W564KV-21-R-0022 Amendment 03.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is as follow s:

A. Incorporate revised Price Matrix, Attachment 01 dated 6 January 2021 B. Incorporate revised PWS C. Update Technical Factor in Addendum FAR 52.212-1 D. Incorporate revised DD 254, Attachment 02 dated 8 January 2021 E. Post answ ers to Question and Answ ers

End of Changes

1. CONTRACT ID CODE PAGE OF PAGES

J 1 89

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 08-Jan-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W564KV21R0022

X 9B. DATED (SEE ITEM 11)

03-Dec-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

08-Jan-2021

CODE

TCC-KAISERSLAUTERN

KO DIRECTORATE OF CONTRACTING

UNIT 23156

09227 APO

UNITED STATES

W564KV 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W564KV21R0022

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

ATTACHMENTS

Attachment 01 – Price Matrix_Rev1, dated 06 JAN Attachment 02 – DD 254 (Draft)_Rev1, dated 08 JAN Attachment 03 – Past Performance Questionnaire

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

SECURED FACILITY GUARD SERVICES (SFGS)

HQ U.S. ARMY EUROPE (USAREUR), WIESBADEN, GERMANY

19 MAY 2020

Part 1

General Information

1. Introduction: This is a non-personal services contract to provide uniformed security guard services at multiple the DoD Facilities in Germany. The Contractor shall provide services for the provision and supervision of uniformed security guard services at the Combined Intelligence Center (CIC) in Wiesbaden, Dagger Complex in Darmstadt, and European Technical Center (ETC) in Mainz-Kastel, and other Sensitive Compartmented Information Facilities (SCIF’s), as needed, located in United States Army – Europe (USAREUR) area of operations(AOR). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Background: This effort is a recurring need for the provision and supervision of uniformed security guard services at multiple SCIF’s in Germany. The objective is to staff an Entry Control Point (ECP) 24 hours a day, 365 days a year. Contract security guard personnel employed under this contract provide static installation access control, static perimeter security, roving security patrols, intrusion detection system monitoring to include Electronic Surveillance System (ESS), or valid security related functions associated with the protection of U.S. Government installations, materials, property, and personnel.

1.2. Responsibilities: The Contractor shall assume total responsibility for all requirements stated herein on the commencement date of the performance period. The

Contractor shall perform as specified in this Contract and under the direction of the Contracting Officer (KO). See also Paragraph 1.1 Background.

1.2.1. Work Responsibility: The Contractor shall perform all work and assume responsibility for planning, programming, administering, managing, and executing all functions necessary to provide the services specified in this PWS. The Contractor shall conduct work in accordance with this PWS and all applicable United States (U.S.), German, and local, laws, regulations, standards, provisions, and directives to include applicable publications in Section Part 6. The Contractor shall ensure that all work meets the level of service, performance standards, or tolerances specified in the PWS or in applicable referenced documents. In-house Government personnel or other Contractors may provide some services under this Contract at designated facilities, or portions of installations.

1.2.2. Administrative Responsibility: The Contractor shall perform all related administrative actions required to provide services or perform work such as material requisitioning, quality control (QC), financial control, meetings, and correspondence.

The Contractor shall also maintain accurate and complete records, files, and libraries of documents to include all U.S., German, and local, regulations, standards, provisions, codes, laws, technical manuals, and manufacturers’ instructions and recommendations that are necessary and related to the functions performed. The Contractor shall compile historical data, prepare required reports, and submit information as specified by the Deliverable List presented in this PWS.

1.3. Objectives: Contract security guard personnel employed under this contract shall provide:

Static installation access control Static perimeter security Roving security patrols Intrusion detection system monitoring to include ESS Valid Security related functions associated with the protection of U.S. Government installations, materials, property, and personnel

The Contractor’s area of roving guard responsibility encompasses all Government controlled land area, property, and buildings that lie immediately after the installation's access control point and are contained within the installation’s exterior perimeter fence.

1.4. Functional Areas: The areas include at least two security guards and one (1) Shift Supervisor to be on duty 24 hours a day, seven days a week (24/7) at the Dagger location and at least two security guards at the CIC and ETC locations.

