Solicitation W58D2M22Q0006 - QUESTIONS - PENDING RESPONSE.pdf

Attention All Quoters: The following questions have been submitted and are pending Government response. Please review the list below prior sending your questions to prevent duplication and reduce the number of questions.

Questions:

1) Pricing: Please confirm that the only pricing document to be provided with the proposal is the Form 1449, pages 3 to 25 of the RFQ and that no backup documentation is required.

2) Question for Section 5.1, Page 70, 4th paragraph: The paragraph states:

"The Contractor personnel will have to travel to local areas/sites within the USAG Italy DMC, as specified in section 5.2 The Contractor shall provide his/her own transportation."

Should this statement include VMC, since the work will be performed at both DMC and VMC as specified in Paragraph 1.6.6 Place of Performance? Please clarify.

Question:

3) 5.2 Tasks – Task 1 Program Review (page 71) states: “The Contractor shall review, on a monthly basis, the USAG Vicenza DMC remediation program and…..“. Please clarify if this passage should be read as VMC and DMC that is both military communities.

Question:

4) 5.2 Tasks – Task 1 Program Review (page 71) states: “The Contractor shall prepare the site recommendations to be presented to the local authorities or other applicable parties by USAG Italy ED” Please clarify if such presentations should be given in-person by the Contractor and if yes how many are assumed in each year of the contract. Also, please confirm this documentation is required in both English and Italian.

Question:

5) 5.2 Tasks – Task 1 Program Review Deliverables (page 71) states: “This task is continuous; the contractor shall provide specific entries into the monthly CC Sites Status Report for a total of twelve (12) entries…”. Please clarify whether the entries must be done at the Client's office at both VMC and DMC or only VMC, or if the entries can be done from the Contractor's office without being physically present at either VMC or DMC.

Question:

6) Task 2 - Emergency Spill Response: (page 71) states: “The Contractor, in coordination with USAG Italy ED, shall prepare all required notifications and associated documents within….” Please confirm the notifications and associated documentation will be required in both English and Italian.

Question:

7) Task 2 - Emergency Spill Response Deliverables: (page 71) states: “It is estimated that the Contractor will be required to respond to three (3) spills during the course of the POP (Deliverable # T.02).” Please clarify whether are 3 spills in total or 3 spills each for DMC and VMC (i.e. a grand total of 6 spills) and if this number is for each year of the POP or for the full 5 years of the contract.

Question:

8) Task 3 - Initial Contaminated Site Survey and Assessment (page 71) states: “….. This includes the collection of samples (which will be analyzed under a separate US Government contract)” Please clarify if this task requires:

a) only soil samples or surface water samples or both to be collected at DMC and VMC;

b) drilling of soil borings or monitoring wells using a drill rig machine or simple grab sample collection using a hand auger or other manual methods or a mini excavator operated by a subcontractor.

c) collected samples will be immediately delivered to a Garrison representative for shipment to the laboratory and samples preservation (coolers, ice packs, etc.) is not part of this task.

“….as well as preparation of required documentation (typically no more than three pages) for the USAG Italy ED to be provided to the Italian authorities.” Please confirm this documentation will be required in both English and Italian language.

Deliverables states: “….it is estimated that three (3) site surveys will be required to be performed during the course of the POP (Deliverable # T.03).” Please clarify whether 3 site surveys in total are estimated or 3 surveys each for DMC and VMC (i.e. a grand total of 6 surveys) and if this number is for each year of the POP or for the full 5 years of the contract.

Question:

9) Task 4 - Site Characterization: (Page 71 and 72). Please confirm this task will not require field work (i.e. soil borings/drilling, monitoring wells installations, etc.). Also, under Deliverables: it states: “…..it is estimated that one (1) site characterization will be required during the course of the POP (Deliverable # T.04).” Please clarify if it is one (1) Site Characterization for the whole 5 years of the contract or one (1) site characterization for each year of the contract (i.e. a grand total of 5 site characterizations)? Please also confirm this task can be executed at DMC and/or VMC, depending on where the occurrence happened.

