W5S077-26-Q-1CKX_-_HVAC_Replacement.pdf

• Solicitation Number: W5S077-26-Q-1CKX

• Issuance Date: September 15, 2026

• Response Due Date: September 22, 2026 at 10:00am Central Time

• Issuing Office: 147th Mission Support Group, Ellington Field, Houston Texas

• NAICS Code: 238220 — Plumbing, Heating, and Air-Conditioning Contractors

($19.0 Million Size Standard)

• Product Service Code (PSC): J041 — Maintenance, Repair, and Rebuilding of

Equipment: Refrigeration, Air Conditioning, and Air Circulating Equipment

• Set-Aside: 100% Total Small Business Set-Aside

PART I – THE SCHEDULE

SECTION A – SOLICITATION / CONTRACT FORM

The Government intends to award a single Firm-Fixed-Price (FFP) contract resulting from this Request for Quotation (RFQ). This acquisition is conducted under FAR Part 12 commercial simplified procedures. All responsible small business concerns may submit a quotation, which shall be considered by the agency. Quotations must be submitted electronically via email to the Contracting Points of Contact identified in Section L.

SECTION B – SUPPLIES OR SERVICES AND

PRICES / COSTS

The Contractor shall furnish all labor, supervision, equipment, tools, rigging, materials, delivery, demolition, installation, reconnects, startup, and testing necessary to perform a complete repair by replacement of one (1) 122-ton air-cooled chiller at Building 1057, Ellington Field JRB, Houston, Texas, in strict accordance with Attachment 1 (Statement of Work).

CLIN Description Qty Unit Unit Price Total Amount

0001 HVAC

Replacement (Firm-Fixed- Price in accordance

1 JOB $__________ $__________

with Attachment 1

- SOW)

0002 Contract Data Requirements List (CDRL) / Submittals & Closeout

1 LOT NSP (Not Separately Priced)

NSP

APPLICABLE CONTRACT CLAUSES AND

PROVISIONS

I.1 Federal Acquisition Regulation (FAR) Clauses (48 CFR Chapter 1)

A. Clauses Incorporated by Reference:

• FAR 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

• FAR 52.204-13 System for Award Management Maintenance

• FAR 52.204-18 Commercial and Government Entity Code Maintenance

• FAR 52.204-19 Incorporation by Reference of Representations and Certifications

• FAR 52.204-23 Prohibition on Contracting for Hardware, Software, and Services

Developed or Provided by Kaspersky Lab Covered Entities

• FAR 52.204-25 Prohibition on Contracting for Certain Telecommunications and

Video Surveillance Services or Equipment

• FAR 52.204-27 Prohibition on a ByteDance Covered Application

• FAR 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations

• FAR 52.212-4 Contract Terms and Conditions — Commercial Products and

Commercial Services

• FAR 52.219-6 Notice of Total Small Business Set-Aside

• FAR 52.222-3 Convict Labor

• FAR 52.222-6 Construction Wage Rate Requirements

• FAR 52.222-7 Withholding of Funds

• FAR 52.222-8 Payrolls and Basic Records

• FAR 52.222-9 Apprentices and Trainees

• FAR 52.222-10 Compliance with Copeland Act Requirements

• FAR 52.222-11 Subcontracts (Labor Standards)

• FAR 52.222-12 Contract Termination — Debarment

• FAR 52.222-13 Compliance with Construction Wage Rate Requirements and Related

Regulations

• FAR 52.222-14 Disputes Concerning Labor Standards

• FAR 52.222-15 Certification of Eligibility

• FAR 52.222-19 Child Labor — Cooperation with Authorities and Remedies

• FAR 52.222-21 Prohibition of Segregated Facilities

• FAR 52.222-26 Equal Opportunity

• FAR 52.222-27 Affirmative Action Compliance Requirements for Construction

• FAR 52.222-36 Equal Opportunity for Workers with Disabilities

• FAR 52.222-50 Combating Trafficking in Persons

• FAR 52.223-11 Ozone-Depleting Substances and High Global Warming Potential

Hydrofluorocarbons

• FAR 52.223-12 Maintenance, Service, Repair, or Disposal of Refrigeration

Equipment and Air Conditioners

• FAR 52.225-13 Restrictions on Certain Foreign Purchases

• FAR 52.228-11 Individual Surety — Pledge of Assets (Construction)

• FAR 52.232-27 Prompt Payment for Construction Contracts

• FAR 52.232-33 Payment by Electronic Funds Transfer — System for Award

Management

• FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors

• FAR 52.236-2 Differing Site Conditions

• FAR 52.236-3 Site Investigation and Conditions Affecting the Work

• FAR 52.236-5 Material and Workmanship

• FAR 52.236-7 Permits and Responsibilities

• FAR 52.236-21 Specifications and Drawings for Construction

• FAR 52.246-20 Warranty of Services (or standard commercial equipment warranty per SOW)

B. Clauses Incorporated by Full Text:

FAR 52.219-28 Post-Award Small Business Program Rerepresentation (FEB 2024)

(a) Definitions. As used in this clause— Long-term contract means a contract of more than five years in duration, including options.

