W5J9CQ-13-R-0002-0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

a. The purpose of this amendment is to make changes to the solicitation in response to questions received. Changes are indicated by a black bar to the right side of the margin w here possible. Please see the attached Word Document for a complete list of questions, answ ers and resulting changes to the solicitation.

b. All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 17

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 15-Mar-2013

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W5J9CQ-13-R-0002

X 9B. DATED (SEE ITEM 11)

20-Feb-2013

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

15-Mar-2013

CODE

W6RN USA GEOSPATIAL CTR

CONTRACTING DIVISION

7701 TELEGRAPH RD BLDG 2592

ALEXANDRIA VA 22315-3864

W5J9CQ 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W5J9CQ-13-R-0002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 25-Mar-2013 03:00 PM to 28-Mar-2013 03:00 PM.

SECTION B - SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The FOB has changed from Destination to Origin.

CLIN 0002

The contract type has changed from FFP to CPFF.

The CLIN description has changed from ILS Materials to ILS Updates.

The CLIN extended description has changed from Integrated Logistics Support (ILS) Materials. to Integrated Logistics Support (ILS) Materials Updates..

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

ILS Updates

CPFF

Integrated Logistics Support (ILS) Materials Updates.

FOB: Destination

ESTIMATED COST

FIXED FEE

TOTAL EST COST + FEE

CLIN 1001

CLIN 1002

The CLIN description has changed from ILS Materials to ILS Updates.

OPTION ILS Updates

CPFF

CLIN 2001

CLIN 2002

The CLIN description has changed from ILS Materials to ILS Updates.

OPTION ILS Updates

CPFF

CLIN 3001

CLIN 3002

The CLIN description has changed from ILS Materials to ILS Updates.

OPTION ILS Updates

CPFF

CLIN 4001

CLIN 4002

The CLIN description has changed from ILS Materials to ILS Updates.

OPTION ILS Updates

CPFF

The following have been modified:

NOTE:

B1. This is a single award Indefinite Quantity Indefinite Delivery (IDIQ) type performance based contract. This requirement is SET ASIDE 100% for SMALL BUSINESSES. Task orders and delivery orders shall be issued under this arrangement. Cost Plus Fixed Fee (CPFF) and Firm Fixed Price (FFP) task orders and delivery orders shall be negotiated prior to issuance using the unit prices and quantity discounts afforded to the Government in the offeror’s price lists as well as labor categories, skill levels, and labor rates contained at Exhibits A and B located in Section J: Exhibits and Attachments as agreed to under the basic contract.

B2. The contractor, acting as an independent contractor and not as an agent of the Government, shall furnish all necessary management, facilities, personnel, materials, supplies and equipment as required in performing the work.

B3. All work performed shall be in accordance with the Statement of Objectives (SOO)/Performance Work Statement (PWS) provided with each task order and the terms and conditions of the contract. The contractor shall complete task orders or delivery orders within the period identified under each task order or delivery order.

B4. All work currently being performed by the incumbent will be finished by the incumbent. There will be no transition of ongoing activities to the awardee.

B5. The contract is for one (1) base year and four (4) one year option periods during which orders may be issued.

B6. The contract maximum amount is $97.5M.

B7. The contract guaranteed minimum amount is $200,000.00.

B8. The Contract Line Item Number (CLIN) structure is estimated as follows:

