A.09.03_PS_eMSM_W81K04-18-R-0002_U0001_(Released).docx

W81K04-18-R-0002

W81K04-18-R-0002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 06-May-2019 04:00 PM to 15-May-2019 04:00 PM.

The following have been added by full text:

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (DEVIATION 2018-O0021) (JAN 2019)

(a) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (a) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records—Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(b)(1) Notwithstanding the requirements of any other clauses of this contract, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (b) (1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

(ii) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(iii) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(iv) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $700,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(v) 52.222-17, Nondisplacement of Qualified Workers (MAY 2014) (E.O. 13495). Flow down required in accordance with paragraph (l) of FAR clause 52.222-17.

(vi) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

(vii) 52.222-26, Equal Opportunity (Sept 2016) (E.O. 11246).

(viii) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

(ix) 52.222-36, Equal Opportunity for Workers with Disabilities (July 2014) (29 U.S.C. 793).

(x) 52.222-37, Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212).

(xi) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(xii) 52.222-41, Service Contract Labor Standards (Aug 2018) (41 U.S.C. chapter 67).

(xiii)(A) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627).

(B) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

(xiv) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014) (41 U.S.C. chapter 67).

(xv) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services-Requirements (May 2014) (41 U.S.C. chapter 67).

(xvi) 52.222-54, Employment Eligibility Verification (Oct 2015) (E.O. 12989).

(xvii) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015).

(xviii) 52.222-62 Paid Sick Leave Under Executive Order 13706 (Jan 2017) (E.O. 13706).

(xix)(A) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a).

(B) Alternate I (JAN 2017) of 52.224-3.

(xx) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

(xxi) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (May 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xxii) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of clause) The following have been modified:

ADDENDUM TO 52.212-1

ADDENDUM TO 52.212-1

Addenda to 52.212-1(b), Submission of Proposals. The paragraph is tailored as follows:

Paragraph (b), the second sentence is deleted and replaced with the following: “Proposals must be submitted on the SF 1449 and accompanied by all requested items elsewhere specified in the solicitation.

Paragraph (b) (10) is deleted and replaced by information required to be submitted in Volume III of the proposal.

Addenda to 52.212-1(c), Period for Acceptance of Proposals. The paragraph is tailored as follows: “The offeror agrees to hold the prices in its offer firm for 180 calendar days from the date specified for receipt of proposals.”

Addenda to 52.212-1(e), Multiple Proposals. This paragraph is deleted in its entirety.

Addenda to 52.212-1(g), the following paragraph is added to the end of the current paragraph as follows: "After evaluating proposals, if discussions are deemed necessary, the contracting officer may determine that the number of most highly rated proposals that might otherwise be included in the competitive range exceeds the number at which an efficient competition can be conducted. In this event, the contracting officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals."

Addenda to 52.212-1 (m) Organizational Conflict of Interest. For those offerors planning to engage in a teaming arrangement or to use subcontractors, a conflict of interest may be created if a company is identified as a prime offeror, teaming partner/subcontractor, or as a member of a Joint Venture on more than one proposal. Each participating company shall only submit one proposal. If the contracting officer concludes during proposal evaluation that a potential conflict of interest exists because one or more companies have participated in more than one proposal as a prime offeror, teaming partner/subcontractor, or as a member of a Joint Venture, the contracting officer reserves the right to require a conflict of interest mitigation plan from the prime offerors of those proposals. If an offeror fails to submit a plan, or submits an inadequate plan, the offeror may not be considered.

(A) PROPOSAL SUBMISSION

· INTRODUCTION.

· The offeror shall submit its proposal to the office indicated in block 9 of the Standard Form (SF) 1449, Solicitation/Contract Award. To be considered for evaluation, proposals must be received no later than the date and time (Central Standard Time) specified in Block 8, SF 1449. The offeror shall mark the exterior of their package and each CD-R with the solicitation number specified in Block 5, SF 1449 (See Proposal Table of Contents for further instructions). Proposals shall be submitted in the format stated in the “Proposal Table of Contents” listed below in Section 2 “Proposal Files”. Each volume of the offeror’s proposal shall be submitted in electronic form on a separate CD-R as specified in the table below entitled, “Proposal Table of Contents.” Telegraphic, electronic mail, and facsimile proposals will not be accepted. Files shall not contain classified data. Each paragraph shall be separated by at least one blank line. A standard, 12-point minimum font size applies. Margins: Top, Bottom, Left, Right – 1” Page Size, Width – 8.5” Page Size, Height – 11”. Tables and illustrations may use a reduced font size not less than 8-point and may be landscape.

