06. Performance Work Statement (PWS) DMAFB Latrines.docx

PERFORMANCE WORK STATEMENT (PWS)

Version 1 October 2023

FOR PORTABLE LATRINES & HANDWASHING STATIONS

DAVIS MONTHAN AIRFORCE BASE, AZ

01OCT2026

Part 1

General Information

1. GENERAL: This is a non-personal service contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. The United States (U.S.) Government shall not exercise supervision or control over the Contractor’s employees performing the tasks herein. Such contract employees shall be accountable solely to the Contractor who, in turn shall be responsible to the U.S. Government.

1.1 Description of Services: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide and maintain portable latrines and handwashing stations defined in this PWS. The contractor shall perform to the standards in this contract.

1.2 Background: Task Force Bastogne conducts sustained operational deployments, tactical staging, and mission activities at Davis-Monthan Air Force Base (DMAFB), Arizona (Grid Location: 12S WA 10516 61703). The designated operational site is situated in an austere, unimproved area that lacks permanent brick-and-mortar latrine facilities, municipal sewage hookups, and plumbed potable running water. Permanent infrastructure construction is neither feasible nor cost-effective for these rotational mission footprints.

Historically, operational success and personnel welfare at DMAFB field training sites have depended on contracted commercial field sanitation support. In accordance with Department of War Force Health Protection (FHP) policies, Occupational Safety and Health Administration (OSHA) standards, and preventive medicine directives, continuous access to sanitary waste disposal and clean water handwashing facilities is mandatory to prevent environmental contamination and communicable disease. Prior operational rotations have demonstrated that sustained field presence without robust, contracted hygiene services directly degrades unit health, personnel morale, and operational tempo.

To support ongoing and future rotations, the Government requires continuous, turnkey contractor support to furnish, place, sanitize, and maintain three (3) portable latrines and three (3) handwashing stations. These services encompass scheduled recurring sanitation, consumable resupply (toilet paper, soap, and water), greywater disposal, and rapid-response emergency servicing to support shifting operational requirements across the base year and subsequent option periods.

1.3. Objectives: The objective of this contract is to provide portable latrines and Handwashing stations, with servicing for both based on unit needs and priorities for support.

1.4. Scope: The Contractor shall provide non-personal services to provide, service, and maintain leased portable latrines and handwashing stations to include furnishing three (3) portable chemical latrines, furnishing three (3) commercial handwashing stations, and conducting scheduled weekly servicing, cleaning, waste disposal, and consumable restocking. The contractor shall accomplish all functions, tasks, and responsibilities normally performed by a professional portable sanitation service provider in strict compliance with all Federal, State of Arizona, Occupational Safety and Health Administration (OSHA), Department of the Army, and Davis-Monthan AFB installation environmental and safety regulations.

1.5. Period of Performance: The Period of Performance (PoP) shall be for one (1) base year with three (3) additional option years.

Base Period: 19 OCT 2026 – 18 OCT 2027 Option Period One: 19 OCT 2027 – 18 OCT 2028 Options Period Two: 19 OCT 2028 – 18 OCT 2029 Options Period Three: 19 OCT 2029 – 18 OCT 2030

1.6 General Information:

1.6.1 Quality Control Plan (QCP): The Contractor shall develop, implement, and maintain a QCP and program to ensure all work described in this contract is performed at or above the standard defined in the Performance Requirements Summary (PRS). The QCP is developed by the contractor for its internal use to ensure that it performs and delivers high-quality service. The contractor’s QCP is the means by which the contractor ensures all work complies with the requirements of the contract. The QCP identifies and corrects potential and actual problem areas throughout the entire scope of the contract.

1.6.1.1 The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The QCP shall be submitted within thirty (30) days of contract award. After acceptance of the QCP, the contractor shall receive the contracting officer’s (KO) acceptance in writing of proposed changes to the QC procedures. The contractor shall submit QCP changes within five (5) days to the KO and Contracting Officer’s Representative (COR) for review and approval prior to implementation.

1.6.1.2 The Quality Control Plan shall address as a minimum:

1.6.1.2.1 Inspection Program: Included shall be a quality control inspection program covering all general and specific tasks included in the contract scope of work. It shall specify tasks or areas to be inspected on a scheduled or unscheduled basis, the manner in which inspections are to be conducted, the titles of the individuals who will perform the inspections, and the percentage of the work that will be inspected on a recurring basis. In developing this inspection program, the Contractor shall identify the key activities and associated characteristics in each process that have a significant influence on specific services and provide for methods for evaluation of the selected characteristics.

