PWS_Equipment_Rental_-_ERC_15-03_-_V5-08_-_20151020.docx

Performance Work Statement (PWS)

Construction Material Equipment Rental

1. INTRODUCTION: US Government requires the following service(s):

1.1 GENERAL: The contract shall provide construction equipment rental with operator for each equipment that requires an operator this will be used in support of the Central Accord 17 United States Government (Douala, Cameroon). The Period of Performance of the entire contract will be from 20 November 2015 to 15 March 2016. The exact dates of service are specified in in the Contract Line Item Number(s) (CLIN) for each item are to be coordinated through the Contracting Officer’s Representative (COR) by the contractor in advance prior to start of performance. All equipment rentals are based on a daily rate. The hours of operation will be 7a.m – 7p.m, Monday – Sunday, however the times may vary.

2. SCOPE OF WORK. Contractor shall provide the equipment and supplies listed in Technical Exhibit 1 and transportation of equipment as required, with the minimum capabilities described in Technical Exhibit 1 to be used at Douala, Cameroon. The Contractor shall be responsible for providing all equipment, maintenance, materials, and any other items necessary to maintain operability.

3. SPECIFICATIONS: (reference Technical Exhibit 1) CONSTRUCTION rental and supplies requirements include all items specifically stated in Technical Exhibit 1 and shall be delivered on dates requested by the COR. Additionally, the exact dates of service are to be coordinated through the Contracting Officer’s Representative (COR) and the project site supervisor.

3.1. Construction Equipment Maintenance and Support. The Contractor shall maintain all construction equipment in accordance with the manufacturers’ recommendations. Maintenance is defined as factory-recommended replacement of worn parts based on time or throughput on machine. This includes “preventive maintenance” while the machine may still be operable.

3.2. Repairs. A repair is defined as Contractor actions needed to effect the continued operation of the construction equipment in accordance with manufacturers’ specifications and applicable local safety standards when the construction equipment is not fully operable. Examples of repairs include, but are not limited to, maintenance diagnostics, providing and installing replacement parts, adequate fluids, dash board error messages, etc. Standard response time for repairs is two (2) business hours. Standard response time for construction equipment replacement is four (4) business hours.

3.3. Provide Repair Services. The Contractor shall provide estimates of repair time for all inoperable construction equipment. The contractor shall perform all work at the training site unless specifically authorized and provide recommendations for displacement or replacement of construction equipment.

3.4. On Site Response. The Contractor shall respond to onsite service calls with qualified mechanics within two (2) hours, 7:00 a.m. to 7:00 p.m., Monday through Sunday, including government holidays, for all equipment. The response time measurement starts when the Contractor is notified by the COR. The Contractor shall provide a standard four (4) hour replacement for all inoperable equipment. Contractor shall provide roadside assistance and emergency contact information for all construction equipment and personnel.

3.5. Consumable Supplies. The Contractor shall provide all consumable supplies required for each construction equipment. Consumables shall consist of fuel for contractor provided equipment, oil, fluids, and lubricants. The Contractor shall automatically replenish consumable supply inventories based on used and established needs. The contractor shall provide contractor provided rental equipment with fuel during the period performance.

3.5.1. Separate Fuel. Upon request from the Contract Officer Representative, the diesel fuel is for other than contractor provided equipment (Government owned and operated equipment). Contractor shall provide diesel Fuel, as needed basis, not to exceed total 25,000 liters for the duration of the period of performance. The Contracting Officer Representative will provide 24 hour notice in advance when fuel is required for delivery. The Contract Officer Representative will request diesel fuel by the number of liters for requested delivery.

3.5.2 Non-potable Water: Contractor shall provide bulk water (non-potable) with contractor provided storage tank to include a 40 meter hose. Contractor shall deliver the storage tank for water to hold at least 20,000 Liters. The delivery of the water shall be coordinated with the Contracting Officer Representative. Contractor shall provide bulk water, as needed basis, not to exceed total 150,000 liters for the duration of the period of performance.

3.6. Daily Reports. The contractor shall establish and manage for the COR, a daily list of personnel performing on the work site by Name and Task.

4. DELIVERABLES

4.1. CHANGES TO CONTRACT: The Contracting Officer is the only person authorized to make changes to the contract. The contractor shall only take change orders from the Contracting Officer.

4.2. BACKGROUND CHECK: Award of this contract is subject to background checks conducted by the U.S. Embassy’s security personnel as part of force protection at Government’s sole discretion. Failure to pass a background check is justification for not awarding or terminating an existing contract.

4.3. GOVERNMENT FURNISHED ITEMS AND SERVICES: None

4.4. DEFINITIONS:

5. PERFORMANCE REQUIREMENTS SUMMARY (PRS) AND QUALITY ASSURANCE (QA):

TECHNICAL EXHIBIT 1: LIST OF EQUIPMENT AND SPECIFICATIONS

6. EQUIPMENT: All machines and equipment to be used in performance of work shall be approved and maintained in satisfactory operating condition by the contractor.

