ATTACHMENT 5 - Questions and Answers.pdf

ATTACHMENT 5

W81K04-21-R-0021

HEALTHCARE ENVIRONMENTAL CLEANING SERVICES

DWIGHT D. EISENHOWER ARMY MEDICAL CENTER, FORT GORDON, GA

QUESTION AND ANSWER TEMPLATE

Page and Paragraph Offeror’s Questions Governments Response

Question 1 Is past performance Questionnaire required? If yes, kindly provide the PPQ

Form?

An attachment was not provided for a questionnaire. The Government will take care of sending out any required questionnaires to your listed point of contact as listed on Attachment 6, Customer Reference Information Sheet.

Question 2: Page

197-198 (4); page

210 B.2

The requirement for past performance states that the projects must be recent and relevant. DDEACM does not state the relevancy requirements for square footage. Will the Government please clarify if the square footage for relevancy is for the main hospital square footage or if it is the total square footage for the contract?

The total square footage is for the total square footage for DDEAMC and all outlying clinics.

Question 3: Page 15, CLIN 0025

It appears there is a mistake in referencing Bldg. 500 in CLIN 0025

(Bldg. 676), please clarify Bldg. in CLIN

0025.

It has been corrected with Amendment

0001.

Question 4: Page 26, CLIN 0047

It appears there is a mistake in referenced PWS 5.13 in CLIN 0047

(RMW), please clarify PWS for RMW

(PWS 5.13 vs 5.14?) Would the government also clarify if RMW services are required for SOUTHCOM

Health Clinic, Doral, FL and Rodriguez

Army Health Clinic, Fort Buchanan, Puerto Rico as neither of these clinics are included on Pages 135 - 137, Exhibit

H, RMW Collection Rooms and

Schedule.

It has been corrected with Amendment

0001. The HEC contractor does not pick-up or transport RMW at the

RAHC/SOUTHCOM.

Question 5: Page 26, CLIN 0048

Would the government clarify if Linen services are required for SOUTHCOM

Health Clinic, Doral, FL and Rodriguez

Army Health Clinic, Fort Buchanan, Puerto Rico as neither of these clinics are included on Pages 133 - 134, Exhibit

F, Linen Distribution/Pickup Location and Schedule.

The HEC contractor does not pick-up or transport RMW at the

RAHC/SOUTHCOM

Question 6: Page 33, Schedule of Ordering

Paragraph a., the solicitation states, "Orders may be placed by any warranted contracting officer servicing at the

Regional Health Contracting Office -

Atlantic (RHCO-A) or the Health

No, the current contract is administered by

RHCO-A.

Readiness Contracting Office (HRCO).

The current contract is administered by the Regional Health Contracting Office -

Central (RHCO-C), please clarify if

RHCO-A will now administered this contract?

Question 7: Page 34, Clauses Incorporated by Reference

The solicitation includes FAR Clause

52.219-6 (Dev), Notice of Total Small

Business Set-Aside (Deviation 2020-

O0008). According to SF 1449, Block

10, this acquisition is a 100% 8(a) set-aside, would the government please clarify the set-aside and applicable clause(s) for this acquisition?

It has been corrected with Amendment

0001.

Question 8: Page 34, Clauses Incorporated by Reference

The solicitation includes FAR Clause

52.222-44, Fair Labor Standards and

Service Contract Labor Standards. As prescribed in FAR Subpart

22.1006(c)(2), this clause is not used in a multiple year contract. It appears the correct clause for a multiple year contract is 52.222-43, Fair Labor

Standards Act and Service Contract

Labor Standards-Price Adjustment

(Multiple Year and Option Contracts)

(Aug 2018). Would the government clarify the use of FAR Clause 52.222-44 for a multiple year contract?

FAR Clause 52.222-44 applies to this requirement.

Question 9: Page 42, FAR Clause 52.216-9

Order Limitations

On Page 33, Description of Services, Paragraph 3. the maximum value "shall not exceed $39,000,000.00." On Page

42, FAR Clause 52.216-9, Paragraph

(b)(2) states, "Any order for a combination of items in excess of

$43,000,000.00." Please clarify the contract maximum value in regard to the order maximum value.

It has been corrected with Amendment

0001.

