B.8 W569QE-24-Q-0015_PANAMAX 24 Combined_synopsis_solicitation.pdf

RFQ/SOLICITATION NUMBER: W569QE-24-Q-0015

PMX 24 Hotel/ Conference Room

Date: 31 January 24

COMBINED SYNOPSIS/SOLICITATION FOR

Panamax 24 Multi-National Forces South (MNFS)

Planning in Crisis Event (PIC) Event Hotel/ Conference Room

General Information

Document Type: Combined Solicitation/Synopsis

W569QE-24-Q-0015

31 January 2024 1400 CST, 7 February 2024 1400 CST, 7 February 2024 V231 Lodging, Hotel/ Motel

N/A 721110 – Lodging, Hotel/ Motel

Solicitation Number:

Posted Date:

Original Response Date:

Current Response Date:

Product or Service Code:

Set Aside:

NAICS Code:

Contracting Office Address Theater Support Contracting Office (TSCO) 410th Contracting Support Brigade 4130 Stanley Road, Building 1026 JBSA Fort Sam Houston, TX 78234-2726

Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice.

This announcement constitutes that only solicitation; “quotations” are being requested, and a written solicitation document will not be issued.

* Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer. *

This solicitation is a "request for quotations (RFQ)”. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-02 dated 22 December 2023.

The associated North American Industrial Classification System (NAICS) code for this procurement is 721110, with a size standard of $40M.

The 410th Contracting Support Brigade is seeking a hotel within the San Antonio International Airport/Hwy 410 area within a 5-mile radius of Joint Base San Antonio (JBSA) that can provide lodging, contracted meals, conference room, ballroom/event rooms with audio/visual equipment and office spaces in accordance with the PWS.

All interested companies shall provide “quotation(s)” for the following:

Services - See Attachment 1 – PMX 24 Multi-National Forces South (MNFS) Planning in Crisis Event (PIC) Event

CLIN Structure:

CLIN Service QTY Unit Unit Price

Total Price

0001 Hotel Rooms in accordance with PWS (21 – 27 April 24)

132 Night

0002 Catered Meals, Breakfast in accordance with PWS (22 – 27 April 24)

132 Each

0003 Catered Meals, Lunch in accordance with PWS (22 – 26 April 24)

110 Each

0004 Catered Meals, Dinner in accordance with PWS (21 – 26 April 24)

132 Each

0005 Main Conference Room in accordance with PWS (22-26 April 24)

5 Days

0006 Breakout Rooms in accordance with PWS (22-26 April 24)

5 Days

0007 Icebreaker Event Room in accordance with PWS (22 April 24)

1 Days

0008 AV/Printing Equipment/ Wi-Fi services in accordance with PWS (22-26 April 24)

1 Job

0009 Parking Spots VIP in accordance with the PWS (21 – 27 April 24)

5 Each

Grand Total: $____________ USD

Company Name: ____________________________________ Unique Entity Identifier: ______________________

Date: 31 January 24

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following FAR and DFARS provisions and clauses apply to this acquisition:

52.204-1 Approval of Contract. Dec-89 52.204-7 System for Award Management. Oct-18 52.204-13 System for Award Management Maintenance Oct-18 52.204-16 Commercial and Government Entity Code Reporting Aug-20 52.204-18 Commercial and Government Entity Code Maintenance Aug-20 52.204-19 Incorporation by Reference of Representations and Certifications. Dec-14 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by

Kaspersky Lab Covered Entities Dec-23

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

Nov-21

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

Aug-20

52.204-26 Covered Telecommunications Equipment or Services-Representation Oct-20 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations Nov-15 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law.

Feb-16

52.212-1 Instructions to Offerors-Commercial Products and Commercial Services Nov-21 52.212-4 Contract Terms and Conditions-Commercial Items. Oct-18 52.222-50 Combating Trafficking in Persons Nov-21 52.232-18 Availability of Funds Apr-84 52.232-23 Assignment Of Claims May-14 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. Dec-13 52.233-1 Disputes May-14 52.233-3 Protest After Award Aug-96 52.233-4 Applicable Law for Breach of Contract Claim Oct-04 252.203-7000 Requirements Relating to Compensation of Former DoD Officials Sep-11 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls. Oct-16 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting Jan-23 252.204-7015 Notice of Authorized disclosure of information for litigation support Jan-23 252.204-7016 Covered Defense Telecommunications Equipment or Services--Representation Dec-19 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or

Services--Representation May-21

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

Jan-21

252.204-7021 Cybersecurity Maturity Model Certification Requirements Jan-23 252.204-7022 Expediting Contract Closeout May-21 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. Dec-18 252.232-7006 Wide Area Workflow Payment Instructions. Dec-18 252.232-7010 Levies on Contract Payments. Dec-06 252.243-7001 Pricing of Contract Modifications. Dec-91 252.244-7000 Subcontracts for Commercial Items and Commercial Components (DOD contracts) Jan-21 http://acquisition.gov/comp/far/index.html

***NOTE: ALL OFFERORS SHALL COMPLY WITH FAR 52.204-7(b)(1) *** FAR 52.204-7(b)(1): “An Offeror is required to be registered in SAM when submitting an offer or quotation and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.”

System of Award Management (SAM) Registration Instructions:

1. Visit the SAM home page at https://www.sam.gov/.

2. Click “Create a User Account” button on SAM home page and follow the instructions.

3. Click “Register Entity” button on SAM home page and follow the instructions.

FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services (MAR 2023)

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers unless another time period is specified in an addendum to the solicitation.

A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This technical description must include a personnel management plan demonstrating the contractor’s capability to provide, manage, and resource the certified personnel requested in the PWS. This may also include product literature, or other documents, if necessary.”

FAR 52.212-2, Evaluation-Commercial Products and Commercial Services (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

PRICE

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (SEP 2021)

The following subparagraphs of FAR 52.212-5 are applicable:

(a)(1)-(6) (b)(1), (4), (30), (33), (34), (44), (58), (59), (60)

(d) (1)-(3) (e)(1), and (2)

FAR 52.252-1 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/?q=brosefar https://www.sam.gov/

Date: 31 January 24

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/

5152.233-4703 AMC-LEVEL PROTEST PROGRAM

If you have complaints about this procurement, it is preferable that you first attempt to resolve those concerns with the responsible contracting officer. However, you can also protest to Headquarters, AMC. The HQ, AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the General Accounting Office or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The AMC protest decision goal is to resolve protests within 20 working days from filing. To be timely, protests must be filed within the periods specified in FAR 33.103. If you want to file a protest under the AMC-Level Protest Program, the protest must request resolution under that program and be sent to the address below. All other agency-level protests should be sent to the contracting officer for resolution.

Headquarters U.S. Army Materiel Command Office of Command Counsel 4400 Martin Road Rm:

A6SE040.001

Redstone Arsenal, AL 35898-5000 Facsimile number (256)450-8840

The AMC-Level protest procedures are found at:

http://www.amc.army.mil/pa/COMMANDCOUNSEL.asp

Submit quotes via email to the 410th Contracting Support Brigade, Theater Support Contracting Office, LTC Charlie Jones, Contracting Officer, charlie.r.jones10.mil@army.mil Please courtesy copy: SSG David Garza, Contracting Specialist, phone (210) 808-7203, e-mail: david.l.garza5.mil@army.mil.

Title the subject line of your email:

“PMX 24 Hotel/ Conference Room, W569QE-24-Q-0015” http://www.amc.army.mil/pa/COMMANDCOUNSEL.asp mailto:charlie.r.jones10.mil@army.mil mailto:david.l.garza5.mil@army.mil.