W76D Green River Woody Control 2023-2024 v02~1.docx

Site Specific Job Specification Form Site Stewardship Project W76D Project Name: Green River Invasive Species Control Project Site Name and County: Green River State Wildlife Area, Lee County DNR Site Name and County: Green River State Wildlife Area, Lee County The following specifications shall be applied to the above-named job.

1. DESCRIPTION OF SUPPLIES AND SERVICES

1.1. GOAL: The purpose of this project is to control invasive woody species and reed canary grass at Green River SWA. Invasive trees and shrubs, woody resprouts in units which where forestry mowed, and reed canary grass will be controlled with herbicide.

1.2. SUPPLIES AND/OR SERVICES REQUIRED: The use of a brand name is for describing the standard of quality, performance, and characteristics desired and is not intended to limit or restrict competition. Or Equal submissions will not be rejected because of minor differences in design, construction or features that do not affect the suitability of the product for its intended use. Burden of proof that the product is equal is on the bidder.

1.2.1. Vendor shall provide the labor and materials necessary to control reed canary grass and woody species as directed below including, but not limited to black locusts, bush honeysuckle, autumn olive, black cherry, black oak, willow, and aspen.

1.1.1. In high-quality natural areas (remnant prairies or wetlands) invasive woody species will be controlled by basal bark herbicide treatment. Care must be taken to avoid damaging non-target plant species. Backpack sprayers will be used to treat individual stems with 20% Garlon 4 (or equivalent) with basal bark oil and dye. Black locusts will be treated with 25% Garlon 4 (or equivalent) and 3% Milestone (or 5% Transline) or equivalent with basal bark oil and dye. Black locusts must be treated in May or June. Stems will be sprayed with a 1-6" wide band of herbicide encircling the stem at its base (wider band for larger stems). Care must be taken to treat every single stem of each invasive shrub. Diesel fuel and kerosene may not be used as a carrier for chemical treatments.

1.1.2. In areas outside of high-quality natural areas, foliar herbicide will be applied during the growing season using a 30-50 gal herbicide sprayer mounted on an ATV. Vendor shall use 5% solution of Garlon 3A (or Vastlan) or equivalent and 2% solution of 2,4-D (or equivalent) in water (with adequate surfactant and dye) for all woody resprouts except bush honeysuckle. Bush honeysuckle shall be treated using foliar application of 5% solution of glyphosate in water (with adequate surfactant and dye). Foliar herbicide treatment should be conducted with winds at approximately 5 mph, not to exceed 10 mph. Extreme caution needs to be exercised to avoid over-spray and drift. Herbicide should not be applied to the point of runoff. Herbicide applicator shall use spray nozzle apertures to minimize drift and with precision shut-off valves to avoid over-spray and to minimize contact with native species.

1.2.2. Reed canary grass shall be foliar sprayed with 2% imazapyr and 2% aquatic approved glyphosate mixed with water, surfactant, and dye. Herbicide backpack sprayers shall be used in high-quality portions of the natural area and an ATV-mounted herbicide sprayer shall be used, when appropriate, in lower quality portions of the natural area.

1.1.3. Vendor shall not apply herbicides to target plants if stems or leaves maintain any surface moisture (e.g., dew) or if rain is predicted within time constraints of labeled rain fast duration.

1.1.4. For all work described above, the applicator will follow all label restrictions for mixing and applying herbicides. No work will be permitted during rain fall or if rain is forecasted within twelve hours of herbicide application. All mixing of herbicide and filling of herbicide sprayers will be done off the natural area and must be done over a plastic tub to collect any spills. If a spill occurs, it must be reported immediately to the Primary Job Coordinator and cleaned up by the Vendor. Empty herbicide containers will be properly disposed of as required by Federal law. All staging and equipment storage and chemical mixing sites shall be approved by the Primary Job Coordinator. Materials safety data sheets (MSDS) for all pesticides shall be kept on the work site. Vendor shall post required signage for re-entry restrictions per label.

1.1.5. General Work Details

1.1.5.1 Vendor shall provide all herbicides, carriers, adjuvants, and dye identified in the job specifications.

1.1.5.2 The Primary Job Coordinator reserves the right to restrict access of Vendor to the job site with 24 hours’ notice. Vendor shall abide by all site rules and all site and job-based restrictions imposed by the Primary Job Coordinator.

1.1.5.3 Vendor shall limit vehicular access to paved roads or limestone trails or to routes approved by the Primary Job Coordinator. The Primary Job Coordinator may suspend all vehicle access or work if excessive damage to the area is noted.

1.1.5.4 The Vendor shall meet with the Primary Job Coordinator on-site prior to initiating work to identify access routes and locations for staging equipment and materials.

1.1.5.5 All equipment and work clothing including boots shall be clean and free of any weed seeds prior to entering or leaving the work area to prevent the spread of invasive species within and among job sites and other areas where the Vendor may have worked.

1.1.5.6 Keyed access may be required to reach project areas. Keys shall be provided to the Vendor for the duration of the project. They must be returned prior to any payment being made.

1.1.5.7 All questions or communications related to this Project from the public or news media shall be forwarded immediately to the Primary Job Coordinator.