Question 10: Page 85, PWS 1.11 Installation

Access

The solicitation includes instructions for access to DDEAMC, Fort Gordon, GA and Army SOUTHCOM Health Clinic, Doral, FL but does not includes installation access to the Rodriguez

Army Health Clinic, Fort Buchanan, Puerto Rico. Would the government please add the installation access instructions for Rodriguez Army Health

Clinic?

See changes to 1.11.1.2.

Question 11: Page 98, Section 3, Incidental

Property and Services

Paragraph 3.2, Facilities, the solicitation states, "The spaces provided under the provision of this contract are identified in Exhibit E." In reviewing the

Government Provided Incidental

Property chart on Page 132, there appears to be no facility space or equipment/property for SOUTHCOM

Space is not provided under the provision of this contract for SOUTHCOM and

RAHC. However scheduling for conference/training room can be reserved.

Health Clinic or Rodriguez Army Health

Clinic. Please provide the facility space and equipment/property the government is providing for SOUTHCOM Health

Clinic and Rodriguez Army Health

Clinic.

Question 12: Page 99, PWS 3.5.2.10

The solicitation states, "The government will provide scales for weighing RMW."

According to PWS 5.14.3, "The contractor shall collect and transport

Regulated Medical Waste (RMW) in a contractor-provided, enclosed vehicle from buildings located on Fort Gordon and at SOUTHCOM Health Clinic, Doral, Fla..." However, on Page 132, Government Provided Incidental

Property does not include a RMW scale for SOUTHCOM Health Clinic. Please clarify if the contractor is responsible for weighing RMW at SOUTHCOM Health

Clinic? If so, will the government provide the RMW scale?

The HEC contractor does not pick-up or transport RMW at the

RAHC/SOUTHCOM.

Question 13: Page

111, PWS 5.14.3

The solicitation states, "The contractor shall collect and transport Regulated

Medical Waste (RMW) in a contractor-provided, enclosed vehicle from buildings located on Fort Gordon and at

SOUTHCOM Health Clinic, Doral, Fla.

According to the collection schedule and collection locations listed in Exhibit H."

On Page 135 - 137, Exhibit H, Regulated

Medical Waste Collection Rooms and

Schedule, it does not appear any locations for SOUTHCOM Health Clinic are included in Exhibit H, is that correct?

Also, if SOUTHCOM Health Clinic is added to Exhibit H, is the government mandating a "contractor-provided enclosed vehicle" for collection of RMW at SOUTHCOM Health Clinic?

The HEC contractor does not pick-up or transport RMW at the

RAHC/SOUTHCOM.

Question 14: Page

126, Exhibit A, Paragraph 8.

Paragraph 8 states, "The equitable adjustment reduction for nonconforming services will be calculated as follows:

Multiply the square feet of the area involved by the established equitable adjustment price per square foot for that area." How does the government determine the "equitable adjustment price per square foot?" It also states, "The established equitable adjustment price per square foot is located in the applicable CLIN description." Could the government indicate where in the CLIN description is the equitable adjustment price?

The equitable adjustment price per square foot is located in Attachment 3, column F, which is the Average Weighted Price and determined from the proposed unit price for each stepladder. Attachment 3 will turn into the Contractor’s Price List after award and the equitable adjustment price per square foot as located in column F will be used in any equitable adjustments.

Information will also be included in the

Extended CLIN description for each line item at time of award.

Question 15: Page

127, Exhibit A, Paragraph 9, Performance

Requirements

Summary

Paragraph 9, PRS Table, could the government confirm there are no performance requirements for linen services, PWS 5.15? Also, could the government confirm that RMW, PWS

5.14 is applicable to the performance objective, "Provide healthcare environmental cleaning services in

Type...areas" or should it be a separate performance objective?

The offeror is responsible for all tasks as listed in the Performance Work Statement.

The customer has decided that RMW and linen are not critical enough tasks that they have to be listed on the Performance

Requirements Summary, but that does not mean the offeror does not have to perform all required tasks and meet the PWS standards.

Question 16: Page

145, 6. Healthcare

Statistics

The chart does not distinguish the number of soap dispensers, paper towel dispensers, toilet tissue dispensers, and hand sanitizers for DDEAMC, SOUTHCOM Health Clinic, and

Rodriguez Army Health Clinic. Would the government provide the number of soap, paper towel, toilet tissue, and hand sanitizer dispensers for each site?

