W56HZV-21-R-L041 1st ID Division Response to Bidder Questions Version 002.docx

Solicitation W56HZV-21-R-L041 Fort Riley 1st Infantry Division Museum Fabrication & Installation Responses to Vendor Questions

1. Is it possible for US Army to reconsider payment terms and at the very least allow for labor and materials progress payments?

ANSWER: The USG is not considering progress payments for these solicitations; however, the CLIN structure allows the contractor to invoice monthly.

2. When are questions due, since both solicitations say that questions are due on May 20?

ANSWER: This was a mistake that was not realized prior to releasing the solicitation. Questions are due 10 July 2021, Past Performance Questionnaire is due 26 July 2021.

3. If these requirements are being performed by a contractor currently or have been performed in the past, could you please provide the associated incumbent contract or task order numbers? If not, could you please tell me whether these are new requirements?

ANSWER: These actions are both new requirements.

4. Can we get a month (or more) extension for Bid Submission?

ANSWER: The USG will amend the solicitation to extend the closing date from 22 July 2021 to 26 July 2021. An amendment is forthcoming.

5. Please confirm that the US Army will be responsible for all flooring.

ANSWER: For the 1st Infantry Division Museum the contractor shall purchase and install the wood floor in the trench exhibit and the wood floor in the barracks exhibit. All other flooring in the 1st ID Museum will be purchased and installed by the Government. For the US Army Cavalry Museum all flooring shall be purchased and installed by the Government.

6. Please confirm that the Exhibit Fabricator is responsible for purchase and installation of exhibit track lighting.

**ANSWER: The Government will provide a response by 2:00 PM EST on 16 July 2021.

7. Is the Exhibit Fabricator responsible for the media/film production or is that under another contract?

ANSWER: No, this shall be provided by the Government.

8. Are there any prevailing wage or union labor requirements?

ANSWER: N/A. This is not a construction contract.

9. Will this project require a performance bond?

ANSWER: N/A. This is not a construction contract. Section C.5.1.9 of the solicitation will be amended.

10. Are there any special considerations when working at Fort Riley (access, parking, shipping/deliveries, etc.)?

ANSWER: These are all listed in the PWS under sections C.1.6.4, C.1.6.5, C.1.6.6.1, C.1.6.6.2, C.1.6.7 and C.1.6.10.

11. Will you consider documented progress payments if 100% performance and payment bonds are provided?

ANSWER: This is not a construction contract. Section C.5.1.9 of the solicitation will be amended. The USG is not considering progress payments for these solicitations; however, the CLIN structure allows the contractor to invoice monthly.

12. May items be invoiced for upon delivery to the site, but not installed?

ANSWER: No, items may not be invoiced upon delivery to the site. Items may be invoiced on a monthly basis after the USG inspection and acceptance.

13. Are the projects fully funded?

ANSWER: Yes

14. Is this project being set aside for a SBA certified Small business, 8(a) American Indian owned company and if not will any special privileges be given to a SBA certified Small business, 8(a) American Indian owned companies?

ANSWER: This procurement is 100% set aside for small business. There will be no special privileges given to 8(a) American Indian Owned companies.

15. Volume III – Administrative, L.4.3.1, this section says to include completed fill-ins for Sections A – K. Do I fill out and include Section B of the RFP here?

ANSWER: No, you will provide a scanned image of a signed copy of the SF1449 (the actual solicitation) cover page, a copy of all completed fill-ins for the corresponding Sections A through K on the solicitation, and (if applicable) a signed copy of all Amendments to the solicitation. For example, anything that you are answering in Section B, needs to be answered in that area of the Solicitation. Pricing information should be included on the Pricing Workbook.

16. We received a reference directly. Can we email it to you on our reference’s behalf or does it have to be sent from the reference?

ANSWER: The Past Performance Questionnaire should be sent directly to Contract Specialist, Meika Cole, by email at meika.j.cole.civ@mail.mil. Please also send a copy of the email received from the individual who provided the responses to the PPQ.

17. What is the due date for questions?

ANSWER: General questions about the solicitations are due 10 July 2021, 11:00 AM, EST.

18. Are the museums open to conducting site visits?

ANSWER: Yes. Both museums are hosting site visits on Monday July 19, 2021.

1st Infantry Division will host a visit from 8:00 a.m. to 10:00 a.m. CST; US Cavalry’s visit is from 10:00 a.m. to 12:00 p.m. CST. You may attend both.

There will NOT be a question and answer session conducted during the actual site visit. ONLY questions that result from the site visit shall be submitted in writing to the Contract Specialist, Meika Cole, by 3:00 p.m. EST on Wednesday, 21 July 2021. Responses to questions resulting from the site visit will be posted on SAM.gov on 23 July 2021.

For specific logistic details for the visit, please contact Meika Cole, meika.j.cole.civ@mail.mil directly by 16 July 2021 3:00 p.m. EST.

19. Given the short time period between question submittal and the proposal due date, can you please extend the due date 2-3 weeks following the release of the Amendment to allow time to get pricing based on the answers?

ANSWER: The USG will amend the solicitation to extend the closing date from 22 July 2021 to 26 July 2021.

20. Props and Mannequins – both floors. Some of the props and mannequins are noted as provided by the museum. Are all the remaining props and mannequins in the exhibit contractor’s scope?

ANSWER: Mannequins, uniforms and props not noted as provided by museum will need to be provided by the contractor.