CLIN 0001 -System Purchase and Hardware Integration Base Year $12,521,000.00

CLIN 0002 –ILS Updates Base Year $390,000.00

CLIN 0003 –New Equipment Training (NET) Base Year $1,000,000.00

CLIN 0004 –CTSF Testing Support Base Year $250,000.00

CLIN 0005 –Software Integration Base Year $2,804,000.00

CLIN 0006 –Contractor Manpower Reporting Base Year NSP

CLIN 0007 -Data Base Year NSP

CLIN 0008 –Travel Base Year: NTE $196,000.00

CLIN 1001 –System Purchase and Hardware Integration Option Year 1 $12,998,000.00

CLIN 1002 –ILS Updates Option Year 1 $418,000.00

CLIN 1003 –New Equipment Training (NET) Option Year 1 $1,000,000.00

CLIN 1004 –CTSF Testing Support

Option Year 1 $250,000.00

CLIN 1005 -Software Integration Option Year 1 $3,014,000.00

CLIN 1006 –Contractor Manpower Reporting Option Year 1 NSP

CLIN 1007 -Data Option Year 1 NSP

CLIN 1008 –Travel Option Year 1 NTE $196,000.00

CLIN 2001 –System Purchase and Hardware Option Year 2 $12,018,000.00

CLIN 2002 –ILS Updates Option Year 2 $447,000.00

CLIN 2003 -New Equipment Training (NET) Option Year 2 $1,000,000.00

CLIN 2004 -CTSF Testing Support Option Year 2 $250,000.00

CLIN 2005 -Software Integration Option Year 2 $3,208,000.00

CLIN 2006 -Contractor Manpower Reporting Option Year 2 NSP

CLIN 2007 -Data Option Year 2 NSP

CLIN 2008 –Travel Option Year 2 NTE $196,000.00

CLIN 3001 -System Purchase and Hardware Option Year 3 $17,714,000.00

CLIN 3002 -ILS Updates Option Year 3 $478,000.00

CLIN 3003 -New Equipment Training (NET) Option Year 3 $1,061,000.00

CLIN 3004 -CTSF Testing Support Option Year 3 $250,000.00

CLIN 3005 -Software Integration Option Year 3 $3,554,000.00

CLIN 3006 -Contractor Manpower Reporting Option Year 3 NSP

CLIN 3007 -Data Option Year 3 NSP

CLIN 3008 –Travel Option Year 3 NTE $196,000.00

CLIN 4001 -System Purchase and Hardware Option Year 4 $15,949,000.00

CLIN 4002 -ILS Updates Option Year 4 $512,000.00

CLIN 4003 -New Equipment Training (NET) Option Year 4 $1,143,000.00

CLIN 4004 -CTSF Testing Support Option Year 4 $250,000.00

CLIN 4005 -Software Integration Option Year 4 $3,765,000.00

CLIN 4006 -Contractor Manpower Reporting Option Year 4 NSP

CLIN 4007 -Data Option Year 4 NSP

CLIN 4008 –Travel Option Year 4 NTE $196,000.00

NOTE: THE CLINS ARE NOT CAPPED AT THESE ESTIMATED AMOUNTS. ALL CLINS MUST TOTAL TO

NO MORE THAN $97,500,000.00.

B9. The following explanation is provided to assist the Contractor in understanding the Government’s application of the various elements of the cost.

All labor, as necessary, shall be fee-bearing. Other direct costs shall apply General and Administrative (G&A) expenses but will not be fee-bearing. Materials will apply G&A. Travel will apply G&A but will not be fee-bearing. Fee will be negotiated before contract award.

SECTION F - DELIVERIES OR PERFORMANCE

The following Delivery Schedule item for CLIN 0001 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

POP 30-JUN-2013 TO

02-JUN-2014

N/A W6RN USA GEOSPATIAL CTR

TOPOGRAPHIC SYSTEMS

US ARMY GEOSPATIAL CENTER

7701 TELEGRAPH RD USATEC BLDG 2592

ALEXANDRIA VA 22315-3864

W5K9B4

To:

DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

POP 03-JUN-2013 TO

02-JUN-2014

N/A W6RN USA GEOSPATIAL CTR

TOPOGRAPHIC SYSTEMS

US ARMY GEOSPATIAL CENTER

7701 TELEGRAPH RD USATEC BLDG 2592

ALEXANDRIA VA 22315-3864

FOB: Origin

W5K9B4

SECTION I - CONTRACT CLAUSES

52.209-4 FIRST ARTICLE APPROVAL--GOVERNMENT TESTING (SEP 1989)

(Contracting Officer shall insert details)

(a) When required, the Contractor shall deliver three systems within 90 calendar days from the date of this contract to the Government at the contractor's facility for first article tests. The shipping documentation shall contain this contract number and the Lot/Item identification. The characteristics that the first article must meet and the testing requirements are specified elsewhere in this contract.

(b) Within 60 calendar days after the Government receives the first article, the Contracting Officer shall notify the Contractor, in writing, of the conditional approval, approval, or disapproval of the first article. The notice of conditional approval or approval shall not relieve the Contractor from complying with all requirements of the specifications and all other terms and conditions of this contract. A notice of conditional approval shall state any further action required of the Contractor. A notice of disapproval shall cite reasons for the disapproval.

(c) If the first article is disapproved, the Contractor, upon Government request, shall submit an additional first article for testing. After each request, the Contractor shall make any necessary changes, modifications, or repairs to the first article or select another first article for testing. All costs related to these tests are to be borne by the Contractor, including any and all costs for additional tests following a disapproval. The Contractor shall furnish any additional first article to the Government under the terms and conditions and within the time specified by the Government. The Government shall act on this first article within the time limit specified in paragraph (b) of this clause. The Government reserves the right to require an equitable adjustment of the contract price for any extension of the delivery schedule or for any additional costs to the Government related to these tests.

(d) If the Contractor fails to deliver any first article on time, or the Contracting Officer disapproves any first article, the Contractor shall be deemed to have failed to make delivery within the meaning of the Default clause of this contract.

(e) Unless otherwise provided in the contract, the Contractor--

(1) May deliver the approved first article as a part of the contract quantity, provided it meets all contract requirements for acceptance and was not consumed or destroyed in testing; and

(2) Shall remove and dispose of any first article from the Government test facility at the Contractor's expense.

(f) If the Government does not act within the time specified in paragraphs (b) or (c) of this clause, the Contracting Officer shall, upon timely written request from the Contractor, equitably adjust under the Changes clause of this contract the delivery or performance dates and/or the contract price, and any other contractual term affected by the delay.