See Attachment 1

Soap Dispensers 3450

Paper Towel Dispenser Large Small

Fort Gordon 1,815 1,635

RAHC 51

SOUTHCOM 48

Toilet Tissue Dispenser 349 449

Hand Sanitizers 624

(Common Areas)

Question 17: Page

145, 6. Healthcare

Statistics

Could the government please provide the name brands for the toilet paper, paper towel dispenser, hand sanitizer, and soap dispensers so offerors may price supplies?

Ecosoft Roll Towels;Select 2PLY

Tissue;Purell Hand Soap

Question 18: Page

150, QASP,

Paragraph 3.2.1

Paragraph 3.2.1, PRS Table, could the government confirm there are no performance requirements for linen services, PWS 5.15? Also, could the government confirm that RMW, PWS

5.14 is applicable to the performance objective, "Provide healthcare environmental cleaning services in

Type...areas" or should it be a separate performance objective?

The offeror is responsible for all tasks as listed in the Performance Work Statement.

The customer has decided that RMW and linen are not critical enough tasks that they have to be listed on the Performance

Requirements Summary, but that does not mean the offeror does not have to perform all required tasks and meet the PWS standards.

Question 19: Page

197, FAR Addendum

52.212-1, Supplement

C-2 Staffing Chart, Paragraph (2)a.

Page 197, the solicitation states the staffing chart is, "...based on FTEs of

1662 productive hours for the base year and 1813 productive hours for ordering periods 2 - 5…" On Page 177, Attachment 4, the Staffing Chart indicates "1655 Productive Hours" for base year and on Page 183, "1805

Productive Hours" for Ordering periods

2 - 5. Would the government clarify the productive hours on base and ordering periods for staffing chart?

All of the productive hours to include the addition a third staffing chart is included as a part of this amendment.

Question 20: Page

104 of 236, paragraph

5.6.2 and Technical

Exhibit D

"CSP's shall be "locked-in" 24 hours per day in L & D areas identified as Type I in Exhibit D". Can the Government provide clarification as to which areas/rooms on Technical Exhibit D pertain to L & D areas?

See changes to Para 5.6.2.

Question 21:

Attachment 3 –

The government period of performance does not line up with the matrix stated

See revised Attachment 3 – Price Matrix.

Pricing Matrix –

Period of performance period of performance, will the government amend attachment 3 to have the pricing matrix reflect the solicitation period of performance?

Question 22:

Attachment 3 –

Pricing Matrix – Step

Ladder Pricing

Multiple buildings on multiple tabs have the wrong average. The 3 step buildings are being divided by 5 steps. Will the government amend attachment 3 to reflect the proper division of steps prior to submission?

See revised Attachment 3 – Price Matrix.

Question 23: CIMS-

GB Requirement

If the offeror is a JV, is it acceptable to submit the CIMS-GB Certification from a member of the JV instead of the JV itself?

Per Addendum to 52.212-1 paragraph

2.b.(6)(a)(1), “A team member or major subcontractors ISSA CIMS-GB certification may not be used to satisfy the

ISSA CIMS-GB certification for a prospective prime contractor.”

Question 24: Price

Matrix

CLIN Summary, cell B51 is for CLIN

0049 but is populating data from

CLIN0050 Phase In tab. Please confirm if this is correct.

See revised Attachment 3 – Price Matrix.

Question 25: Price

Matrix

CLIN Summary, cell B52 is for CLIN

0050 Phase In but there is a fixed $1,500 amount in cell B52. Please confirm if this is correct.

See revised Attachment 3 – Price Matrix.

Question 26: Section

B

What unit price are we to input for each

CLIN in Section B? Our unit price for

BP vs OP2-OP5 are different.

The total price on the CLIN summary tab is divided by the number of months of performance which will equal the unit price for each CLIN.

Question 27: Exhibit

J CBA

Please provide a seniority list to calculate accrued vacation

No, this information is not needed to propose on this requirement.

Question 28: What is the current annual contract value?

The total contract value will not be provided.

Question 29: Exhibit

D

Main Topic – Exhibit D

Sub-Topic – Conformation of Room

Areas

Description/Concern: Within Exhibit

D, “Cleaning Requirement Exhibit”, Note #2, states

“Column “l and m” are used to calculate the IGE but are not provided to perspective contractors.”

Although these columns were hidden within the Exhibit, unhiding columns “l and m” displayed Room Size(sf) and

Total SQFT Cleaned by Type respectively.