· Electronic Files (CD-Rs). Offerors shall submit their proposal on CD-Rs that are clearly labeled with the offeror’s name, cage code, volume number and volume title. Electronic files shall not contain classified data. Each CD-R shall be made read only and “burned” at a minimum 8x speed. In addition, each CD-R must be made “final.” “Final” is a recording option that renders the CD totally used so that no other data tracks can be added. Do not use compressed file formats. Submissions shall be virus free. Electronic files shall be submitted in a format that is compatible with Microsoft Office 2007 applications. Each CD-R shall be submitted in a separate CD package (i.e. die-cut jacket, plastic case, CD sleeve, CD bag) clearly marked with the volume number and volume title and shall be submitted as a set.

(1) Each volume of the offeror’s proposal (Business proposal, Technical Quality proposal, Performance Risk proposal (Past & Present Performance), and Price proposal) shall be submitted on a separate CD-R.

· Additional Restrictions.

(1) Technical Quality Proposal (Volume II) is limited to 50 pages. Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. If there are more than 45 lines of text on any page, the additional lines will not be evaluated. Headers, footers and page numbers are not included in the line count.

(2) Each page shall be counted except the following:

· Master Table of Contents

· Volume Cover Pages

· Table of Contents

· Summary Section

· Glossaries of Abbreviations and Acronyms

· Dividers

· Blank pages

· Online Representation and Certifications

· Consent Letters/Client Authorization Letters

· Past Performance Risk Assessment Questionnaires

· Points of contacts list completing past performance questionnaires

(3) Questions and Answers. Offerors may submit questions regarding this solicitation to the attention of Mr. Joe E. Watson, at e-mail: joe.e.watson2.civ@mail.mil no later than 10 calendar days after issuance of this solicitation in the format at Attachment 1 entitled “Question and Answer Template.”

(4) Glossary of Abbreviations and Acronyms. Each volume shall contain a glossary of all abbreviations and acronyms used, and with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

(5) E-mail correspondence. Offeror’s shall ensure that all e-mails identify in the subject the solicitation number referenced and specific title of reference i.e. “W81K04-18-R-0002- Questions”

2. PROPOSAL FILES.

Offerors shall use the “Proposal Table of Contents” below to organize their electronic proposal files. Each volume of the offeror’s proposal shall be submitted in electronic form on a separate CD-R as specified in the table. Each volume shall be saved to the appropriate CD-R as a separate electronic file using the document titles provided in Solicitation Attachment 2 entitled, “Proposal File Naming Convention.”

PROPOSAL TABLE OF CONTENTS

· Cover Letter

· Master Table of Contents

· Contract Administrative Data

· SF 1449/SF 30

· Representation and Certifications

· Responsibility Determination

· Glossary of Abbreviations and Acronyms NOTE: Page 1 of the SF 1449 and all Amendments (SF 30) must be signed by an authorized representative who indicates agreement of a 180-day acceptance period.

Note: submit as one complete document containing the follow:

· Table of Contents

· Management and Technical Approach

· Phase-In Plan

· Staffing Plan

· Glossary of Abbreviations and Acronyms 4 CD-Rs total containing the offeror’s complete Volume II, Technical Proposal

NOTE: 1 CD-R must be unsanitized.

3 CD-Rs must be sanitized to include the label/cover of the CD-R which should reference Volume II, the solicitation number, and Technical Quality Proposal (See Attachment 2). Note: For the sanitized copies, do not include Company name or CAGE Code on the CD-R Label cover or within the Technical Quality Proposal.

1) Table of Contents

2) Subcontractor Teaming Partner Consent Letter

3) Subcontractor Teaming Partner Table

4) (Performance Assessment Submission 1)

5) (Performance Assessment Submission 2)

6) (Performance Assessment Submission 3)

7) Glossary of Abbreviations and Acronyms

Pricing Narrative

Shall use DoD checklist for reviewing subcontracting plan located in Attachment 11.

3. CONTENT REQUIREMENTS.

a) All information shall be confined to the appropriate volume/section. For example, only information included in the section labeled “Management and Technical Approach” will be evaluated for Management and Technical Approach. If Management and Technical Approach information is included elsewhere in the proposal, it will not be evaluated as part of the Management and Technical Approach sub-factor. The offeror shall confine submission to essential matters, sufficient to define the proposal and provide adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each proposal. Proprietary information shall be clearly marked.

b) Cross-Referencing. Each volume shall be written on a standalone basis so that its contents may be evaluated with no requirement to cross-reference to other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal. Offerors are responsible for the accuracy of its proposal and the government will not search or hunt for information that is not provided in the required location. Information not found in a technical subfactor will be considered missing and may result in a deficiency.

4. VOLUME I - BUSINESS PROPOSAL

a) COVER LETTER.

The cover letter shall be a no more than 2-page introduction identifying the offeror (name, address, telephone and fax numbers, email address, cage code, DUNS number, the solicitation, number, and the contents of the proposal).

b) TABLE OF CONTENTS

Business Proposal shall contain a Master Table of Contents referencing the contents in all volumes. The Master Table of Contents will not count against the page limitations for their respective volumes.

c) CONTRACT ADMINISTRATIVE DATA.