1.5. Period of Performance: The period of performance is a five year ordering period and a two month phase-in period. Actual dates will be specified in the contract and task orders.

1.5.1 Phase-In Period: The Contractor shall develop comprehensive procedures for phasing-in Contractor performance to the level prescribed and within the time allowed under the terms of this contract. A finalized Phase-In Plan shall be submitted to the KO, or KO's designated representative, within five (5) days of Phase-in (Deliverables 1)

During the phase-in period, the Contractor shall as a minimum:

Recruit, hire, and train necessary personnel Discuss implementation plan, milestones, process interfaces, training, orientation of workforce, assessment of potential security risks, anticipated commitments, responsibilities of the Contractor, and communicate the Phase-in plan with the COR

Initiate required certifications and clearances, including personnel security clearances and visas

Initiate staffing requirements, i.e., Common Access Cards CACs), and other activities In Accordance With (IAW) this PWS

Ensure all staff is trained on the task requirements and ready to perform the mission by the end of the phase-in period

1.5.2 Phase-Out Period: The Contractor shall provide a Phase-Out Plan. After the KO has approved the Phase-Out Plan, the Contractor shall implement the plan 45 days prior to the end of the performance period. The plan shall describe how the Contractor shall approach the following issues: employee notification, retention of adequate workforce during the phase out period, turnover of work in progress, transfer of data and information and any other actions required to ensure continuity of operations. The Contractor's phase-out procedures shall not disrupt or adversely impact day-to-day conduct of Government business. During the phase-out period, the incumbent shall be fully responsible for providing services at all sites. The KO shall approve changes to the Phase-Out Plan. With regard to the successor Contractor’s access to incumbent employees, the Contractor shall permit a recruitment notice be placed in each facility IAW FAR 52.222-17(d)(3) Non-displacement of Qualified Workforce.

As a minimum, the Phase-Out Plan shall:

Discuss mobilization, milestones, process interfaces, demobilization, assessment of potential security risk, anticipated commitments, responsibilities of the contractor, and communicate the plan with the COR Discuss the communication that may be required with the incoming Contractor to ensure a successful transition (Deliverable 15)

1.6. Management and Administration: All reports, forms, and correspondence required by this PWS and generated by the contractor shall be prepared in the English language. Reports, forms and correspondence shall be clear, concise, accurate, and in the proper format.

1.6.1. Certificates of Qualification: The Contractor shall provide all certificates of training to the COR within 30 days of contract award and annual recertification’s within 10 days of completion (Deliverable 2)

1.6.2. Contractor Management: The Contractor shall perform continual management of the functional areas contained in this PWS and shall provide a Project Manager during normal duty hours (0700 to 1600). The Project Manager shall conduct overall management coordination and shall be the central point of contact (POC) with the Government for performance of all work under the PWS. At the Post Award conference, the Contractor shall submit to the COR, in writing, the name, title, office, home and mobile telephone number of the Project Manager and the Alternate Project Manager (Deliverable 3). The Contractor shall designate an employee to act for the Project Manager when performing work outside of normal duty hours, or during the Manager’s absence. Both the Project Manager and the Alternate Project Manager, shall have full authority to act for the Contractor on all Contract matters relating to daily operation of this Contract.

1.6.3. Contractor Responsiveness: The Project Manager or Alternate Project Manager shall be available for telephone communication or site attendance, with the COR, as required by the COR, 24 hours a day, 7 days a week. A personal answering service is permitted at other than normal duty workdays (Monday through Friday) and normal duty hours for receipt of COR emergency response work requirements, provided that the Project Manager or Alternate Project manager responds to all calls within a time not to exceed two (2) hours after the call by the Government. The Project Manager and Alternate Project Manager to act in that capacity shall have binding contractual authority from the Contractor for prompt action on matters pertaining to execution of the PWS.

1.6.4. Meetings, Conferences, and Briefings: The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Project Manager or Alternate Project Manager shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of normal duty hours.