1. L&M are for government use only and were deleted from the

Exhibit.

2. Yes, Exhibit D is to be utilized by contractors to aide in developing proposals.

Without these two identified columns the bidders will not be able to determine type cleaning by room.

Question:

1. Will the USG clarify note #2?

2. Should the bidders utilize these room Sf by type to develop their proposals?

Question 30: Exhibit

C

Exhibit D

Pg. 3-27 of

Solicitation

SF 1449

Attachment 3

Main Topic – Building 38707 –

Practical Nursing Course #1

Sub-Topic – SOS & CLIN Identification

Description/Concern:

Exhibit C indicates this building to be 2,228 Sf, containing Type(s) III, V and VI

Cleaning Services.

Exhibit D

“Cleaning Requirements Exhibit” worksheet = 2,228 Sf

“Roll up” Worksheet = 2,786 Gross SF /

2,422 Net Sf

Solicitation – SF 1449 – Does not identify a CLIN for this building.

Attachment 3 – Does not include this building

1. Is Building 38707 – Practical

Nursing Couse #1 part of the required scope to propose on?

2. If part of the proposed scope, please clarify Sf requirements.

3. If part of the proposed scope, where should the cost(s) be allocated within the CLIN structure?

1449 has been corrected to identify a

CLINs for the Bldg.

Question 31: Exhibit

C

Exhibit D

Question 32: Pg. 3-27 of Solicitation

Main Topic – Building 38715 –

Practical Nursing Course #2

Sub-Topic – SOS & CLIN Identification

Description/Concern:

Exhibit C indicates this building to be 4,149 Sf, containing Type(s) III, V and VI worksheet = 4,149 Sf

“Roll up” Worksheet = 6,310 Gross SF /

5,699 Net Sf

1. Is Building 38715 – Practical

Nursing Couse #2 part of the required scope to propose on?

2. If part of the proposed scope, please clarify Sf requirements.

3. If part of the proposed scope, where should the cost(s) be allocated within the CLIN structure?

1449 has been corrected to identify a

CLINs for the Bldg.

Question 33: Exhibit

C

Exhibit D

Pg. 3-27 of

Solicitation

Main Topic – Building 38719 –

Practical Nursing Course #3

Sub-Topic – SOS & CLIN Identification

Description/Concern:

Exhibit C indicates this building to be 2,706 Sf, containing Type(s) III, V and VI

Cleaning Services.

worksheet = 2,706 Sf

“Roll up” Worksheet = 3,649 Gross SF /

2,784 Net Sf

1. Is Building 38719 – Practical

Nursing Couse #3 part of the required scope to propose on?

2. If part of the proposed scope, please clarify Sf requirements.

3. If part of the proposed scope, where should the cost(s) be allocated within the CLIN structure?

Question 34: Exhibit

C

Exhibit D

Pg. 3-27 of

Solicitation

Main Topic – Building NPR 301 –

Family Medicine Clinic Temporary

Sub-Topic – SOS & CLIN Identification

Description/Concern:

Exhibit C indicates this building to be 21,622 Sf, containing Type(s) III, IV, V and VI worksheet = 21,634 Sf

“Roll up” Worksheet = Not Listed

1. Is NPR 301 – Family Medicine apart of the required scope to propose on?

2. If part of the proposed scope, please clarify Sf requirements.

(NOTE: Ex C and D differences)

3. If part of the proposed scope, where should the cost(s) be allocated within the CLIN structure?

Question 35: Pg. 183 of Solicitation, Attachment 4

Main Topic – Leap Year – Feb. 29, Sub-Topic – Effort Hours and Full Time

Equivalent for Year 2

Description / Concern: The USG directs the bidder to utilize 1,805

Productive hours (SCLS) for Years 2-5, however year 2 includes a Leap year day

(a Thursday). This leap day will add additional effort /productive hours to the yearly calculation.

Attachment 4 assumes hours and FTE’s for years 2-5 are consistent, however year 2 will require additional hours and impact FTE Calculation.

Question: Please provide direction on how to populate attachment 4 for year 2.

Attachment 4 will be updated in

Amendment 0001.

Question 36: Pg. 83 of Solicitation

Paragraph 1.8

Holidays

CBA Provided

Agreement

Main Topic – Holidays

Sub-Topic – Conflict - Solicitation vs

CBA

Description/Concern:

Solicitation list 11 Holidays (Including

Juneteenth”)

CBA includes 11 Holidays (Including

“Employee Birthday, however does not list/include “Juneteenth”).

