Amendment 1 Attachment 5 - Questions and Answers BACH W81K04-22-R-0012 as of 25 Feb 2022.pdf

ATTACHMENT 5

W81K04-22-R-0012

HEALTHCARE ENVIRONMENTAL CLEANING SERVICES

BASETT ARMY COMMUNITY HOSPITAL

QUESTION AND ANSWER

Page and Paragraph

Offerer’ s Questions Governments Response

#1 Pg. 31 Paragraph:

52.222.42

What are the current wage rates? WAGES from CBA as of 1 March 2022 Fort Wainwright (FWW) $18.85 Group Leader 1st Shift $20.05 2nd Shift $21.12 3rd Shift Differential Pay $ 0.25 Fort Richardson (JBER) $18.85 Outside Rover (FWW only) $19.78 Fort Greely CSP and Floor Tech $19.78 Floor Tech (FWW, JBER) $19.78

#2 Pg. 31 Paragraph:

52.222.42

What is the current FTE count by location/current staffing levels and current openings

Review Attachment #4 Staffing Chart.

#3 Per Description on Sam.Gov

Considering there is no site visit we would like a little more time to better examine all documents and building attachments. We are requesting a two (2) week extension.

No

#4 169-170 / Table I.k. - Proposal Organization

2.a. (5) Contractor Teaming Agreement/ JV Agreement does not fit into the 30- page limit.

It is possible to make T/As and/or JVs agreements exempt from the 30-page count?

No, evaluation factors have already been established.

#5 91 / 5.12.1.1 Please provide clarification about the response time for our housekeeper to be onsite after a request from the COR, considering the distance between the three main MTFs.

Refer REVISION 1 PWS 5.12.1.1 Standard response time are listed in the PWS.

#6 Page 173 (3) Phase In Attachment 3, Tab 16

Is the Phase In period 30 days per page 173 or 31 days per Attach 3, Aug 01-31?

Related: Would the government consider expanding the Phase In period to 60-90 days, realizing the logistics involved to set up a new projects in Fairbanks, Anchorage and Delta Junction, Alaska?

Not at this time.

#7 Page 88, Paragraph 5.6.2

In Paragraph 5.6.2, the solicitation states, "CSPs shall be "locked in" from 0630 to 2200 Sunday through Saturday in LDRP areas identifed as Type I in Exhibit D. However, on Page 125, Paragraph 4, the solicitation states, "OR, Birthing Unit…, 24 hours, 7days a week." Is it not the government's intent for 24 hr/7day week lock-in services for LDRP?

No, not for 24 hr. /7 day a week.

LDRP, Locked in CSPs are from 0630 to 2200 for 7 days a week.

#8 Page 113, Paragraph 9, Performance Requirements Summary

In the referenced Paragraph 9, PRS, could the government clarify if RMW services (PWS 5.15) are included in Types I, II, and IV areas? Currently, the PRS does not include those services.

RMW is clarified in REVISION 1 PWS Sections 5.14-5.14.8.1 and Exhibit H.

REVISON 1 PWS Section 5.15 is for Linen Services. The current Paragraph 9, PRS is correct.

#9 Page 116, Paragraph 4.i.

In Para6graph 4.i., the solicitation states, "SHARP training…" however, SHARP training is not included in PWS (PWS 1.13.4 is "reserved." Please provide clarification.

Refer to Exhibit B, Section 4 Paragraph i.

10# Page 117, Paragraph 5.m.

In Paragraph 5.m., the solicitation states, “m.

Sexual Assault” and “n. Sexual Harassment,” however, the reference PWS, they are reserved.” Please provide clarification.

Refer to Exhibit B, Section 5 Paragraph m.

#11 Page 118, Paragraph 5.s.

In Paragraph 5.s., the solicitation states, “s.

SHARP Training, ‘however, the reference PWS 1.13.3.5 is not included in the PWS, it is “reserved.” Please provide clarification.

Refer to Exhibit B, Section 4 Paragraph i.

#12 Page 126, Paragraph 8 In Paragraph 8, Dispensers, would the government please provide the names/brands of the dispsensers?

