W56PFY-T-16-0030.pdf

SEE ADDENDUM

(No Collect Calls)

W56PFY-16-T-0030 20-Nov-2015

b. TELEPHONE NUMBER

3146377409

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 04 Jan 2020

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W56PFY9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

WILLIAM J. BUCHLEITNER

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

414TH CSB - PARC AFRICA

VIA DELLA PACE #197

VICENZA (VI) 36100

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W800P5 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

0000 HQ HQ USARAF\SETAF

0000 HQ HHB USARAF\SETAF

VIA PRA SPINEO

CASERMA EDERLE BLDG 0946

LERINO VICENZA 36040

TEL: 049-631-413-8182 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$38,500,000

NAICS:

532111

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF29

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 266 Days 14 Passenger vans with driver

FFP

The US Government requires 14 each 15-Passenger transport vehicles with drivers in Cameroon. The Period of Performance is 7 June 2016 to 25 June 2016.

Contractor shall provide the specified equipment, and driver to be used at Lieberville, Gabon.

FOB: Destination

NET AMT

0002 56 Days One 7 Passenger SUV

FFP

One each 7 passenger SUV with driver and fuel is required from 1 May 2016 to 25 June 2016 per the PWS.

0003 110 Days Five 5 Passenger SUV

FFP

5 passenger SUVs with driver and fuel is required from 4 June 2016 to 25 June 2016 per the PWS.

0004 270 Days Fifteen 25 passenger buses

FFP

Fifteen 25 passenger buses capable of transporting 25 passengers with drivers and fuel are required from 8 June 2016 to 25 June 2016 per the PWS.

0005 266 Days Fourteen 5 Passenger SUVs

FFP

14 passenger SUVs with driver and fuel is required from 7 June 2016 to 25 June

0006 20 Days Four 5 Passenger SUVs

FFP

4 passenger SUVs with driver and fuel is required from 21 June 2016 to 25 June

0007 1 Job

DBA

FFP

"Defense Base Act (DBA); The amount listed by the offeror on this CLIN is the estimated DBA insurance premium (estimated payroll of the offeror and its subcontractors times the applicable rate(s)). The DBA insurance premium amount varies with payroll and the nature of services and will, therefore, be taken into account during price evaluation of offers. The actual amount paid by the government under this CLIN will be based on the amount of the invoice submitted by the offeror after contract award. In the event of recalculation of the premium by CNA based on actual payroll amounts, the contracting officer will adjust this CLIN by contract modification to reflect actual premium amounts paid (if applicable).

This requirement will not be separately priced.

0008 1 Job

CMR

FFP

Contract Manpower Report: The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Burkina Faso Vehicle contract via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/ Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013.

Contractors may direct questions to the help desk at help desk at:

http://www.ecmra.mil/.

0009 1 Job

SPOT

FFP

IAW Dev 252.225-7040 Contractor Personnel Authorized to Accompany U.S.

Armed Forces Deployed Outside the United States. (DEVIATION 2013-O0015) the Contractor will ensure all the employees of the Contractor and all Subcontractors are registered in the Synchronized Pre-deployment and Operational Tracker (SPOT) program available at https://spot.altess.army.mil or submitted manually to the contracting office if directed by the Contracting Officer. SPOT reporting will be updated as required. This CLIN is not separately priced (NSP) and is included in the price of CLIN 0001. Payment will not be made for CLIN 0002 until this deliverable is accepted by the Government, when due during the month of the invoice period.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government 0005 Destination Government Destination Government 0006 Destination Government Destination Government 0007 Destination Government Destination Government 0008 Destination Government Destination Government 0009 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC

0001 POP 07-JUN-2016 TO

25-JUN-2016

N/A 0000 HQ HQ USARAF

0000 HQ HHB USARAF

VIA PRA SPINEO

CASERMA EDERLE BLDG 0946

LERINO VICENZA 36040

049-631-413-8182

W800P5

0002 POP 01-MAY-2016 TO

25-JUN-2016

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 04-JUN-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

0004 POP 08-JUN-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

0005 POP 07-JUN-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

0006 POP 21-JUN-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

0007 POP 01-MAY-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

0008 POP 01-MAY-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

0009 POP 01-MAY-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

PWS

PERFORMANCE WORK STATEMENT (PWS)