The extra Holiday listed within the

Solicitation will impact the “All-in” hourly labor rate, productive hours, and

FTE Calculation.

1. Should the bidders include an additional holiday for CBA employees?

2. Is the CBA going to be updated to reflect “Legal Federal

Holidays”?

1. Yes.

2. As the CBA is revised it will either be provided via an amendment if before award or by the Administrative

Contracting Officer after award.

Question 37: Pg. 83 of Solicitation

Paragraph 1.8

Holidays

Attachment 4

CBA Provided

Agreement

Main Topic –

1. Incumbent Un-fair Competitive

Advantage

2. Holiday – Employee Birthday

Sub-Topic – Employee Birthday

Description/Concern:

Solicitation list 11 Holidays

(Including “Juneteenth” but

EXCLUDING “Employee Birthday” and

“Good Friday”)

CBA Includes 11 Holidays

(Including “Employee Birthday”, but

EXCLUDING “Juneteenth” and “Good

Friday”)

WD Includes 12 Holidays

(Including “Good Friday” but

EXCLUDING “Employee Birthday”)

Only the incumbent is aware of current employee birthdays and how many have birthdays have been utilized under their existing contract.

Further, the extra Birthday Holiday listed within the CBA will impact the

“All-in” hourly labor rate, productive hours, and FTE Calculation.

1. Will the USG consider eliminating this unfair advantage to the incumbent?

(Perhaps allowing all bidders to pro-rate the employee birthday for year 1 based on days of performance (i.e. 334/365) =

91.5% of CBA employees eligible for Holiday Birthday in

Year 1)).

2. Within the USG directed FTE

(Attachment 4) of 1,655

Productive hours, how many non-productive hours are included for Birthdays, Juneteenth, and Good Friday for SCLS?

3. With Holiday Birthday included in CBA but not required under

Wage Determination hires, should the USG productive hours for SCLS employees in all years be separated into two categories?

4. Will the USG provide a current roster of employees with their

Birthdays?

1. No, the government followed the CBA to come up with the productive hours which included as part of the holidays the employee birthday.

2. It is included within the

CBA.

3. No.

4. No, this is not information that is needed to propose on this requirement.

Question 38: Pg. 46-of Solicitation

52.222-26 Equal

Opportunity

Pg. 177

Pg. 183

CBA Provided

Agreement

Main Topic –

1. Incumbent Un-fair Competitive

Advantage

2. SCLS Vacation

Sub-Topic – CBA vs WD Vacation

Description/Concern:

The CBA includes/provides for the following vacation schedule:

a) 2 Weeks’ vacation after 1 year of service (with the current or successor contractor)

b) 3 Weeks’ vacation after 2 years of service (with the current or successor contractor)

c) 4 Weeks’ vacation after 5 years of service (with the current or successor contractor)

The WD includes/provides for the following vacation schedule:

a) 2 Weeks’ vacation after 1 years of service

b) 3 Weeks’ vacation after 8 years of service

c) 4 Weeks’ vacation after 15 years of service employee Seniority / Years of Service and how many have vacation days have been utilized under their existing contract.

Further, vacation impacts the “All-in”

The Solicitation, Page 177 of 236

(Attachment 4) has directed the bidders to calculate Productive Hours based on

1,655 Hours for base year and 1,805 for years 2 thru 5.

eliminating this unfair advantage to the incumbent?

(Perhaps directing the bidders to assume an average year of service for all CBA and WD employees).

2. Within the USG directed FTE

(Attachment 4) of 1,655

Productive hours for base year and 1,805 for all other years, how many non-productive hours are included for Vacation for SCLS?

3. With Vacation schedule differing between CBA and

WD, should the USG productive hours for SCLS employees in all years be separated into two categories?

4. Will the USG provide a current roster of employees with Hire

Dates?

1. The government was obligated to review the CBA when calculating productive hours.

2. It is included within the

CBA.