1.6.1.2.2 Deficiency Identification: The QCP shall include a method of identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable as defined in the PRS. This shall contain processes for corrective action without dependence upon Government direction.

1.6.1.2.3 Deficiency Correction: The program shall contain process control and process performance measurement procedures that shall include how the Contractor shall implement preventive corrective actions. The Contractor shall demonstrate that it has designed quality into the delivery of services thereby mitigating the risk(s) associated with delivery of deficient or nonconforming services.

1.6.1.2.4 Documentation and Enforcement: The QCP shall include a method of documenting and enforcing quality control operations of both prime contractor and subcontractor work; including inspection and testing.

1.6.1.2.5 Trend Analysis: The QCP shall include a method of performing trend analysis and assessments through the use of metrics.

1.6.1.2.6 Surveillance Methods: The QCP shall contain specific surveillance techniques for all contract services. The surveillance methods shall be comprehensive and adaptable to the reporting system of the plan.

1.6.1.3 Inspection System: Reserved.

1.6.2 Operations Security (OPSEC) SOP/Plan Requirements: The Contractor shall implement and maintain an OPSEC program for preventing the disclosure of critical information or sensitive information which could jeopardize the Government’s ability to execute its mission or to adequately protect its personnel and/or equipment. The Contractor shall develop an OPSEC Standing Operating Procedure (SOP)/plan within 90 calendar days of contract award to the Contracting Officer Representative (COR) or Contracting Officer (KO) to be reviewed and approved by the Government OPSEC Officer on the supporting installation. The SOP must contain a training plan that includes an initial OPSEC brief, continuous awareness, and annual OPSEC training. Awareness/training includes, but not limited to information disclosure via letters, conversations, photographs, resumes, electronic mail (e-mail), social media/networking sites, dissemination of information and documents disposal. OPSEC Program shall fully comply with the provisions of AR 530-1, Operations Security.

1.6.3 Quality Assurance (QA): The government shall evaluate the contractor’s performance under this contract in accordance with (IAW) the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed IAW the performance standards and contract quality requirements are met. Contract quality requirements” means the technical requirements in the contract relating to the quality of the product or service and those contract clauses prescribing inspection, and other quality controls incumbent on the contractor, to ensure the product or service conforms to the contractual requirements. It defines how the performance standards will be applied, the frequency of surveillance, the performance threshold, and deductions, if applicable.

1.6.4 Recognized Holidays:

1.6.5 Hours of Operation: The contractor is responsible for conducting business between the hours of 8:00 AM to 5:00 PM Monday through Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall always, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.6 Place of Performance: The work to be performed under this contract will be performed at Davis-Monthan Air Force Base (DMAFB), Arizona (Grid Location: 12S WA 10516 61703).

1.6.7 Type of Contract: The Government anticipates the award of a Firm Fixed Price contract.

1.6.8 Access and General Protection Policy and Procedures: Reserved.

1.6.8.1 FPCON: Reserved.

1.6.8.2 Physical Security: Reserved.

1.6.8.3 Escorts: RESERVED

1.6.8.4 Personnel Security Clearance Requirements: RESERVED.

1.6.8.5 Background Checks: Reserved.

1.6.8.6 Uncleared Contractor Common Access Card (CAC) Credentialing and Access Procedures: Reserved.

1.6.8.7 Employment Eligibility: Reserved.

1.6.8.8 Access to Government Information Systems: Reserved.

1.6.8.9 Key Control: Reserved.

1.6.9 Post Award Conference/Contract Periodic Progress Meetings: The Contractor shall attend the post award conference convened by the contracting activity or contract administration office IAW Federal Acquisition Regulation (FAR) Subpart 42.5. The KO, COR, with other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO will apprise the contractor of how the government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: ensure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: Key Personnel. The following personnel are considered key personnel by the Government:

a. Contract Manager. The Contractor shall provide a PM who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the KO/COR within five (5) calendar days after contract award; thereafter any changes shall be provided five (5) business days prior to expected change and no less than 24 hours after unplanned changes. The PM or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The PM or alternate shall be available between 8:00 a.m. through 5:00 p.m., Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons.