Question:

10) Task 5 - Site Remediation Design: (Page 72). Deliverables states “…. it is estimated that one (1) Cleanup Project will be required during the course of the POP” Please clarify if it is one (1) Cleanup Project for the whole 5 years of the contract or one (1) Cleanup Project for each year of the contract (i.e.

a grand total of 5 Cleanup Projects)? Please also confirm this task can be executed at DMC and/or VMC, depending on where the occurrence happened.

Question:

11) Task 6 - Site Remediation Activities (Page 72). Deliverables Please clarify if it is one (1) site will require recommendations for the whole 5 years of the contract or one (1) recommendations for each year of the contract (i.e. a grand total of 5 recommendations)? Please also confirm this task can be executed at DMC and/or VMC, depending on where the occurrence happened.

Question:

12) Task 7 - Site Closure Report Preparation (Page 72) states: “Deliverables it is expected that five (5) site closure reports will be required during the course of the 365 calendar-day POP (Deliverable # T.07).”

Please confirm that we have to quote five (5) site closure report for each of the 365 calendar-day POP (grand total of 25 site closure reports for the 5 years of the contract). Please also clarify if the 5 closure reports can happen at DMC and/or VMC, depending on where the closure needs to occur.

Question:

13) Task 8 – Risk Assessment (Page 72) states: “….. shall recommend collection of missing information, specifying location, quantities, parameter, analytical set and method prior to the development of the study.“ Please confirm that the Contractor is/is not required to collect (I.e. conduct the actual investigation or inquiries) and that such activities will be conducted by other contractors.

Also, under Deliverables it is stated: “… it is estimated that four (4) risk analysis reports will be required during the course of the POP (Deliverable # T.08).” Please clarify if it is four (4) risk analyses will be required for each of the 5 years of the contract (grand total of 5 risk analyses), or one (1) risk analysis for the whole five (5) years of the contract.

Question:

14) Task 9 - Groundwater Monitoring: (Page 72) states: “….. The Contractor shall provide technical review of onsite groundwater monitoring programs at USAG Italy DMC” Please confirm that this task will not require actual groundwater sampling activities, i.e. no fieldwork is contemplated under this task.

Please also confirm this task is only applicable to DMC and not VMC.

Also, the paragraph states: “….. assist the Government in meetings/coordination with Host Nation permitting authorities.” Please clarify how many meetings with HN authorities can be assumed for this task.

Also, the Deliverables states: “The contractor shall provide specific entries into the monthly CC Sites Status Report for a total of twelve (12) entries NLT than the 21st day of the following month (Deliverable # T.09).” Please confirm that the 12 entries are for each month of each contract year. Also please clarify if the entries will be done at the Garrison by a Contractor staff at DMC and/or VM using a Government computer or providing a file.

Question:

15) ADDENDUM TO FAR 52.212-1 - FACTOR II - TEHNICAL FACTOR – EXPERIENCE (page 87) states: “Recent experience means the relevant experience is on-going or completed. On-going experience means the quoter performed the project at least six (6) months from the Request for Quote (RFQ) release date identified on SF1449 Page 1, Block 6” Please clarify the six months from the RFQ.

Does it mean that project must have started at least 6 months before the RFQ date (i.e. 15 March 2022)?

Also, please confirm that a project started more than 5 years from the RFQ release date but still on-going and active to this date is a valid project to be used as experience.

Question:

16) ADDENDUM TO FAR 52.212-2 - I. BASIS FOR AWARD - FACTOR II -- TECHNICAL FACTOR – EXPERIENCE (page 94) states “….. at a minimum, relevant experience shall be included for the following tasks: Task 4 - Site Characterization, Task 5 - Site Remediation Design, and Task 8 – Risk Assessment.”

Please clarify if each of the two projects must include, at minimum, the three tasks listed or if such three tasks can be covered by the combination of the two projects.

