QUESTIONS and ANSWERS for W569QE26Q0004 (16APR26).docx

Questions and Answers

W569QE-26-Q-0004

Q1. SERVICING SCHEDULE: Please confirm (a) the specific days of the week for the 2-day-per-week servicing, (b) whether the Government will designate days post-award, and (c) whether Federal holidays falling on a service day are skipped or rescheduled. What days of the week do you require services (For example Tuesday and Fridays)?

Answer: Yes, two days a week. Tuesdays and Fridays

Q2. GOVERNMENT-FURNISHED ITEMS: Please specify whether the Government will provide (a) a water source for handwashing station resupply, (b) on-installation dump/disposal access, or (c) staging areas for unit storage. If none, please confirm the contractor is responsible for sourcing all of the above commercially.

Answer: None, the contractor is responsible for sourcing all of the above commercially.

Q3. SITE ACCESS: Please describe the installation access procedure for contractor personnel and vehicles, including any required background checks, RAPIDGate enrollment, OPSEC briefings, or escort requirements. (AT Level I training requirement under DFARS 252.204-7004 is acknowledged.)

Answer: The sites are not on a government facility.

Q4. RELOCATION SCOPE: The PWS title references "relocate" as a contractor responsibility. Within the Firm-Fixed-Price structure, please clarify (a) the maximum number of unit relocations included in the base price per period, (b) the geographic radius of relocation, and (c) the procedure for relocations exceeding the base scope.

Answer 1: Max relocations per base period 5, within 10 miles, Answer 2: PWS will be updated as follows:

Previous PWS 5.4.2.

The Contractor shall relocate units within forty-eight (48) hours of notification by the COR. The Contractor shall provide up to two (2) relocations per unit per month at no additional cost to the Government.

(a) STD: The Contractor shall relocate units within 48 hours of COR notification and provide up to two relocations per unit per month at no additional cost.

AQL: No more than two (2) late relocations per month.

Updated PWS 5.4.2.

The Contractor shall relocate units within forty-eight (48) hours of notification by the COR. The Contractor shall provide up to one (1) set relocation (Set include two (2) latrines and one (1) hand washing station) per month at no additional cost to the Government.

(a) STD: The Contractor shall relocate units within 48 hours of COR notification and provide up to one relocation set per month at no additional cost.

AQL: No more than one (1) late relocations per month.

(b) Relocation will be 5 miles within the geographic radius of the Del Rio and Uvalde area.

c) If relocations exceed the scope, there will be additional cost added and modification on the contract

Q5. INSURANCE: Please identify the minimum insurance coverage requirements (general liability, auto, workers compensation), as FAR 52.228-5 was not observed in the incorporated clause list and the PWS is unavailable for review.

Answer: FAR part 52.228-5 Insurance-Work on a Government Installation (Jan 1997), the clause is not required for any locations off Gov. installations.

Q6. Will any of these locations be on government installation? Answer: None will be on a military base.

Answer: No Q7. Is the Contractor responsible for safeguarding the units and for covering the costs of replacement in the event a unit is lost, stolen, or damaged by a third party while in the possession of the Government?

Answer: Yes Q8. We are performing independent research on the Combined Synopsis/Solicitation (W569QE26Q0004). We would like to know if this is a brand-new contract OR if there is (was) an incumbent performing these services. If not brand new, could you please provide the current / previous contract number and what the total contract value was?

Answer: It’s a new requirement.

Q9. Will water be provided by the government?

Answer: No Q10. Please confirm whether Volume III – Past Performance is required, as it is referenced in the volume list but omitted from the subsequent table and description.

Answer: Already amended solicitation to address.

Q11. STAFFING PLAN / SCA APPLICABILITY – The solicitation references Wage Determination 2015-5303. Given the nature of portable sanitation services (primarily equipment rental and servicing with limited direct labor), can the Government clarify which labor classifications under the WD are expected to apply to this contract (e.g., driver/courier, general maintenance worker)?

Answer: Applicable labor classifications under WD is responsibility of the contractor.