1.6.12 Special Qualifications or Certifications: Reserved.

1.6.12.1 IA/IT Training Certification Reserved.

1.6.13 Identification of Contractor Employees: Reserved.

1.6.13.1 Badging of Contractor Employees Reserved.

1.6.13.2 Uniform Reserved.

1.6.14 Contractor Travel: Reserved.

1.6.15 Other Direct Costs (ODC): Reserved.

1.6.16 Data Rights: Reserved.

1.6.17. Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be averse to the interests of the Government or others. Neither the Contractor, nor Contractor personnel, shall divulge, nor release data or information developed, or obtained under performance of this work statement, except to authorize Government personnel or upon written approval of the KO. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall apply and shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

1.6.17.1 Non-Disclosure Statements: Reserved.

1.6.17.2 Advertisement and Social Media: The Contractor shall NOT post information to public website or social media locations, personal or professional, that in any way disclose names, locations, hotel data, participants, discussions, pictures, etc. before, during or after the contract period of performance without the express consent of the Government. The use of propaganda violates DOD Commercial Use of Imagery Guidelines stated at (www.dimoc.mil/resourcess/limitations/). The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website, tv/radio broadcasts, online forums and social media including content posted to accounts of family, friends or associates

1.6.17.3 INFORMATION ASSURANCE: At no time will the Contractor or associated sub-contractor employees transmit government documents or information over using methods that do not meet the security requirements specified in the National Institute of Standards and Technology (NIST) Special Publication (SP) 800-171, "Protecting Controlled Unclassified Information in Nonfederal Information Systems and Organizations" such as personal electronic mail accounts, public digital data storage sites (cloud storage), social media platforms or instant messaging. Approved government sites such as U.S. Army Aviation and Missile Research Development and Engineering Center (ARMDEC) Safe Exchange at https://safe.amrdec.army.mil/SAFE/About.aspx, or All Partners Access Network (APAN) at https://community.apan.org/, or other transmission means determined by the government must be used.

1.6.18 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.19 Phase-in/Phase-Out (PIPO) Period: Reserved.

1.6.20 General Training Requirements: Reserved.

1.6.20.1 Anti-Terrorism (AT) Level I Training: Reserved.

1.6.20.2 OPSEC Awareness: Reserved.

1.6.20.3 Information Assurance (IA) Training: Reserved.

1.6.20.4 Information Assurance (IA)/Information Technology (IT) Training: Reserved.

1.6.20.5 Threat Awareness Reporting Program (TARP Training): Reserved.

1.6.20.6 iWATCH Training: Reserved.

1.6.20.7 OPSEC Training: Reserved.

1.6.21 Overseas Training Requirements: Reserved.

1.6.21.1 Antiterrorism (AT) Awareness Training for Contractor Personnel Traveling: Reserved.

1.6.21.2 SERE Training: Reserved.

1.6.22 Foreign (OCONUS) Requirements: Reserved.

1.6.22.1 Theater and Country Clearance Requirements: Reserved.

1.6.22.2 Vetting: Reserved.

1.6.22.3 Installation Access to DOD Facility or Host Nation Installation: Reserved.

1.6.22.4 Host Nation Installation Access with No DOD Facility: Reserved.

1.6.22.5 Deoxyribonucleic Acid (DNA) Samples: Reserved.

1.6.22.6 Medical Travel Requirement: Reserved.

1.6.23 Synchronized Pre-deployment and Operational Tracker (SPOT): Reserved.

1.6.23.1 Reserved.

1.6.24 Safety: The following provides information pertaining to Safety and Accident Prevention:

For CONUS and OCONUS locations, RA shall consult with the responsible Safety Officer and Activity manager assigned to performance location.

1.6.24.1 Safety Laws and Regulations: The Contractor shall comply with FAR 52.236-13, Accident Prevention (November 1991), the references contained therein (e.g. U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1)), and applicable Host Nation Safety Laws and Regulations.

The requirements under FAR 52.236-13 and specifically of the EM 385-1-1 include, but are not limited to the following:

(a) Before initiation of work at the job site, an Accident Prevention Plan, written by the Contractor for the specific work and hazards of the contract and implementing in detail the pertinent requirements of EM 385-1-1; will be reviewed for acceptance by the COR. Specific requirements for development of the Accident Prevention Plan are found in 01.A and Appendix A of EM 385-1-1. EM 385-1-1 is available online at www.usace.army.mil.

