Attachment 1 DRAFT_Statement of Work_EEG Acqusition System.pdf

Statement of Work for the Madigan Army Medical Center EEG System

1. Introduction of Required Specifications:

1.1.1 Purpose: The purpose of this Statement of Work (SOW) is to outline the tasks and responsibilities of the awarded contractor in relation to provisions, installation, integration and implementation of equipment for an EEG system and Windows software upgrade at the Madigan Army Medical Center, Tacoma, WA.

1.1.2 Contractor must provide all necessary tools, equipment/hardware, software, licenses, installation, maintenance, warranty, and training in accordance with this SOW.

1.1.3 Primary Goals: This procurement is to procure a complete EEG system including equipment, accessories, review stations, licenses, and software in order to replace current Government-owned EEG equipment that has reached its end of life.

1.1.4 Equipment: All equipment must be new, state of the art, and not recertified nor refurbished.

All equipment must be compliant with current facility requirements for allowable operating system platforms.

1.1.5 Industry Standards: Unless otherwise stated, all equipment must be held to current industry standards for such equipment as present within the current market for EEG system equipment, supplies, and related services.

1.1.6 Contractor must meet all minimum requirements contained in section 1.3.

1.2 Definitions:

1.2.1 EEG System: An EEG system is equipment used to test and detect abnormalities in patient brain waves, and/or electrical activity.

1.2.2 Clinical acceptance: Initial Clinical use means the delivered equipment as determined by the Government performs the basic intended clinical function of the system in a safe manner for the purpose for which it was designed, with most or all system functionality, allowing the equipment to be used clinically. This begins the initial Contractor warranty period.

1.2.3 Warranty: Equipment has one year of parts and depot support. Supply items are warranted for 90 days from the date of shipment. The products are warranted to be free from material defects in workmanship or material under normal use and service for the warranty period.

1.3 Equipment Minimum Requirements:

1.3.1 EEG System:

• Capable of rapidEEG up to full intracranial capabilities with secondary data stream capabilities.

• Must have real-time wireless (not Bluetooth) accessibility for full data for critical review and intervention.

• Must have cortical stimulation hardware that allows for a full range of stimulation parameters for accurate diagnosis. For not just Ojemann-Penfield based parameters, but single pulse and fast pulse stimulation up to 1000 Hz.

• Must allow for acquisition with transparent video, aggregate channel labels for high channel count, and security of data with local server transfers with error checking and auto purging backup.

• User interface for acquisition must allow extensive control of layout, tools, buttons, and views.

• Cortical stimulation must allow for rapid and automatic mapping of functionality, with ability to use patient specific anatomical models, and consolidated reporting.

• Must have graphical patient anatomy models for electrode locations.

• Must have real-time monitoring with full interactivity of up to 12 patients per system and acuity-based controls with per patient summary sets.

• Must have review for full admission, not just study or day based, review of data without excessive navigation via the database to locate/interact with files.

• Must have data management clipping that allows for function across the entire patient admission data set.

• Must allow clinicians to see all patient information in a horizontal screen which allows for whole breadth analysis.

• Must have the ability to select multiple collections of relevant events and export to PowerPoint with full review functionality.

• Must have the ability to interface with 3rd party software that does not require additional purchases which allows for quantitative analysis including wide band multichannel analysis of customized length data sets.

• Must have synchronized multi-window review with separate settings for review of data, including intracranial data.

• Equipment must have an ATO-C at the time of award.

• Must be compatible with existing Government-owned equipment already in place at the facility.

1.3 Installation Considerations:

1.4.1 This SOW does not include turnkey installation.

1.4.3 Contractor must comply with all facility mandated and local permitted/safety requirements.

1.4.4 Contractor will dispose of all boxes, trash and debris resulting from installation IAW hospital policy.

1.4.5 Remote Access: Contractor Enterprise Integration Manager (EIM) and remote service technicians, using secure remote access solution, will access the Servers to install and configure the system. After installation this remote access will be used to service the system for repairs, troubleshooting, updating and maintenance as required and possible.

Contractor will have service technicians complete any security requirements and to include fingerprinting, completion of the Background Investigation (SF86), HIPAA, and other training.

1.4.6 Delivery of equipment will be NLT 120 days ARO.

1.4.7 Installation of equipment and/or clinical training will be NLT five months after delivery of equipment, if applicable.

1.5 Support Features:

1.5.1 Telephone Support: Must include 24x7x365 Unlimited Telephone Support, 24x7 Go-Live

Clinical Support by Telephone per Department, 24x7 Ongoing Clinical Support by Telephone per Department for the life of the system. This support must be at no additional cost to the Government.

1.5.2 There is no maintenance and/or service-related costs included in this SOW for equipment and/or ATO-C maintenance. That will need to be purchased on a separate contract.

1.6 Warranty:

1.6.1 Equipment Warranty: Equipment has one year of parts and depot support. Supply items are warranted for 90 days from the date of shipment. The products are warranted to be free from material defects in workmanship or material under normal use and service for the warranty period. Third party items carry OEM warranty.

1.7 Exclusions:

1.8.1 Asbestos testing or abatement is not the responsibility of the Contractor.

1.8.2 The contractor will not work in a bio-hazardous, radioactive, toxic, or other high-risk environment.

1.8.3 The Contractor will not provide structural, mechanical, conduit installation or electrical drawings.

1.8.4 The facility is responsible for hanging any devises on the wall/ceiling that require drilling behind sheetrock.

1.8.5 The facility is responsible to repair-patch and/or paint any walls or ceilings effected by installation or deinstallation of equipment.

1.8.6 The facility is responsible for any new network or cabling required for the installation of the system.

1.8.7 The facility is responsible for the deinstallation and removal of existing Government-owned equipment.

End Statement of Work