See Amendment 1 for brand product list on REVISION 1 ATACHMENT 1.Paper Towel -enMotion - Georgia Pacific Hand Soap – Provon - GOJO Hand Sanitizer (manuel/auto) Purell

#13 Page 131, Paragraph 3.2.1

In the referenced Paragraph 3.2.1, PRS, could the government clarify if RMW services (PWS 5.15) are included in Types I, II, and IV areas? Currently, the PRS does not include those services.

RMW is clarified in REVISION 1 PWS Sections 5.14-5.14.8.1 and Exhibit H.

REVISION 1 PWS Section 5.15 is for Linen Services. The current Paragraph 3.2.1 PRS is correct.

#14 Page 161 Attachment 4, Year 2 Ordering Year and Ordering Years 3 -5.

In the solicitaiton, the productive hours are identified as "1920" for Non-SCLS, would the government confirm that these hours are correct? It appears that Non-SCLS should be "1912?

1920 Productive Hours = 1 FTE (Non-SCLS) and is current at this time.

#15 Page 174, Paragraph 2.b.

(6)(c) (2)(a)

In subparagraph (2)(a) on Page 174, the solicitation states, "based on FTEs of 1672 productive hours for the base year, 1829 for ordering year 2 only, and 1821 producrive hours for ordering periods 3 - 5, (see Attachment 4 - Staffing Chart)" However, these do not match with FTE hours in Attachment 4 - Staffing Chart. Please provide clarification.

See Amendment 1 corrected REVISION 1 ADDENDUM TO 52.212-1 subparagraph (2)(a) on Page 174 to match Attachment 4 Staffing Chart.

#16 Page 176, Paragra 2.d., Volumn IV, Factor 3 – Price

The solicitation is without instructions in regard to completing CLIN amounts on Schedule 1449, Continuation Sheets. Is it not possible for the government to provide instructions in regard to the SF 1449, Continuation Sheet?

Factor 3- Price should be listed on REVISION 1 Attachment 3. The first sheet/tab on REVISION 1 Attachment 3 gives directions on how to completely fill in Attachment 3 which generates amounts on the CLIN Summary sheet/tab. Those amounts should be entered on the SF 1449 CLINs.

#17 Page 91, paragraph 5.11.7 and Technical Exhibit D.

The referenced paragraph, 5.11.7, talks about the dining areas and the atrium as part of Type VI services. Can the government please indicate where on Technical Exhibit D the dining area and atrium are listed?

See Amendment 1 REVISION 1 Exhibit D added to Fac # 4076 Room # 125-06 LOBBY (dining areas and atrium areas are included).

#18 Page 85, paragraph 4.3.3 Sole use Equipment

Does contractor provide type I housekeeping in Operating Rooms, Labor and Delivery?

Mother and Baby? And other type I Rooms?

Refer to REVISION 1 Exhibit D for types of services required for buildings and rooms.

#19 Page 111, Paragraph 5.5.1

Do we provide Type I Cleaning in any areas in any buildings?

Refer to REVISION 1Exhibit D for types of services required for buildings and rooms.

#20 Page 125, What is the reference to Gov't Staff 944 ? Is this the population of all buildings and facilities?

See Amendment 1 corrected REVISION 1 Attachment 1 Section 5 the Employee (Staff) total from 944 to 685. Also Building 4076 will be updated form 602 to 365.

#21 Page 68, para 1.13.3.2

Regulated Med Waste, Does another contractor collect this RMW from the Storage location in each bldg?

Vendors reference is for RMW Packaging Training. RMW collection refer to PWS Sections 5 paragraphs 5.14. thru 5.14.8.1 and Exhibit H.

#22 Page 72, para 1.18

Healthcare Environmental Cleaning Procedure Manual, This is due to be submitted 15 days Post Award? What about up to 100 pages of the HECPM submitted with the bid?

Correct; written healthcare environmental cleaning procedures manual to the KO and COR not later than 15 calendar days after contract award date.

As for 100 pages due with proposal; refer to Addendum 52.212-1 k (Table 1,k – Proposal Organization).