(b) Before beginning each activity involving a type of work presenting hazards not experienced in previous project operations or where a new work crew or subcontractor is to perform work, activity hazard analysis (AHA) shall be prepared by the Contractor performing the work activity (See paragraph 01.a.09 of EM 385-1-1);

(c) The Contractor shall require subcontractors to submit their plan of operations showing methods they propose to use in accomplishing major phases of work;

(d) The Contractor shall discuss the plans in conferences convened by the Contracting Officer prior to starting work on each major phase of operation. Plans shall include all pertinent information such as layout of haul roads, access roads, storage areas, electrical distribution lines, methods of providing minimum exposure to overhead loads, and methods of access to work areas. The plan for accomplishing the initial work phase shall be submitted within fifteen (15) calendar days after award of the contract. Plans for subsequent major phases of work shall be submitted no later than fifteen (15) calendar days prior to initiation of work on each major phase; and

(e) In all areas where construction, demolition, alteration, building, or similar related activities take place, the Contractor shall have the following minimum personal protective clothing and equipment requirements in place for any person working on or visiting the site:

(i) Short sleeve shirt;

(ii) Long trousers;

(iii) Steel-toed safety boots;

(iv) Hard hat.

1.6.24.1.1 In addition to other requirements for accident prevention specified in this contract, the Contractor shall comply with all Federal and State requirements governing safety and health protection on construction sites and other applicable occupational safety codes.

The Contractor shall indicate its plan for compliance considering conditions of the work described by the design, technical proposal, operational activities of the Government or others in the area of the work, identification of the coordinator, and implementation of all other accident prevention provisions of this contract. The Contractor shall comply with the non-exclusive list of duties described in this paragraph. If the Contractor determines that additional activities are required to fully comply, the Contractor shall ensure that compliance with the laws is complete. The duties include:

(a) Conditions of construction and operational activities to be considered include but are not limited to:

(i) For all construction activities meeting the following criteria: the work is scheduled to last longer than 30 working days and more than 20 workers are occupied simultaneously, or the volume of work is scheduled to exceed 500 person days, or the work presents particular tasks, e.g. excavations deeper than 5 meters, falls from a height of greater than 7 meters, exposures to hazardous chemical or biological substances, work at less than 5 meters from high voltage lines, underground earth works or tunnels, danger of drowning, diving, use of compressed air, work with ionizing radiation, explosives, or work involving assembly or dismantling of heavy prefabricated components (10 tons or greater).

(b) If the Contractor determines that the BaustellV, dated 10 June 1998, applies, the Contractor shall prepare a Safety and Health Protection Plan (SIGE) as required under that regulation. The SIGE shall be submitted two weeks prior to mobilization. In addition, the Contractor shall appoint a qualified Safety Coordinator who will ensure that safety measures are implemented during construction. The Safety Coordinator must meet minimum training and experience requirements required.

(c) The SIGE will be written in a comprehensive form and explained in language the workers understand and shall contain the following minimum information:

(i) Maintenance of tools and equipment.

(ii) Provisions for the storage and disposal of materials and waste, particular hazardous materials and substances.

(iii) Modifying performance periods for such work, taking into consideration the site conditions.

(iv) Organizing cooperation between different employers and Contractors without employees.

(v) Interaction between work at the site and other operational activities in the area, on which or near which the first identified work will be performed and taking into consideration the instructions and advice of the coordinator as well as safety and health plans.

1.6.25 Environmental Compliance: The following provides information on Environmental Compliance.

1.6.25.1 Environmental Compliance Plan and Program: The Contractor shall comply with all Federal, State, and Local environmental and occupational safety laws, rules, and regulations. Any apparent conflict between compliance with such Federal, State, and Local environmental and occupational safety laws, rules, regulations, and compliance with the requirements of the contract shall be immediately brought to the attention of the KO or authorized representative for final resolution. The Contractor shall notify the KO or authorized representative in writing in addition to any verbal notification of such conflict. The Contractor shall be liable for all fines, penalties, and costs which result from violations of, or failure to comply with, all such Federal, State, and Local laws, rules, and regulations. All unsafe acts or conditions fostered by the Contractor or Contractor personnel may be grounds for the KO or authorized representative to halt any and all Contractor performance with a commensurate deduction of monies due to the Contractor until such unsafe conditions are corrected. The Contractor shall take due caution not to endanger personnel during performance of this contract. Upon discovery of a serious hazard such as, but not limited to, fire or large fuel spill, the Contractor shall notify the KO or designated representative and COR.

