Consolidated Questions Answers_W564KV26RA006_final I_040726.pdf

Consolidated Responses to Contractor Questions

QUESTION 1 - Technical Exhibit B (Inventory Density List)

During our site visit, our team observed MHE equipment deployed across fourteen (14) separate warehouse locations on the depot. Technical Exhibit B — the Inventory Density List is referenced throughout the solicitation as the basis for scheduled maintenance pricing but was not included in the released attachments on SAM.gov.

Please release Technical Exhibit B as a solicitation amendment, including for each Government-owned MHE and AMHS unit: equipment type, make and model, approximate age, assigned warehouse/building number, and current operational status. Without this information, offerors cannot accurately price the all-inclusive FFP scheduled maintenance CLINs (0002, 1001, and 2001), which must cover all labor, parts, certifications, inspections, and tests.

Answer: Technical Exhibit B, the Inventory Density List, is located within the Performance Work Statement (PWS). Specifically, it can be found on pages 26 through 30 of the document titled "Solicitation W564KV26RA006_Attachment 2 - Performance Work Statement_022726".

QUESTION 2 - Technical Exhibit C (Deliverables List)

Technical Exhibit C — the Deliverables List is referenced in the solicitation but was not included in the released attachments.

Please release Technical Exhibit C as a solicitation amendment, or confirm in writing that the Deliverables Schedule contained in Attachment 1 (Items A.001 through A.044) constitutes the complete and final deliverables list for this contract.

Answer: The Deliverables Schedule, referenced as Technical Exhibit C, is included in the PWS.

This information is detailed on pages 31 through 39 of the same document: "Solicitation W564KV26RA006\_Attachment 2 - Performance Work Statement\_022726".

QUESTION 3 - Incumbent Contractor

To support accurate transition planning and ensure a seamless phase-in, we respectfully request information regarding the current contract for MHE and AMHS maintenance services at DLA Distribution Europe, Germersheim Army Depot.

Please provide the following:

a. The name of the current incumbent contractor performing MHE and AMHS maintenance services at Germersheim Army Depot.

b. The current contract number.

c. The current contract expiration date and whether any extension options remain.

d. Whether the incumbent is the awardee of the immediately preceding contract or has performed under multiple consecutive awards at this location.

e. The total number of personnel currently employed by the incumbent under this contract, broken down by category and role.

f. The daily working hours currently observed by the incumbent's on-site team.

Answer:

• a. Incumbent Contractor: Fuduric GmbH & Co. KG

• b. Contract Number: W564KV22C0070

• c. Expiration Date: The current contract expires on March 29, 2026.

A bridge contract is planned to cover the period from 30 March 2026 to 29 July 2026 to ensure continuity of services pending the award of this solicitation. The Bridge Contract number is W564KV26PA005.

The remaining information is not public information and cannot be disclosed.

QUESTION 4 - STILL Brand Equipment Confirmation

Both Experience Questionnaires (Attachments 3 and 4) specifically ask whether offeror technicians are certified and trained for STILL brand equipment. This is the only specific equipment brand referenced in the solicitation.

Please confirm whether STILL brand equipment is present in the Government's MHE fleet at Germersheim Army Depot and, if so, approximately what percentage of the total fleet it represents. This will allow offerors to appropriately staff and certify their proposed teams prior to submission.

Answer: Regarding the presence of STILL brand equipment, offerors are directed to Technical Exhibit B (Inventory Density List) for a complete listing of all equipment. As previously stated, this is located on pages 26 through 30 of the PWS and contains the necessary details to determine fleet composition.

QUESTION 5 - Predominant Scheduled Maintenance Intervals The solicitation references scheduled maintenance at semi-annual, quarterly, or annual intervals as described in the Enterprise Logistics Management System (ELMS). The applicable interval directly affects the volume of scheduled work and therefore the accuracy of FFP pricing.

Please confirm the predominant PM interval(s) currently applied to the MHE fleet specifically what percentage of units are serviced quarterly, semi-annually, or annually or provide the current ELMS PM schedule summary for offeror reference.