Q11. LATRINE AND STATION SPECIFICATIONS – Does the Government have minimum specifications for the portable latrines (e.g., standard vs. ADA-compliant, flushable vs. non-flush) and handwashing stations (e.g., self-contained with hand sanitizer vs. soap and water)? Are any ADA-accessible units required?

Answer: Latrines and hand washing stations will be standard, no ADA-compliant units are required.

Q12. INVOICING – The solicitation states monthly invoicing is acceptable. Please confirm whether invoicing is to be submitted through WAWF/PIEE upon completion of each monthly service period.

Answer: Monthly invoicing will be acceptable submitted through WAWF/PIEE upon completion of each monthly service period.

Q13. CLIN 0005 in the Base Period is listed as “Delivery and Setup,” while CLINs 1005 through 4005 in the option years are listed as “Final Pickup & Site Restoration.” Please confirm whether a final pickup CLIN applies only at the end of the final exercised option year, or whether pickup and site restoration should be priced in every option year. Additionally, should delivery and setup be priced only in the base period, with final pickup/restoration priced in each option year since any option year may ultimately be the last one exercised?

Answer: The contractor should price CLIN 0005 in the Base Period for “Delivery and Setup.” A corresponding “Final Pickup and Site Restoration” CLIN will be added to the Base Period and will apply only if the Government does not exercise any option years. If option years are exercised, the “Final Pickup and Site Restoration” CLIN from the last exercised option year (CLIN 4005 for calculation purposes) will be used as the applicable final pickup cost.

Q14. Can the Government provide the specific street addresses or grid coordinates of all seven (7) delivery locations within the Del Rio, TX sector? Exact locations are needed to accurately assess delivery logistics, travel time between sites, and servicing schedules.

Answer: The grid coordinates and map images for all seven locations are provided in Appendix A of the PWS. Locations 1, 2–4, and 7 include full street addresses on the maps, while Locations 5 and 6 are listed by grid coordinates because they are situated off an unpaved dirt road.

Q15: Will all seven (7) delivery locations remain fixed for the duration of the contract, or does the Government anticipate relocating any units during the period of performance? If relocation is anticipated, what is the estimated frequency? (Reference: PWS Section 1.4, Place of Performance) Answer: The seven delivery locations are expected to remain fixed for the duration of the contract. However, the Government may require relocation of units if mission needs change, and relocations should be anticipated on an as‑needed basis.

Q16: Are any of the delivery locations on a restricted military installation requiring base access or escort procedures for contractor personnel? If so, which locations, and what is the process for obtaining contractor vehicle and personnel access? (Reference: PWS Section 1.6.3 / General Access) Answer: None of the latrines or handwashing stations will be on a military installation.

Q17: The PWS references servicing at multiple locations. Will the Government require servicing of all seven (7) locations on the same two days each week, or can the contractor schedule servicing days by location provided all units are serviced twice per week?( Reference: PWS Section 1.5 / Servicing Requirements) Answer: The contractor may schedule servicing days by location, provided all units at all seven locations are serviced twice per week in accordance with the PWS. The Government does not require all locations to be serviced on the same two days.

Q18: Does the Government have a preference or requirement for a specific brand, size, or type of portable latrine or handwashing station (e.g., standard, ADA-accessible, flushable)? The PWS references 14 portable latrines — are any required to be ADA compliant? ( Reference: PWS Section 1.5 / Equipment Standards) Answer: No specific brand, size, or type of portable latrine or handwashing station is required beyond meeting the specifications outlined in the PWS. ADA‑compliant units are not required.

Q19: The Contract Manager is identified as Key Personnel. Is the Contract Manager required to be physically present in Del Rio, TX during contract performance, or may this position be managed remotely with periodic on-site visits? (Reference: PWS Section 1.6.10, Key Personnel) Answer: The Contract Manager is identified as Key Personnel; however, the position does not require full‑time physical presence in Del Rio, TX. The Contract Manager may manage the contract remotely and conduct on‑site visits as needed to effectively oversee performance and meet contract requirements.