THIS SECTION INTENTIONALLY LEFT BLANK

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. Definitions:

2.1.1 Area of Responsibility. The U.S. Southern Command (USSOUTHCOM) area of responsibility (AOR) includes the geographic areas of Antigua and Barbuda, Argentina, Aruba, Barbados, Belize, Bolivia, Brazil, British Virgin Islands, Cayman Islands, Chile, Colombia, Costa Rica, Cuba, Curacao, Dominica, Dominican Republic, Ecuador, El Salvador, Falkland Islands, French Guiana, Grenada, Guadeloupe, Guatemala, Guyana, Haiti, Honduras, Jamaica, Martinique, Mayotte, Montserrat, Nicaragua, Panama, Paraguay, Peru, Saint Barthélemy, Saint Martin, Saint Kitts and Nevis, Saint Lucia, Saint Vincent and the Grenadines, Saint Maarten, Suriname, Trinidad and Tobago, Turks and Caicos Islands, Uruguay, and Venezuela.

2.1.2. Contractor. The total contractor organization or a separate entity of it; such as an affiliate, division, or plant that performs its own purchasing.

2.1.3. Contracting officer (KO). A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.1.4. Contracting Officer’s Representative (COR). An individual designated and authorized in writing by the contracting officer to perform specific technical or administrative functions.

2.1.5. Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6. Deliverable. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.7. Foreign National. A foreign national is not a U.S. citizen. Green card holders are also identified as foreign nationals. A foreign national is further categorized as either a third country national or a local national based on the person’s citizenship and location of performance of duty.

2.1.8. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.9. Local National. Local nationals are foreign nationals who are citizens of the country where the performance of duty will occur.

2.1.10. Performance Work Statement (PWS). A statement of work for performance-based acquisitions that describes the required results in clear, specific, and objective terms with measurable outcomes.

2.1.11. Physical Security. Protection of the perimeter area, government property, and assets that prevent the loss or damage of Government property.

2.1.12. Quality Assurance. The various functions, including inspection, performed by the government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

2.1.13. Quality Assurance Surveillance Plan (QASP). A plan describing how the agency will survey, observe, test, sample, evaluate and document the Contractor’s performance in meeting critical performance standards identified in the contract.

2.1.14. Quality Control (QC). Tasks performed by the Contractor to improve the quality of the organization’s output.

2.1.15. Shall. An imperative command; has a duty to or is required to. Denotes that a regulation must be followed unless the contracting officer has obtained a deviation.

2.1.16. Subcontractor. Any supplier, distributor, vendor, or firm that furnishes supplies or services to or for a prime contractor or another subcontractor.

2.1.17. Third Country National. Third country nationals are foreign nationals who are not citizens of the country where the performance of duty will occur.

2.1.18. Workday. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.19. Work Week. Monday through Friday, unless specified otherwise.

2.2 Acronyms:

PART 3

Government Furnished Equipment (GFE), Government Furnished Property (GFP), and Government Furnished Services (GFS)

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: Reserved.

3.2 Facilities: Reserved.

3.3 Utilities: Reserved.

3.4 Equipment: Reserved.

3.5 Materials: Reserved.

3.6 Common Access Cards (CAC): Reserved.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Part 3 of this PWS. The contractor shall ensure on-site maintenance personnel are equipped with proper individual / hand tools for the effort to be completed (i.e. general mechanics tools). The Government will not provide individual tools to be used by maintenance personnel under this effort. Each employee mechanic must have their own tools. The Government has revoked its assumption of risk regarding individual tools used under this effort. At no time will the Government be responsible for the replacement of lost, damaged, or broken individual tools.

4.2 Facility Security Clearance: Reserved.

4.3. Materials: Except for those items and services specifically stated in Part 3 as Government-furnished, the contractor shall furnish everything needed to perform this contract according to all its terms and conditions as stated in specific sections of this PWS and as identified in the Purchasing/Invoicing Guide.

4.3.1. The contractor shall maintain a sufficient quantity of on-hand materials and supplies to perform all work required under this Contract. Failure on the part of the contractor to provide sufficient quantities and quality of supplies and materials within the specifications of the Contract shall not be cause for reduction in any service or performance. The contractor shall maintain stocks to ensure continuous operation of critical systems as approved by the KO. Critical systems are those that are directly related to health care, safety, and mission accomplishment. The contractor shall provide a system for rapid procurement of items whose usage levels do not require maintenance of on-hand stocks. This system shall include a list of vendors for each such mission-critical repair item, information on availability, and expected delivery times.

4.4. Equipment: The contractor shall use the equipment type and size suitable for the required operation and shall operate the equipment from existing Government-furnished electrical power sources. The contractor shall affix a highly visible, permanent contractor’s nameplate on all contractor-owned equipment. The contractor shall ensure that if commingling of U.S. Government and contractor-furnished equipment occurs, each set of equipment is easily identifiable and can be separated for inspection and inventory as required.