Answer: Offerors are directed to Technical Exhibit B (Inventory Density List) within the Performance Work Statement (PWS), pages 26-30. The column titled “Rotation every X Days” provides the scheduled maintenance interval for each piece of equipment. In addition, attached Service Date Report provides further information on the service schedule.

QUESTION 6 - Phase-In Duration Discrepancy

The CLIN Schedule (Attachment 5) identifies CLIN 0001 as a one (1) month Phase-In Period with a quantity of 1 month, while the Performance Work Statement states the phase-in/phase-out period is fourteen (14) calendar days.

Please confirm the actual phase-in duration is it 14 calendar days or one full calendar month and confirm whether CLIN 0002 base year scheduled maintenance performance begins on August 1, 2026.

Answer: The Government confirms the correct phase-in duration is one (1) full calendar month.

The phase-in period will run from July 1, 2026, to July 31, 2026. Performance of CLIN 0002 (base year scheduled maintenance) will commence on August 1, 2026. The PWS has been updated to reflect the correct phase-in.

QUESTION 7 - Government-Furnished Repair Shop Capacity

The solicitation describes a Government-furnished repair shop of approximately 9,519 square feet with pits, lifting ramps, an overhead crane, compressed air, and an exhaust suction system.

Please confirm whether the repair shop space and equipment are sufficient to service all MHE units in the fleet, or whether any field maintenance (in-warehouse, on-site repair at individual warehouse locations) is anticipated as a regular part of contract performance.

Answer: All MHE units that cannot be removed from the warehouse (Crown TSP & SP, Still MX-X & EK-12) must be serviced on site at the facilities where the MHE is located.

QUESTION 8 - Historic Unscheduled Work Order Volume

The solicitation estimates 2,080 labor hours annually for unscheduled maintenance (CLIN 0003). This equates to approximately one full-time technician year.

To allow offerors to assess whether this estimate is representative, please provide the average number of unscheduled work orders issued per month under the current contract, and the average labor hours consumed per work order over the past 12 months.

Answer: 15 unscheduled work orders issued per month and the average labor hours per work order was 7 hours. This is for the past 12 months, and it can vary based upon workload. The numbers given represent the workload during this time.

QUESTION 9 - Repair Parts Historical Spend

The Government has provided Not-to-Exceed plug amounts for repair parts CLINs (€100,000 base year, €105,000 OY1, €110,000 OY2).

Please confirm whether these NTE amounts are based on actual historical parts expenditure under the current contract. If historical parts spend has significantly exceeded or fallen below these amounts, please advise.

Answer: The Government confirms that the Not-to-Exceed (NTE) amounts provided for the repair parts CLINs are based on the actual historical parts expenditure under the current contract.

QUESTION 10 - Liability Insurance Requirements

The solicitation states it is the contractor's responsibility to ensure liability insurance meets the level of work and the environment in which work is to be completed, but does not specify minimum coverage amounts.

Please confirm the minimum required liability insurance coverage amounts (general liability, employer's liability, vehicle liability) expected for performance of this contract at a U.S.

Government installation in Germany.

Answer: As per the Federal Acquisition Regulations Policy 28.301. A contractor is subject to Cost Accounting Standards 416 (48 CFR 9004.416) to obtain insurance, by purchase or self-coverage, for the perils to with the contractor is exposed. This holds true when commingling of property, type of operation, circumstances of ownership, or condition of the contract make it necessary for the protection of the Government.

Per the FAR 28.307-2 Liability.

Workers’ compensation and employer’s liability. Contractors are required to comply with applicable Federal and State workers’ compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer’s liability section of the insurance policy, except when contract operations are so commingled with a contractor’s commercial operations that it would not be practical to require this coverage. Employer’s liability coverage of at least $100,000 shall be required, except in States with exclusive or monopolistic funds that do not permit workers’ compensation to be written by private carriers.

(b) General liability.

(1) The contracting officer shall require bodily injury liability insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence.

(2) Property damage liability insurance shall be required only in special circumstances as determined by the agency.

