Lab_Cleaning_scope.docx

1 GENERAL:

The Contractor, as an independent Contractor and not as an agent of the Government, shall furnish all labor, management, equipment, transportation and supplies to perform Lab Cleaning Services in manufacturing facilities (see paragraph 1.1), as specified in this Statement of work. All cleaning supplies, solutions and equipment will comply with OSHA standards.

1.1 Facilities

The tasks described below will be performed at the Detroit Arsenal in Warren Michigan and at Selfridge Air National Guard base in Harrison Township. Specific building and room numbers can be found on attachment #1.

1.2 Materials

All cleaning materials and cleaning solvents shall be provided by the contractor. Used cleaning materials shall be disposed of by the contractor. All cleaning solvents shall be “environmental-friendly”. Contractor is required to use a mild Ph. neutral soap/degreaser such as, Fast # 665. All cleaning materials and cleaning solvents will be approved by the contracting officer representative (COR) via a list submitted and maintained by the contractor. The COR should be notified of any changes to the agreed to list. The COR reserves the right to take samples of material for testing.

1.3 Performance Period and Task Frequency

The performance period of this contract is one base year with four one year options. Frequency of each individual task can be found on attachment #1.

1.4 Special Cleaning Schedule

The contractor will only have access to building 219 SABL lab on the first and third Fridays of every month.

2 TASKS:

2.1 Vacuuming - Carpeted Floor

The contractor shall vacuum the carpeted areas following the schedule as defined in attachment #1. The contractor shall temporarily move light equipment (chairs and trash cans) while vacuuming then move back to their original location upon completion.

2.2 Shampooing - Carpeted Floor

The contractor shall shampoo the carpeted areas following the schedule as defined in attachment #1. The contractor shall temporarily move chairs and trash cans while shampooing the carpet then move back to their original location once the carpet has dried. This task shall begin on Friday afternoon and be complete before the start of the next work week. It will be the COR’s responsibility to inform the Government workers that the carpet shampoo will be occurring to ensure personal items have been moved off of the floor.

2.3 Sweeping - Concrete, Tile, Linoleum etc.

The contractor shall sweep the floors in the areas following the schedule as defined in attachment #1. Floors shall be swept clean, so that no dust streaks show and no dust remains where dirt was picked up with a dust pan. No dirt or dust shall remain in corners, under tool boxes, under work tables, under paint racks, in back of doors and on stair treads, risers, rails, balusters and dadoes. Sweeping shall be done in such a manner that a minimum of dust is raised. The Contractor shall clean under spaces not accessible to floor brushes or sweeping mops. All equipment required to be moved to provide a clean swept floor shall be replaced in its original position at completion of the work. Gum and similar substances shall be removed from floors. All Grease/Oil/Hydraulic spills will be removed prior to mopping or machine washing using oil dry, Premium Absorbent. The Sweeping compounds may only be used on bare, or unsealed concrete floors.

2.4 Wet Mopping - Concrete, Tile, Linoleum etc.

The contractor shall wet mop the floors in the areas following the schedule as defined in attachment #1. Before mopping, floors shall be swept clean. Floors shall be wet mopped to remove dirt and stains, using a neutral soap solution. Floors shall be rinsed clean so as to remove all traces of soap residue and to prevent a dingy or cloudy appearance. All mop strings and bucket rings shall be removed. Standing water shall not be permitted at any time. Water shall not be allowed to seep under unmovable equipment or cabinets, or to drip over stair treads. All mopping waste water shall be disposed of in the slop sinks. At no time shall any waste water be poured down storm water drains or discharged outside on ground surfaces. The Contractor shall display caution signs when mopping floors in areas where people (other than custodial contractor personnel) are or will be present before floors are dry.

2.5 Floor Stripping - Concrete, Tile, Linoleum etc.

The contractor shall strip the floors in the areas following the schedule as defined in attachment #1. On floors with wax on the surface, the wax shall be removed. All other floor surfaces will be stripped to rid the floor of scuffs and unwanted marks. The Contractor shall display caution signs when stripping floors in areas where people (other than custodial contractor personnel) are or will be present before floors are dry. Once floor stripping is completed, the contractor will wet mop the floor per the description in 2.4.

