W81K0221Q0198 - Solicitation - Amendment 0002.pdf

W40M REGIONAL HEALTH CONTRACTING OF

REGIONAL HEALTH CONTR OFC PACIFIC

POC: SCOTT K. SAITO

BLDG 339 CLARK ROAD

FORT SHAFTER HI 96858-5098

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

1. The purpose of this Amendment 0002 is to post Question and Answ ers received for this solicitation as show n in the attached Summary of Changes.

2. All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 3

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 23-Aug-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W81K0221Q0198

X 9B. DATED (SEE ITEM 11)

19-Aug-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

23-Aug-2021

CODE

W40M REGIONAL HEALTH CONTRACTING OF

REGIONAL HEALTH CONTR OFC PACIFIC

BLDG 339 CLARK ROAD

FT SHAFTER HI 96858-5098

W81K02 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE W81K02

FACILITY CODECODE

EMAIL:TEL:

W81K0221Q0198

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0002

Solicitation Number: W81K02-21-Q-0198 Medical Coder and Auditing Services for the 8th Medical Group at Kunsan Air Base, Republic of Korea

Amendment 0002 – Questions and Answers

1. Please provide an approximate estimate of the annual medical coding workload by coding type included in the QASP under section E. Key Areas of Performance (pages 76-78 of 108) that is to be coded by the successful Bidder (ER/Billable IBWA/Inpatient/OP/APVs)?

ANSWER: The workload for coding auditing is typically 25% of total encounters. Annually this should produce a workload of approximately 3,200. For coding type, we have no ER/Billable IBWA/Inpatient/APV, so this will all be all outpatient coding type.

2. Please provide the quantity of training services and expected duration of a training session to be delivered annually?

ANSWER: Initial coding training for all in-processing providers (approximately 13 providers annually) - 1 hour, monthly feedback 13 providers - 1 hour per provider, upon finding of coding error trends - 1 hour per error trend.

3. Does the Government require a set percentage of medical encounters and charts coded to be audited to ensure compliance with the 95% quality metric?

ANSWER: Yes, 25% is required.

4. Would the Government consider allowing for self-auditing performed on a remote basis?

ANSWER: No.

5. How many Government employee coders, supervisors, and auditors are there working at the facility or remotely and what are the annual coding volumes by coding types that Government employees code?

ANSWER: None.

6. Are auditing services required for Government employee medical coders?

ANSWER: Yes.

7. Please identify the role of the COR at the Base and confirm that this individual works in a Patient Administration Department and/or Health Information Services capacity.

ANSWER: Per PWS Paragraph 3.2.2, a COR will be appointed upon award. The role of the COR will be outlined in the COR Designation Letter and will be fully qualified.

W81K0221Q0198

8. Is the Contractor required to provide an onsite supervisor or is there a Government employee that the coders and auditors report to on a daily basis for direction, answer questions, and guidance?

ANSWER: Per PWS Paragraph 5.1.2, the Contractor reports to the COR.

9. Has the Government considered allowing the Contractor to perform services remotely with a minimum number of hours of overlapping coverage on local time at the Base to minimize cost, since the evaluation criteria appears to be LPTA?

ANSWER: No.

10. Is there on Base living facilities that will be provided for Contractor staff or made available for rental by staff?

ANSWER: No, Contractor staff will have to obtain off-base rental as Kunsan Air Base is for unaccompanied service members only.

11. There appears to be a conflict between section 3.6.1.1 on page 48 of 108 and section 3.7.1 on page 49 of

108. The conflict is on page 48 the implication is the medical coding and training services are required 7 days a week, but on page 49 the work days and hours in local time appear to be Monday-Friday from 8:00 A.M.-5:00 P.M. Please confirm which section is correct.

ANSWER: Per PWS Paragraph 3.7.1, the clinic is open Monday-Friday 0800-1700.

12. Please confirm that the Government is requiring an annual fixed price for all services for each period of performance.

ANSWER: Yes, per page 91 of the solicitation: “(a) The Government intends to issue one (1) fixed price order to the responsible supplier of goods and/or services whose quotation conforming to the solicitation is technically acceptable, and has the lowest evaluated price. Award to be made in accordance with FAR 13.5.”

(End of Summary of Changes)