(c) Automobile liability. The Contracting Officer shall require automobile liability insurance written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

In addition to the FAR requirements, the contractor is responsible for ensuring its insurance complies with all applicable German and local laws for the work being performed, per PWS Section 1.4.2. The contractor must ensure its coverage is sufficient to meet any legal requirements of Germany, which may exceed the minimums stated in the FAR.

QUESTION 11 - Scope of Contractor-Furnished Materials Under FFP Scheduled Maintenance

The solicitation confirms that the U.S. Government will not supply oil, lubricants, bulbs, batteries, cooling fluid, or repair and spare parts to the Contractor. The solicitation further states that all scheduled maintenance must be priced on an all-inclusive FFP basis covering labor, parts, certifications, inspections, and tests.

However, for several of these material categories, the solicitation does not clearly distinguish between routine scheduled consumption (which offerors would reasonably absorb into the FFP price) and full component replacement driven by end-of-life or failure (which represents a substantially higher and less predictable cost). Without this clarification, offerors cannot accurately price the FFP scheduled maintenance CLINs (0002, 1001, and 2001).

For each material category listed below, please clarify whether full replacement is included within the FFP scheduled maintenance scope, or whether it would be processed as an unscheduled repair order under CLINs 0003 and 0004:

a. OIL Routine oil changes and top-offs are understood to be FFP scope. Please confirm whether this also includes oil system flushes or oil-related component replacements (e.g., oil pumps, oil coolers, oil lines) if required during a scheduled service visit.

Answer: Yes, this includes flushing the system or replacing oil-containing components as it is required as part of routine maintenance then it is covered under FFP. All other related issues and service requirements that are not part of the requirement maintenance then it will be considered unscheduled maintenance.

b. LUBRICANTS Routine lubrication of bearings, chains, masts, and pivot points is understood to be FFP scope. Please confirm whether replacement of lubrication system components (e.g., grease fittings, lubrication lines) is also FFP scope or unscheduled T&M.

Answer: Yes, routine lubrication of bearings, chains masts and pivot points are part of the FFP, but if it is outside of routine service according to the scheduled maintenance, any replacement of the system or components is considered unscheduled and will require a quote to be submitted for approval prior to work. Therefore, it is not part of the FFP.

c. BULBS AND LIGHTING Please confirm whether replacement of all lighting components (headlights, warning lights, indicator bulbs, beacon lights) is included within the FFP scheduled maintenance price, or whether lighting replacements beyond standard bulb swaps (e.g., LED array modules, light assemblies) would be processed as unscheduled repairs.

Answer: Yes, the replacement of all lighting components such as headlights, bulbs, warning lights, indicator bulbs etc. are within the FFP. Outside of routine service, such as sealed light assembly damage would be considered unscheduled maintenance, and a quote will be needed for approval prior to work.

d. BATTERIES — TRACTION BATTERIES Routine battery maintenance (inspection, watering, terminal cleaning, electrolyte checks, charging system verification) is understood to be FFP scope. Please clarify whether full traction battery replacement upon end-of-life is also FFP scope, or whether it would be processed as an unscheduled work order under CLINs 0003 and 0004. A single replacement lead-acid traction battery can cost €1,500 to €4,000 or more this distinction is material to FFP pricing. Additionally, please advise approximately how many traction battery replacements have been required per year under the current contract.

Answer: Routine maintenance for instance is considered checking the battery for any visible damage, checking the level of fluid, the terminal contacts are clean, etc. The full replacement of the traction battery or cell replacement would not be considered FFP. Therefore, this would be outside of the routine service requirement and be considered as unscheduled maintenance, which would require a quote to be submitted for approval prior to work.

e. BATTERIES — AUXILIARY / ACCESSORY BATTERIES Please confirm whether replacement of auxiliary batteries (e.g., 12V/24V starter batteries, onboard computer batteries) is included in the FFP scheduled maintenance scope or processed as unscheduled T&M.

Answer: Batteries of this type will be included as unscheduled maintenance related work.

f. COOLING FLUID Routine coolant top-offs are understood to be FFP scope. Please confirm whether cooling system flushes and full coolant replacements performed as part of scheduled maintenance intervals are also FFP scope, and whether replacement of cooling system components identified during a scheduled service visit (e.g., hoses, thermostats, radiators) would be FFP or unscheduled T&M.