2.6 Floor Waxing - Concrete, Tile, Linoleum etc.

The contractor shall wax the floors in the areas following the schedule as defined in attachment #1. Once the floor has been stripped and cleaned, the contractor will apply floor wax. The Contractor shall display caution signs during floor waxing in areas where people (other than custodial contractor personnel) are or will be present before floors are dry.

2.7 Dusting

The contractor shall dust the areas following the schedule as defined in attachment #1. All dust shall be removed from exposed vertical and horizontal surfaces. Brushes or feather dusters shall not be used. Dusted areas shall show no oil spots from treated dusters. Dust shall be removed, contained, and not scattered around the areas and rooms. Machinery, welders, work benches, carts, and cabinets shall be included in the dusting.

2.7.1 High Dusting: High dusting includes all dusting which is above a height of eight feet. Custodial personnel shall not stand on furniture to dust; contractor will follow all OSHA SAFETY codes when dealing with high areas and also provide the popper equipment to reach the high areas. All items included in high dusting shall be free from dust and foreign matter.

2.7.2 Low Dusting: Low dusting includes all places easily reached when standing on the floor or approximately six feet high or less. A properly dusted shop/lab should appear free of dust and foreign matter.

2.8 Wall Washing

The contractor shall wash walls in the areas following the schedule as defined in attachment #1. The contractor shall wash all walls of interior partitions, free standing interior partitions and masonry. The walls shall not be bleached from use of an overly strong washing solution. A properly washed wall shall be uniformly clean, free from streaks, and without water on floor or fixtures.

2.9 Trash Collection

The contractor shall collect and dispose of trash from trash receptacles in the areas following the schedule as defined in attachment #1. The contractor will be responsible for inserting new trash bags into the trash receptacles. Please note that the contractor is required to supply all trash bags. The trash receptacles will be emptied into a large container and the contractor will empty the large container into a nearby dumpster.

2.10 Exterior Grounds Trash/Debris Pickup

The contractor shall collect and dispose of trash and debris in the areas following the schedule as defined in attachment #1. The pickup area can be defined as all grounds within 50 feet of each building. The contractor will be required to pick up all trash and debris (paper, cardboard, plastic, sticks etc.) and deposit the refuse into the nearest dumpster.

2.11 Glass and Window Cleaning Standards

The contractor shall clean the glass and windows in the areas following the schedule as defined in attachment #1. All glass located in the identified areas will be cleaned of all finger prints and any other foreign substances. The contractor shall use an environmentally safe cleaning solution. Please note that this task includes both interior and exterior windows. The windows and mirrors shall be cleaned until bright and be free of streaks, oil, grease, bird droppings etc. Any water that is spilled on sills, sashes, floor and on furnishings during the washing process shall be wiped dry by the Contractor.

2.11.1 Glass and Window Cleaning (Lift/ladder required)

The contractor shall clean the glass and windows in the areas following the schedule as defined in attachment #1. All glass located in the identified areas will be cleaned of all finger prints and any other foreign substances. The contractor shall use an environmentally safe cleaning solution. Please note that this task includes both interior and exterior windows. The windows shall be cleaned until bright and be free of streaks, oil, grease, bird droppings etc. Any water that is spilled on sills, sashes, floor and on furnishings during the washing process shall be wiped dry by the Contractor. Please note that this includes windows located on the second floor and elevated areas, so a ladder or lift will be required.

2.11.2 Glass Cleaning on Doors

The contractor shall clean the glass mounted in doors located in the areas following the schedule as defined in attachment #1. All door glass located in the identified areas will be cleaned of all finger prints and any other foreign substances. The contractor shall use an environmentally safe cleaning solution. Any water that is spilled on the floor during the washing process shall be wiped dry by the Contractor. The contractor will also use disinfectant on door handles and railings. All interior and exterior doors leading into the above areas will be wiped down with a disinfectant on the interior and exterior of said doors quarterly.

2.12 General shop equipment cleaning

The contractor shall wipe down equipment in the areas following the schedule as defined in attachment #1. The contractor shall clean all exposed surfaces of the machines, wiped and dried properly. This effort may require the use of water and degreasing material. All cleaning material shall not cause any harm to the machine surface and associated tubing and sealing material. A mild PH neutral “environmental-friendly” soap/degreaser will be used such as, Fast 665. Contractor will use caution when using any type of liquid around machines with electrical controls.