VEHICLES WITH DRIVERS

1. Introduction

2. Scope of Work

3. Specific Requirements

4. Deliverables

TABLE OF CONTENTS

Appendix A: General Requirements

1. INTRODUCTION: The U.S. Government requires the following service(s):

1.1. Service: Rental vehicles with drivers

1.2. Location: Gabon

1.3. Period of Performance: 1 May-25 June 2016, normal daily hours are Monday through Sunday 0800-2000

2. SCOPE OF WORK: The U.S. Government requires a vehicle support contract from 1

May-25 June 2016. The contractor shall provide labor, materials, equipment, and services incidental to support this vehicle requirement. This requirement shall include one (1) SUV with driver from 1 May through 25 June 2016; five (5) SUVs with drivers from 4 -25 June 2016; fifteen (15) 25-passenger buses with drivers from 8-25 June 2016; fourteen (14) SUVs or vans with drivers 07-25 June; and four (4) SUVs with drivers from 21-25 June 2016. The vehicles will be used daily from Sunday through Saturday 0800-2000.

3. SPECIFIC REQUIREMENTS:

3.1. Vehicles and Drivers

3.1.1. Vehicles shall be delivered with drivers, as specified in this order at the time and location agreed to by the U.S. Government and Contractor. Possible delivery locations could be but not limited to Libreville, Gabon.

3.1.2. Drivers must be licensed and insured to operate a vehicle in accordance with laws of Gabon. Drivers must be able to speak and understand English. The driver must be able to take directions in English. Each vehicle shall be fully fueled at time of delivery.

3.2. Vehicles must meet the following minimum requirements at time of acceptance:

3.2.1. Vehicles shall be no more than ten years old from the date of manufacture and shall have no more than 150,000 kilometers to start performance at the beginning of the call order. The preference for the color of the vehicles are as follows: white, gray, silver, black or blue; vehicles shall not have any reflective or distinctive markings.

3.2.2. Vehicle shall be provided in good working condition. Both the interior and exterior shall be free of excessive soil, rust, and damage, and without excessive wear and tear.

Vehicle shall be clean and serviceable at time of delivery. Vehicle condition, as stated above, will be inspected by the U.S. Government.

3.2.3. Vehicle shall have fully functioning air conditioning.

3.2.4. Vehicle will be driven a maximum of 500 km per day for the cumulative period of performance.

3.2.5. The U.S. Government will not provide fuel or any service for vehicles.

3.2.6. TOLLS AND OTHER FEES:

3.2.6.1. RENTAL VEHICLES with DRIVERS. The contractor shall be responsible for all fees, tolls, and any other costs associated with the operation of the vehicle. All driver expenses, to include food, lodging and any other costs shall be included in the price for the rental vehicle. All licenses required by the local Government to operate the vehicle types specified in CLIN 0001 shall be the responsibility of the contractor.

3.2.6.3. COMMUNICATIONS. Vehicle drivers shall have the capability to immediately communicate with his/her office, either radio-dispatched and/or cell phone at all times.

3.2.6.4. VEHICLE ALTERATIONS. The U.S. Government will not modify or alter any vehicle under this contract.

3.2.7. SAFETY ITEMS. The contractor shall comply with all applicable Gabon safety standards and ensure all work performed under this contract is completed in a safe manner.

In addition to all host nation safety requirements, each vehicle shall have the following:

3.2.7.1. Seatbelts. One for each passenger position including jump seats.

3.2.7.2. Rear view mirror.

3.2.7.3. Functioning windshield wipers.

3.2.7.4. Front and rear windshield defogger.

3.2.7.5. Functioning window controls

3.2.7.6. Functioning door locks for every door.

3.2.7.7. Parking brake.

3.2.7.8. One spare tire.

3.2.7.9. Tire jack.

3.2.7.10. All interior and exterior lights functioning, to include any safety lights and signaling equipment required by the country

3.2.7.11. Functioning Horn.

3.3. MAINTENANCE. The Contractor shall perform both scheduled and unscheduled maintenance at a facility designated by the Contractor. The Contractor shall provide all parts, labor, and expertise necessary to complete required maintenance tasks. Parts include those items that must be replaced due to fair wear and tear such as (but not limited to) windshield wipers, tires, headlamps, filters, fluids, and lubricants. The U.S. Government will not be responsible for any maintenance or expenses associated with maintenance for any vehicle under this contract.

3.4. RECOVERY. Upon notification, the Contractor shall recover disabled vehicle within

4 hours and provide a serviceable vehicle. The service shall be available at all times during this period of performance.

3.5. INSPECTION. Inspection of all vehicles and services received under this contract will be conducted prior to acceptance by the U.S. Government.

