PreProposalSlides.pdf

U.S. Army Medical Command Health Readiness Contracting Office

Pre-Proposal Conference for

Healthcare Housekeeping Services Guthrie Army Health Clinic

Fort Drum, New York 30 - 31 August 2016

Presented By:

Katherine Perry, Contract Specialist Lizete Greene, Contract Specialist

“MULTIPLYING THE HEALTH CARE FORCE STRUCTURE THROUGH

QUALITY AND RESPONSIVE CONTRACTS”

8:30 am – 9:00 am Registered Participants Check-In

9:00 am – 9:15 am Conference Start; Administrative Announcements

9:15 am – 9:30 am Introduction of Government Team & Contractors

9:30 am – 9:45 am Briefings by: Security, Safety

9:45 am – 10:00 am Break

AGENDA

10:00 AM – 10:45 am Solicitation Discussion (Key Areas)

10:45 am – 11:00 am Break

11:00 am – 11: 45 am Solicitation Discussion (Key Areas)

11:45 am – 1:00 pm Lunch on Your Own

1:00 pm – 4:00 pm Tour of Main Hospital and MTFs

31 Aug 2016 9:00 am – 2:00 pm/Cont. Tour MTFs

AGENDA CONT.

Administrative Announcements

• Clarifications and Questions related to the RFP Must be submitted in writing IAW RFP format

• To be Posted on FedBizOpps after Conference:

Briefing Slides & Attendee List Official Responses to Clarifications and Questions Company names & authors of questions excluded

• Unauthorized Activities Sidebars with Government Personnel Photos of Government Facilities Use of Recording Devices

• Visitor badge (escort required) must be worn in full view

Introduction of Government Team & Contractors

• Pre-Award Contract Specialist – Katherine Perry Contract Specialist – Lizete Greene Deputy, Health Readiness Contracting Office –

Jarens Banks

• Post-Award Environmental Services Manager – Susan Tillman Contracting Officer’s Representative – Tina Lutzen

Solicitation Terms and Conditions

• FAR 12 Commercial Terms and Standards

• Contract Type Indefinite Delivery, Indefinite Quantity (IDIQ) with Firm Fixed Price (FFP) Task Orders FFP Task Orders issued against Basic Contract CLIN Pricing FFP & Stepladder Pricing

• Competitive 8a Set-aside

• LPTA Source Selection Procedures

• Instructions to Offerors (FAR 52.212-1)

• Evaluation of Offers (FAR 52.212-2)

• Proposal Due Date: 21 October 2016 12:00 PM (CST)

CLIN Structure

• Stepladder Pricing CLINs – 0002-0027 Example:

CLIN 0018 Bldg 11050 Guthrie Clinic (107,250 SF)

From Quantity To Quantity Unit Price 84,414 92,855 $_________ 92,856 102,142 $_________

102,143 112,613 $_________ 112,614 123,875 $_________ 123,876 136,263 $_________

CLIN Structure Cont.

• Contract Manpower Reporting (CMR) – CLIN 0001 Quantity – 1 Annual Report each year Due 31 Oct annually

NSP

• Deliverables – CLIN 0030

NSP

• Phase In – CLIN 0031 Firm Fixed Price 30 Days Period of Performance: 1 – 31 March 2017

Ordering Period/Delivery

CLIN 0001 (CMR) 1 April 2017 – 28 February 2022

CLIN 0002-0027 (HK) 1 April 2017 – 28 February 2022

CLIN 0028 (RMW) 1 April 2017 – 28 February 2022

CLIN 0029 (Linen) 1 April 2017 – 28 February 2022

CLIN 0030 (Deliverables) 1 April 2017 – 28 February 2022

CLIN 0031 (Post Award Conf) 10 March 2017

CLIN 0032 (Phase In) 1 – 31 March 2017

• Association for Healthcare Environment (AHE) Practice Guidance for Healthcare Environmental Cleaning Manual

• Center for Disease Control and Prevention (CDC)

• Occupational Safety and Health Administration (OSHA)

• Industrial Sanitary Supply Association (ISSA) Cleaning Industry Management Standard for Green Building

(CIMS-GB)

Commercial Standards/Advisory Recommendations

Best Value - FAR 15.101

• Lowest Price, Technically Acceptable (LPTA), FAR 15.101-2

Technically Acceptable Lowest Price No Tradeoffs Conforms to solicitation requirements

FAR 52.212-1

Instructions to Offerors

• Volume I – Administrative FAR 52.223-3, Hazardous Material Identification and Material Safety

Data DFARS 252.237-7024, Notice of Continuation of Essential Contractor

Services Complete Copy of Army Electronic Invoicing Instructions

• Volume II – Factor I – Technical Approach Shall not make reference to price data

• Volume III – Factor 2 – Current and/or Past Performance Three Contracts

• Volume IV – Factor 3 – Price Transition CLIN applicable to only the base ordering period

FAR 52.212-2

Evaluation of Offers

• Factor 1 – Technical Acceptability Section A General Requirements, PWS Section 1 Supp. A-1 CIMS-GB Certification Supp. A-2 Sample Quality Control Plan Supp. A-3 Phase-In Plan Section B Gov’t Furnished and KTR-Furnished

Supplies/Property Requirements, PWS Sections 3 & 4

Supp. B-1 Sample Supply & Equip List

FAR 52.212-2

Evaluation of Offers Cont.

Section C Specific Task Requirements, PWS Section 5

Supp. C-1 Sample Healthcare Housekeeping Procedures Manual

Supp. C-2 Staffing Plan

• Factor 2 – Past and/or Current Performance

• Factor 3 – Price

Conclusion

• Please submit your questions in writing

• Will make every effort to answer all questions today

• Official responses to all questions will be posted on

FebBizOpps

• Questions from Audience