W81K04-22-R-0005 Questions and Answers 3.2.22.pdf
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- Solicitation number
- W81K04-22-R-0005
- Issued by
-
Department of the Army Medical Command
About this file
This document contains questions and answers regarding a solicitation for Neurocognitive Assessment Testing and Support Services. The solicitation seeks a contractor to provide all necessary services to support the Department of Defense Neurocognitive Assessment Testing Program, including functional, technical and administrative services as well as equipment, materials, supplies, facilities, logistical and scheduling services. The contractor will perform testing on all individuals requiring neurocognitive assessment for purposes such as pre-deployment, post-deployment or clinical evaluations. The acquisition is set aside as a 100% small business 8(a) contract under full and open competition. The solicitation will use a trade-off evaluation method and award a single firm fixed price contract. The proposal due date is March 18, 2022.
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W81K04-22-R-0005
ATTACHMENT 3
QUESTION AND ANSWER
Neurocognitive Assessment Testing and Support Services
Page and Paragraph Offeror's Questions Government Response
1. Pg. 67, 1 Has the level of effort changed from the previous contract?
No
2. Pg. 69, 1.7 Are the positions currently filled? Yes
3. Pg. 69, 1.7 What positions are new? None
4. Pg. 69, 1.7 What positions are not filled currently?
IT Manager
5. P. 69, 1.7.1 What certification program does "NCAT certification" refer to?
Proctor and Systems training certification
6. P. 69, 1.7.1 Can we receive documentation of the NCAT certification program?
The NCAT does not have a certification. The individuals who provide the testing are required to be certified as stated above.
7. P. 69, 1.7.1.1 What specific type of "direct health care" is required for the NCAT testers? Please define.
NCAT testers must have experience in direct health care related to neurocognitive testing.
The PWS has been updated to reflect this change.
8. Pg. 82, 5.5.1 Can the government provide historical data on travel?
The average travel completed in CY20 was 7 trips per month, CY 21 was 6 trips per month and in CY22 is averaging 7 trips per month. Due to COVID-19 restrictions, the numbers are slightly skewed.
9. Pg. 83, 5.6 Will government vehicles be available for he contractors use when travelling to other dedicated NCAT sites?
No
10. Pg. 83, 5.6.4 Mobile Team traveling OCONUS, will the team be authorized to stay on the military installation, or will the contractor have to stay off site? Will contractors be authorized to fly Mil-Air for OCONUS visits?
The contractor will stay off site. Contractors are not authorized to fly Mil Air for OCONUS visits.
11. P. 97 PP. 7" h. Questions, Clarifications, or Discrepancies.
Address a II questions, clarifications, or concerns regarding this full proposal submission ...
Attachment 3,"Question and Answer Template".
When can those that respond to questions anticipate responses prior to the proposal due date?
In accordance with the solicitation W81K04-22-R-0005, questions are due by 2 Mar 22. Answers will be posted to SAM.gov not later than 4 Mar 22.
12. P. 102 PP 10 "Recent and relevant past performance information for this solicitation is past for a total of 24 months of the previous 36 months (from the date established for submission of proposals) similar to Neurocognitive Assessment Testing and Support Services similar in scope and complexity this solicitation requires."
Is the past performance requirement requesting that each past performance within 24 months of the contract and could not have started less than 6 months prior?
For recency and relevancy it states of “total 24 months of the previous 36 months (from the date established for the submission of proposals). Proposal due date is 18 March 2022 so six months prior to this due date and not more than 36 months of this date.
13. P. 104 PP. 2 "Volume IV shall include pricing information that will be used to evaluate and offeror's total price...CLINS 0001, 1001, 2001, 3001, and 4001"
Will this contract provide a pricing sheet prior to the solicitation due date or is it expected that each contractor create their own pricing worksheet?
Please refer to page 104 d.
Volume IV – Cost/Price Proposal paragraphs 1) for the SF 1449 Continuation Sheet and 2) for the submission of the pricing narrative requirements.
14. P. 123, C. Evaluation Approach
Is the proposal rewarded for adding improved service delivery? For example, improvements in efficiency and/or effectiveness of the call center?
The proposal will be evaluated in accordance with what is stated in paragraph C. Evaluation Approach.
15. P. 123, C. Evaluation Approach
Is the proposal rewarded in adding the evaluation of their service delivery to the service branch medical providers; and improvements in performance based on those improvements?
The proposal will be evaluated in accordance with what is stated in C. Evaluation Approach.
16. Exhibit C and D Can the Government identify which position (roles, designation) are at each site?
See attachment 2 for historical FTEs by location
17. Attachment 2, Historical FTEs by location.
Should staffing align with the historical information in attachment 2 or sufficient to perform to the PWS?
See page 123 paragraph 2 for the evaluation factors.
18. Pg. 103, para 4 (b) and 4 (c)
Para 4(b) states… “The Offeror shall provide a list of all points of contact (POC) to whom Performance Assessment Questionnaires (PAQ) were provided to by the Contractor for evaluation”, but Para 4 (c ) states…. “DO NOT SEND
LETTERS OR QUESTIONNAIRES
TO RESPONDENTS, the Government will execute this action.”
Should the Offer send the PAQ Cover Letter and PAQ to the Evaluator or the Solicitation’s Contracting Office?
The Letters and PAQ’s should be sent to the Solicitation’s Contracting Office. Attachment 8 has been updated with the information of the point of contact the PAQs are to be emailed to.
19. Same as above If it is the Solicitation Contract
Office, should it be submitted prior to the Proposal submission date? Please provide the name and email address of the Contracting Office POC to send these documents to
They should be submitted by 16 March 2022 as indicated in the updated Attachment 8.
Attachment 8 also has the point of contact and the individuals email address.
20. Same as above If it is supposed to go to the KO, when is it due and how do we submit it?
Attachment 8 has been updated with 16 March 2022 date for the PAQs to be submitted by..
21. Attachment 8, para 3 states”
“Upon completion, please forward the questionnaire directly to Ms.
Tracy Blake, via email; her contact information is listed on the questionnaire. DO NOT RETURN
THE COMPLETED
QUESTIONNAIRE TO US. The information provided by you regarding our performance is considered sensitive and cannot be released to us or submitted to HRCO by us.”
The wording of Attachment 8 implies the offeror sends the “Cover Letter” directly to the Past Performance evaluator government office along with the Attachment 9 PAQ. Is this correct?
Yes, that is correct.
22. Solicitation page 103 of 144, para 4 (c ) states… “The offeror shall provide a list of all past performance customer reference points of contact (POCs). This list will include the POCs name, phone numbers, email addresses and the organizations name with its Performance Risk Proposal, a copy of the PAQ Cover Letter (Attachment 8) and a copy of the PAQ (Attachment 9) with only the following sections filled out:
Evaluated Contractor's Information, Respondent Information, Full Time Equivalents (FTE's) provided, and contract information. Do not send PAQ's to references. For Government contracts, a reference is defined as a government person”
Should the offeror include in its Proposal Submission Volume III a copy of the PAQ Cover Letter(s) (Attachment 8) and a copy of the PAQ(s) (Attachment
9) intended to be used as Past Performance contracts in its Proposal Submission?
Yes, you can include copies of the PAQ Cover Letter(s) and PAQ(s)
File details come from the government source that posted it. Updated .