3.6. REPLACEMENTS. A replacement vehicle shall be provided for any vehicle that is out of manufacturer’s required service or exceed 250,000 kilometers. Vehicle replacements for a disabled vehicle shall occur no longer than 4 hours from notification. All replacement vehicles shall be of the same specification as the vehicle being replaced and in accordance with the specification listed in the call order.

3.7. LEGAL COMPLIANCE. The Contractor shall be responsible for compliance with all pertinent local laws concerning the rental or lease of motor vehicles with drivers.

3.8. DRIVERS. Drivers shall complete their mission without unnecessary stopping.

Necessary stopping is defined as stopping that is in direct correlation with the performance of this contract. Examples of necessary stopping include: fuel, use lavatory facilities, and food. Drivers shall not operate the vehicle under the influence of any performance inhibiting drugs, to include khat or alcohol, while performing under this contract. Drivers shall speak basic conversational English.

3.9. Hours of Operation. Normal daily hours of operation will be 0800 to 2000. This schedule is subject to change depending on the specific requirements listed in the call order.

Individual drivers shall not drive for more than 12 hours each day. If drivers are needed for more than 12 hours, replacement drivers will be used as indicated in each call order.

3.9.1. Operators will be provided with at least 8 consecutive hours of rest during any 24– hour period.

3.9.2. A driver will not drive more than 12 hours in a duty period (including rest and meal breaks).

3.10. FAMILIARIZATION WITH OPERATIONAL AREA. Drivers shall have a working knowledge of the area in which they will be driving as indicated in each call order. Drivers shall be able to navigate the roads throughout Gabon.

3.11. DRIVER OVERNIGHT FEE’S AND EXPENSES. When the need arises, some contract calls may require the driver stay overnight at a location away from home station. In such cases, the contractor shall pay all driver overnight fees and expenses to include lodging, meals and all other sustainment activities. Alcoholic beverages are not authorized.

3.12. GENERAL STANDARDS OF CONDUCT. The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance, and integrity.

Each Contractor employee is expected to adhere to a standard of conduct that reflects credit on themselves, their employer, and the U.S. Government. The U.S. Government reserves the right to direct the Contractor to remove an employee from the work area. The removal from the job site of a Contractor employee does not relieve the Contractor of the requirement to provide sufficient personnel to perform the work specified in the contract at no additional cost to the U.S. Government.

3.13. Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, action, or fighting shall not be tolerated. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

3.14. INTOXICANTS AND NARCOTICS. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs, or substances that produce similar effects, including but not limited to khat.

3.15. CRIMINAL ACTIONS. Contractor employees may be subject to criminal prosecution as allowed by law in certain circumstances. These include but are not limited to the following actions: falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records; unauthorized use of Government property, theft, vandalism, or immoral conduct; unethical or improper use of official authority or credentials; security violations; and organizing or participating in gambling in any form.

3.16. PERSONNEL HEALTH REQUIREMENTS. All employees shall be in good general health without physical disabilities that would interfere with the acceptable performance of their duties. All employees shall be free from communicable disease. They shall possess normal vision, correctable to a minimum of 20/30 (Snellen) and shall not be colorblind. They shall be capable of hearing ordinary conversation and capable of responding accordingly in English.

In addition, local regulations governing personnel health requirements shall be maintained at all times.

3.17. FINES. TRAFFIC INFRACTIONS, PENALTIES. All local motor vehicle infractions resulting in fines, additional charges, or other penalties during the rental period shall be the sole responsibility of the individual driving the vehicle at the time of infraction.

3.18. DRIVER SECURITY:

3.18.1. All Contractor personnel shall be vetted and approved by the U.S. Government.

The U.S. Government reserves the right to require additional background/security checks if deemed necessary by the Contracting Officer or the COR. If it is determined at any time during the performance of this contract that the Contractor is a risk to U.S.

Government personnel or property, this determination shall be grounds for immediate termination.

3.18.2. The Contractor shall advise U.S. personnel if situations arise during conversations that could reflect adversely upon the U.S. Government. The Contractor shall not express their personal views or opinions concerning this contract without the express written approval from the U.S. Government.

3.18.3. All information to which the Contractor and all associated employees is exposed while in the presence of U.S. Government officials shall be considered confidential in nature and shall not be disclosed to other parties to include personal identity, addresses or contact information of personnel involved in the movement. Contractors shall not discuss U.S.

business outside of official forums. Contracted drivers shall not divulge planned routes, trips, or locations.