The offeror shall provide with its proposal, Points of Contact (POC) for administration of any resulting contract should the offeror be selected. These POCs shall be available during normal business hours and other than normal business hours. The POC for other than normal business hours will be contacted only in the event of emergencies. Accordingly, the named individual(s) should possess sufficient corporate authority to effectively deal with emergency situations. The telephone number(s) provided should be functional at all times. If there are different POCs for different conditions, such as weekdays, weekends, holidays, etc., please furnish all and explain as follows:

1. Offeror’s normal business hours/days.

2. POCs during normal business hours.

3. POCs for other than normal business hours.

d) SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS (SF 1449) AND AMENDMENTS (SF 30).

Page 1 SF 1449 with signature of a corporate officer authorized to negotiate for the company in Block 30a, acknowledgement of all amendments, (SF 30) with signature in Block 15B, and agreement of the acceptance period stated in the Addenda to 52.212-1(c).

e) REPRESENTATIONS AND CERTIFICATIONS.

Offerors shall submit one completed copy of all representations and certifications. If the offeror has completed the Online Representations and Certifications at the System for Award Management (SAM) https://www.sam.gov/portal/public/SAM, submit an electronic printout of the Representations and Certifications.

f) RESPONSIBILITY DETERMINATION.

To assist in determining offeror/Contractor responsibility IAW FAR Part 9, the offeror shall explain how they plan to have or obtain adequate financial resources to support any awarded contract. If the offeror intends to rely on internally available working/operation capital, evidence of availability must be submitted. If the offeror plans to rely on financial support from other sources, evidence of availability and the maximum lines of credit that may be available must be submitted. Evidence of external funding must be provided in the form of a dated letter from the external source. Documentation to support the amounts must also be included.

Offerors who fail to provide sufficient information for the USG to make an affirmative responsibility determination may be referred to the Small Business Administration (SBA) for Certificate of Competency consideration USG FAR Part 19.6. To be eligible for award of a contract, the offeror must receive an affirmative responsibility determination or a Certificate of Competency issued by the SBA.

g) GLOSSARY OF ABREVIATIONS AND ACRONYMS.

Include a glossary of abbreviations and acronyms used throughout the volume.

5. VOLUME II – TECHNICAL QUALITY PROPOSAL (Factor 1)

1. Submission of Technical Quality Proposals (Volume II). Technical Quality Proposal shall be submitted as one complete document. For example do not submit five separate documents for the Table of Contents, Sub-factors and the Glossary. Character spacing shall be set on the 'Normal' setting for Microsoft Word. Offeror’s technical quality volume shall include section, paragraph, and page number on each sub-factor page. Page numbers shall be continuous and not restart at the beginning of each subfactor. Sub-factors shall begin at the top of a new page.

2. Page count. Technical Quality Proposal Subfactors are limited to 50 pages. Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Pages with Tables and Exhibits are included in the page count. Pages not included are as follows:

· Table of Contents

· Glossaries of Abbreviations and Acronyms

· Dividers

· Blank pages

3. TABLE OF CONTENTS

Table of Contents shall be included as one document along with the offerors Subfactors. The Table of Contents shall contain details which delineate the pages, sections, paragraphs, and subparagraphs within that volume. Technical Quality Proposal must specifically address the sub-factors.

4. TECHNICAL QUALITY PROPOSAL INSTRUCTIONS

Volume II shall include the Technical Quality Proposal and shall be specific and complete. The technical proposal shall not contain cost/pricing, past performance or incumbency information. All the requirements specified in the solicitation are mandatory and by your proposal submission, you are representing that your company will perform all the requirements specified in the solicitation. The USG will evaluate the offeror’s responses against the Technical Proposal sub-factors defined in the Addendum to 52.212-2. The offeror shall use the instructions provided below, to provide as specifically and descriptively as possible the actual methodologies, procedures, and approaches your company would use to accomplish/satisfy ALL requirements specified in the sub-factors listed below.

The offeror shall ensure that the Technical Quality Proposal is legible, clear, concise, and cohesive. The offeror shall ensure that its proposal does not merely reiterate, restate, rephrase or reformulate the requirements specified herein. It is the offeror’s responsibility to provide a technical proposal that includes enough description and convincing rationale to substantiate the validity of its stated claims. The government’s evaluation will not include assumptions or use of prior knowledge of the offeror and will base its evaluation ratings on the accuracy, detail, and merit of the offerors submitted proposal.

Note: As referenced in Attachment 2 and the Proposal Table of Contents, for the sanitized copies do not include Company name or CAGE Code on the CD-R Label cover or within the Technical Quality Proposal.