3. No.

4. No, this is not information that is needed to propose on this requirement.

Question 39: Pg. 54 of Solicitation, Pg. 55 of Solicitation, Main Topic –

1. Incumbent Un-fair Competitive

Advantage

2. Sick Time (Productive / Non-

Pg. 56 of Solicitation, Pg. 57 of Solicitation, Pg. 58 of Solicitation, Question 40: Pg. 81 of Solicitation, Attachment 4

CBA Provided

Agreement

Productive)

Sub-Topic – CBA vs WD Vacation

Description/Concern:

The CBA includes/provides the following:

a) 1 Hour paid sick leave for every

30 hours worked. Up to maximum of 56 hours annually.

b) Employees may carry over year to year up to 56 Hours.

c) All hours not carried over will be paid out at the accrual year.

d) Employees will be paid for unused sick time upon separation from employment

The WD includes/provides the following:

a) 1 Hour paid sick leave for every

30 hours worked. Up to maximum of 56 hours annually.

b) NO carry over clause.

c) NO Pay out clause.

employee Seniority / Years of Service and how many have Sick days have been utilized under their existing contract.

Further, Sick time impacts the “All-in” to calculate Productive Hours based on

Question(s):

eliminating this unfair advantage to the incumbent?

(Perhaps directing the bidders to assume an average year of service for all CBA and WD employees).

1. The government was obligated to review the CBA when calculating productive hours.

2. It is included within the CBA.

3. No.

4. No, this is not information that is

2. Within the USG directed FTE

(Attachment 4) of 1,655

Productive hours for base year and 1,805 for all other years, how many non-productive hours are included for Sick

Time for SCLS?

3. Will the USG provide a current roster of employees with Hire

Dates

4. Will the USG provide a current roster of employees and used sick time under the most current anniversary period?

needed to propose on this requirement.

Question 41: Pg. 177 of Solicitation, Pg. 183 of

Solicitation, Attachment 4

CBA Provided

Agreement

Main Topic – Full Time Equivalent

Calculation

Sub-Topic – Bereavement Leave

Description/Concern:

The CBA includes/provides for “In instance of the death of a member of the immediate family of an employee, the company will grant a paid leave of not to exceed three (3) days”.

The WD is silent on this topic.

Bereavement Leave impacts the “All-in” to calculate Productive Hours based on

Question(s):

1. Within the USG directed FTE

(Attachment 4) of 1,655

Productive hours for base year and 1,805 for all other years, how many non-productive hours are included for

Bereavement Leave for SCLS?

2. With Bereavement Leave

1. It is included within the CBA.

2. No.

differing between CBA and

WD, should the USG productive hours for SCLS employees in all years be separated into two categories?

Question 42:

Attachment 4

CBA Provided

Agreement

Main Topic – Full Time Equivalent

(FTE)

Sub-Topic – Variations to provided FTE

Description/Concern: The Solicitation, Page 177 of 236 (Attachment 4) has directed the bidders to calculate

Productive Hours based on 1,655 Hours for base year and 1,805 for years 2 thru

5.

In many cases, the final FTE/Productive

Hours vary, in part due to CBA and WD benefits, employees’ health situation and family matters, etc.

Question: Upon award, will the USG allow a REA to adjust the proposed price for actual current work population dynamics?

Per the CBA, the calculation of the productive hours took into account the number of vacation days, holidays, sick hours, bereavement time and jury time. As this is an Indefinite-Delivery, Indefinite-

Quantity contract under which firm-fixed price task orders will be issued, any equitable adjustments would only be allowed in extreme cases, such as contingency situations. The

Administrative Contracting Officer in coordination with the contractor would determine what constituted as a contingency and adjust as necessary.

Question 43: CBA

Provided Agreement

Pg. 51 of Solicitation

Main Topic – Request for Equable

Adjustment

Sub-Topic – CBA

Description/Concern:

Under Section 52.222-55(3)(i), The contractor may request a price adjustment only after the effective date of the new annual E.O. minimum wage determination.

Question: Understanding this effort will utilize labor, in part, from the

“Industrial, Technical & Professional, Employees Union, AFL-CIO (OPEIU)”, will the USG revise the solicitation to include changes to the CBA?

Yes, as the CBA is revised it will either be provided via an amendment if before award or by the Administrative

Contracting Officer after award.

Question 44: CBA

Provided Agreement

Pg. 50 of Solicitation

Main Topic – Prevailing Labor Rates

Sub-Topic – Wage Determination versus CBA

Description/Concern:

The contractor shall pay the E.O.

minimum wage.

The CBA takes precedence, no wage determination will be provided.