3.19. SPECIFIC INSURANCE, CONTRACTOR LIABILITY, PERMITS, AND

INDEMNIFICATION:

3.20. The Contractor, at the Contractor’s expense, shall maintain enough public liability and property damage insurance during the continuance of this contract, insuring the Contractor against all claims for injury and damage.

3.21. CONTRACTOR LIABILITY. The Contractor assumes responsibility for all damage or injury to persons or property occasioned through the use, maintenance, and operation of the Contractor’s vehicle or other equipment by, or the action of, the Contractor or the Contractor’s employees and agents.

3.22. The Government shall not be liable or responsible for damage or injury to any person or property occasioned through the use, maintenance, or operation of any vehicle or other equipment by, or the action of, the Contractor or the Contractor’s employees and agents in the performance of this contract, and the Government shall be indemnified and saved harmless against claims for damage or injury in such cases.

3.23. The Government imposes no bonding requirement on this contract. The Contractor shall provide any official bonds required, pay an fees or costs involved or related to the authorization for equipping of any employees engage in providing services specified under this CONTRACT if such bonds or payments are legally required by the local government or local practice.

3.24. EMPLOYEE SALARY BENEFITS. The Contractor shall be responsible for payment of all employee wages and benefits required by host country law or agreements with its employees.

The U.S. Government, its agencies, agents, and employees shall not be part of any legal action or obligation regarding these benefits which may subsequently arise. Where local law requires bonuses, specific minimum wage levels, premium pay for holiday, payments for social security pensions, sick or health benefits, severance payments, child care or any other benefit, the Contractor is responsible for payment of such costs and must include all such costs in the fixed prices in the contract.

3.25. PERMITS. Without additional cost to the U.S. Government, the Contractor shall obtain all permits, licenses, and appointments required for the prosecution of work under this CONTRACT. The Contractor shall obtain these permits, licenses, and appointments in compliance with applicable host country laws. Application, justification, fees, and certifications for any licenses required by the host government are entirely the responsibility of the Contractor.

3.26. MISHAP/ACCIDENT REPORTING. The Contractor shall maintain an accurate record and submit a Mishap Prevention Report of all vehicle accidents, incidents, hazards, and injuries to the Contractor or U.S. Government personnel arising in the course of performance under this contract. The report shall describe the incident and the actions the Contractor is taking or has taken to prevent recurrence of the incident. Further, the Contractor fully agrees to make available personnel, personnel records, vehicle records, all applicable incident/accident reports, and any equipment, damaged or undamaged, deemed necessary by the Contracting Officer

3.27. CANCELLATION PROVISIONS. When the Contracting Officer or COR has determined leased vehicle and/or drivers are no longer required, a 24 hour written notice will relieve the U.S. Government from incurring any costs and the service is automatically canceled, without penalty.

3.28. CLAIMS. Any rescission or reformation of this agreement to correct or mitigate the effect of a mistake shall be treated as a claim under this contract. The Contractor claims shall be submitted, in writing, to the Contracting Officer for this effort in accordance with FAR 33.206 for a decision within 6 years after accrual of a claim. Claim payments. When the Contacting Officer determines negligence has occurred, the U.S. Government will pay the contractor’s insurance premium only. When the Contracting Officer determines gross negligence on behalf of the U.S. Government, the U.S. Government will pay to fix the vehicle to its original condition prior to the claim. Negligence occurs when a person does not exercise the amount of care that a reasonably careful person would exercise under the same circumstances or when a person does something that a reasonably careful person would not do under the same circumstances. Gross negligence occurs when a person consciously and willfully disregards the need to use reasonable care.

4. DELIVERABLES:

4.1. General Requirement Deliverables (see Appendix 1):

Cite What When Where

Appendix A

Written list of contractor and sub-contractor personnel to work on site

At time of award Email or delivery to the Contracting Officer or

COR

Appendix A 7.1

Program Manager / Alternate or

POC

Prior to commencement of work

Email or delivery to the Contracting Officer

Appendix A

Contractor Manpower Reporting After completion of all work https://cmra.army.mil

APPENDIX A

GENERAL REQUIREMENTS (SERVICES)

1. LANGUAGE: All written and oral correspondence shall be in English.

2. LEGAL COMPLIANCE AND CERTIFICATIONS: The Contractor shall hold or obtain upon award current certifications required by local law, if any, to perform the service and be registered with the Chamber of Commerce and Ministry of Defense as applicable in accordance with local laws and regulations. Copies of sub-contractor certifications, if subcontractors are used, shall also be retained by the Contractor. Non-local national contractor personnel must comply with theater clearance requirements per Foreign Clearance Guide located at https://www.fcg.pentagon.mil/fcg.cfm.