5. SUBFACTOR CONTENT

Technical Quality Proposal must specifically address the following sub-factors:

SUB-FACTOR 1A: MANAGEMENT AND TECHNICAL APPROACH. The offeror shall provide a narrative describing their management and technical approach that addresses their method for accomplishing PWS (Section 5) requirements under the basic contract. At a minimum, address the following:

(a) Describe management techniques, tools and practices the offeror will use to ensure quality and timeliness performance of all required services throughout the life of the contract.

(b) Describe the offeror’s key personnel and their respective positions and how they would be utilized during the performance of a resultant contract.

(c) Describe the offeror’s approach to cover unscheduled absences.

(d) Describe the offeror’s approach to retain employees and/or subcontractors with minimum turnover.

(e) If partnering with another contractor, state the capacity in which this partner will serve in the management of this contract.

SUB-FACTOR 1B: PHASE-IN PLAN. The offeror shall provide a phase-in, in narrative format, describing their technical approach on how they intend to execute a timely and effective phase-in period within 90 days in order to meet PWS requirements by the contract start date. At a minimum, the plan shall address the following:

Describe how the offeror proposes to execute the phase-in transition from the incumbent to the offeror. Include at a minimum the plans for recruitment and hiring of personnel, functional training of personnel, acquisition of supplies and equipment, your paperwork processing procedure for background check, etc., so that full service will be provided on the period of performance start date. Include a milestone chart addressing implementation tasks stated in Exhibit I, PSMHS Milestone Chart, of the PWS.

SUB-FACTOR 1C: STAFFING PLAN. The offeror shall provide a staffing plan, in narrative format, describing on how they intend to staff in order to meet or exceed the PWS requirements. At a minimum, the plan shall address the following:

(a) Describe the offeror’s proposed staffing plan and ensure that it demonstrates your compliance and understanding of the solicitation.

(b) Describe the offeror’s staffing plan by addressing each type of labor category for PAS, RMS, and CLRS (i.e. appointment clerk, referral representatives, shift supervisor, etc.) and including the number of employees (Full-Time Equivalent (FTE)) proposed by labor category.

(c) Describe in the offeror’s staffing plan, details of the basis of estimate (BOE) to include the offeror’s processes and methodologies used in determining number of FTEs and estimating the number of productive and non-productive hours.

6. GLOSSARY OF ABBREVIATIONS AND ACRONYMS.

Include a glossary of abbreviations and acronyms used throughout the volume.

6. VOLUME III – PERFORMANCE RISK PROPOSAL (Past and Present Performance) (Factor 2)

Volume III includes documentation that illustrates the offeror’s performance on current or past USG or commercial contracts. Volume III may include no more than three Performance Assessment Submissions (PASs). Each PAS shall describe work performed under one contract (see contract definition below). Each PAS shall meet the relevancy definition in Addendum to 52.212-2 and performance must have occurred within the last three years of the issuance date on the solicitation. The three PASs may include work performed by the prime offeror and major subcontractor(s) stated in the offeror’s technical proposal to perform on any resultant contract. A complete Volume III shall include all files described below:

1. TABLE OF CONTENTS. The Table of Contents shall contain details which delineate the subparagraphs and sections within that volume.

2. SUBCONTRACTOR/TEAMING PARTNER CONSENT LETTERS. Performance Risk information concerning subcontractors and teaming partners cannot be disclosed to a private party without the subcontractor’s or teaming partner’s consent. Because a prime offeror/contractor is a private party, the USG will need that consent before disclosing subcontractor/teaming partner past and present performance information to the prime offeror during discussions or negotiations. In an effort to assist the USG in assessing your performance risk, offerors must have each of their subcontractors and teaming partners complete Attachment 3 entitled “Subcontractor/Teaming Partner Consent letter”. A completed consent form should be submitted as part of your Performance Risk (Past and Present Performance) Volume for each Subcontractor/Teaming Partner identified in your Volume III.

(a) Teaming Arrangements. If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past performance information on previous teaming arrangements with same partner. Past experience of one team member will be considered past experience of all team members for purposes of evaluation.

(b) A major subcontractor is defined as a subcontractor performing more than 25% of the contract effort.

3. SUBCONTRACTOR/TEAMING PARTNER TABLE. The offeror shall complete Attachment 4 entitled “Subcontractor/Teaming Partner Table” which describes business arrangements in which the offeror intends to participate during the performance of any resulting contract/TO. In the table, the offeror shall use the same designation (i.e. STP-1) for each business partner as they use in their sanitized copy of their technical proposal.

