Amendment_0001_-_Commercial_Vehicle_RFI_-_W56HZV18R0065.pdf

REPLY TO

ATTENTION OF:

DEPARTMENT OF THE ARMY

UNITED STATES ARMY CONTRACTING COMMAND - WARREN

6501 EAST 11 MILE ROAD

WARREN, MICHIGAN 48397-5000

ACC-WRN Date: March 26, 2018

CCTA-HDB-N RFP Number: W56HZV18R0065

Amendment Number: 0001

Subject: Response to Request for Information (RFI) to Commercial Vehicle

Solicitation for Toyota Hi-Lux Pick-up Trucks

Dear Government Contractors:

In response to industry, the following information is submitted for your use concerning the subject order request for the Commercial Vehicles – W56HZV18R0065:

Commercial Vehicles – W56HZV18R0065

Question Answer

1 Are the vehicles for rent or purchase?

Purchase.

2 Please advise us where delivery location for the required materials?

0003 CS HHC HHC Special T, POC MR. JEFF LONG, 318-430-7658, OPERATION INHERENT RESOLVE

CTEF CAMP ARIFJAN, KUWAIT.

3 Any idea if alternative brand can be considered i.e. Ford Ranger or Nissan?

This is a brand name requirement for Toyota vehicles.

No alternative brand will be accepted.

4 Could not solicitation located on FBO, could a link be provided?

The Solicitation can be located on Federal Business

Opportunities (FBO) at https://www.fbo.gov by searching W56HZV18R0065.

5 Clarification requested, it states that

RFIs should be submitted via email no later than Monday March 26th to allow adequate time for proposals to be submitted. What is actually due on

Monday? Is it just information on what we can possibly provide, a response to a RFI, or is the actual proposal due on Monday?

Request for Information (RFI)s or any questions contractors may have regarding the solicitation are due on Monday.

6 Is there a cost estimate for this project?

There is no cost estimate for this project.

7 Would the government consider the inspection point to be in Amman, Jordan?

No, the inspection point shall be Camp Arifjan, Kuwait.

8 Would the government desire all-terrain (sand/mud) run-flat tires?

No, specification states run-flat tires.

https://www.fbo.gov/

9 If convenient, would the government consider an alternate delivery location such as Muffaq Salti Air Base

(MSAB), or Port of Aqaba, Jordan?

No, the delivery point shall be Camp Arifjan, Kuwait.

10 Considering the cost of money for a small business, will the government consider advance payments under FAR subpart 32?

The Government will not consider advance payments but will pay once the total quantity of a CLIN has been delivered, inspected, and accepted.

11 Similarly, as a small business, can we expect payment within 30 days of delivery and acceptance IAW FAR

32.9 Prompt Payment?

Yes, FAR 52.232-25 - Prompt Payment Clause, will be added to the contract.

12 Finally, please elaborate with specific instructions on proposal submission through the FBO portal. This is unwieldy and unclear. Can we just send you an email with our electronic submission with proposal attached? If not, please articulate explicit instructions beyond the 68 page FBO user's guide.

Electronic submission information is located in Section

A.1. of the solicitation. Proposal Instructions are located in Section L.1. of the solicitation.

13 Is there at all the possibility of an extension on the deadline?

Yes, the proposal due date is extended to Wednesday, April 4, 2018 at 5:00 PM Eastern.

14 On the RFID tag, will the government provide those upon award? If not, what are the specs or what type of

RFID tag is desired? What type?

Labels, chips, etc? Please elaborate.

Where do these need to be attached to the vehicle?

Contractor shall include cost of RFID tag in the vehicle price. Section C of the solicitation will be updated to include the following RFID information: Section C.4.

RFID Information. Each vehicle or item and associated lot of spares shall be tagged with a removable active

RFID data rich tracking tag, specifically designated as either: Savi ST-654-031, Savi ST-654-041, Identec I-

Q310 DRT or Evigia EV3-DRT. The active RFID tag shall have at least 128 Kbytes of memory. The active

RFID tag shall be compliant with ISO 18000/7. The tag shall be located on the exterior of the vehicle or item in a noticeable and easily observable spot. The tag for the spares shall be located in a noticeable and easily observable spot on the exterior of the pallet or container. The tag shall be securely affixed to the vehicle or item in such a way that it cannot fall off.