4.4.1. Contractor-furnished equipment or items, inoperable or unserviceable for any reason, must be removed from the U.S. Government’s Installation within ten (10) business days after failure. The condition of contractor-furnished equipment shall not relieve the contractor of responsibility to provide services as required in this contract. The contractor shall immediately notify the KO and COR, in writing, of circumstances regarding delay of work due to equipment or material problems.

4.4.2. The contractor shall furnish additional telephone and peripheral equipment requirements not furnished by the U.S. Government, if required. All additional costs must be approved in writing by the KO prior to the items being placed in service.

4.4.3. All contractor furnished vehicles shall be maintained in a neat, presentable, and operational condition and shall meet Government safety inspection standards. The contractor’s vehicles not meeting standards shall not be operated or stored on U.S. Government installations. The contractor shall provide a sign on the right and left side of contractor furnished vehicles with the contractor's company name and telephone number.

PART 5

SPECIFIC TASKS

5. Specific Tasks: The Contractor shall provide non-personal services to provide, service, and maintain leased portable latrines and handwashing stations to include furnishing three (3) portable chemical latrines, furnishing three (3) commercial handwashing stations, and conducting scheduled weekly servicing, cleaning, waste disposal, and consumable restocking. The contractor shall accomplish all functions, tasks, and responsibilities normally performed by a professional portable sanitation service provider in strict compliance with all Federal, State of Arizona, Occupational Safety and Health Administration (OSHA), Department of the Army, and Davis-Monthan AFB installation environmental and safety regulations.

5.1. Basic Services. The contractor shall provide services for portable latrines and handwashing stations. Services on all portable latrines and hand-washing station under contract shall be serviced once a week. Coordinated time is decisioned by COR assigned.

5.2. Task Heading. Portable Latrines and Handwashing Stations: The following minimum criteria shall be met at the time of the acceptance inspection for both portable latrines and portable handwashing stations. Requirements and associated Standards (STD) and Acceptable Quality Levels (AQL) are specified separately for each system where applicable.

5.2.1 Materials: The Contractor shall provide materials to support the cleaning and maintenance of portable latrines and handwashing stations, such as, but not limited to: liquid soap, paper towels, cleaning supplies, fresh water, toilet tissue, and spill kits.

(a) STD – Portable Latrines: The Contractor shall ensure that all portable latrine units are continuously stocked with necessary maintenance and hygiene materials, including but not limited to toilet tissue (minimum of three (3) full rolls per unit at each service), appropriate cleaning and deodorizing chemicals, and any other consumables required to maintain sanitary conditions.

(b) AQL: 100% Compliance

(c) STD – Handwashing Stations: The Contractor shall ensure that all handwashing stations are continuously stocked with necessary hygiene materials, including but not limited to liquid soap and paper towels, with sufficient quantities to remain functional between scheduled services.

(d) AQL: 100% Compliance

5.2.2 Equipment – Portable Latrines: The Contractor shall provide all equipment necessary to support the portable latrine requirements of this contract, to include, but not limited to: portable chemical latrine units, personal protective equipment (PPE), support trucks, and servicing equipment (e.g., vacuum/pump systems).

(a) STD: The Contractor shall provide, position, and maintain fully operational portable chemical latrine units at all designated mission sites. All support trucks and servicing equipment used for latrine operations shall be fully mission-capable and sufficient in number and capacity to service, transport, and maintain the latrine units without interrupting the operational schedule.

(b) AQL: 100% Compliance

5.2.2.1 Equipment – Handwashing Stations: The Contractor shall provide all equipment necessary to support the portable handwashing station requirements of this contract, to include, but not limited to: portable handwashing stations with integrated or attached soap dispensers and paper towel dispensers, personal protective equipment (PPE), and support trucks and servicing equipment (e.g., suitable tanks/pumps for potable and gray water).

(a) STD: The Contractor shall provide, position, and maintain fully operational portable handwashing stations equipped with filled soap dispensers and functional paper towel dispensers at all designated mission sites. All support trucks and servicing equipment used for handwashing operations shall be fully mission-capable and sufficient in number and capacity to service, transport, and maintain the handwashing stations without interrupting the operational schedule.