2.12.1 General shop cleaning

The contractor shall wipe down shop supporting equipment in the areas following the schedule as defined in attachment #1. The contractor shall wet wipe all cabinets, racks and tool boxes in the defined area.

2.13 Display Case Maintenance

The contractor shall clean displays in the areas following the schedule as defined in attachment #1. The contractor will dust the actual display pieces and clean the plexiglass displays. The plexiglass shall be cleaned on both the interior and exterior.

2.14 Bleacher Maintenance

The contractor shall vacuum and wash the bleachers in the area following the schedule as defined in attachment #1. The contractor shall pull out bleachers and sweep the length of each row and also sweep under and around the bleacher area. The contractor will also wash down each bleacher plank until clean. Upon completion, the contractor will restore the bleachers to the original configuration.

2.15 Weld Area Cleaning

The contractor shall clean the weld area following the schedule as defined in attachment #1.

The contractor shall wet wash the PVC screens, welding snorkels and sweep and mop under the weld tables. The Contractor shall display caution signs when mopping floors in areas where people (other than custodial contractor personnel) are or will be present before floors are dry.

2.16 Mezzanine Cleaning

The contractor shall clean the mezzanines following the schedule as defined in attachment #1.

The contractor shall wet dust the visible vertical and horizontal surfaces to include walk ways and railings.

2.17 Special Situation and Event Cleaning

There will be occasions over the duration of this contract that will require the contractor to provide all of the services listed above. The contractor will provide an estimate for the special cleaning to the COR within 2 business days from the contractors receipt of special cleaning scope.

3.0 Horticulture Service

The contractor shall also provide plant maintenance per the scope below. The locations to be serviced are Building 200B Cafeteria and Building 200B Main Lobby Area. The contractor shall:

3.0.1 Contractor shall water and fertilize all plants as required.

3.0.2 Contractor shall keep plants clean and trimmed.

3.0.3 Contractor shall top-dress plants as required.

3.0.4 Contractor shall diagnose and treat for insects or diseases as required.

3.0.5 Contractor shall perform supervisory walk-thru inspections.

3.0.6 Contractor shall provide warranty to replace plants with same or similar type plant at no charge if plant should decline in appearance, due to being thin, weak, over grown or otherwise lacks in aesthetic appeal.

3.0.7 Contractor shall provide (4) Bromeliads on a quarterly rotation, including red Poinsettias for Holiday Season.

3.0.8 Contract shall be for one (1) maintenance service per week for the duration of the contract.

3.0.9 Contractor shall provide maintenance schedule that will not conflict with normal cafeteria operations hours.

3.1 Contractor shall comply with the following installation regulations:

Installation Personnel Access Badge The Installation Visitor Center will issue Access Identification Badges to approved Contractor employees working on the installation. The Contractor shall submit an application for security Identification badge (STA Form 15) through the COR for each employee. All Contractor employees must wear badges, above the waist, at all times while on the installation. The Contractor shall ensure that badges are returned to the Directorate of Emergency Services when an individual's employment is terminated or upon completion of the contract. The Contractor shall also recover badges from employees that have departed his/her employment and retain their security identification badge. Badges may also be issued to subcontractor employees provided they require access for a continuous period of thirty (30) days or longer. The above procedure shall be followed to request badges for subcontractors. When required by the KO, the Contractor shall obtain and submit fingerprints of all persons employed or to be employed. Visiting contractor employees and short term (less than thirty (30) continuous days) subcontractor employees require issuance of non-picture contractor badges. Advance written notification shall be furnished to the COR for all required entrances to the site(s) by the above personnel.

Restricted Areas and Routes The Contractor shall not enter into any Government area which is restricted without prior authorization (i.e. work authorization showing specific work to be performed), unless notified of an emergency which required immediate attention. While in a restricted area and the contractor observes that there are no DOD Gov’t employees within the immediate area the contractor will exit the restricted area and notify the COR immediately. The contractor will abide by DTA and TARDEC restricted area policies and procedures.