4. PERFORMANCE ASSESSMENT INFORMATION. N/A

5. PERFORMANCE ASSESSMENT SUBMISSION. The offeror shall submit performance assessment information only for those persons or entities (offeror, key personnel and prime subcontractors/teaming partners), who will perform on contracts resulting from this solicitation. The offeror shall submit no more than three PAS on their current or past USG or commercial contracts. The word “contract” is defined as a single contract, purchase order, or a TO on an Indefinite Delivery/Indefinite Quantity (IDIQ) contract. The word “contract”, as defined herein, does not mean basic IDIQ contract, for the purpose of past performance submissions under this solicitation. A single performance assessment submission shall only include one (1) contract, TO or purchase order and MAY not include a combination of contracts, purchase orders, or TOs. If an offeror submits more than three contracts, the USG will evaluate only the first three listed contracts for recency and relevancy. If an offeror submits multiple contracts, purchase orders or TOs on one (1) performance assessment submission, then that submission will not be evaluated. Performance assessments shall meet the relevancy definition in Addendum to 52.212-2 and performance must have occurred within the last three years. The total number of performance assessment submissions shall include prime and any major subcontractor(s) projected to perform on any resultant contract. Only those subcontractors that meet the definition of a major subcontractor, as defined as performing more than 25% of any resultant contract arising from this solicitation will be used in the offeror’s performance assessment. The offeror shall submit a summary of each performance assessment submission, which shall be limited to two (2) pages for each submission. Each submission shall include the following:

(a) Statement of Relevancy: Provide a complete description of the work involved to include dollar value. Include rationale as to why and how the acquisition meets one of the relevancy definitions for this acquisition.

(b) Reference Customer Information Sheet. The offeror shall provide a list of all POCs to whom Performance Risk Assessment Questionnaires were provided to by the Contractor for evaluation by the USG. Reference information shall be submitted in the format referenced in Attachment 5 entitled “Reference Customer Information Sheet”.

(c) Performance Risk Assessment Questionnaires (PRAQs). The offeror shall request completion of Attachment 7 entitled “Performance Risk Assessment Questionnaire (PRAQ)” by those persons who have knowledge of the performance quality provided on the contracts listed above. PRAQs should be completed by a member of the program office, administrative contracting office, end users of the service provided, or any other USG technical or business advisor who has knowledge of the Contractor’s performance. The USG will use the results of submitted questionnaires as a method to evaluate an offeror’s past performance. The offeror shall provide a copy of the attached PRAQs to each POC with a letter the same as or similar to that at Attachment 6 entitled “Sample Questionnaire Cover Letter”. Instruct each source to complete and e-mail the entire questionnaire to Mr. Joe E. Watson at e-mail: joe.e.watson2.civ@mail.mil. Completed Performance Risk Assessment Questionnaires (PRAQs) must be received on or before the date and time established for receipt of proposals. Questionnaires received after the date established for receipt of proposals will not be considered.

6. GLOSSARY OF ABREVIATIONS AND ACRONYMS. A glossary of all abbreviations and acronyms used, and with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

7. VOLUME IV – PRICE PROPOSAL (Factor 3)

The Contracting Officer has determined there is a high probability of adequate competition on this acquisition. Upon examination of the initial proposals, the contracting officer will review this determination and if in the Contracting Officer’s opinion, adequate competition exists, no additional cost information will be requested. However, if at any time during this competition the Contracting Officer determines that adequate competition no longer exists, offerors may be required to submit information to the extent necessary for the contracting officer to determine the reasonableness of offerors’ price proposals. Additionally, all information related to pricing shall be included in Volume IV of the proposal only. UNDER NO CIRCUMSTANCES should pricing information be included elsewhere in the proposal. A complete Volume IV shall include the information below:

1. Volume IV shall include pricing information that will be used to evaluate an offeror’s total price. The offeror shall include pricing for each Contract Line Items Number (CLIN) on the SF1449 Continuation Sheet for the base and all options; except Contractor Manpower Reporting CLINs. The offeror shall only provide information essential to document or support the offeror’s price proposal.

2. CONTRACTOR MANPOWER REPORTING (CMR). Offerors shall not provide separate pricing for annual CMR requirements.

3. PRICING NARRATIVE. The price proposal shall a include narrative as to how the prices were developed for each of the CLINs. Please show all of the cost elements that make up each unit price for each CLIN and include the methodology used to determine the number of personnel you will utilize to execute the required services.

8. VOLUME V - SMALL BUSINESS PARTICIPATION PROPOSAL

Small Business Participation Proposal (Format Example)

All offerors (both large and small businesses) are required to complete a Small Business Participation Proposal. Offerors should propose the level of participation of small businesses (as a small business prime, joint venture, teaming arrangement, and/or small business subcontractors) in the performance of the acquisition relative to the objectives/goals set forth in the evaluation of this area.

(a) Check the applicable size and categories for the PRIME Offeror only -- Check all applicable boxes:

{ } Large Prime or

{ } Small Business Prime; also categorized as a { } Small Disadvantaged Business (SDB) { } Woman-Owned Small Business (WOSB) { } Historically Underutilized Zone (HUB Zone) Small Business { } Veteran Owned Small Business (VOSB) { } Service Disabled Veteran Owned Small Business (SDVOSB)

(b) Submit the total combined dollar value and percentage of work to be performed by both large and small businesses (include the percentage of work to be performed both by Prime, joint venture, teaming arrangement, and subcontractors):

Example: If the Prime proposes a price of $1,000,000 (including all options), and small business(es) will provide $250,000 in services/supplies as a prime, joint venture, teaming arrangement, or subcontractor, the % planned for small businesses is 25%; and 75% for large business, equaling 100%.

