 and determine compliance and applicability to your organization. This clause does not apply to small business concerns, see 52.219-9 (a).

19. On page 80 - What specific aspects of the NIST SP 800-171 will be required? Please be specific.

Please refer to page 81 for the aspects of the NIST SP 800-171 required for all devices and networks use to transmit receive and access data between government point of contacts.

20. Are physical paper copies required to be submitted along with the electronic files? We ask because that used to be the case.

No hard copies are required to be submitted. Solicitation is updated in Amendment 3, no PIEE submission will be required. Proposal and supporting documents will be sent directly to point of contacts as listed in proposal instructions.

21. In the VOLUME I list of contents there is a reference to “Contract Administrative Data SF 1449/SF 30” How are we to use these forms relative to our submission?

They do not seem pertinent given a SKO pricing sheet has been provided.

Correct, the SKO Pricing Sheet will be used for evaluating pricing. However, the solicitation and associated amendments will need to be submitted with endorsement from authorized signatory officials. The respective CLINs in the solicitation are placeholders to indicate IDIQ ceilings for each ordering periods. See Amendment 3.

22. For attachment 2 pricing how do we identify/address items that are found to be obsolete, unavailable or we are unable to source?

For any items that have been discontinued by the manufacture label it as such and place a 0 for quantity bid. For all other items place a 0 for quantity bid. Items that have been discontinued by the manufacture will be marked as such and once verified will not be counted against the percentage (%) of fill.

23. Registration with PIEE requires Cyber Security Awareness training. Where can this training be obtained?

Solicitation is updated in Amendment 3, no PIEE submission will be required.

24. Registration with PIEE required identification of Home DODAAC. Is this W81K04 or W25MWY?

Solicitation is updated in Amendment 3, no PIEE submission will be required.

25. Regarding directive to conduct a FASCSA order search on Sam.com. Can you further detail the process and expectation?

Clauses 52.204-28, 29, and 30 covers the solicitation that requires the Offeror to search for the phrase “FASCSA order” in the System for Award Management (SAM) (https://www.sam.gov). The FASCA search feature is found in SAM.gov homepage.

26. Page 63 52.219-4 NOTICE OF PRICE EVALUATION PREFERENCE FOR HUBZONE SMALL BUSINESS CONCERNS (OCT 2022). As we are a non-profit organization and ABILITY ONE product provider which also has purchase preference status under FAR, can we be included in the Price Evaluation Preference group?

Unless your company has exceptions, this clause delineates HUBZone preference.

27. What are the pricing rules if a specified item is supplied/must be purchased from another IDIQ holder?

Procurement of all items are subject to Buy American Act and the Berry Amendment.

If the items to be procured or the materials from which they are manufactured are not present in the United States in sufficient and reasonably available commercial quantities of a satisfactory quality, that are not listed on the Berry Amendment then the Buy American Act does not apply. These items must be TAA compliant.

28. Can you issue a purchasing document that allows IDIQ holders to purchase government DAPA and other government contracted direct buy items?

We can supply you with memorandum allowing you to purchase from Government Supply Sources under the awarded contract number for the time period of the contract.