Securing the RFID tag with two or more plastic cable ties is the preferred method. The tag data and electronic data field format shall be in accordance with specifications established by Joint Total Asset Visibility

(JTAV) version 2.0, section 3.4.1 “Commodity Item

Database Format” with the following clarifications:

The “document field” titled “DOCUMENT” shall be the document number (e.g. “milstrip”) as specified by the Government procuring agency. The “MISC1” field shall be the item serial number, if available. The

“MISC2” field shall be used for user comments (e.g.

contract number).

15 There is no petrol engine size specified for the Hilux, do you require a specific engine, or can they mixed, as long as they are all petrol. How does this affect what spare parts are required to be supplied.

Engine type doesn’t need to be specific but all the vehicles should be the same engine.

16 Vehicle Color: If vehicle availability at the time of contract does not allow for

Desert tan, will other colors be allowed, if so, in what order of preference of colors will they be?

Must be Desert Tan.

17 Vehicle Color: If Desert Tan vehicles are not available in the timeline allowed by the contract, can they be painted, and if so, is any Desert Tan acceptable, or does it have to be 4J9

Toyota Desert Tan paint code.

Any Desert Tan.

18 If the color Desert Tan is not available in the vehicles in the timeline specified by the contract, are vehicle wraps allowed.

Vehicle wrap is not allowed.

19 Are aftermarket Spares allowed, or must they be OE Toyota?

No, parts must be OEM.

20 Can Afghan owned companies bid on this project?

Yes, if the company meets all requirements of the contract and has been registered in SAM according to

FAR Clause 52.204-19 - Incorporation by Reference of

Representations and Certifications.

21 Are white colored cars acceptable or not?

No, vehicles shall be Desert Tan.

22 Can our company paint this Tan color in private paint companies?

No.

23 Where is B3UG00 exactly located to determine the cost of transportations and other matters?

Camp Arifjan, Kuwait.

24 Could you please clarify what is meant by the 'Government of Syria?' Is this the current regime or the opposition?

As noted in the solicitation,,,,, These vehicles are supporting an urgent request for The Government of

Syria

This requirement is an urgent request for the

Government of Syria in support of The Combined Joint

Task Force - OPERATION INHERENT RESOLVE to supply the Syrian Democratic Forces (SDF) with vehicles and spare parts to replace Raqqah battle-losses.

The vehicles provided to the SDF came from reserve stocks supporting Iraqi Security Forces (ISF) partnered with the Combined Joint Force Land Component

Command (CJFLCC) and Special Operations Joint

Task Force-Iraq (SOJTF-I).

25 Would you like us to quote both EXW

(for TACOM or its agents to pick up at our facility) and delivery in country?

No, the delivery point shall be Camp Arifjan, Kuwait.

26 Is a diesel Hilux be considered?

No.

27 For Items 01-15 is the delivery to be from country that we will be purchasing the vehicles? Is there any country that is preferred to have the vehicles purchased at? Previously it had stated Syria for delivery, is this still the case? We are organizing with

Toyota in Jordan and KSA to be able to

It is FOB origin so shipping wouldn’t be an issue.

Multiple delivery sites is ok, but contract must include both places.

meet the delivery requirements, would

(2) delivery sites be considered? Or must all the vehicles be stationed in one delivery location, other than the

Kuwait vehicles.

28 The painting of the vehicles to be tan, does this have to be factory painted?

Or can it be painted outside of the dealership or factory? As for the quantity Toyota itself cannot deliver these vehicles with this color paint within the 90 days delivery time.

Yes. It must be Factory Painted.

29 For Items 16-19 the delivery is to be in

Kuwait; would we be needing to pay customs and tax for Kuwait? Or will the USG provide the necessary documentation to have them brought into the Base and bypassing the customs and duties?

It is FOB origin so shipping wouldn’t be an issue.

However depending on the location it could fall under a gulf coast tax. We would need to determine this after award and the government would cover it.

RFI Due Date: The RFI due date remains unchanged and closed at 10:00 AM EST on

March 26, 2018.

Proposal Due Date: The Proposal due date has been changed to Wednesday, April 4, 2018 at 5:00 PM EST.

Point of Contact: Laura Stoyanovich, Contract Specialist, 586-282-

3539, laura.k.stoyanovich.civ@mail.mil.

Sincerely, //signed// SJB

Steven J. Balthazor

Contracting Officer mailto:laura.k.stoyanovich.civ@mail.mil