(g) The Contractor is responsible for providing operating and maintenance instructions, spare parts support, and repair of the first article during any first article test.

(h) Before first article approval, the acquisition of materials or components for, or the commencement of production of, the balance of the contract quantity is at the sole risk of the Contractor. Before first article approval, the costs thereof shall not be allocable to this contract for (1) progress payments, or (2) termination settlements if the contract is terminated for the convenience of the Government.

(i) The Government may waive the requirement for first article approval test where supplies identical or similar to those called for in the schedule have been previously furnished by the Offeror/Contractor and have been accepted by the Government. The Offeror/Contractor may request a waiver.

(End of clause)

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

INSTRUCTIONS

L.1. EXCEPTIONS OR CONDITIONS CONTAINED IN OFFEROR'S PROPOSAL.

In the event the offeror takes any exception to, or sets any conditions for its proposal under this solicitation, such exceptions or conditions shall be set forth in a cover letter to offeror's proposal.

(End of Provision)

L.2 ELIGIBILITY To be eligible to submit an offer under this Solicitation and receive award, an offeror must meet the following requirements:

L.2.1.1 Be Free from Foreign Ownership, Control and Influence (FOCI). If this is not the case, then the company must have completed actions to negate FOCI in accordance with the DoD 5220.226M, National Industrial Security Program Operating Manual (NISPOM). This requirement applies to any entity needing access to the ENFIRE 6.0 source code or other export restricted or sensitive material in the preparation of a proposal or performance of any contract that may result from this solicitation.

L.2.1.2 Have a facility clearance of SECRET or higher in accordance with the DoD 5220.226M, National Industrial Security Program Operating Manual (NISPOM). This requirement applies to any entity needing access to classified material in the performance of any contract that may result from this solicitation.

L.2.2 The ENFIRE 6.0 source code will not be posted online with the rest of the solicitation. Interested parties will have to request the source code from the Procurement Office and provide their CAGE code. The Security Office will verify, through the Defense Security Service, that the requestor meets all of the criteria stated in L.2. The Procurement Office will provide the ENFIRE 6.0 source code to the requestor only after the Security Office verifies the requestor meets the criteria in L.2.1.1. Each entity (prime contractor, subcontractor, vendor, etc.) needing access to the source code must request a copy using the Attachment 2 Request Form in Section J. To be able to receive the

ENFIRE 6.0 source code, offerors must meet the eligibility requirements above. To request a copy of the ENFIRE

6.0 source code, email your completed Source Code Request Form to Contract Specialist, Elizabeth Chirico at Elizabeth.Chirico@usace.army.mil and Contracting Officer, Nilda Lugo at Nilda.E.Lugo@usace.army.mil

L.2.3 ENFIRE documents that include the Software Users Manual, TM-11-6675-386-10 Technical/ Operator's Manual, Setup and Preparation for Movement Procedural Guide and Training Materials shall be made available by request only. To request a copy of the Software Users Manual, TM-11-6675-386-10 Technical/ Operator's Manual, Setup and Preparation for Movement Procedural Guide and Training Materials, please send an email request stating your Company’s name, Company’s Point of Contact (POC) and mailing address to Contract Specialist, Elizabeth Chirico at Elizabeth.Chirico@usace.army.mil and Contracting Officer, Nilda Lugo at Nilda.E.Lugo@usace.army.mil . Once your email request is received, a CD containing copies of these materials will be mailed via FedEx.

Any proposal submitted by an offeror failing to meet the eligibility requirements above will not be considered for award either as prime or subcontractor.

L.3. INTRODUCTION.

Proposals shall be sufficiently detailed to enable the Government to perform an accurate and complete evaluation strictly from the proposal contents. However, in the area of Past Performance the Government may use data obtained from other sources. The offeror’s proposal shall consist of four volumes. The Volumes are I - Solicitation, Offer and Award Documents and Section K, Representations and Certificates, II – Technical, III – Past Performance, IV – Price/Cost. Files shall not contain classified data. The use of hyperlinks in proposals is prohibited.

L.4. PROPOSAL FILES.

a. Format. Microsoft Office Professional 2007 or later shall be used to create the files. All graphics shall be compatible with MS PowerPoint 2007. All information pertaining to a particular file shall be confined to that file.

The titles for each file, along with the references are shown below. Each file shall contain the applicable proposal information in the referenced paragraph. All proposal submissions shall be clearly indexed and logically assembled.

Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date and solicitation number in the header and/or footer. A Table of Contents should be created. MS Word (.doc) files shall use the following page setup parameters:

Margins – Top, Bottom, Left, Right - 1” Gutter – 0” From Edge – Header, Footer - 0.5” Page Size, Width – 8.5” Page Size, Height – 11”

The following additional restrictions apply:

Each paragraph shall be separated by at least one blank line. A standard, 12-point minimum font size applies. Arial or Times New Roman fonts are required. Tables and illustrations may use a reduced font size not less than 8-point and may be landscape. Single space type will be used with the exception of organization line and block charts and the Price/Cost proposal. Graphics may be submitted in black & white, half-tone or in color, in font sizes sufficient for all information to be read or reproduced without difficulty (but in no case less than 8 point Arial or Times New Roman). Foldout pages, limited to 11x17 inch page size, are permissible and will count as two pages.