#23 Page 116, Supply Usage Report, Can you provide the No; contractor confidentiality. Refer to

Para 4.a supply usage numbers for the past three years? And the Census numbers?

REVISION 1 PWS Section 4 paragraph 4.1.2.

#24 Page 85, para 4.33

Does contractor provide the sole use equipment?

Yes; refer to REVISION 1 PWS Section 4 paragraph 4.3. Contractor Furnished Equipment Standards.

#25 Page 90, para

5.11.2.1 and 5.11.3.1

Snow removal , walk ways and door ways.

How many door ways are there? How many linear feet of sidewalks are there each building?

See Amendment 1 REVISION 1Exhibit G for list of building entrances. For linear feet refer to REVISION 1 PWS Section 5 paragraph 5.11.2

#26 Supply Dispensers Brand Type

What are the brand and type of Paper and soap dispensers? Do we resupply dispensers not in RestRooms?

See Amendment 1 for brand product list and corrected quantities of dispenser’s on REVISION 1 ATACHMENT 1. Dispensers:

Toilet Paper Dispensers (ASI/Georgia Pacific) 180 Paper Towel Dispensers (enMotion by Georgia Pacific ) 523 Toilet Seat Dispensers (Generic brand) 18 Soap Dispensers (GOJO/Provon) 514 Hand Sanitizers (Purell) 321

#27 Page 21 52.208-9

What is the % of Direct puchases reuired under the requirement of the non profit purchasing.

Refer to Points of Contact at the CLAUSES

INCORPORATED BY FULL TEXT

52.208-9(a); for the most current and update information.

#28 Page 21 52.208-9

The 1st paragraph mentions "certain supplies or services". Are there specific supplies or sevices that fulfils this requirement? Alos is there procurment list provided for the requirement?

Refer to Points of Contact at the CLAUSES

INCORPORATED BY FULL TEXT

52.208-9(a)(c); for the most current and update information.

#29 PWS 1.7 Pg 64 / Exhibit D

Section 1.7 Hours of operations refer to Exhibit for "building/room by Sqft,types of serivces, and operational hours and shifts".

Exhibit D list shifts by room. (1) Is it required that any other serivces times for that area. For example Bldg # 4076 Rm 102-06 has a primary shift of "D" are were required to be there during any other shift? (2) In the same example in the column "# Days of Operations Per Month" the # is 30 wher there are other rooms with the # of days per month are 22. Is it asumed if the # of days are 30 the contractor is expected to serivce these areas 7 days per week and the rooms with 22 days are to be

Refer to the key locate on REVISION 1 Exhibit D; which explains the days per week, service and times. The example used has dates of SUN-SAT on Exhibit D.

serviced 5 days per week Monday - Friday?

If so souhld not the dyas per week be changed to Mon-Sun and not Sat- Sun?

#30 Page 66 1.9.4

PWS

The EH to be onsite to meet with the COR within 1 hour of notice during normal operation hours. How can this be done with Ft Richardson being the distance that it is from Ft Wainwright?

CSPs are located at all locations during operational hours. The COR’s/EH’s offices are in building 4076 to make all onsite meetings.

#31 page 69

1.14.1 PWS

CSP's are required to be "screened and medically cleared" to include immunizations.

(1) Is the minimum for "screened and medically cleared" as physical exam from a Physician? (2) What is the exact list of immunization requirements?

Refer to REVISION 1 PWS Section 1 paragraphs 1.14.1 thru 1.14.2.1.1.

#32 Page 69

1.14.1 PWS

The section states that these requirements have to be completed 60 days prior to working. (1) Does this requirement mean that if they complete these requirements the day of hiring the contractor has to wait 60 days before allowing the CSP to work on site? (2) Should there not be a minimum of a 60 day Phase In period to allow for new employees to be allow to start the contract fully staffed?

(1)No

(2) No, refer to REVISION 1 PWS Section 1 paragraphs 1.14.1. and Section 3 paragraph 3.1.

#33 Page 83 4.1.2

PWS

Could we get the mandatory procurement list of supplies require to be purchased through Ability One?