1.6.5. Guard Post and Hours: The Combined Intelligence Center (CIC) in Wiesbaden (Bldg.1100 Clay Kaserne), Dagger Complex in Darmstadt, and European Technical Center (ETC) in Mainz Kastel, Germany are the primary places of performance. The contracting officer may also order security services at other SCIFs located in the USARUER area of operations. For any orders concerning locations aside from CIC, Dagger, and ETC, the Government will provide at least 90 days’ notice prior to issuing a task order for another location. The position breakout calls for two (2) security guards at all three (3) locations (CIC/Dagger/ETC), one (1) shift supervisor at the Dagger Facility, and any future location. A shift supervisor is expected to be on duty during all daily shifts. Additionally, the security guard positions are required to maintain service 24 hours per day, seven days a week (24/7). The Contractor is responsible for determining and ensuring that Security Guard shifts schedules and the total work hours per work week of each individual Security Guard are in full compliance with all applicable German Labor Laws.

1.6.6. Recognized Holidays: Because the requirements for this contract demand personnel to be at work 24 hours a day 7 days a week there are no recognized holidays.

1.6.7. Quality Control Plan: The Contractor shall develop and maintain a Quality Control Plan (QCP) to ensure service performed in accordance with the PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The plans ensures execution of contract requirements is as specified with submission of the QCP within fifteen (15) days after the award of contract and prior to movement of contractor personnel (Deliverable 12).

The QCP is subject to approval by the Government. An acceptable QCP shall contain the following at a minimum:

Identification and defined authority of key personnel within the Contractor's organization.

Names and titles of individuals tasked to perform inspections and the extent of their authority. An organizational chart may be appropriate.

An inspection system covering all the services listed in the PWS. The inspection system will specify inspection areas on either a scheduled or unscheduled basis, frequency of inspections, and the title and name of the individual(s) performing the inspection.

Detailed information specifying the types of corrective actions available to address deficiencies and prevent recurrence. This information should include methods for identifying and preventing defects in the quality of service performed before the level of performance becomes unacceptable.

On-site records of all internal inspections conducted by the Contractor and necessary corrective action taken.

1.6.9. Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan primarily focuses on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards are applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.10. Place of Performance: The Combined Intelligence Center (CIC) in Wiesbaden (Bldg. 1100 Clay Kaserne), Dagger Complex in Darmstadt, and European Technical Center, (ETC), Bldg. 4009 in Mainz-Kastel, Germany are the primary places of performance. By exception, the Contractor will coordinate duties performed outside the primary duty location.

1.6.11. Type of Contract: The Government will award an Indefinite Delivery Indefinite Quantity contract against which it will place Firm Fixed Price Task Orders.

1.6.12. Security Clearance Requirements: Contractor personnel performing work under this contract must have a Top Secret/Sensitive Compartmented Information clearance and full scope polygraph examination at time of the proposal submission, and must maintain the level of security required for the life of the contract. In addition, all personnel performing work under this contract must have a favorable in-scope Counterintelligence (CI) Polygraph (Deliverable). The security requirements are in accordance with the attached DD254.

1.6.12.1. Permanent Certification Visit Request: The Contractor shall use the Joint Personnel Adjudication System (JPAS) to send a one (1) year Permanent Certification Visit Request for each employee to the USAREUR G2 Security Management Office Code as outlined on the DD254.

1.6.12.2. Security Checks: The Contractor shall use AE Forms 604-1A, 604-1B and USAREUR Regulation 604-1, Foreign National Employee Screening Program, when conducting security checks on each employee. The Contractor shall complete the form IAW pertinent instructions for each Contractor employee performing duties under this contract (Deliverable 9).

1.6.13. Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use. At the end of each shift, the Contractor shall secure government facilities, equipment, and materials.

1.6.14. Key Control: The Contractor shall establish and implement methods of accountability for all keys/key cards issued to the Contractor by the Government.

1.6.15. Special Qualifications: Reserved

1.6.16. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5.