Small business concern means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR part 121 and the size standard in paragraph (d) of this clause.

(b) If the Contractor represented that it was any of the small business concerns identified in 19.000(a)(3) prior to award of this contract, the Contractor shall rerepresent its size and socioeconomic status according to paragraph (f) of this clause or, if decisions on protests or other reviews occur after award, according to the schedule in paragraph (h) of this clause.

(c) The Contractor shall rerepresent its size status within 30 days after occurrence of any of the following events:

(1) Within 30 days after execution of a novation agreement or within 30 days after modification of the contract to include this clause, if the novation agreement was executed prior to incorporation of this clause in the contract.

(2) Within 30 days after a merger or acquisition that does not require a novation or within 30 days after modification of the contract to include this clause, if the merger or acquisition occurred prior to incorporation of this clause in the contract.

(d) The small business size standard for a Contractor providing a product or service under NAICS code 238220 is $19.0 Million.

(e) The small business size standard for a Contractor providing an end item that it did not manufacture itself, for a contract other than a construction or service contract, is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519.

(f) The Contractor shall make the representation required by paragraph (b) of this clause by validating or updating all its representations in the Representations and Certifications section of the System for Award Management (SAM) and its other data in SAM, as necessary, to ensure that they reflect the Contractor's current status.

I.2 Department of Defense FAR Supplement (DFARS / R-DFARS) Clauses (48 CFR Chapter 2 / RFO Deviations)

A. Clauses Incorporated by Reference:

• DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials

• DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights

• DFARS 252.204-7003 Control of Government Personnel Work Product

• DFARS 252.204-7015 Notice of Authorized Disclosure of Information for Litigation

Support

• DFARS 252.204-7018 Prohibition on the Acquisition of Covered Defense

Telecommunications Equipment or Services

• DFARS 252.204-7020 NIST SP 800-171 DoD Assessment Requirements

• DFARS 252.223-7008 Prohibition of Hexavalent Chromium

• DFARS 252.225-7001 Buy American and Balance of Payments Program

• DFARS 252.225-7048 Export-Controlled Items

• DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

• DFARS 252.232-7010 Levies on Contract Payments

• DFARS 252.244-7000 Subcontracts for Commercial Products or Commercial

Services

• DFARS 252.247-7023 Transportation of Supplies by Sea

B. Clauses Incorporated by Full Text:

DFARS 252.232-7006 Wide Area WorkFlow Payment Instructions (JAN 2023)

(a) Definitions. As used in this clause— Department of Defense Activity Address Code (DoDAAC) is a six-position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://piee.eb.mil/ following the step-by-step procedures available to users on this website.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Database provided with the training.

(e) WAWF submission. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type: Construction / Commercial Item Invoice (2-in-1).

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF: Destination / Destination.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table:

• Issue By DoDAAC: W5S077

• Admin DoDAAC: W5S077

• Inspect By DoDAAC: W5S077

• Ship To / Accept At DoDAAC: W5S077

• Pay Official DoDAAC: F87700

• Contracting Officers: brandon.council.7@us.af.mil / socrates.rosimo.2@us.af.mil

(f) WAWF email notifications. The Contractor shall enter the email addresses of the Contracting Officer and the designated COR upon submitting an invoice in WAWF.

SECTION J – LIST OF ATTACHMENTS

Attachment No. Document Title Date Pages

Attachment 1 Statement of Work (SOW): Repair by Replacement of One (1) 122-Ton Air-Cooled Chiller, Building 1057, Ellington Field JRB

10 Sep 2026 3

Attachment 2 Applicable Construction Wage Rate Requirements (Davis-Bacon Act Wage Determination) – Harris County, Texas (Building Construction)

Current As Issued

PART IV – REPRESENTATIONS AND

INSTRUCTIONS

SECTION K – REPRESENTATIONS,

CERTIFICATIONS, AND OTHER STATEMENTS OF

OFFERORS

Active SAM Registration: Offerors must have an active registration in the System for Award Management (SAM) database at https://www.sam.gov at the time of quotation submission and prior to award. The Offeror shall complete electronic annual representations and certifications in SAM.