21. Props and Mannequins. The list for the 2nd floor includes one item that says a detailed face is not required. Does that mean the other mannequins need to be life-like?

ANSWER: The note regarding the detail on the face is regarding m.4 which is a figure in a bomb disposal suit whose face cannot be seen. All of the mannequins need to be lifelike. M4 does not need a detailed face since it cannot be seen.

22. Props and Mannequins – both floors. What is the level of realism required for the mannequins (which vendor style is representative of the required level of detail)?

ANSWER: Dorfman realistic figures can be used so long as they can be posed in the position shown in the drawing packages and they can support the weight of the equipment they are displaying, with the exception of figure m.3 which needs to be of Jim Sharp (see photo first floor package page 266). The other figures can be generic.

23. Props & Mannequins – 1st floor. The description for M.3 calls for a figure with uniform & equipment, pistol belt, etc. Are all items in this description in the exhibit contractor’s scope?

ANSWER: All of the items with exception of the white belt and the white spats will be purchased by the contractor.

24. Design, both floors. Who is responsible to paint the building walls and trim (not new exhibit walls)? If exhibit fabricator, can you provide a schedule of dimensions and colors by Floor/Area?

ANSWER: The existing building walls and trim are already painted. The contractor is only required to paint the walls they construct.

25. Design, both floors. Who is responsible for flooring/carpeting?

ANSWER: For the 1st Infantry Division Museum the contractor shall purchase and install the wood floor in the trench exhibit and the wood floor in the barracks exhibit. All other flooring in the 1st ID Museum will be purchased and installed by the Government.

26. Design 1st Floor. Do the cases on the 1st floor include lighting like the ones on the 2nd floor as shown on page X20.106? If yes, please define the requirements and quantities – page X0.104 doesn’t show case lighting.

**ANSWER: The Government will provide a response by 2:00 PM EST on 16 July 2021.

27. Design, 1st Floor page X1.200 has notes saying indirect LED up lighting is in DWH scope. Same for spotlight sconces. Please define DWH.

**ANSWER: The Government will provide a response by 2:00 PM EST on 16 July 2021.

28. Design, 1st Floor pages X0.002 & X3.100. The notes for AV03 says the speaker is activated/coordinated with the trench area lighting program. Where can we find details on this lighting and programming requirements?

**ANSWER: The Government will provide a response by 2:00 PM EST on 16 July 2021.

29. Design, 1st Floor, page X6.100. Case C16.2 is very large to be an acrylic vitrine that gets lifted over display object/artifacts and is further complicated by its location in a corner of the wall which prevents access from opposing sides for lifting. Do you have an alternate solution for this case or want to include a lift to place the vitrine? If yes on the lift, please provide a spec.

**ANSWER: The Government will provide a response by 2:00 PM EST on 16 July 2021.

30. Design, 2nd Floor, page X20.100. Are the walls with the dark line in the exhibit fabricator’s scope?

ANSWER: These are the walls the contractor needs to construct. A clearer view of these walls is on sheets p.12 on page 323.

31. Design, 2nd Floor, pages X22.300, X22.301, etc. The case drawings call out WAC track lighting but not the quantity of light fixtures. How many lights are required (for each case, or all of the cases total?

ANSWER: X20.106 show the locations of the WAC lighting in the cases and its dimensions. The track specs and fixture count (82) are below the floorplan.

32. Design, 2nd Floor, page X27.100. The mannequin/body form for MG Mayville in case C27.8 is not identified or called out in the design drawing, artifact list or prop/mannequin list. Please define any scope the exhibit fabricator has for this figure.

**ANSWER: The Government will provide a response by 2:00 PM EST on 16 July 2021.

33. Design, 2nd Floor, page C.15. There is a note on the body form for MG Mayville that says “rotating.” Please define what is required for this.

ANSWER: This note refers to the museum needing to rotate a new object in at regular intervals since this is an original uniform. Please ignore this note.

34. Pg. 69 of instructions-L.4.2.2 Attachment 003 Pricing Workbook: It is stated to submit this attachment in Excel format. Is it possible for us to make a pdf copy of our completed Attachment 003 Pricing Workbook Excel file so we can incorporate it into a Volume 2 with a front cover sheet for submittal or must it be a separate Excel file?

ANSWER: In accordance with the instructions, your information must be entered on the Price Evaluation Sheet of Attachment 003, in the yellow highlighted fields. If you need more space to show formulas, you can attach it as a tab in the spreadsheet, but prices for each CLIN must be on the price evaluation section of the excel file.

35. I would like to confirm my understanding. In Volume II – Price, we do not fill out and include Section B (pages 5–7 of the RFP). Instead, we fill out and include Attachment 003 – Pricing Workbook in this volume. Is that correct?

ANSWER: Yes, in accordance with the instructions, your information must be entered on the Price Evaluation Sheet of Attachment 003, in the yellow highlighted fields. If you need more space to show formulas, you can attach it as a tab in the spreadsheet, but prices for each CLIN must be on the price evaluation section of the excel file.

36. In addition to including Attachment 003 – Pricing, we are also to include the formulas, functions, etc. of how we came up with our pricing (L.2.2.2.5, pg. 65), correct?

ANSWER: Yes, that is correct, in accordance with the instructions, your information must be entered on the Price Evaluation Sheet of Attachment 003, in the yellow highlighted fields. If you need more space to show formulas, you can attach it as a tab in the spreadsheet, but prices for each CLIN must be on the price evaluation section of the excel file.

Version 002 15 July 2021