3. PERMITS. Without additional cost to the U.S. Government, the Contractor shall obtain all permits, licenses, and appointments required for the performance of work under this contract. The Contractor shall obtain these permits, licenses, and appointments in compliance with applicable host country laws. Application, justification, fees, and certifications for any licenses required by the host government are entirely the responsibility of the Contractor.

4. PERSONNEL SECURITY: Upon Contract award, the Contractor shall provide the

Contracting Officer, COR or the U.S. Embassy a written list of personnel, including sub-contractor personnel, who will be conducting work under this contract. The list shall include full names, birth date, address and job title for all contracted and sub-contracted employees.

The Contractor shall ensure all employees are eligible for employment under host nation laws, have no negative police reports, and have no significant criminal charges that can affect the safety of equipment and personnel participating in the mission.

5. INFORMATION SECURITY: The Contractor and all associated employees will not disclose sensitive information obtained as a result of working this contract, to include the personal identity of personnel working in support of this mission. This includes names, addresses and other contact information.

6. FORCE PROTECTION: The contractor and all associated subcontractor employees shall comply with applicable local area policies and guidance for access security procedures provided by the U.S. Government and the host nation military. The contractor workforce must comply with all personal identity verification requirements as directed by the U.S.

Government and the host nation(s). In addition to the changes otherwise authorized by the changes clause of this contract, should the force protection condition (FPCON) at any individual facility, installation or location change, the U.S. Government may require changes in contractor security matters or processes.

6.1. iWATCH / iSALUTE Training: The contractor and all associated subcontractors shall brief all employees on the local iWATCH / iSALUTE program (training support will be provided by the requiring activity Anti-Terrorism Officer (ATO)). This training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed prior to employees commencing performance/work, with the results reported to the COR.

6.2. U.S. BASED CONTRACTORS DEPLOYING TO THE USAFRICOM AOR: U.S.

based contractors must comply with the theater clearance requirements provided in the Foreign Clearance Guide located at https://www.fcg.pentagon.mil/fcg.cfm. Theater clearance/entry requirements for U.S. based contractors traveling to Africa must be completed prior to travel to the area. The contractor shall submit confirmation of authorized travel to the Contracting Officer. Theater entry requirements can also be found online at http://www.africom.mil/staff-resources/travel-to-africa. U.S. based contractor employees and associated subcontractor employees must receive Government-provided AT awareness training for the area where service is performed, as directed by AR 525-13.

7. MANAGEMENT:

7.1. The Contractor shall provide a Program Manager (PM) or Point of Contact (POC) and an alternate (if the PM is not available) who shall be responsible for the daily performance of the work and for daily transportation synchronization. Their contact information shall be provided to the Contracting Officer prior to commencement of work.

The Contractor shall provide notice to the Contracting Officer or COR of any change of the PM or his alternate within 24 hours following the change. The PM or alternate shall be physically available during normal duty hours and able to respond in person within two hours of notification by the Contracting Officer or the COR if required. The PM or alternate shall be available telephonically at all times for the duration of the performance period.

7.2. The PM and alternate shall read, write, speak and understand English to the degree that they understand oral and written communications and express themselves in matters pertaining to their duties.

8. CONTRACTOR PERSONNEL STANDARDS:

8.1. Contractor and sub-contractor personnel shall present a neat appearance and be easily recognizable as working for the Contractor. All work under this contract shall be performed in a professional manner. All Contractor personnel performing under the contract shall have training, prior work experience, or demonstrated technical skills required to fulfill the specific contract requirements. Drivers shall be licensed in accordance with local laws for the equipment operated.

8.2. The Contracting Officer may require the Contractor remove from the work site any employee the Contracting Officer deems incompetent, careless, unsafe or otherwise objectionable. The removal from the job site of a Contractor employee does not relieve the Contractor of the requirement to provide sufficient personnel to perform the work specified in the contract.

8.3. Contractor and sub-contractor personnel are subject to background checks conducted by

U.S. Embassy or U.S. Army security personnel as part of force protection at the U.S.

Governments sole discretion. Failure to pass a background check is justification for revoking an award or terminating the contract.

8.4. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs, or substances that produce similar effects, including but not limited to khat.