1.2. MILESTONES AND DELIVERABLES:

1.2.1. Vendor shall complete a work log for each day crews are working on site to document work completed, amount and type of herbicide used, and hours worked. The completed log shall be provided to the Primary Job Coordinator with each invoice.

1.2.2. Vendor shall notify the Primary Job Coordinator 24 hours before beginning work on a job.

1.2.3. Vendor shall notify the Primary Job Coordinator weekly via email with updates on work planned the upcoming week and work completed the previous week.

1.2.4. Vendor shall achieve 90% control of all treated invasive plants. Follow-up is expected to spray any resprouts or missed plants.

1.2.5. Invoices shall be submitted no more frequently than quarterly. The Vendor will provide an itemized billing detailing the dates and location of service, number of hours worked, and the quantities of chemical used.

1.2.6. Project must be completed by 6/30/24.

1.3. VENDOR / STAFF SPECIFICATIONS:

1.3.1. Vendor shall provide the required equipment and manpower to successfully complete the project in the time frame specified under conditions that minimize harmful impacts to the site.

1.3.2. Vendor shall have a valid Illinois Department of Agriculture Commercial Herbicide Applicators License. All workers under Vendor’s supervision shall have Commercial Herbicide Applicators or Commercial Herbicide Operators licenses registered to the Vendor’s Commercial Herbicide Applicators License.

1.3.3. All herbicide applicators shall wear appropriate protective clothing, including eye protection, long pants, and long-sleeved shirts and gloves. It shall be the responsibility of the Vendor to be aware of and adhere to these and all other state and OSHA regulations.

1.3.4. Vendor shall notify the Primary Job Coordinator 24 hours before beginning work on a job.

1.3.5. Vendor shall demonstrate familiarity with local native and exotic plants to be able to identify species to be removed and native species to be left undisturbed. Vendor shall be able to identify such species in growing season and have experience with selective species removal techniques. Vendor and all those applying herbicide under their supervision must be knowledgeable of native flora in Illinois and be able to recognize and avoid spray application to rare plants (especially state threatened or endangered species).

1.3.6. Vendor’s owner and/or Vendor’s primary field contact shall have a minimum of three (3) years of professional experience in the use of herbicides and management within natural areas in Illinois that includes at least one of the following: a natural community with endangered and threatened species, natural areas included on the Illinois Natural Areas Inventory for high floristic quality, dedicated Nature Preserves, and registered Land and Water Reserves. Documentation of Vendor’s owner or Vendor’s primary field contact person’s experience should be provided with the bid, using the attached form or similar format

1.3.7. At least 50% of the staff on site applying herbicide shall have a minimum of two (2) years of professional experience in the use of herbicides and management within natural areas in Illinois that include at least one of the following: a natural community with endangered and threatened species, natural areas included on the Illinois Natural Areas Inventory for high floristic quality, dedicated Nature Preserves, and registered Land and Water Reserves. Documentation of Vendor’s staff experience should be provided with the bid, using the attached form or similar format.

1.4. TRANSPORTATION AND DELIVERY: Not applicable.

1.5. SUBCONTRACTING:

1.5.1. Subcontracting not allowed for this project.

2. PRICING

2.1 TYPE OF PRICING: The Illinois Office of the Comptroller requires the State to indicate whether the contract value is firm or estimated at the time it is submitted for obligation. The total value of this contract is firm.

2.2 EXPENSES:

2.2.1 The Vendor shall be responsible for any expenses which may incur as a result of conducting the activities described in the Job Specifications, including repair, maintenance, or extraction of equipment.

2.2.2 The Vendor shall be responsible for any expenses which may incur as a result of inadequate treatment where follow-up is required to meet stated treatment standards.

2.2.3 Payment for this contract shall only include the Vendor’s time working at the job site and shall not include time spent traveling to or from the job site.

2.2.4 Vendor shall provide an hourly rate bid for the contractual work described in these job specifications. Pricing shall be in the following format (Vendor provides the Unit Cost):

All work described in the job specifications for this contract.

Hour

800 hours

To be determined

2.3 N/A

2.4 VENDOR’S PRICING:

2.4.1 Pricing shall be in the following format: Per Hour

3. TERM OF CONTRACT:

3.1 TERM OF THIS CONTRACT: This contract shall commence upon the last dated signature of the Parties and shall terminate 6/30/24.

3.1.1 In no event will the total term of the contract, including the initial term, any renewal terms, and any extensions, exceed 10 years.

3.1.2 Vendor shall not commence billable work in furtherance of the contract prior to final execution of the contract except when permitted pursuant to 30 ILCS 500/20-80.

JOB ADMINISTRATION

Primary Job Coordinator:

Name: Russell Blogg Position: District Natural Heritage Biologist Address: P.O. Box 509 Utica, IL 61373 Phone number: 815-313-9306 Email: russell.blogg@illinois.gov

Landowner/Site Manager:

Name: Joe Bassetti, Site Superintendent Phone number: 815-447-2353 Email: joseph.bassetti@illinois.gov

ATTACHMENTS:

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