Question:

17) ADDENDUM TO FAR 52.212-2 - I. BASIS FOR AWARD - FACTOR III -- PAST PERFORMANCE (page 94) states “…..The Government will conduct a past performance assessment on all contracts, at least two, submitted by the Quoter on the attachment titled "Past Performance Questionnaire". Please clarify if a) it is possible to submit more than two past performance assessments. The wording “at least two”, seems to indicate this possibility; and b) do the past performance assessments need to be associated with the past experience projects or can they be from different projects?

Question:

18) 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2021) Please confirm the Reps and Certs should be included in the proposal submittal as a separate file.

Question:

We understand that the solicitation provides estimates on the number of interventions required (for example: number of site closure documents) that will be used for pricing purposes. We also understand that the estimated number may not be reached along the life of the contract, or it can be exceeded, depending on the circumstances that cannot be determined at this time. Would it be acceptable for the Government to receive a breakdown showing the “unit price” per intervention for the tasks where this approach is needed? The breakdown will be included as a separate file.

Question:

The PPQ form in item #2 asks to provide other information deemed necessary for the Government’s evaluation. To this extent please clarify that:

a) The Government will find acceptable submittal of dated and signed past performance evaluations, such as Form PPQ-0 (example attached), from either Government officials or Customers;

b) Previously obtained PPQ-0 forms (i.e. issued not specifically for this solicitation, but for past relevant work) will be acceptable;

c) The PPQ-0 form will be evaluated as equivalent to a Test certificate (certificato di Collaudo ) or certificate of workmanship Performed (certificate di regolare esecuzione);

1. RFQ, Pag 56: Ten days after award for submittal of Quality Control Plan. Please clarify if this is ten calendar days or 10 business days.

2. RFQ, Pag 60, 1.11a: Is experience outside of the DoD applicable for the Program Manager and Quality Control Manager?

3. RFQ, Pag 60, 1.11c: Is the duty location for the onsite personnel at the USAG offices? Or are the onsite personnel only required to be present during the tasks in the project scope?

4. RFQ, Pag 71, 5.2 Task 1:

a. “the contractor shall provide specific entries into the monthly CC Sites Status Report for a total of twelve (12) entries”. Please clarify what work is required for this task (i.e. it is a formal submittal? A report? Etc.)

b. Please specify the number of documents and their length to be reviewed for the technical engineering review?

5. RFQ, Pag 71, 5.2 Task 2: “It is estimated that the Contractor will be required to respond to three (3) spills during the course of the POP” In this case, is the POP considered to be the Base year or the Base year + 4 Option years?

6. RFQ, Pag 71, 5.2 Task 3:

a. Please clarify the number and type of samples required for each of the site surveys.

b. Is the preparation of a characterization plan ahead of field activities required?

c. Please define if POP refers to the Base Year or Base Year plus Option Years.

7. RFQ, Pag 72, 5.2 Task 4:

a. How many technical engineering reviews will be required under this task?

b. Please define if POP refers to the Base Year or Base Year plus Option Years.

8. RFQ, Pag 72, 5.2 Task 5:

a. How many meetings with the authorities are required under this task?

b. Please define if POP refers to the Base Year or Base Year plus Option Years.

9. RFQ, Pag 72, 5.2 Task 6:

a. How many site visits are required under this task?

b. What scale of the site remediation activities?

c. Please define if POP refers to the Base Year or Base Year plus Option Years.

10. RFQ, Pag 72, 5.2 Task 8:

a. Please define if POP refers to the Base Year or Base Year plus Option Years.

b. What are the contaminants to be assessed and what is the extend of the contamination?

11. RFQ, Pag 73, 5.2 Task 9:

a. How many GWM wells are included in each program?

b. How many programs need to be reviewed?

c. How many site visits are required for this task?

d. Is participation in the host nation meetings required in addition to coordination?

12. RFQ, Pag 87, Factor I:

a. Please clarify what resumes are required for evaluation under this Factor I.

13. RFQ, Pag. 87:

a. Would non-US Army/DoD projects be considered for past experience and past performance?

14. RFQ, Pag. 88: In the case that the Quoter is a US Entity, are the Certificate of Chamber of Commerce (Ordinario) and DURC still necessary?