The Contracting Officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings, the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance. The Contractor will apprise the Government of problems. Together, resolve outstanding issues with the appropriate action. These meetings shall be at no additional cost to the Government. Meetings may start or end outside of regular duty hours. Post Award Conference (PAC). The PAC will take place within 7 days of contract award. The COR, contracting personnel and the Contractor will discuss all details of the Performance Work Statement, the Special Guard Orders, emergency telephone numbers and contacts, post regulations, and any other information pertinent to the performance of this contract.

1.6.17. Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR performs the following functions:

Assure that the Contractor performs the technical requirements of the contract Perform inspections necessary in connection with contract performance Maintain written and oral communications with the Contractor concerning technical aspects of the contract Issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies

Coordinate availability of Government furnished property, and provide site entry of Contractor personnel.

A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.18. Key Personnel: The government considers the following personnel to be key personnel:

Project Manager Alternate Project Manager

1.6.18.1. Project Manager and Alternate Program Manager: The Project Manager shall be a U.S. citizen; have a valid and current Top Secret Security Clearance granted from a Single Scope Background Investigation (SSBI) and full scope polygraph examination; have the appropriate determination from the Central Adjudication Facility to meet the eligibility standards of Intelligence Community Policy Guidance Number 704.2; and be indoctrinated for access to Sensitive Compartmented Information (SCI) prior to performing any duties at the CIC facility. The Project Manager shall be familiar with applicable U.S. military regulations and host nation laws. The Project Manager shall have worked continuously during the past five (5) years from the closing date of the solicitation in the administration or execution of law enforcement or facility/installation security services for a government agency, the armed forces, the civilian police, or a commercial security agency. The nature and extent of this experience shall be such that the individual can effectively manage a security operation of the type described within the PWS (Deliverable 4).

1.6.18.2. Shift Supervisors: Shift Supervisors shall be well versed with the requirements of this contract, be a U.S. Citizen, have a valid and current Top Secret

Security Clearance based upon a SSBI, be determined by an appropriate Central Adjudication Facility to meet the eligibility standards of Intelligence Community Policy Guidance Number 704.2, and have been SCI indoctrinated for access to Sensitive Compartmented Information (SCI) prior to starting/initiating the mandatory site specific training program, and shall have a minimum of two (2) years’ experience in security, law enforcement administration, or operations experience in the Armed Forces, civilian police or commercial security agencies within the past five (5) years. Personnel performing shift supervisory duties under this contract shall be certified security guards (i.e., qualified and trained as a security guard). Verification of certification may be accomplished through evidence of successful completion of a basic or advanced security guard training/certification program administered or recognized by a professional organization (i.e., local city, local county, state, or the Department of Defense). (Deliverable 17)

1.6.18.3. Security Guards: These personnel shall be a U.S. citizen; have a valid and current Top Secret Security Clearance granted from a Single Scope Background Investigation (SSBI); have the appropriate determination from the Central Adjudication Facility to meet the eligibility standards of Intelligence Community Policy Guidance Number 704.2; and be indoctrinated for access to Sensitive Compartmented Information (SCI) prior to starting/initiating the mandatory site specific training program. These personnel shall have a minimum of two (2) years’ experience during the past five year from the closing date of the solicitation performing law enforcement or facility/installation security services for a government agency, the armed forces, the civilian police or a commercial security agency.

Certification includes evidence of successful completion of a basic or advanced security guard training and/or an ESS Operator certification program administered or recognized by a professional organization (e.g., local city, county, state, or the Department of Defense). (Deliverable 5& 6))

1.6.19. Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products ensuring disclosure of Contractor participation. Contractor personnel identification shall be easily identifiable through the display of badges IAW AER 27-715 Contractor Identification. The COR shall coordinate the issue of required identification badges to Contractor personnel. Contract personnel shall wear identification badges provided by the Government at all times when on a U.S. Installation. The badge shall contain a personal picture, name of employee, and Contractor's name. Badges shall be worn in a uniform manner on the outer garment in full view at all times, attached to the outer shirt or jacket pocket by a button or clip or worn around the neck secured by an issued identification card chain or lanyard. Badges shall be returned to the COR upon the employee’s termination of performance on this contract.

1.6.20 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. The contractor will not use or sell these documents and materials without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and not for use toward any other purpose. This right does not abrogate any other Government rights.