Page numbers, headers and footers may be within the page margins ONLY, and are not bound by the font requirements. Company logos are prohibited with the exception of the Title Page. Pages that exceed the margin, font or total page limit will not be evaluated. Page count will NOT be based upon the numbers of pages printed but rather dictated by the number of pages in a print layout view in the application based upon the above-prescribed document sittings. Counting pages in the order they appear for viewing will make up the page count.

b. File Packaging. Proposals shall be limited to four volumes and bound and delivered as follows:

Table 1

PROPOSAL

VOLUME

VOLUME CONTENTS PAGE LIMITATION REQUIRED # OF HARD

COPIES

Volume I Solicitation, Offer and Award Document and Section K, Representations and Certificates

Unlimited Original +1

Volume II Technical 75 Original +5 Volume III Past Performance 20 Original +5 Volume IV Price/Cost Unlimited Original +5

Note: Cover sheets, Table of Contents, Tab Labels and Dividers are not included in the total page count.

Page Count: Those pages that exceed the page counts in Table 1 for each volume or attachment will not be evaluated. Double column pages are allowed. Proposals shall be limited in the number of pages specified in the table above. Those pages that exceed the page count in the table for each volume or attachment will not be evaluated and will be returned to the Offeror upon initial review. Pages will be counted in the order they appear for viewing.

c. Content Requirements. All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the proposal and provide adequate basis for evaluation.

Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each proposal. Each file of the proposal shall consist of a Table of Contents and Summary Section.

The Summary Section shall contain a brief abstract of the file. The Government may consider any failure on the part of an offeror to comply with these instructions to be indicative of the type of conduct it can expect during contract performance. Therefore, offerors are encouraged to contact the Contract Specialist, Elizabeth Chirico Elizabeth.Chirico@usace.army.mil or the Contracting Officer, Nilda Lugo Nilda.E.Lugo@usace.army.mil, in order to request any necessary clarifications or explanations of these instructions. Proprietary information shall be clearly marked.

d. Proposals shall include 2 (one original and one copy) separately bound copies of Volume I and six (one original plus five copies) separately bound copies of volumes II, III and IV. Proposal shall also include two Digital Versatile Discs (DVDs), one containing Volume I only and one containing Volumes II, III and IV. The DVDs must be clearly labeled with the solicitation number, volume numbers, and the offeror’s name. Digital copies will be submitted as “read only” (pdf) documents. If there are discrepancies between the electronic version (DVD) and the hard copy, the hard copy shall take precedence and shall be considered binding. Proposals should be mailed or hand delivered to: AGC Contracting Office, ATTN: CECT-AGC, Elizabeth Chirico; 7701 Telegraph Road, Alexandria, VA 22315-3864. If proposals are mailed the offeror must ensure that the package is received by the date and time in section 9 of the Standard Form 33 by emailing a request for confirmation to Elizabeth.Chirico@usace.army.mil with an information copy to John.M.Harrell@usace.army.mil.

e. The proposal shall contain the solicitation number, narrative and other data sufficient to describe the associated element of the proposal. An offeror’s failure to furnish the necessary information may result in its proposal not being considered for award. A proposal received after the solicitation closing date shall be rejected.

f. The Offeror’s proposal will be the primary basis on which the Government will determine the capability of the offeror’s solution to satisfy this requirement. It shall be specific, complete, thorough, clear and concise, and must address each objective in the solicitation and the sample task order and each factor in Section M. The Offeror’s proposal shall be presented in separate volumes so that all information associated for each factor (Solicitation, Offer and Award document and Section K, Technical, Past Performance, and Price) is easily distinguishable. It will not be necessary to go from volume to volume (or section to section in each volume) in order to completely evaluate each prime factor. Information contained in a volume that belongs in another volume will not be evaluated. The Government will not evaluate information of a general nature and that is not relevant to the topic being evaluated.

g. The proposal shall not merely offer to comply with the Government’s requirements by simply restating them, but shall specifically describe the means of accomplishment. The proposal in its entirety should be specific, detailed, and complete in order to demonstrate that the offeror has a thorough understanding of the objectives.

Statements such as “the offeror understands, can or will comply with the requirements”, statements that paraphrase the statement of objectives or ambiguous phrases such as “standard procedures will be employed” or “well known techniques will be used” will be considered unacceptable. Additionally, providing examples of past performance as a response to an objective, while helpful, does not indicate an offeror’s approach to satisfying an objective. Include as part of the response, the program management process and organizational structure to be used throughout the contract.

L.5. PROPOSAL CONTENT.