Total Percentage planned for Large Business(es) ____75_% = $ 750,000

Percentage planned for Small Business(es) ____25_% = $ 250,000

100% = $1,000,000

When combined, Large and Small Business totals must equal 100%.

(c) Please indicate the total percentage and dollar value of participation to be performed by each type of subcategory small business. The percentage of work performed by Small Businesses that qualify in multiple small business categories may be counted in each category:

Example: Victory Prop Mgt (WOSB and SDVOSB) performing 2%; and Williams Group (SDB, HubZ and WOSB) performing 3%. Results equate to: SB 5%; SDB 3%; HubZone 3%; WOSB 5%; SDVOSB 2%; VOSB 2%;). SDVOSBs are also VOSBs automatically; however VOSBs are not automatically SDVOSBs.

(d) Identify the Prime Offeror and type of service/supply that the Prime Offeror will provide. Then list each of the intended subcontractors and principal supplies/services to be provided by that subcontractor. Provide the Commercial and Government Entity (CAGE) code for the Prime and each intended subcontractor. Also, provide the anticipated NAICS codes(s) that the Prime Offeror believes best describes the product or services being acquired by its subcontracts with each intended subcontractor. Small business Primes and small business subcontractors that qualify as small businesses in multiple small business categories should be listed in each applicable small business category.

Example: If a Small Business qualifies as a WOSB and a SDVOSB, you can add them to each category below in which they qualify.

(Include CAGE Code) for Each Subcontractor (1)

Prime Offeror:

Large Business:

Small Business:

SDB:

WOSB:

HUBZone Small:

VOSB:

SDVOSB:

Notes:

(1) Pursuant to Sections 8(d) of the Small Business Act, a business is considered small for Government procurements if it does not exceed the size standard for the NAICS code that the prime contractor believes best describes the product or services being acquired. In other words, the size of the prime’s suppliers is determined by the applicable NAICS code of their joint venture, teaming partner, or subcontract, which may or may not be the same NAICS code as the one for your prime contract with the Government.

(e) Describe the extent of commitment to use small businesses (e.g., what types of commitments, if any, are in place for this specific acquisition either – small business prime, written contract, verbal, enforceable, non-enforceable, joint venturing, mentor-protégé, etc.) Provide documentation regarding commitments to small business for this effort. Copies of such agreements should be provided as part of your small business participation plan and will not count against the page limitation for this volume.

9. VOLUME VI – SMALL BUSINESS SUBCONTRACTING PLAN

It is the intent of the Government to ensure that small business concerns have the maximum practicable opportunity to participate in the performance of this requirement.

1. If the offeror is other than a small business, the offeror shall submit an Individual, Master, or Commercial Subcontracting Plan. The offerors plan must detail a logical and realistic approach in their establishment, oversight, and quality control of subcontracts which comply with FAR 19.702(a)(1) and (2) (Small Business Programs).

1. Current DOD goals are:

Small Business (32% of total contract value) Small Disadvantaged Business (5% of total subcontracting dollars) Woman-Owned Business (5% of total subcontracting dollars) Service Disabled Veteran-Owned Small Business (3% of total subcontracting dollars) HUBZone Small Business (3% of total subcontracting dollars)

1. Small Business Offerors: Each small business offeror shall list and describe any subcontracts it may use to perform the requirements of the PWS. If no subcontracting is projected, the small business shall state so in its proposal.

The approved subcontracting plan will be incorporated into the contract as compliance documents serving as the basis of the offeror’s subcontract management practices.

(End of Addendum to FAR 52.212-1)

ATTACHMENTS

TABLE OF ATTACHMENTS

Attached Below

ATTACHMENT 1

QUESTION AND ANSWER TEMPLATE

Offerors who determine that the technical requirements of this RFP require clarifications in order to permit submittal of a responsive proposal are requested to submit all questions in writing to the maximum extent possible within 10 calendar days of release of the RFP. These questions shall be directed to the KO identified above. The USG will issue RFP Questions and answers on www.fbo.gov and acquisition.army.mil, and amend the RFP if necessary to clarify RFP requirements.

ATTACHMENT 2

PROPOSAL FILE NAMING CONVENTION

The offeror shall mark the exterior of their package and each CD-R with the solicitation and volume specified below. Each volume shall be saved to the appropriate CD-R as a separate electronic file using the document title specified below.