TECHNICAL EXHIBIT 2: PERFORMANCE REQUIREMENTS ASSESSMENT SUMMARY

Section I. Performance Requirements Assessment Summary

1. Was the proper piece of equipment at the correct location at the correct time? (paragraph 3.4)

100%

The overall percentage for this objective is 100%. The contractor will receive an actual grading (AG) of 0% to 100%.

2. Did the contractor properly maintain and replace the equipment as needed? (paragraph 3.1-5)

100%

The overall percentage for this objective is 100%. The contractor will receive an actual grading (AG) of 0% to 100%.

3. Did the contractor replace all consumable supplies? Examples: fuel, lubricants, oils (paragraph 3.5 and 3.7)

100%

The overall percentage for this objective is 100%. The contractor will receive an actual grading (AG) of 0% to 100%.

The overall percentage for this objective is 100%. The contractor will receive an actual grading (AG) of 0% to 100%.

5. CTIP - Combatting Ttrafficking in persons.

100%

The U.S. Government has a zero tolerance on CTIP.

DBA Insurance shall be submitted no later than 10 days after contract award to Contract Officer and Contract Specialist.

Contractor will ensure all the employees of the Contract and all Subcontractors are registered in the SPOT program.

Note:

1. If any of the following discrepancies are noted, it shall result in an unsatisfactory rating, regardless of the numerical score received at the discretion of the inspector:

a. Evidence of fraud

b. Unsafe Procedures

TECHNICAL EXHIBIT 3

GENERAL REQUIREMENTS (SERVICES)

1. LANGUAGE: All written and oral correspondence shall be in English.

2. LEGAL COMPLIANCE AND CERTIFICATIONS: The Contractor shall hold or obtain upon award current certifications required by local law, if any, to perform the service and be registered with the Chamber of Commerce and Ministry of Defense as applicable in accordance with local laws and regulations. Copies of sub-contractor certifications, if subcontractors are used, shall also be retained by the Contractor. Non-local national contractor personnel must comply with theater clearance requirements per Foreign Clearance Guide located at https://www.fcg.pentagon.mil/fcg.cfm.

3. PERMITS. Without additional cost to the U.S. Government, the Contractor shall obtain all permits, licenses, and appointments required for the prosecution of work under this contract. The Contractor shall obtain these permits, licenses, and appointments in compliance with applicable host country laws. Application, justification, fees, and certifications for any licenses required by the host government are entirely the responsibility of the Contractor.

4. PERSONNEL SECURITY: Upon Contract award, the Contractor shall provide the Contracting Officer or COR a written list of personnel, including sub- contractor personnel, who will be conducting work under this contract. The list shall include full names, birth date, address and job title for all contracted and sub-contracted employees. The Contractor shall ensure all employees are eligible for employment under host nation laws, have no negative police reports, and have no significant criminal charges that can affect the safety of equipment and personnel participating in the mission.

5. INFORMATION SECURITY: The Contractor and all associated employees shall not disclose sensitive information obtained as a result of working this contract, to include the personal identity of personnel working in support of this mission. This includes names, addresses and other contact information.

6. FORCE PROTECTION: The contractor and all associated subcontractor employees shall comply with applicable local area policies and guidance for access security procedures provided by the U.S. Government and the host nation military. The contractor workforce shall comply with all personal identity verification requirements as directed by the U.S. Government and the host nation(s). In addition to the changes otherwise authorized by the changes clause of this contract, should the force protection condition (FPCON) at any individual facility, installation or location change, the U.S. Government may require changes in contractor security matters or processes.

6.1. iWATCH / iSALUTE Training: The contractor and all associated subcontractors shall brief all employees on the local iWATCH / iSALUTE program (training support will be provided by the requiring activity Anti-Terrorism Officer (ATO)). This training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed prior to employees commencing performance/work, with the results reported to the COR.

6.2. U.S. BASED CONTRACTORS DEPLOYING TO THE USAFRICOM AOR: U.S. based contractors must comply with the theater clearance requirements provided in the Foreign Clearance Guide located at https://www.fcg.pentagon.mil/fcg.cfm. Theater clearance/entry requirements for U.S. based contractors traveling to Africa must be completed prior to travel to the area. The contractor shall submit confirmation of authorized travel to the Contracting Officer. Theater entry requirements can also be found online at http://www.africom.mil/staff-resources/travel-to-africa. U.S. based contractor employees and associated subcontractor employees must receive Government-provided AT awareness training for the area where service is performed, as directed by AR 525-13.