Refer to REVISION 1 PWS Section 4 paragraph 4.1.2. and website https://www.abilityone.gov/procurement_list/

#34 Page 87

5.5.1.2 PWS

In the last sentence state that after-hours services maybe required. (1) What is the response time for the services required after hours.

Refer to REVISION 1 PWS Section 5 paragraphs, 5.12.1. and 5.12.1.1.

#35 Page 88 5.6.2

PWS

A Per this section the lockin CSP for the Type 1 Areas. This is to be from 7:00AM to the cleaning of the last surgical case that may not end until 4:30. This would require OT to be considerd in the contractors bid if that person can be changed out at some point. Can the contractor chabe employees mid shift to avoid potential OT.

Yes, refer to REVISION 1 PWS Section 1 paragraph 1.1. and Section 5 paragraph 5.1.

#36 Page 88

5.7.1.1 PWS

What are the average daily discharges for Ft Wainright. (2) What is the average daily discharges for Ft Richarson?R

Refer to REVISON 1 Attachment 1 Section 6 Healthcare Statistics.

#37 Page 90

5.11.1 PWS

The last sentence states that "steadfast policing" shall occurs in these areas. (1) If an area is designated as having service in the evening € in Exhibit D is the "steadfast policing" expected during any other shift. (2) If he are is designated as the service days being Mon-Fri is the "steadfast policing" required Sat and Sand Sun?

Yes, refer to REVISION 1 PWS Section 2 paragraph 2.1 DEFINITIONS. Steadfast on page 77 and REVISION 1 Exhibit D.

#38 Page 92

5.13.3.1 PWS /

Exhibit D

Exhibit D floor type only list the floor type "tile" without listing the type of tile that it is.

For maintenance planning and supplies needed can the government provide how many sq ft of floor type "tile" are ceramic tile and how mant sq ft of floor type will need stripping and waxing by building #?

See Amendment 1 corrected REVISON 1 Exhibit D update areas for tile and ceramic tile.

#39 Page 92

5.13.3.1 PWS /

Exhibit D

Is all the sqft that is designated floor type "vinyl" to be stripped and waxed?

Yes, See Amendment 1 corrected REVISION 1 PWS Section 5 paragraph 5.13.3.1.

#40 Page 93

5.13.9.2 PWS

Can we be provided the # of exterior windows per building and by floor #?

Refer to REVISION 1 Attachment 1 Section 8.

#41 Exhibit D What do columns I and J represent in Sheet 1 of Exhibit D?

See Amendment 1 to remove Sheet 1 on REVISION 1 Exhibit D.

# 42 Page 93 Paragraph 5.13.9.2

In the current contract, there is a Note:

exempting exterior window cleaning above the first floor

5.13.9.2 Standard: Exterior window and

screens cleaned, at a minimum of once annually. The cleaning schedule coordinated 30 days in advance of start date with the

COR.

Note: Window cleaning above the first floor is exempted in building 4076.

Will this note be added to the 22-R-0012 solicitation?

No; there will not be a note added to this solicitation.

#43 Page 93

Paragraph 5.13.9.2

In the current contract, there is a Note:

exempting exterior window cleaning above the first floor

5.13.9.2 Standard: Exterior window and

No, there will not be a note added to 5.13.9.2.

screens cleaned, at a minimum of once annually. The cleaning schedule coordinated 30 days in advance of start date with the

COR.

Note: Window cleaning above the first floor is exempted in building 4076.

Will this note be added to the 22-R-0012 solicitation?

#44 Pg. 64 of Solicitation

Para. 1.8 Holidays

CBA Provided Agreement Attachment 4 – Staffing Charts

Main Topic – Holidays Sub-Topic – Conflict - Solicitation vs CBA Description/Concern: The table below shows the Holiday schedule from the two documents:

Solicitation CBA New Year’s Day New Year’s Day MLK Jr Birthday MLK Jr Birthday Presidents Day Presidents Day Juneteenth NOT INCLUDED Memorial Day Memorial Day Independence Day Independence Day Labor Day Labor Day Columbus Day Columbus Day Veteran’s Day Veteran’s Day Thanksgiving Thanksgiving Christmas Day Christmas Day NOT INCLUDED Employee Birthday