1 CD-R

Labeled/Marked: “Solicitation W81K04-18-R-0002” (Company Name) Volume I Business Proposal VOL I (Company Name) Cover Letter DDMMMYY VOL I (Company Name) Master Table of Contents DDMMMYY VOL I (Company Name) Contract Administrative Data DDMMMYY VOL I (Company Name) Signed SF 1449 DDMMMYY VOL I (Company Name) Signed SF 30 DDMMMYY *

* VOL I Signed SF30 is only if applicable if a solicitation amendment (SF30) was issued VOL I (Company Name) Representation and Certifications DDMMMYY VOL I (Company Name) Responsibility Determination DDMMMYY VOL I (Company Name) Glossary of Abbreviations and Acronyms DDMMMYY

1 CD-R’s Unsanitized Labeled/Marked: “Solicitation W81K04-18-R-0002” (Company Name) Volume II Technical Quality Proposal VOL II (Company Name) Table of Contents DDMMMYY VOL II (Company Name) Management and Technical Approach DDMMMYY VOL II (Company Name) Phase-In Plan DDMMMYY VOL II (Company Name) Staffing Plan DDMMMYY VOL II (Company Name) Glossary of Abbreviations and Acronyms DDMMMYY

3 CD-R

Sanitized Labeled/Marked:

Volume II “Solicitation W81K04-18-R-0002” Technical Quality Proposal

Note: There should be no organizational identifying marks on the disc i.e., logos, designs, etc. The disc should be marked with only the listed information.

VOL II Table of Contents DDMMMYY VOL II Management and Technical Approach DDMMMYY VOL II Phase-In Plan DDMMMYY VOL II Staffing Plan DDMMMYY VOL II Glossary of Abbreviations and Acronyms DDMMMYY

3 CD-Rs must be sanitized to include the label/cover of the CD-R which should reference Volume II, the solicitation number, and Technical Quality Proposal.

Note: For the sanitized copies, do not include Company name or CAGE Code on the CD-R Label cover or within the Technical Quality Proposal.

1 CD-R

Labeled/Marked: “Solicitation W81K04-18-R-0002” (Company Name) Volume III Performance Risk Proposal VOL III (Company Name) Table of Contents DDMMMYY VOL III (Company Name) Subcontractor Teaming Partner Consent Letter DDMMMYY VOL III (Company Name) Subcontractor Teaming Partner Table DDMMMYY VOL III (Company Name) Performance Assessment Submission 1 DDMMMYY VOL III (Company Name) Performance Assessment Submission 2 DDMMMYY VOL III (Company Name) Performance Assessment Submission 3 DDMMMYY VOL III (Company Name) Glossary of Abbreviations and Acronyms DDMMMYY

1 CD-R

Labeled/Marked: “Solicitation W81K04-18-R-0002” (Company Name) Volume IV Price Proposal VOL IV (Company Name) Pricing Narrative DDMMMYYY

1 CD-R

Labeled/Marked:

“Solicitation W81K04-18-R-0002” (Company Name) Volume V Small Business Participation Proposal VOL V (Company Name) Small Business Participation Proposal DDMMMYY

Shall use example format located in Volume V instructions. No more than 5 pages.

1 CD-R

Labeled/Marked:

“Solicitation W81K04-18-R-0002” (Company Name) Volume VI Small Business Subcontracting Plan VOL VI (Company Name) Small Business Subcontracting Plan DDMMMYY

Shall provide own plan. No more than 10 pages.

ATTACHMENT 3

SAMPLE SUB-CONTRACTOR/TEAMING PARTNER CONSENT LETTER

(NOTE: This information should be on company letterhead.)

Subcontractor/Teaming Partner Consent Form for the Release of Performance Risk (Past and present Performance) Information to the Prime Offeror

Dear (Contracting Officer), We are currently participating as a (SUBCONTRACTOR/TEAMING PARTNER) WITH (PRIME OFFEROR OR NAME OF ENTITY PROVIDING PROPOSAL) in responding to the Department of the Army, Health Readiness Contracting Office (HRCO), Request for Proposal (RFP) W81K04-18-R-0002 for the acquisition of PAS, RMS, and CLRS.

We understand that the Government is placing increased emphasis on past performance in order to obtain best value in source selections. In order to facilitate the performance risk assessment process we are signing this consent form in order to allow you to discuss our past and present performance information with the prime offeror during the source selection process.

(Signature of individual who has the authority to sign for and legally bind the company)

(Title of above individual)

Company Name:

Address:

CAGE Code:

Phone Number and Fax Number:

ATTACHMENT 4

SUBCONTRACTOR/TEAMING PARTNER (S/TP) TABLE

Provide the required information on the offeror (Prime) below. If the offeror is a Joint Venture, list the name of the Joint Venture in the block next to “Offeror Company Name” and provide the details for the two (2) companies forming the Joint Venture in the fields provided.