1.6.21. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.), or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer. In the event the Contracting Officer unilaterally determines satisfactory avoidance or mitigation of any such OCI, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements possibly affected by the OCI.

1.6.22. Environmental Compliance:

1.6.22.1. Environmental Compliance Plan and Program: USAG Wiesbaden has implemented an Environmental Management System (EMS) that conforms to Army policy, EMS requirements in Executive Order (EO) 13423 ("Strengthening Federal Environmental, Energy and Transportation Management"). As required by Army Regulation 200-1, the EMS plan is mission enhancing, conforms to the ISO 14001 Standard, and is garrison-wide in scope. The Contractor shall ensure that all of its operations and activities conform to the USAG Wiesbaden's EMS policy requirements.

The Contractor shall ensure that all contract personnel have obtained appropriate levels of training on the handling, use, storage, and disposal of hazardous materials (HM). In addition, the Contractor shall ensure that all Contractor controlled activities on USAG Wiesbaden installations are in accordance with USAG Wiesbaden EMS Policy, Final Governing Standards Germany, and applicable German environmental laws/standards.

The Contractor shall inform the Contracting Officer/ Contracting Officer Representative of the types and quantities of hazardous materials that they plan to bring into the garrison to meet their contractual duties, to include the Safety Data Sheets and storage requirements for the hazardous materials. The Contractor must provide this information before bringing the hazardous materials onto USAG Wiesbaden. The Contractor shall clean up at its own expense any contamination, including soil and ground water contamination caused by HM he has brought to the garrison or by his activities. The Contractor must immediately report any HM spills to the garrison Fire Department at CIV 0611-705-117. The Contractor shall contact the COR or the USAG Wiesbaden Directorate of Public Works Environmental Division (DPW-ED), DSN 337-5587, CIV 0611-705-5587, Bldg. 1059, Clay Kaserne for a copy of the garrison EMS policy and German Final Governing Standards. The USAG Wiesbaden EMS policy (Commander's Policy Letter #22, Environmental Management Systems) can also be obtained from the garrison website at: https://home.army.mil/wiesbaden/index.php/my-fort/all-services/environmental

1.6.23. Contract Termination and Employee Termination of Employment:

Beginning thirty (30) calendar days prior to completion of the final task order issued under this contract, or as soon as possible for employee termination, Contractor employees will be required to comply with an out processing checklist to be completed no later than last day of contract completion. Representatives of the U.S. Government shall conduct security debriefings of Contractor employees, in person as required.

Security debriefings shall take place on a scheduled appointment basis. The debriefing appointment for each employee shall take place no later than one (1) day after the employee’s last day of work. The Contractor shall complete all debriefing appointments due to contract completion no later than the last day of the contracted period. Contractor must staff all guard posts while employees are completing the out processing checklist.

1.6.24. Continuity of Services upon Expiration of Contract: In accordance with FAR 52.237-3 Continuity of Services, the Contractor shall recognize that the services contained in this PWS are vital to the Government and shall be continued without interruption and that, upon expiration of this contract, a successor, either the Government or another Contractor, may continue them. The Contractor shall furnish phase-in training and exercise its best efforts and cooperation to effect an orderly and efficient transition to a successor. The Contractor, upon the KO’s written notice, furnish phase-in, phase-out services for up to ninety (90) days after this contract expires and implement a plan with a successor to determine the nature and extent of phase-in, phase-out services required. The plan shall specify a training program and a date for transferring responsibilities for each division of work described in the plan, and shall be subject to the KO’s approval. The Contractor shall allow as many personnel as practical to remain on the job to help the successor maintain the continuity and consistency of the services required by this contract.

1.6.25. Medical Requirements

1.6.25.1. All Contractor personnel under this contract shall be physically and mentally able to perform their assigned duties. They shall be in good physical and mental health, free of any history of physiological illness or mental illness, and free of any physical and mental disabilities that would prevent them from performing their duties. They shall possess binocular vision correctable to 20/30, shall be free of color blindness, and shall be capable of hearing normal conversation at five (5) meters with either ear, without the use or assistance of a hearing aid. Contractor employees working under this contract security guards and Project Manager shall submit annually to a medical physical (examination) administered by a medical doctor certified by one (1) of the 50 states of the U.S.A. or its territories, or an internationally certified medical doctor of a NATO member country.