K.1 Provisions Incorporated by Reference

• FAR 52.204-19 Incorporation by Reference of Representations and Certifications

• FAR 52.222-23 Notice of Requirement for Affirmative Action to Ensure Equal

Employment Opportunity for Construction

• DFARS 252.204-7016 Covered Defense Telecommunications Equipment or Services

— Representation

• DFARS 252.204-7017 Prohibition on the Acquisition of Covered Defense

Telecommunications Equipment or Services — Representation

K.2 Provisions Incorporated by Full Text

FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26.

(a) Definitions. As used in this provision, backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25.

(b) Prohibition. Section 889(a)(1)(A) and (a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits heads of executive agencies from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

(c) Representations. The Offeror represents that—

(1) It [ ] will, [ ] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation.

(2) After conducting a reasonable inquiry, it [ ] does, [ ] does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services.

FAR 52.204-26 Covered Telecommunications Equipment or Services—Representation

(OCT 2020)

(a) Definitions. As used in this provision, "covered telecommunications equipment or services" and "reasonable inquiry" have the meaning provided in the clause 52.204-25.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(c) Representation. The Offeror represents that it [ ] does, [ ] does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

SECTION L – INSTRUCTIONS, CONDITIONS, AND

NOTICES TO OFFERORS

L.1 General Instructions Quotations shall be submitted electronically via email to the Contracting Officer(s) Brandon Council (brandon.council.7@us.af.mil) and Socrates Rosimo (socrates.rosimo.2@us.af.mil) by September 22, 2026 at 10:00am Central Time.

Subject line must state: Quotation - Chiller Replacement Bldg 1057 - [Vendor Name].

L.2 Site Visit An organized site visit will be conducted at Building 1057, Ellington Field JRB, Houston, TX on September 18, 2026, at 9:00am Central Time. Contractors wishing to attend must provide attendee legal names, social security numbers, and valid Real ID details to the Contracting Officers no later than September 17, 2026 at 2:00PM

CST.

L.3 Submission Requirements Offerors shall submit their quotation organized into three (3) distinct parts:

• Volume I – Price Proposal: Completed CLIN pricing in Section B. Firm-fixed-price breakdown including equipment procurement, demolition/removal, installation, rigging, testing, startup, and training.

• Volume II – Technical Capability / Equipment Specifications: Detailed product data sheets and manufacturer cut-sheets for the proposed 122-ton chiller (Carrier 30RC or approved equal). Compliance matrix demonstrating fulfillment of all salient characteristics identified in Section 3 of Attachment 1 (e.g., tonnage, electrical characteristics, BACnet IP/MSTP, dual VFD pump package, coil protection, sound configuration). Preliminary project schedule detailing equipment manufacturing lead time, mobilization, outage window, and closeout milestones.

• Volume III – Past Performance & Qualifications: Identification of up to three (3) relevant commercial or government chiller replacement projects completed within the past three (3) years. Documentation of EPA technician refrigerant recovery certifications and factory startup capability.

L.4 Provisions Incorporated by Reference

• FAR 52.204-7 System for Award Management

• FAR 52.204-16 Commercial and Government Entity Code Reporting

• FAR 52.212-1 Instructions to Offerors — Commercial Products and Commercial

Services (Tailored under RFO Simplified Procedures)

• FAR 52.222-5 Construction Wage Rate Requirements — Secondary Site of the Work

• FAR 52.225-10 Notice of Buy American Requirement — Construction Materials

SECTION M – EVALUATION FACTORS FOR

AWARD

M.1 Basis for Award Award will be made to the responsible offeror whose quote conforms to the solicitation requirements and represents the best value to the Government.

M.2 Evaluation Criteria Quotes will be evaluated across these factors:

• Technical Capability (Acceptable / Unacceptable) and Past Performance

• Equipment Compliance: Proposed equipment meets or exceeds all minimum specifications, dimensions, and salient characteristics of Section 3 in Attachment 1.

• Operational Execution: Proposed project schedule and installation plan demonstrate feasible execution within the specified outage limit, complete refrigerant recovery/turn-in, factory startup, and 1-year labor warranty.

• Past Performance & Personnel Qualifications: Relevant experience in commercial chiller replacement and certified refrigerant handlers.

• Award will be made to the quote that represents best value to the Government and achieves an "Acceptable" rating under Technical Capability.

SECTION J – LIST OF ATTACHMENTS