Offeror Company Name

Small Business Designation

Address

POC & Telephone

Percentage of Contract Workload

S/TP - A

Subcontractor/Teaming Partner Table Name

Business Relationship

Small Business Designation

Address

POC & Telephone

Percentage of Contract Workload

S/TP - B

Subcontractor/Teaming Partner Table Name

Business Relationship

Small Business Designation

Address

POC & Telephone

Percentage of Contract Workload

ATTACHMENT 5

REFERENCE CUSTOMER INFORMATION SHEET

CUSTOMER INFORMATION

Company Name

Street Address

City/State/Zip

POC Information

First Name

Last Name

Email Address

Phone Number

Fax Number

Date Email to POC

CONTRACT INFORMATION

Solicitation Number

Contract Number

TO Number

Dollar Value

Period of Performance

CONTRACTING AGENCY INFORMATION (if different than above)

Contracting Agency

Contracting Officer

Street Address

City/State/Zip

Email Address

Phone Number

Fax Number

ATTACHMENT 6

SAMPLE QUESTIONNAIRE COVER LETTER

(NOTE: This information should be on company letterhead.)

TO: QUESTIONNAIRE EVALUATOR DATE OF LETTER

AGENCY OR ORGANIZATION NAME

STREET ADDRESS CITY/STATE/ZIP CODE

FROM: COMPANY NAME (CAGE CODE) STREET ADDRESS CITY/STATE/ZIP

SUBJECT: Performance Risk Assessment Questionnaire for (contract title) concerning contract numbers (contract/TO number(s)).

1. Our company is currently preparing to submit our proposal, in response to the Health Readiness Contracting Office (HRCO) for PAS, RMS, and CLRS under solicitation number W81K04-18-R-0002. In doing so, providing relevant past performance experience is required as part of our proposal submission.

2. We have identified the above referenced contract(s) as relevant to this acquisition and you as our point of contact (POC). As such, we request that you complete the attached Performance Risk Assessment Questionnaire, by providing responses to questions and adding comments regarding our performance.

3. Upon completion, please forward the questionnaire directly to Mr. Joe E. Watson (joe.e.watson2.civ@mail.mil). DO NOT RETURN THE COMPLETED QUESTIONNAIRE TO US. The information provided by you regarding our performance is considered sensitive and cannot be released to us or submitted to HRCO.

4. The completed questionnaire should be received by Mr. Joe E. Watson not later than (date to be inserted by offeror, prior to the due date). If you have any questions regarding the PAS, RMS, and CLRS requirement or the completion and submission of the questionnaire, please contact Mr. Joe E. Watson, (Contract Specialist), via phone at (210) 221-4005 or via e-mail at joe.e.watson2.civ@mail.mil.

5. If you have questions regarding for our company please contact (contractor’s POC and phone number for past performance issues). Thank you for your timely response.

Sincerely, ATTACHMENT 7

PERFORMANCE RISK ASSESSMENT QUESTIONNAIRE

RETURN COMPLETED SURVEY FORM TO:

Health Readiness Contracting Office (HRCO) Attn: Mr. Joe E. Watson Solicitation Number: W81K04-18-R-0002 Phone Number: 210-221-4005 E-mail joe.e.watson2.civ@mail.mil

A. EVALUATED CONTRACTOR’S INFORMATION:

Company/Organization Name

Cage Code:

Point of Contact (POC):

Title of POC:

Address:

Telephone Number:

Fax Number:

Email

B. RESPONDENT INFORMATION:

Respondent’s Name:

Respondent’s Title

Company/Organization Name

Address:

Telephone Number:

Evaluated Contractor Performed as: Prime Contractor or Sub Contractor

C. FULL TIME EQUIVALENTS (FTEs) PROVIDED:

Please provide the specialty title and number of FTEs for PAS, RMS, and CLRS provided by the evaluated contractor.

D. CONTRACT INFORMATION:

Contract Title/Description:

Contract Number:

TO Number if Applicable

Status (i.e. On-going, complete):

Contract Amount: total amount of base plus any options

Type of Contract

Performance Period being evaluated

Place of Performance:

Total Number of FTEs

E. RATING INFORMATION:

Choose the number on the scale of 0 to 5 that most accurately describes the offeror’s performance or situation. If you are unable to rate a question because it was not a requirement or you have no knowledge of the contractor’s performance under the question situation, then you should mark “Not Applicable” and do not include the specific question in the total number of questions answered at the bottom of the applicable section. If the question situation would be considered a part of the required performances under this contract, but the contractor has no experience in the area, then mark “0” and include it in the total number answered at the bottom of the applicable section.

Marginal = 2 Performance does not meet some contractual requirements. The element being assessed reflects a serious problem for which the Contractor has not yet implemented satisfactory corrective action. (Risk Level: High)

Unsatisfactory = 1 Performance does not meet contractual requirements recovery is not likely in a timely manner.