(1) VOLUME I – SOLICITATION, OFFER and AWARD DOCUMENT AND SECTION K, REPRESENTATIONS AND CERTIFICATES

Certifications and Representations - Each offeror shall complete (fill-in and signatures) the solicitation sections indicated below using the file (without modification to the file) provided with the solicitation. An authorized official of the firm shall sign the SF 33 and all certifications requiring original signature. An Acrobat PDF file shall be created to capture the signatures for submission.

Section A – Standard Form 33 (SF 33), Solicitation, Offer and Award Section K – Representations, Certifications and Other Statements of Offerors

(2) VOLUME II – TECHNICAL CAPABILITY

The offeror shall submit their technical proposal (consisting of all prime and subcontractor technical information) as a Performance Work Statement (PWS) and shall demonstrate within the PWS how the offeror intends to satisfy each of the objectives of the basic contract SOO located in section C and each of the objectives defined in the Sample Task Order SOO, located in Section J. Offeror shall submit an ID/IQ Quality Control (QC) plan with its proposal response to this solicitation. The offeror must address how it will develop and maintain an effective QC program to ensure work is performed in accordance with the PWS. The offeror’s QC plan shall address procedures to identify, prevent, and ensure non-recurrence of defective products and/or services.

The offeror shall submit a compliance matrix that corresponds to each PWS that the offeror submits. In other words, each offeror shall submit one PWS and corresponding compliance matrix in response to the Basic Contract SOO and one PWS and corresponding compliance matrix in response to the Sample Task Order SOO. These compliance matrices shall identify each technical requirement as: “N” denotes that the offerors’ technical solution does not meet the requirement, “P” indicates that the offeror’s technical solution partially meets the objective, “M” indicates that the technical solution meets the objective, and “E” indicates that the technical solution exceeds the objective. The framework and format of these compliance matrices are located in Section J as attachments. Failure to submit these compliance matrices shall result in the offeror’s proposal deemed as technically unacceptable.

The Technical volume shall be organized as follows:

TAB 1: Introduction TAB 2: Compliance Matrices (one that corresponds to the PWS offeror’s response to the Basic SOO and one that corresponds to the PWS offeror’s response to the Sample Task Order SOO) TAB 3: Basic Contract PWS Response to address the SOO to meet the basic contract requirements. Offerors shall include the process they will use to satisfy each objective in the SOO and add the necessary contract data requirements list (CDRL) with the appropriate Data item description (DID).

TAB 4: PWS to address the Sample Task Order. Offerors shall include the process they will use to satisfy each objective in the SOO and indicate appropriate CDRLs and DIDs.

TAB 5: Quality Control Plan TAB 6: Contractor Qualifications and Experience. Offerors shall identify, with resumes, key personnel in this section.

NOTE: Tab 5 and 6 of this volume are not included in the 75 page limit. However Tab 5 is limited to 10 pages and each resume included in Tab 6 is limited to 2 pages.

(3) VOLUME III – PAST PERFORMANCE. Offerors shall submit a list of all Government (Federal, State and local) and private industry contracts (prime and major subcontracts) in performance or awarded during the past 3 years, which are relevant to the efforts required by this solicitation. Relevant efforts are defined as systems engineering, software and hardware applications and integration; enterprise execution; and software and hardware system testing; integrated logistics support (ILS) requirements; and training and fielding of US Army systems. Data concerning the prime offeror shall be provided first, followed by each proposed major subcontractor, in alphabetical order. Offerors are cautioned that in conducting the performance risk assessment, the Government may use data provided in the offeror's proposal and data obtained from other sources. Since the Government may not necessarily interview all of the sources provided by the offerors, it is incumbent upon the offerors to explain the relevance of the data provided. Offerors are reminded that while the Government may elect to consider data obtained from other sources, the burden of proving low performance risk rests with the offerors. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror’s lack of performance will be evaluated as neutral/unknown risk, having no favorable or unfavorable impact on the evaluation.

(1) Section 1 – Contract Descriptions. This section shall include the information requested below in the following format:

(a) Contractor/Subcontractor place of performance, CAGE Code and DUNS Number. If the work was performed as a subcontractor, also provide the name of the prime contractor and Point of Contact (POC) within the prime contractor organization (name, and current address, e-mail address, and telephone and fax numbers).

(b) Government contracting activity, and current address, Procuring Contracting Officer's name, e-mail address, telephone and fax numbers.

(c) Government’s technical representative/Contracting Officer Representative (COR), and current e-mail address, telephone and fax numbers.

(d) Government contract administration activity and the Administrative Contracting Officer's name, and current e-mail address, telephone and fax numbers.

(e) Contract Number and, in the case of Indefinite Delivery type contracts, GSA contracts, and

Blanket Purchase Agreements, include Delivery Order Numbers also.

(f) Contract Type (specific type such as Firm Fixed Price (FFP), Cost Reimbursement (CR), Time & Materials (T&M), etc.) In the case of Indefinite Delivery contracts, indicate specific type (Requirements, Definite Quantity, and Indefinite Quantity) and secondary contract type (FP, CR, T&M, etc)).

(g) Awarded price/cost.

(h) Final or projected final price/cost.

(i) Original delivery schedule, including dates of start and completion of work.