Attachment 4 – Staffing Charts included the following FTE hours for SCLS:

Base Ordering Year – 1,608 Hrs Ordering Year 2 – 1,762 Hrs Ordering Year 3-5 – 1,754 Hrs

Questions:

a) Does the USG directed FTE hours include Employee Birthday?

b) Within Base Ordering period, how many Birthday’s/Employee days off did the USG assume remain within the 11-month period (i.e. how many birthdays were assumed taken in the 1 month outside the period of performance)?

c) Does the USG directed FTE hours include Juneteenth as a productive (Working) or Non- Productive (Non-working) day?

a) No, refer to the current CBA.

b) N/A; refer to the current CBA.

c) Productive work day, refer to corrected REVISION 1 PWS Section 1 paragraph 1.8.1.

d) When the CBA is updated it can be incorporated at that time.

d) Is the CBA going to be updated to reflect “Legal Federal Holidays”?

#45 Pg. 36-38 of Solicitation

Attachment 4 CBA Agreement

Main Topic – Full Time Equivalent Calculation

Sub-Topic – Sick Leave

Description/Concern:

The CBA provides for three quarters (.75) paid sick day per month, up to a maximum of 120 hours.

Base Ordering Period = .75x11Months = 66 Hours

Ordering Period 2-5 = .75 x 12 Months = 72 Hours

The Solicitation directs the inclusion of Executive Order (EO) 13706 – Contractor must provide with one (1) of paid sick leave for every thirty (30) hours worked up to 56 hours of paid sick leave per year from date of hire.

Attachment 4 – Staffing Charts included the following FTE hours for SCLS:

Base Ordering Year – 1,608 Hrs

Ordering Year 2 – 1,762 Hrs

Ordering Year 3-5 – 1,754 Hrs

Question(s):

a). Within the USG calculation of a Full Time Equivalent hours for SCLS did the USG include the EO 13706(Solicitation) or the CBA requirements?

b). With a “carry-over clause”, how many sick hours did the USG assume was carried over/accrued from previous years of service?

a) CBA

b) The Government does not have that info from the current contractor.

#46 Pg. 158 of Solicitation, Attachment 4

CBA Agreement

Main Topic – Full Time Equivalent Calculation

Sub-Topic – Funeral Leave

Description/Concern: The GOVERNMENT has directed the bidders to calculate

The Government does not have that info from current contractor.

Productive Hours based on 1,608 Hours for base year, 1,762 for year 2 and 1,754 for years 3 thru 5.

The CBA provides for up to three (3) days for immediate family. These days will require coverage at duty stations.

Question(s):

a). Within the GOVERNMENT calculation of a Full Time Equivalent, what was the average annual bereavement time per employee?

#47 Solicitation – All

Main Topic – Lowest-price, technically acceptable source selection

Sub-Topic – Employee Taxes Paid Under Current Contract

Description/Concern: Under the current contract the incumbent will have paid for and met the maximum premium cost State Unemployment Insurance (SUI) and Federal Unemployment Tax (FUI) for FY 2022. .

Question: As this is a Lowest-Price Source selection, will the GOVERNMENT consider having the bidders provide these costs on a “Non-cost evaluated clin?

No; those are non-cost CLINs.

#48 Exhibit C Attachment 3 Pricing

Main Topic – Attachment 3 Pricing

Sub-Topic – Ladder Square footage Range

Description/Concern:

Clin 003/Bldg 3597 has a square footage of 3,642 Sf on Exhibit C and Attachment 003, however the low Square Footage on the mid-range is 3,469 Sf. This low range square foot value represents a reduction of 13.63% and appears to be in conflict with the solicitation described 10% range adjustment.

Question:

Will the GOVERNMENT please confirm the high/low square footages?

Looks like vendor mixed up building numbers from 3597 which should be 3567. CLIN 003 is building 3567 and the Square footage is 3,642. The middle range listed on REVISION 1 Attachment 3 is 3,469 – 3,824 square footage which is correct.