(b) AQL: 100% Compliance

5.2.3 Spills: The Contractor is responsible for all spills and cleanup associated with the portable latrines and handwashing station. The Contractor shall execute due diligence in the prevention of spills. Any and all spills, regardless of size, shall be reported to the applicable Environmental Division.

(a) STD: The Contractor shall maintain fully stocked, service-ready spill kits and cleaning supplies at all designated portable unit locations to ensure rapid environmental and sanitary hazard response.

(b) AQL: 100% Compliance

5.2.4 Environmental Disposal: Upon notification, the Environmental Division will determine what, if any, further action needs to be taken. Cleanup of all spills caused by the Contractor will be done IAW Federal, State and Local laws and Environmental Division guidance. Furthermore, this is the responsibility of the Contractor at no cost to the Government. The Contractor shall ensure all employees are knowledgeable on spill prevention procedures and capable of following required spill plans.

(a) STD: The Contractor shall execute clean-up of spills and all disposal of waste from the pre-scribed services at no cost to the Government. All remediation activities must be performed in strict accordance with Federal, State, and Local laws, and according to specific Environmental Division guidance.

(b) AQL: 100% Compliance

5.2.5 Permits and licenses: The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits and for complying with any Federal, State, and municipal laws, codes, and regulations applicable to the performance of the work.

(a) STD: The Contractor shall perform routine scheduled maintenance on 100% of deployed units according to the approved service schedule to ensure complete operational serviceability, sanitation, and physical integrity.

(b) AQL: 100% Compliance

5.2.6 Maintenance Plan: The Contractor shall develop, implement, and follow a written Maintenance and Cleaning Plan for all portable latrine units and handwashing stations to ensure continuous serviceability, cleanliness, and compliance with this PWS.

5.2.6.1 Routine Scheduled maintenance and Cleaning: The Contractor shall perform routine scheduled maintenance and cleaning on all portable latrines and handwashing stations at a minimum frequency of once (1) per week, in accordance with the approved service schedule coordinated with the Contracting Officer’s Representative (COR).

(a) STD: Portable latrines: completely pump and recharge waste tanks with appropriate chemicals; clean, disinfect, and wipe down all interior and exterior contact surfaces; inspect for structural damage, leaks, and proper door and latch operation; and restock toilet tissue and other consumables as required by this PWS.

(b) AQL: 100% Compliance

(c) STD: Handwashing stations: completely drain gray water tanks; refill fresh water tanks to 100% capacity; clean and disinfect all interior and exterior contact surfaces; inspect for leaks or structural defects; and restock liquid soap and paper towels to full capacity.

(d) AQL: 100% Compliance

5.2.6.2 Unscheduled Maintenance and Repairs: If repairs are required, they shall be performed during the next scheduled servicing when practicable, or the affected unit shall be replaced with a fully serviceable unit within twenty-four (24) hours of notification by the KO or COR.

(a) STD: Any unit, whether anchored or not, which has tipped over or become unsafe/unusable due to weather or personnel use shall be set up, inspected, cleaned, and re-serviced (including pumping and restocking as applicable) within twenty-four (24) hours after notification by the KO or COR.

(b) AQL: 100% Compliance

5.2.6.3 Plan Documentation:

(a) STD: The Contractor’s Maintenance and Cleaning Plan shall be documented, provided to the KO/COR for review upon request, and shall identify service routes, frequencies, inspection checklists, and escalation procedures for repairs and replacements in English.

(b) AQL: 100% Compliance

5.3 Portable Latrine Serviceability: Portable Latrine Serviceability: The Contractor shall provide, position, and maintain fully functional, safe, sanitary, and serviceable single-occupancy portable latrine units throughout the period of performance. Each unit must be maintained in a clean, fully serviceable condition with structural integrity consisting of roofs, walls, and flooring that are intact and free from cracks, holes, tears, and leaks. Units must feature unobstructed ventilation to prevent lingering odors, an operational spring-loaded self-closing door with a durable interior privacy lock, and a watertight waste containment tank completely free of leaks or seepage. All fixtures and hardware, including the toilet seat, urinal, and covered toilet paper holder, must be securely mounted and fully operational. To ensure personnel safety, each unit must be engineered or secured with above-ground stabilizers to withstand wind velocities up to 75 MPH without shifting or overturning (sub-surface ground anchors are prohibited), and each unit must bear a distinct, weather-resistant, clearly legible Unique Identification Number (UID) affixed to the exterior for inspection, tracking, and servicing verification.