9. CONTRACTING OFFICER’S REPRESENTATIVE (COR).

9.1. The Contracting Officer will designate, in writing, the authorized COR for this contract.

9.2. The COR will be responsible for monitoring the performance of the Contractor and adherence to the requirements of the contract. This includes inspection and acceptance of all deliverables. The COR will also be responsible for reviewing the bills, charges or invoices submitted by the Contractor and informing the Contracting Officer of areas where exceptions are to be taken. Multiple CORs may be necessary based on operations tempo, command guidance or Contracting Officer recommendations.

9.3. The COR shall provide technical and administrative guidance on a day-to-day basis.

The COR may deliver documents to the contractor, but in no way shall any understanding or agreement, modification, change order, or other matter deviating from the term of the contract be authorized by the COR. Purchases or changes from unauthorized persons will result in the contractor not receiving payment for costs incurred.

10. CHANGES TO THE CONTRACT: The only person authorized to make changes to the contract is the Contracting Officer. Failure to notify the Contracting Officer of changes IN ADVANCE of providing service may result in non-payment to the Contractor for work provided outside the scope of this contract. The Contracting Officer shall be notified prior to any additional services/performances necessitating contract modification (that is, those resulting in changes in cost to the Government). Only the Contracting Officer can authorize Change Orders to be issued to the contractor. The contractor will only accept Change Orders issued directly from the Contracting Officer or the COR.

11. CONTRACTOR MANPOWER REPORTING (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower including subcontractor manpower required for performance of this contract. The Contractor Manpower Reporting (CMR) system is a business process to collect information on funding source, contracting vehicle, organization supported, mission and function performed, and labor hours and costs for contracted efforts. The Contractor is required to completely fill in all the information in the format using the following web address: https://cmra.army.mil/.

The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer's Technical Representative; (2) Contract Number, including task and delivery order number(s); (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identify of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars

W56PFY-16-T-0030

paid this reporting period (including sub-Contractors); (7) Total payments (including subcontractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub- Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending September 30 of each Government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor's systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded for the web site..

12. WIDE AREA WORKFLOW (WAWF): Electronic Submission of Payment Requests

(reference DFARS Subpart 232.70). The Government will use Wide Area Work Flow (WAWF) at https://wawf.eb.mil as the electronic method to receive payment requests.

Prior to contract award, the successful bidder shall be registered in WAWF and Central Contractor Registration (CCR) at www.ccr.gov for the use of WAWF for invoicing.

13. SYSTEM FOR AWARD MANAGEMENT (SAM) REGISTRATION.

13.1. NON-U.S. VENDORS. Prior to contract award, vendors should make every attempt possible to register in SAM. The Contracting Officer may assist the contractor in registration. Vendors should register at https://www.sam.gov. See FAR Clause 52.204- 7, CCR Registration, for additional details.

13.2. U.S.-VENDORS. Prior to contract award, vendors shall register in SAM. The

Contracting Officer may assist the contractor in registration. Vendors shall register at https://www.sam.gov. See FAR Clause 52.204-7, CCR Registration, for additional details.

14. INSURANCE: The Contractor shall be bonded and/or insured against damage by employees during the performance of this contract. Bondage/insurance shall be in accordance with local and national laws. The Contractor, at the Contractor’s expense, shall maintain enough public liability and property damage insurance during the continuance of this contract, insuring the Contractor against all claims for injury and damage. The U.S. government does not provide medical insurance or medical services to

Contractor personnel. All medical, dental and medical insurance services, including (but not limited to) routing and emergency medical treatments, evacuation by air or ground, and ambulance services shall be the responsibility of the Contractor.

CLAUSES INCORPORATED BY REFERENCE

52.212-1 Instructions to Offerors--Commercial Items OCT 2015

52.212-1 ADDENDUM

1. Quotations shall be submitted to William Buchleitner at William.j.buchleitner.mil@mail.mil. All questions should be emailed to William Buchleitner at William.j.buchleitner.mil@mail.mil. no later than 31 December 2015 0900 AM (Central European Time – Rome Time). The electronic bid shall be submitted no later than (Central European Time – Rome Time) on the closing date of 04 January 09:00AM. Quotations that do not meet the requirements listed above will not be accepted.