Answer: Only routine coolant changes and top-off service is covered under FFP. All other related issues and service requirements will be considered unscheduled maintenance.

g. REPAIR AND SPARE PARTS — SCHEDULED MAINTENANCE Please confirm whether all parts consumed during a scheduled preventive maintenance visit (filters, belts, seals, O-rings, brake pads, wear items) are included within the FFP scheduled maintenance price regardless of unit cost, or whether there is a per-item or per-visit cost threshold above which parts would instead be processed under the T&M repair parts CLIN (0004).

Answer: Yes, all parts used during normal scheduled maintenance are included in the FFP cost of the service under CLIN 0001. If an issue is found during the normal schedule maintenance that requires a part not included, then this will result in a separate cost not included as part of the FFP from CLIN 0001. Maintenance is not done by the incoming contractor during the Phase In process. Therefore, the CLIN assigned is still used by the current contractor based upon the bridge contract.

h. REPAIR AND SPARE PARTS — UNSCHEDULED REPAIRS Please confirm that all parts required for unscheduled repairs are invoiced under CLIN 0004 (T&M repair parts, NTE €100,000 base year) and are not expected to be absorbed within the FFP scheduled maintenance price.

Answer: Correct, that parts used in scheduled maintenance will be absorbed in the FFP costs using CLIN 0001. Only the parts used in unscheduled maintenance will be absorbed in using CLIN 0003. See text in green above.

QUESTION 12 - Current Contract Value

What is the current contract value separated by CLIN structure and base / option years?

Answer: While the Government will not provide a detailed breakdown, information on the total value of federal contracts is publicly available. Offerors may research the incumbent contract number W564KV22C0070 on government websites such as Sam.gov for historical award information.

QUESTION 13 - On-Site Staffing Requirement

Is it very necessary to have staff on site? We would propose always a case-to-case basis work for regular maintenance/ preventive maintenance services. Is that acceptable? However, if there is emergency call the technician would come either on the same day or next day. If a forklift needs major maintenance its usually not fixed on the same day as it in some cases involves parts ordering.

Answer: It’s not acceptable. Due to the number of MHE on site and the workload being executed on a daily basis, it is highly recommended that an on-site technician be assigned. This is especially true as we have specialized MHE present without a backup which can impact operations if down for maintenance over a long period of time.

QUESTION 14 - Required On-Site Staffing Level

In case Question 13 is not acceptable how much staff do you require on site?

Answer: One technician who has the expertise and skillsets for the various models of MHE present. Please see “1.10 Key Personnel” of the PWS for more information.

QUESTION 15 – Certified Technicians

In the solicitation you mention that you need Still certified technicians? Is that really the case?

We are able to provide maintenance on all equipment listed. We think you need a contractor who can maintain / service all the listed equipment from various OEMs?

Answer: No, Still certified technicians are not mandatory. What is required are technicians who are qualified to work on all the different types and models of MHE we have in inventory.

QUESTION 16 - Experience Valuation Threshold

In the valuation you mention that the contractor needs two individual experience ATT 3 and ATT 4 with a specific USD threshold. Is that really required? We provided MHE equipment and onsite repair on 3Mio USD valued BPA in another location. I do hope that should be sufficient to bid on contract.

Answer: Yes, this is required, each project should cover the identified USD threshold. The location of the services does not have be Germany specifically.

QUESTION 17 - Anticipated Award Date

When do you anticipate to award the new contract?

Answer: The Government anticipates awarding the new contract prior to the start of the phase-in period. The phase-in period is scheduled to commence on July 1, 2026.

QUESTION 18 – Allocated Amount for Spare Parts

Could you please provide us with this information for our calculation purposes? Specifically, we would like to know the allocated amount for spare parts for the base year as well as for the option years.

Answer: The Not-to-Exceed (NTE) amounts for the current solicitation are listed in the CLIN Schedule (Attachment 5). For historical expenditure information, offerors may research the incumbent contract number W564KV22C0070 on publicly available government procurement websites.