7. MANAGEMENT:

7.1. The Contractor shall provide a Program Manager (PM) or Point of Contact (POC) and an alternate (if the PM is not available) who shall be responsible for the daily performance of the work and for daily transportation synchronization. Their contact information shall be provided to the Contracting Officer prior to commencement of work. The Contractor shall provide notice to the Contracting Officer or COR within 24 hours following the change. The COR shall be physically available during normal duty hours and able to respond in person within two hours of notification by the Contracting Officer or the COR if required. The PM or alternate shall be available telephonically at all times for the duration of the performance period.

7.2. The PM and alternate shall read, write, speak and understand English to the degree that they understand oral and written communications and express themselves in matters pertaining to their duties.

8. CONTRACTOR PERSONNEL STANDARDS:

8.1. Contractor and sub-contractor personnel shall present a neat appearance and be easily recognizable as working for the Contractor. All work under this contract shall be performed in a professional manner. All Contractor personnel performing under the contract shall have training, prior work experience, or demonstrated technical skills required to fulfill the specific contract requirements.

8.2. The Contracting Officer may require the Contractor remove from the work site any employee the Contracting Officer deems incompetent, careless, unsafe or otherwise objectionable. The removal from the job site of a Contractor employee does not relieve the Contractor of the requirement to provide sufficient personnel to perform the work specified in the contract.

8.3. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs, or substances.

9. CONTRACTING OFFICER’S REPRESENTATIVE (COR).

9.1. The Contracting Officer will designate, in writing, the authorized CORs for this contract.

9.2. The CORs shall be responsible for monitoring the performance of the Contractor and adherence to the requirements of the contract. This includes inspection and acceptance of all deliverables. The CORs will also be responsible for reviewing the bills, charges or invoices submitted by the Contractor and informing the Contracting Officer of areas where exceptions are to be taken. Multiple CORs may be necessary based on operations tempo, command guidance or Contracting Officer recommendations.

9.3. The CORs shall provide technical and administrative guidance on a day-to-day basis.

The CORs may deliver documents to the contractor, but in no way shall any understanding or agreement, modification, change order, or other matter deviating from the term of the contract be authorized by the CORs. Purchases or changes from unauthorized persons will result in the contractor not receiving payment for costs incurred.

10. CHANGES TO THE CONTRACT: The only person authorized to make changes to the contract is the Contracting Officer. Failure to notify the Contracting Officer of changes IN ADVANCE of providing service shall result in non-payment to the Contractor for work provided outside the scope of this contract. The Contracting Officer shall be notified prior to any additional services/performances necessitating contract modification (that is, those resulting in changes in cost to the Government). Only the Contracting Officer can authorize Change Orders to be issued to the contractor. The contractor shall only accept Change Orders issued directly from the Contracting Officer or the COR.

11. CONTRACTOR MANPOWER REPORTING (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower including subcontractor manpower required for performance of this contract. The Contractor Manpower Reporting (CMR) system is a business process to collect information on funding source, contracting vehicle, organization supported, mission and function performed, and labor hours and costs for contracted efforts. The Contractor is required to completely fill in all the information in the format using the following web address: https://cmra.army.mil/. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer's Technical Representative; (2) Contract Number, including task and delivery order number(s); (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identify of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including subcontractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub- Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending September 30 of each Government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor's systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded for the web site..

12. WIDE AREA WORKFLOW (WAWF): Electronic Submission of Payment Requests (reference DFARS Subpart 232.70). The Government will use Wide Area Work Flow (WAWF) at https://wawf.eb.mil as the electronic method to receive payment requests. Prior to contract award, the successful bidder shall be registered in WAWF and Central Contractor Registration (CCR) at www.ccr.gov for the use of WAWF for invoicing.

13. SYSTEM FOR AWARD MANAGEMENT (SAM) REGISTRATION.

13.1. NON-U.S. VENDORS. Prior to contract award, vendors shall be register in SAM. The Contracting Officer may assist the contractor in registration. Vendors should register at https://www.sam.gov. See FAR Clause 52.204- 7, CCR Registration, for additional details.

13.2. U.S.-VENDORS. Prior to contract award, vendors shall register in SAM. The Contracting Officer may assist the contractor in registration. Vendors shall register at https://www.sam.gov. See FAR Clause 52.204-7, CCR Registration, for additional details.

14. DEFENSE BASE ACT (DBA) INSURANCE: The Contractor shall be bonded and/or insured against damage by employees during the performance of this contract. Bondage/insurance shall be in accordance with local and national laws. The Contractor, at the Contractor’s expense, shall maintain enough public liability and property damage insurance during the continuance of this contract, insuring the Contractor against all claims for injury and damage. The U.S. government does not provide medical insurance or medical services to Contractor personnel. All medical, dental and medical insurance services, including (but not limited to) routing and emergency medical treatments, evacuation by air or ground, and ambulance services shall be the responsibility of the Contractor. The contractor shall submit DBA insurance no later than 10 days after contract award to the Contract Officer and Contract Specialist.

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