2. The offeror(s) shall submit the following requirements IAW Para 1 above.

a. Technical Approach. The contractor shall submit the technical specifications stated in Contract Line Item

Number (CLIN) 0001 through 0009 and the performance work statement of this soliciation. Offerors who fail to submit all of the specified information will not be considered for award.

b. Price Schedule.

c. Past Performance- Past performance information is required in accordance with FAR 13.106-2 (b)(3)(ii)(D) Any other reasonable basis:

Below is the required information for past performance:

From the closing date of this solicitation, furnish information indicated below for contracts in progress and the three

(3) most recent government and commercial contracts offeror has performed during the past three (3) years of the same scope and similar dollar value as that contained in the solicitation.

i. Contract Number

ii. Contract Date

iii. Contract Amount

iv. Contracting Agency

v. Project Officer & Phone #

vi. Project Description

Satisfactory or higher past performance rating on the government and commercial projects similar in nature, scope and dollar value to the subject solicitation during the past three (3) years will be considered as “Acceptable Past Performance”.

If the offeror is a new entrant to the business and/or no past performance data is available, the offeror shall indicate “NEW ENTRANT” on the past performance proposal and the offeror will be considered to have a “Neutral Rating.” . It will be considered to be “Neutral”.

The Government reserves the right to investigate the offeror’s past performances; not limited to the listed past performances on the Past Performance proposal.

3. Failure to submit the paragraph 2 above requirements shall be grounds for determining the offer technically unacceptable, and ineligible for contract award.

4. The terms “Quotation” and “Quoter” shall be substituted for “Offer” and “Offeror” in this solicitaiton.

5. Partial quotes are not acceptable. This award will be made on an all or nothing basis. The Contractor shall submit a quote for ALL of the items listed in this solicitation. Failure to provide a quote for all items shall be grounds for determining the offer technically unacceptable and ineligible for contract award.

6. Contractor shall submit all proposals/quotes in English.

7. Contractor shall submit proposals/quotes in US Dollars.

(End of Summary of Changes)

52.212-2 Evaluation - Commercial Items OCT 2014

52.212-2 ADDENDUM

(a) The Government will award a contract resulting from this solicitation to the responsible offeror having submitted lowest priced responsible, responsive offeror meeting the requirements offer that satisfies all terms and conditions of this solicitation. The following factors shall be used to evaluate quotations:

►Factor A. Technical

Subfactor 1:

CLIN 0001-0009 (Technical evaluation of supplies and services will be based on the products provided as Brand Name or Equal meeting the minimum salient characteristics outlined in the solicitation)

Subfactor 2:

The earliest Delievery date for performance of all services required.

►Factor B. Price: lowest priced responsible, responsive offeror meeting the requirements that satisfies all terms and conditions of this solicitation.

►Factor C. Past Performance- Past performance information is required in accordance with FAR 13.106-2 (b)(3)(ii)(D) Any other reasonable basis:

Below is the required information for past performance:

From the closing date of this solicitation, furnish information indicated below for contracts in progress and the three

(3) most recent government and commercial contracts offeror has performed during the past three (3) years of the same scope and similar dollar value as that contained in the solicitation.

vii. Contract Number

viii. Contract Date

ix. Contract Amount

x. Contracting Agency

xi. Project Officer & Phone #

xii. Project Description

Satisfactory or higher past performance rating on the government and commercial projects similar in nature, scope and dollar value to the subject solicitation during the past three (3) years will be considered as "Acceptable Past Performance".

If the offeror is a new entrant to the business and/or no past performance data is available, the offeror shall indicate "NEW ENTRANT" on the past performance proposal and the offeror will be considered to have a "Neutral Rating" . It will be considered to be "Neutral".

The Government reserves the right to investigate the offeror's past performances; not limited to the listed past performances on the Past Performance proposal.

3. Failure to submit the paragraph 2 above requirements shall be grounds for determining the offer technically unacceptable, and ineligible for contract award.

Note 1: To be determined responsible, a prospective contractor must meet FAR 9.104-1 General standards.

Note 2: To be determined technically acceptable, the submitted specification must meet salient characteristics stated in this solicitation.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of clause)

52.212-3 Offeror Representations and Certification--Commercial Items NOV 2015 52.212-4 Contract Terms and Conditions--Commercial Items MAY 2015

52.212-4 ADDENDUM

1. Delivery location and time.

a. LOCATION: Lieberville, Gabon

b. TIME: 1 May 2016

c. The contractor shall contact the Contract Officer Representative PRIOR to delivery for coordination.

2. Contract Receiving Officer.

POC will be available upon award.

3. Partial delivery is not authorized.

INSPECTION AND ACCEPTANCE

1. Upon delivery, an inspection for condition, quality, quantity, and final inspection of the supplies/services delivered under this contract will be conducted by the point of contract (POC) or other authorized U.S.