(j) Final or projected final, delivery schedule, including dates of start and completion of work.

(2) Section 2 - Performance. Offerors shall provide a specific narrative explanation of each contract listed in Section 1 describing the objectives achieved and detailing how the effort is relevant to the requirements of this solicitation.

(a) For any contracts that did not/do not meet original schedule or technical performance requirements, provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence. The offerors shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary. All Requests for Deviation and Requests for Waiver shall be addressed with respect to causes and corrective actions. The offerors shall also provide a copy of any Cure Notices or Show Cause Letters received on each contract listed and a description of any corrective action implemented by the offeror or proposed subcontractor. The offerors shall indicate if any of the contracts listed were terminated and the type and reasons for the termination.

(b) For all contracts, the offeror shall provide data on all manufacturing warranty returns (within the 3yr stated timeframe). Data shall delineate total number of warranty returns, number of Could Not Duplicate (CND), number of failures attributable to GFE component failures, and number and nature of failures attributable to the offeror’s delivered product.

(3) Section 3 – Subcontracts. Offerors shall provide an outline of how the effort required by the solicitation will be assigned for performance within the offeror’s corporate entity and among the proposed subcontractors. The information provided for the prime offeror and each proposed major subcontractor must include the entire company name, company address, CAGE Code, DUNS Number and type of work to be performed by citing the applicable Government SOW subparagraph number. This includes all subcontractors who will be providing critical hardware/services or whose subcontract is for more than 25% of the total proposed price.

(4) Section 4 – New Corporate Entities. New corporate entities may submit data on prior contracts involving its officers and employees. However, in addition to the other requirements in this section, the offeror shall discuss in detail the role performed by such persons in the prior contracts cited. Information should be included in the files described in the sections above.

(5) Section 5 - Past Performance Assessment Questionnaire.

The Past Performance Questionnaire (PPQ) is included in the solicitation in section J, for the offeror or its team members to submit to the client for each project the offeror includes in its proposal for Factor 2, Past Performance.

Ensure correct phone numbers and email addresses are provided for the client point of contact. Completed Past Performance Questionnaires shall be submitted with your proposal. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the offeror should complete and submit with the proposal the first page of the Past Performance Questionnaire which will provide contract and client information for the respective project(s). Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the client prefers, questionnaires may be submitted directly to the Government’s point of contact, Elizabeth.Chirico@usace.army.mil with an information copy to the Administrative Officer John Harrell, John.M.Harrell@usace.army.mil prior to proposal closing date. PPQs submitted after the proposal closing date will not be considered. Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFPs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

Also include performance recognition documents received within the last three (3) years such as awards, award fee determinations, customer letters of commendation, and any other forms of performance recognition.

In addition to the above, the Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS), including Contractor Performance Assessment Reporting System (CPARS), using all AGE/DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the offeror’s proposal, inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the offeror.

While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror.

(4). VOLUME IV – PRICE/COST

a. The offeror shall provide prices for each contract line item listed in Section B. The breakdown of prices shall provide sufficient detail for the Government to identify the work effort and resources proposed to accomplish the work for each CLIN and evaluate the proposed prices for price reasonableness. Prices shall be valid for all contract years. System prices shall be for one complete system as specified in Section C, Appendix A to the Basic SOO: ENFIRE SYSTEM LIST. Spares pricing shall include prices for each individual field replaceable item in the system, on a one each basis. Price lists may include volume discount prices. The volume discounts may include, but are not limited to: contract year; quantity in the instant delivery order; and cumulative quantities ordered on the contract. All Offerors’ must submit all price/cost proposals for both prime and subcontractors. Price/Cost proposal build-ups shall be prepared and submitted as Microsoft Excel files (version 2007 or later). Exhibits A & B shall be prepared and submitted as Microsoft Excel files (version 2007 or later). Each offeror shall include the formulas used on these spreadsheets as they shall be reviewed by the Government. No hyperlinks shall be included in any part of the offerors’ proposals.

b. For evaluation purposes ONLY, in order to calculate volume discounts and associated quantity breakpoints, the maximum number of systems to be procured in one year is 350. It is important to note that this quantity is NOT associated in any way with the calculation of the Government's estimated CLIN values provided in Section B of this solicitation.

For evaluation purposes ONLY, in evaluating the offerors’ proposals for “Systems Purchased and

Hardware Integration” the Government will utilize 200 systems purchased, split among three sample delivery orders with quantities of: 20, 60 and 120 systems respectively using appropriate volume discounts. Additionally, the Government will evaluate each Offeror’s fully burdened Unit Prices for the systems under “Systems Purchased and Hardware Integration.”

The price proposal shall fully define the variables in the price lists, any limitations in the application of the price lists, and provide an example of calculating the total price for a delivery order using the price list. The offeror shall describe any warrantees provided for the offered hardware and software, including start of warrantee coverage, duration of warrantee coverage, and limitations on warrantee coverage. Hardware and software prices shall include the license (or similar) fees needed to activate full operation of the hardware or software. Start of license activation, license duration, and restrictions shall be described in the price proposal. The offeror shall describe and price any subsequent license (or similar) fees required to maintain operation of the hardware or software. Furthermore, the offeror’s price/cost information contained in their cost/price volume MUST match the price/costs indicated on the required format of price lists indicated in exhibits A and B in Section J.