1. Will the USG provide the applicable Wage Determination for Ft Gordon, Georgia?

2. Will the USG provide the applicable Wage Determination for FT. BUCHANNAN, PR?

3. Will the USG provide the applicable Wage Determination for Miami, Florida?

Question 45: Main Topic – Incumbent Un-fair

Competitive Advantage

Sub-Topic – Taxes Paid Under Current

Contract

Description/Concern: Under the current contract the incumbent will have paid for and met the maximum cost State

Unemployment Insurance (SUI) and

Federal Unemployment Tax (FUI) for

FY 2022. The SUI is based on employees’ first $9,000 of payroll and

FUI is based on employees’ first $7,000 of payroll.

Depending on the company’s SUI rate, this sum of these statutory requirements equates to approximately $950.00 per employee or approximately $100,000 un-fair advantage in FY 2022.

Question: Will the USG consider removing this un-fair advantage within

FY2022 for the incumbent?

This is a Department of Labor issue and is not something that contracting has control over.

Question 46:

Solicitation

Main Topic – Incumbent Un-fair

Competitive Advantage

Sub-Topic – Labor Benefits -Vacation, Sick time, etc.

Description/Concern: Many of the benefits afforded to employees via Wage

Determination (WD) and CBA are based on “Annual” employment.

Utilizing the proposed period of performance, year 1 for employees performing work under the “WD” or

“CBA” employees is 334 days of a typical 365-day year.

Only the incumbent is aware of the amount/number of benefits utilized within the first 31 Days.

Further, only the incumbent is aware of the employees’ anniversary date.

No, the government utilized the CBA to come up with the productive hours. Any adjustment after award would be negotiated between the successful contractor and the Administrative

Contracting Officer.

Question: Will the USG consider removing this un-fair advantage within

FY2022 for the incumbent?

Perhaps allowing all bidders to pro-rate the benefits for FY 2022 based on the

303 days, upon award allow an REA to adjust to actual entitlement and usage.

Question 47:

Solicitation Pg. 177, 192, 195, 197, Main Topic – Attachment #4 – Staffing

Charts

Sub-Topic – Missing Documents

Description/Concern: Attachment #4 appears to be missing from the available download.

Question: Will the USG provide (or confirm the location of) this document.

There is no separate attachment to download. Offerors need to copy and paste attachment 4 out of the solicitation and insert into your own word document or excel document.

Question 48: Pg.82, paragraph 1

(Solicitation 1.2.1)

Background: The PWS states “There are 365 additional outlying facilities located on Fort Gordon, Ga. and two

Army Health Clinics located in Doral, Florida and at Fort Buchannan, Puerto

Rico. Exhibit C provides a complete listing of facilities supported by this contract.” Exhibit C only lists 49 buildings.

Question: Are there 365 separate buildings requiring HEC services?

There are 45 outlying buildings on Fort

Gordon excluding Bldg. 300.

Question 49: Pg.82, paragraph 1

(Solicitation 1.2.1)

Can the USG provide a map of the outlying facilities at Fort Gordon?

No, Exhibit C lists the mileage of the outside buildings in relation to the main

MTF.

Question 50: Pg.82, paragraph 1

(Solicitation 1.2.1)

Can the USG provide a complete list of addresses to the outlaying facilities?

All data has been provided at this time.

Question 51: Pg.82, paragraph 5, 6

(Solicitation 1.4.1)

Will the contract be modified to include the new construction/renovation square footage?

The buildings listed under paragraph 1.4.1.

have all been completed and the PWS has been revised as a part of this amendment.

Question 52: Pg.82, paragraph 6

(Solicitation 1.4.1)

Please confirm the square footage for building 301 Family Medicine Clinic

The square footage is listed on Exhibit C &

D, the price matrix.

Question 53: Pg.82, paragraph 6

(Solicitation 1.4.1)

Background: The Blood Laboratory

Clinic does not appear in Exhibit C.

Question: Should the square footage in

PWS 1.4.1 (16,928 sqft) be included in the pricing estimate?

Yes, the Blood Laboratory Clinic does appear in Exhibit C as building Z360 (SF

13,958) and yes the square footage should be included.

Question 54: Pg. 131, paragraph 5

(EXHIBIT E)

Background: The PWS States:

“Government provided facilities for contractor use. The following space is identified and will be provided to the contractor for use as office space, supply and equipment storage. Any other additional storage space for supplies and

The government has provided all relevant

Exhibits and Attachments for contractor use.

equipment shall be at the contractor's expense. Not all facilities have a housekeeping closet, contractor shall be required to tote all supplies and equipment each time service is required.”