#49 Exhibit C Attachment 3

Main Topic – See Amendment 1 corrected Revision 1 Attachment 3; only CLINS 004, 007 and 008

Pricing Attachment 3 Pricing Versus Exhibit C & D

Sub-Topic – Ladder Square footage

Description/Concern:

The following Buildings/Clins have a Mid-point range outside the Square footage shown within Exhibit C & D. This condition also exceeds the 10% ladder pricing range.

Please see Table below.

Clin Bldg Ex C Att 3 004 3597 5,034 Sf 2,670 Sf 007 4077 7,343 Sf 2,662 Sf 008 47815 3,717 Sf 8,097 Sf 010 655 6,888 Sf 7,595 Sf 012 800 1,373 Sf 1,515 Sf

Att 3 = Mid-Point of Mid-range

Question:

Will the GOVERNMENT please confirm building sf?

where updated. All others CLINs have correct Square footage and ranges. Exhibit C has the correct Square footage for all buildings listed.

#50 Pg 213, Paragraph 5.14.3

The solicitation states “The contractor shall collect and transport Regulated Medical Waste (RMW) in a contractor-provided, enclosed vehicle from outlying buildings located on Fort Wainwright, Alaska according to the collection schedule and collection locations listed in Exhibit H. The collected RMW bags are to be placed in cardboard boxes provided by the government, and closed prior to removal from building. Upon return to BACH, the contractor shall weigh each RMW container separately using the government-provided scale, document the weight on the government- provided form, and place the containers in the designated RMW storage room.”

Question: Will government provide scales and designated storage room at Fort Richardson?

Yes, Refer to REVISION 1 PWS Section 3 paragraph 3.5.2.10 and Section 5 paragraph 5.14.2.

#51 Pg 213, Paragraph 5.14.3

Question: Is the contractor required to return RMW from Fort Richardson to BACH?

No; at Fort Richardson Military personnel picks up and transports RMW to disposal site.

#52 Pg 213, Paragraph 5.14.3

Question: Are there two separate RMW contractors for Fort Richardson and Fort Wainwright?

No, Fort Richardson Military personnel picks up and transports RMW to disposal site. Fort Wainwright has a RMW disposal contractor who picks up and transports RMW to disposal site.

#53 Pg 213, Paragraph 5.14.3

Question: Is all RMW removed from Fort Wainwright?

Yes, pick up is once a week, as scheduled with the COR. Refer to REVISION 1 PWS Section 5 paragraph 5.14.2.1.

#54 Pg 123, Exhibit G

Snow and Ice Removal. 1.1. All Entrances

Question: Will the government please provide the number of entrances for Buildings 4076, 655, 786, 634, and 3406?

See Amendment 1 REVISION 1 Exhibit G for list of building entrances.

4076 - 12 655 - 1 786 - 9 634 - 5 3406 - 9

#55 Pg 96-97, Paragraph 5.15.2

The Solicitation states: “The contractor shall meet the laundry service contractor at the soiled linen room within 10 minutes of notification to receive the clean linen carts, and remove soiled linen carts.”

Question: Are there two separate Laundry Service Contractors for Fort Wainwright and Fort Richardson?

No. Same Quartermaster Laundry (QM) located at JBER and Ft. Wainwright.

#56 Pg 96-97, Paragraph 5.15.2

Question: Is all Laundry received and removed from Fort Wainwright?

Yes, refer to Exhibit F.

#57 Pg. 116, Exhibit B 4. I, pg.

118 Exhibit B 5.s.,. and PWS 1.13.4

Exhibit B lists SHARP training as a deliverable and references PWS 1.13.4. This reference number in the PWS is “Reserved” and does not include details about SHARP training.

Question: Is SHARP training a requirement for this opportunity? If so, could the Government please update PWS 1.13.4 to reflect this?

Yes, refer to Exhibit B Section 4 i and Section 5 s.

#58 Pg. 82-83, para. 3.5.1, 3.5.2.7

p. 83, para. 4.1.2

p. 126, para. 8.

Dispensers

Main Topic: Supplies Dispensers

Question: Can the government provide photos of the dispenser types in use at GACH (Toilet Paper, Paper Towel, Toilet Seat Cover, Soap, and Sanitizer)?

These pictures are not all conclusive.