The format of price lists indicated in exhibits A and B in Section J shall be used to list the Offeror’s firm fixed price and cost reimbursable labor categories, skill levels, unloaded labor rates, profit percentages, and loaded labor rates including profit and fee. These rates shall be based on forward pricing rate agreements or current rates for all labor categories and skill levels required to satisfy all objectives in the basic contract. These labor rates will be used by the successful contractor as the basis for submitting cost proposals for cost reimbursable and firm fixed price line items on the sample task order, sample delivery orders as well as future task orders and delivery orders issued after contract award. Labor rates must be provided for the base year and all option years of the contract. These labor rates are binding and must be used for all task orders and delivery orders issued under this contract.

c. In addition to the Exhibits A and B labor rate proposals, offerors shall propose a separate cost proposal to satisfy the sample task order statement of objectives found in Section J by using the format provided in Attachment #1.

(1) The cost proposal must include labor categories, number of labor hours per category for prime and each sub-contractor, both unloaded and loaded labor rates for prime and each sub-contractor, profit percentages, materiel, travel and other direct costs required to perform the sample task order. A break-out of overhead cost, travel, material and other direct costs must be identified at the lowest level possible. The labor categories and rates used in estimating the cost of this sample task order shall be easily identifiable in the pricing sheet exhibits.

(2) The Sample Task Order breakdown of cost data is set forth below. If the Government determines adequate competition was not obtained, the Government reserves the right to request certified cost and pricing data.

(3) Basis of estimate write-ups in the cost file shall follow this structure.

a. Describe the base data used to estimate the labor hours, cost of a service, or hardware cost.

b. Describe why the offeror chose to use this base data for the proposal.

c. Describe the adjustments, if any, to the base data and why the adjustments were appropriate.

The basis of estimate write-ups will be contained in the methodology description section for each line of the cost proposal.

d. Offerors shall propose a separate price proposal to satisfy each of the three sample delivery orders’ descriptions of requirements found in Section J.

1) These price proposals must include the offeror’s applicable unit prices based on quantity discounts that correspond to the various quantities and description of requirements stated for each sample delivery order.

e. Discounts shall be afforded to the Government based on the number of systems procured with quantity thresholds or quantity break points identified. Additional discounts afforded to the contractor will be passed on to the Government as they are acquired by the contractor. As mentioned above, for evaluation purposes ONLY, in order to calculate volume discounts and associated quantity breakpoints, the maximum number of systems to be procured in one year is 350. It is important to note that this quantity is NOT associated in any way with the calculation of the Government's estimated CLIN values provided in Section B of this solicitation.

It is important to note that any subcontractor proposals submitted in response to this solicitation, shall be submitted in a sealed package that accompanies the prime offeror’s proposal.

f. The Government will only award a contract to an offeror deemed responsible in accordance with FAR

9.104-1 which requires that the prospective contract has necessary accounting controls. In order to aid the contracting officer’s responsibility determination pursuant to FAR 9.104-1 (e), the offeror shall provide evidence indicating that its accounting system is adequate for determining costs applicable to the contract. See FAR 16.301-3 (a)(3). Consequently, to be determined responsible for purposes of award of a contract under this solicitation an offeror’s accounting system must be adequate for determining costs applicable to this contract. Evidence may include DCAA audit reports, or other relevant audit reports. Note that the contracting officer may conduct exchanges with an offeror pertaining to its responsibility. Such exchanges, if any, do not constitute discussions. An offeror may be deemed non-responsible in the event it fails to provide evidence indicating its accounting system is adequate.

This solicitation provides for task orders to be issued on a cost plus fixed fee basis. Since the services to be obtained pursuant to this solicitation are of significant importance, the Government cannot afford delay in the award of contracts, and intends to evaluate proposals and make an award decision as soon as practical after receipt of proposals. Since the prospective contractors are small businesses, the contracting officer will also comply with applicable provisions of FAR 19.6, Certificates of Competency and Determinations of Responsibility.

g. Offerors are cautioned that it is the Government’s intent to make award selections without discussions.

Thus, it is incumbent upon each offeror to submit its best proposal upon initial submission. In the event discussions are conducted; a competitive range will be established in accordance with FAR 15.306(c)(1), and discussions will be held in accordance with FAR 15.306(d).

L.6 PRE-PROPOSAL CONFERENCE. A pre-proposal conference is tentatively scheduled for 06 March 2013 from 9:00 AM to 3:00 PM. This conference will provide a description of the CTIS program and a briefing on the CTIS hardware systems, demonstration of ENFIRE system capabilities and setup and teardown. It will also provide responses to offerers’ questions. However, all questions must be provided to the Contractor Officer in writing NLT 4:00PM on 26 February 2013 (5 working days prior pre-proposal conference).