Question: Can the USG please provide a list of facilities that do not offer storage space?

Question 55: Pg. 177, paragraph 3

(ATTACHMENT 4)

Can the USG provide an excel spreadsheet for the Staffing Charts?

Offerors need to copy and paste attachment

4 out of the solicitation and insert into your own word document or excel document.

Question 56: Page

196, paragraph 5

(D.2.b.(6)(c) (1))

Background: The ITO asks for a sample procedures manual “to include a sampling of three specific task procedures of the offeror’s choosing for

Types I, II, IV, and VI only.”

Question: In an effort to more easily compare offers, please define which specific tasks should be included.

No, the offeror is to provide a sampling of three tasks.

Question 57: Page

196, paragraph 5

(D.2.b.(6)(c) (1))

Background: The ITO asks for a sample procedures manual that also includes non-recurring services. Non-recurring services are not defined in the solicitation.

The ITO states “For non-recurring services, (e.g., floor stripping, waxing, and sealing, carpet shampooing, wall and ceiling cleaning, light fixture cleaning, exterior window cleaning, interior

HVAC diffuser cleaning, blind cleaning, or snow/ice removal) the healthcare environmental cleaning procedures manual shall clearly illustrate a sampling of specific cleaning procedures which will be used to accomplish each task and the projected frequency or standard at which each specific task will be accomplished.”

Question: Which non-recurring services should be included in the sample manual?

No, the offeror is to provide a sampling of non-recurring tasks.

Question 58: Pg. 217, paragraph 4

((2) Quality)

Pg. 198

(Volume III, Factor 2

– Past Performance)

Background: The PWS states: “Past performance information will be obtained from the following sources:

…past performance information obtained from questionnaires tailored to this acquisition…”

The instructions to offerors does not include information on past performance questionnaires nor is there an exhibit or attachment included in the solicitation.

Question: Does the USG expect offerors to submit past performance questionnaires?

No.

Question 59: Pg. 99, Section 3.5.2.7

Is there a list of dispensers by Brand and

Type? i.e., For paper towels this could be rolls or c-fold products.

Renown at GoRenown.com Rolls

Question 60: Pg. 99, Section 3.5.2.8

Is there a list of receptacles throughout the MTF and size of receptacles?

Alternately, can the USG provide the sizes of receptacle liners needed within supplies?

No, the government does not provide a list of receptacles and size throughout the

MTF.

Question 61: Pg. 99, Section 3.5.2.9

Can the USG provide a type of cubicle curtains utilized – are these cloth laundered items within linen to be collected and weighed, or are they paper disposable types?

As stated in paragraph 3.5.2.9, The government is responsible for replacing soiled cubicle curtains.

Question 62: Pg. 107, Section 5.11.7.1

Can the USG confirm the amount of dining areas that have carpet?

The type of flooring for the dining room is listed on Exhibit D.

Question 63: Pg. 111, Section 5.14.3

Can the USG provide an annual approximate number of training holidays for the Clinics?

Cannot provide at this time.

Question 64: Pg. 99, Section 4.1.2

Can the USG identify which dispensers require batteries?

No, all data has been provided at this time.

Question 65: Pg. 196, Section C, Supplemental C-1

Procedures Manual

The RFP asks for sample procedures manual “to include a sampling of three specific task procedures of the offeror’s choosing for Types I, II, IV, and VI only,” along with listed nonrecurring services. Does this require three specific tasks overall, or does this require three specific tasks within each Type listed?

As listed on page 196, (1) Supplemental

C-1 Sample Healthcare Environmental

Cleaning Procedures Manual, non-recurring services are floor stripping, waxing and sealing, carpet shampooing, wall and ceiling cleaning, light fixture cleaning and exterior window cleaning, etc. The guidance says you are to illustrate a sampling of specific cleaning procedures to accomplish each task and the project frequency or standard at which each specific task will be accomplished.

Question 66: Pg. 196, Section C, Supplemental C-1

Procedures Manual

Would the USG prefer to select the three specific tasks within Types, I, II, IV, and

VI to be able to more easily compare between each offeror?

No, the offeror is to select their own specific tasks within the Types.