(a) STD: Deployed portable latrine units must be single-occupancy, clean, and structurally sound (no leaks or cracks). Doors must self-close, resist wind blow-open, and lock from the inside. Venting must be unobstructed, and waste tanks must be watertight. All internal fixtures (seat, urinal, covered paper dispenser) must be secure. Units must withstand 75 MPH winds using above-ground anchoring only and prominently display a weather-resistant Unique Identification Number (UID).

(b) AQL: 100% Compliance

5.4 Portable Handwashing Stations Serviceability & Cleaning/Stocking Operations: The Contractor shall provide, position, and maintain clean, fully operational, sanitary, and serviceable portable handwashing stations throughout the period of performance. Each station must feature a clean, structurally sound frame and basin completely free of cracks, holes, or fluid leaks, and must be outfitted with functional, undamaged soap and paper towel dispensers. Units must utilize completely separate, isolated, and tightly sealed containment tanks for fresh (potable/service) water and gray (waste) water, and prominently display a distinct, weather-resistant Unique Identification Number (UID) on the exterior. All deployed latrines, handwashing stations, and their immediate ten (10) foot perimeters must be regularly cleaned, pumped, disinfected with EPA-registered germicidal detergents, and restocked on a minimum weekly schedule coordinated with the COR. Servicing requires the complete evacuation and chemical recharge of latrine waste tanks (using manufacturer-recommended sanitizing and odor-control agents), complete draining of handwashing gray water, refilling of freshwater tanks to 100% capacity, and total replenishment of soap and paper towels. All interior and exterior surfaces must be thoroughly damp-cleaned, sanitized, and left completely free of human waste, grime, soap scum, chemical residues, or standing fluid. Each latrine must be restocked with a minimum of three (3) full rolls of commercial-grade, biodegradable toilet paper, and the immediate surrounding area must remain free of litter, overflows, or service-related spills. Finally, all cleaning agents and chemicals must be handled, stored, and transported in strict compliance with Title 49 CFR (Hazardous Materials Regulations), ensuring no chemicals are ever stored or transported within vehicle passenger compartments.

(a) STD: Handwashing stations must be clean, leak-free, equipped with separate watertight fresh/gray tanks, and have operational soap and towel dispensers. Deployed units (latrines and handwashing stations) must be weekly serviced (pumped, sanitized with EPA detergents, wiped dry, and free of grime/residues). Fresh water must be at 100% capacity, and consumables fully replenished (soap, paper towels, and 3 full biodegradable toilet paper rolls per latrine). Perimeters (10 ft) must be kept clean, and all chemical transport must strictly comply with 49 CFR.

(b) AQL: 100% Compliance

5.5 Emergency Services: Government has the right to request cleaning services in addition to the scheduled cleaning requirements, at an additional fee per unit. Government may request additional cleaning of one or all of the units on site. The Contractor shall have twenty-four (24) hours to be on site and clean requested unit(s) after notification is received.

(a) STD: Upon official notification from the Government, the Contractor shall respond, arrive on-site, and perform complete cleaning, pumping, and restocking of the designated unit(s) (ranging from a single unit to all units on-site) within twenty-four (24) hours of receipt of the request.

(b) AQL: 100% Compliance

5.6. Service Contract Reporting (SCR): Reserved

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.1.1 DOD Commercial Use of Imagery Guidelines

6.1.2 AR 190-13, The Army Physical Security Program

6.1.3 Army Directive 2014-05, Policy and Implementation Procedures for CAC Credentialing Access for Uncleared Contractors

6.1.4 DOD 5220.22-M, National Industrial Security Program Operating Manual

6.1.5 Defense Federal Acquisition Regulation Supplement (DFARS)

6.1.6 Joint Travel Regulation (JTR)

6.1.7 AR 735-5, Policies and Procedures for Property Accountability

6.1.8 DODD 8570.01, Information Assurance Training Certification and Workforce Management

6.1.9 DOD 8570.01-M, Information Assurance Workforce Improvement Program

6.1.10 AR 25-2, Information Assurance

6.1.11 DODI 3020.41, Contractor Personnel Authorized to Accompany the U.S. Armed Forces

6.1.12 USSOUTHCOM SC Regulation 40-501, Medical Suitability Screening Regulation

6.1.13 DODI 2000.16 DoD Antiterrorism (AT) Program

6.1.14 Occupational Safety and Health Administration (OSHA) Regulations - All applicable OSHA standards governing workplace safety, sanitation operations, and use of equipment. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.1.15 U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1 - Applicable safety standards for contractor operations,…