Please be advised that the conference is limited to two (2) attendees per company. ATTENDEES MUST BE US CITIZENS. The following information regarding each attendee must be faxed to the AGC Contracts Office no later than 26 February 2013 (a week before pre-proposal conference): 1) Last name, first name, middle initial; 2) Agency or Company Name/Division; 3) Social Security Number; 4) Telephone Number.

L.7. QUESTIONS. All offerors should submit questions concerning the solicitation by e-mail to Ms.

Elizabeth Chirico at Elizabeth.Chirico@usace.army.mil with an information copy to Ms. Nilda Lugo at Nilda.E.Lugo@usace.army.mil. These are the only individuals to whom questions should be addressed. The cut-off date for questions to be considered for response is ten (10) business days after the solicitation is opened.

(End of Summary of Changes)

Amendment 1 to Solicitation: W5J5CQ-13-R-0002

Government Responses to Questions submitted by Offerors

Question 1

Ref: Appendix A – ENFIRE System List a) Hardware List

What is the Government’s guidance for pricing items that are obsolete and are no longer sold?

Response:

The table below details ENFIRE components which have been identified as no longer available or end of life, and the approved Replacement Component. The Offeror shall provide pricing based on the Replacement Part.

No Longer Available / End Of Life Component Replacement Component

Panasonic CF-19 Mk5, #CF-19ADUAX1M Panasonic CF-19 Mk5, #CF-191DYAX1M

CPTech 7-Port USB 2.0 Hub, #CPUH707 C2G 7 Port USB 2.0 Hub, #29509

Transcend StoreJet 2.5 Mobile 500GB External Hard Disk Drive, #TSG500GSJ25M

Transcend StoreJet 2.5 Mobile 500GB External Hard Disk Drive, # TS500GSJ25M3

Panasonic CF-19 Mk6 Toughbook Tablet PC 4GB

RAM, #CF-19ADUAX1M

Panasonic CF-19 Mk6 Toughbook Tablet PC

4GB RAM, #CF-191DYAX1M

Panasonic CF-19 RAM Module 4GB (INSTALLED

UPGRADE), #CF-WMBA1004G

Panasonic CF-19 RAM Module 4GB

(INSTALLED UPGRADE), #CF-WMBA1104G

Panasonic CF-19 500GB Hard Drive (SPARE), #CF-K19HD3252

Panasonic CF-19 500GB Hard Drive (SPARE), CF-K19HD5062

Samsung DVD Writer, #SE-208AB/TSBS Samsung DVD Writer, #SE-208DB/TSBS

Note: If offerors’ discover additional items to be unavailable due to discontinuation by the manufacturer, please identify those items to AGC contracting office POC no later than 19 March 2013. These will be added to the above list of replacement items and amended to the solicitation

Question 2

Ref: Appendix A – ENFIRE System List b) Software List

Should the offeror price the most recent version of software items listed in Appendix A without a specified version?

Response:

Yes, the offeror is to use the most recent version of software available and identify that version in their proposal.

Question 3

Ref: Appendix A –ENFIRE System List a) Hardware List

How many copies of each form does the government require in an AdapX Digital Forms Packet?

The offeror should provide 10 copies of each AdapX Digital Forms Packet.

Question 4

Ref: Exhibit A – FFP Labor Categories and Rates.

The request in Notes: 2 is to include unloaded rates, profit percentages and loaded rates for BOTH the prime and any subcontractors.

Is it the Government’s intent that this requirement for subcontractors will be in the subcontractor’s sealed package and not in the Prime’s proposal?

Yes

Question 5

Ref: J Exhibit B – CPFF Labor Categories and Rates

The request in Notes: 3 is to include unloaded rates, profit percentages and loaded rates for BOTH the prime and any subcontractors.

Is it the government’s intent that this requirement for subcontractors will be in the subcontractor’s sealed package and not in the Prime’s proposal?

Answer:

Yes. The subcontractor’s final, fully loaded rates must be in the prime’s proposal.

Question 6

Ref: L (4) Volume IV – Prince/Cost (a) The offer shall provide prices for each contract line item listed in Section B.

Is it the intent of the government that the offeror will provide CLIN pricing based on the SOO for US AGC Hardware & Software System Engineering & Integration?

Answer:

Yes.

Question 7

Ref: L (4) Volume IV – Prince/Cost (a) Each offeror shall include the formulas used on these spreadsheets as they shall be reviewed by the Government.

Will the formulas embedded in excel be sufficient for the government’s review? If not, how does the government want to see the formulas presented?

Yes, formulas may be embedded in the excel spreadsheet, but must be viewable by the government.

Question 8

Ref: L (4) Volume IV – Prince/Cost (a) Spares pricing shall include prices for each individual field replaceable item in the system, on a one each basis.

What criteria should the offeror use to determine a “field replaceable item” or is it the government’s intent that the offeror price Appendix B – ENFIRE spares list…