Government personnel.

2. (For Government use ONLY) The receiving unit will complete a DD Form 250, material inspection and receiving report, and forward to the contracting officer NLT 24 hours after the receipt of supplies or completion of services.

3. (For Government use ONLY) The receiving unit will notify the contracting officer within 24 hrs of any order not received, damaged in transit, or not conforming to the specifications of the order.

The Contractor shall have all items available at requested time. Failure to deliver by the requested time plus (1) hour, unless approved by Contracting Officer, will result in a late delivery. A late delivery can result in the

Contractor being liable for any costs hereby considered damages incurred to the US Government as results of the late delivery. The contractors fee is subjected to be reduced the amount equal to the “damages.”

INVOICE AND PAYMENT INFORMATION

1. Invoices shall contain the following information at a minimum:

Beneficiary:

Bank Name:

Bank Address:

Routing #:

Account #

Society for Worldwide Interbank Financial Telecommunications (SWIFT) CODE:

*NOTE: Invoices shall not include separate line items for tax. (This statement does not eliminate the contractor’s local tax obligation. Any questions regarding tax obligations should be directed to the contractor’s local tax office.)

2. The contractor shall submit the invoice IAW DFARs 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (if applicable). See item 7 Wide Area Workflow instructions.

3. All payments shall be in US Dollars.

4. All invoices shall be in English.

5. Advance, progress, and partial payments are authorized.

6. Invoices shall be submitted to william.j.buchleitner.mil@mail.mil at the end of the period of performance

7. Payment will be made by electronic funds transfer not earlier than 30 days from date of receipt of the invoice in the paying office or acceptance of material/services, whichever is greater.

8. The U.S. Government strongly recommends that contractors register in Wide Area Workflow for electronic invoicing as outlined in DFAR 252.232-7006.

52.202-1 Definitions NOV 2013 52.203-5 Covenant Against Contingent Fees MAY 2014 52.203-6 Restrictions On Subcontractor Sales To The Government SEP 2006 52.203-7 Anti-Kickback Procedures MAY 2014 52.203-17 Contractor Employee Whistleblower Rights and Requirement

To Inform Employees of Whistleblower Rights

APR 2014

52.204-19 Incorporation by Reference of Representations and Certifications.

DEC 2014

52.222-17 Nondisplacement of Qualified Workers MAY 2014 52.222-50 Combating Trafficking in Persons MAR 2015 52.225-13 Restrictions on Certain Foreign Purchases JUN 2008 52.225-25 Prohibition on Contracting with Entities Engaging in Certain

Activities or Transactions Relating to Iran-- Representation and Certifications.

OCT 2015

52.232-1 Payments APR 1984 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.244-6 Subcontracts for Commercial Items OCT 2015 252.225-7043 Antiterrorism/Force Protection Policy for Defense

Contractors Outside the United States

JUN 2015

252.225-7993 (Dev) Prohibition on Providing Funds to the Enemy (Deviation 2015-O0016)

SEP 2015

252.229-7000 Invoices Exclusive of Taxes or Duties JUN 1997 252.232-7006 Wide Area WorkFlow Payment Instructions MAY 2013 252.232-7008 Assignment of Claims (Overseas) JUN 1997 252.233-7001 Choice of Law (Overseas) JUN 1997

CLAUSES INCORPORATED BY FULL TEXT

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS--COMMERCIAL ITEMS (NOV 2015)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (Contracting Officer check as appropriate.)

X (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

____ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

X (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

___ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2015) (Pub. L. 109-

282) (31 U.S.C. 6101 note).

___ (5) [Reserved]

___ (6) 52.204-14, Service Contract Reporting Requirements (JAN 2014) (Pub. L. 111-117, section 743 of Div. C).

___ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (JAN 2014) (Pub. L.

111-117, section 743 of Div. C).

X (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31 U.S.C. 6101 note).

____ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (July 2013) (41 U.S.C. 2313).

____ (10) [Reserved]

____ (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (NOV 2011) (15 U.S.C. 657a).

____ (ii) Alternate I (NOV 2011) of 52.219-3.

____ (12) (i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

____ (ii) Alternate I (JAN 2011) of 52.219-4.

____ (13) [Reserved]

____ (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2011) (15 U.S.C. 644).

____ (ii) Alternate I (NOV 2011).

____ (iii) Alternate II (NOV 2011).

____ (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

____ (ii) Alternate I…