1.6.25.2. The Contractor shall present an original completed medical certificate to the COR, for each contract employee, certifying their physical well-being in accordance with paragraph 1.6.25.1, no later than five (5) days prior to the employee beginning work under this contract. A signed certificate by a licensed medical doctor meeting the requirements in paragraph 1.6.25.1 shall not be more than 3 months old. Medical examinations for employees under this contract shall be accomplished on an annual basis and updated certificates provided to the COR within five (5) calendar days after the Contractor's receipt (Deliverable 10).

1.6.26. Medical Expenses: All medical examinations and diagnostic tests shall be at the Contractor's expense.

1.6.27. Physical Requirement: Security guards shall possess and maintain the necessary physical dexterity and stamina to ensure accomplishment of assigned missions. This includes walking guard under local types of weather and terrain conditions, pursuit of intruders over rough and hazardous terrain, around structures or over low obstacles, and the initiation of immediate action in emergencies, such as fire, theft, accidents, sabotage, explosions, natural disaster and acts of terrorism. Refer to Technical Exhibit 6.

1.6.28. Employee Rosters: The Contractor shall furnish a roster with the names of all employees no later than five (5) days before performing work as specified in this PWS.

The roster shall include the date of the employee's entry into employment with the Contractor, the employee's position, and qualifications of each employee (security clearance, training received, training certificates, etc.). Roster updates occur upon any change of an employee’s employment status and a copy of the revised roster furnished to the COR within five days of any changes. For locally hired personnel see para.

1.6.30.

1.6.29. Restriction of Individuals: The Government reserves the right to restrict individual access to installations for any lawful and appropriate reason, to include the following reasons:

1.6.29.1. Deliberate falsification, misrepresentation or omission of significant facts or information on the application for employment, personal history statement, or any other employment documents produced or signed by the individual.

1.6.29.1. Criminal, infamous, dishonest, immoral, or disruptive conduct and any abuse of intoxicants or unlawful drugs. This also applies to conduct in all previous employment.

1.6.29.2 Mental illness of a nature that, in the opinion of a competent medical authority, causes a deficiency in the employee’s judgment or reliability.

1.6.29.3. Relieved of Duty for poor performance of duty by Vendor.

1.6.29.4. Violation of security and safety requirements, to include all General Orders and local Command policies issued by the Government.

1.6.29.5. Displaying a lack of respect or cooperation with supervisory Contractor or Government personnel.

1.6.30. German Good Conduct Certificate (GCC): The Contractor shall provide the original host nation police GCC to the COR for verification on all locally hired personnel 10 days prior to their beginning duties under this contract (Deliverable 7).

1.6.30.1 Permanent Certification Visit Request: The Contractor shall use JPAS to send a one (1) year Permanent Certification Visit Request for each employee to the USAREUR G2 Security Management Office Code 14 days prior to their beginning duties under this contract.

1.6.31. Post Award Conference (PAC): The PAC will take place within seven (7) days of contract award. The COR, contracting personnel and the Contractor will discuss all details of the Performance Work Statement, the Special Guard Orders, emergency telephone numbers and contacts, post regulations, and any other information pertinent to the performance of this contract.

1.6.32. Training Plan and Schedules: The Contractor shall provide the COR with training schedules and training plans that are written in the English language within 15 days after the award of contract. These schedules and plans shall outline all tasks, conditions, and standards of performance for training its security guard personnel on qualifications and certifications as identified in the Technical Exhibits. The written schedules shall reflect the location, date and time of all training classes. The Contractor shall maintain its training plan throughout the lifetime of the contract. After initial training, each security guard shall be retrained annually for the duration of this contract on applicable tasks and shall be accomplished at the expense of the Contractor with the exception of TEs #1, #2, #3, #11, and #12, which shall be accomplished through a Government-initiated, no notice, scenario based, exercise event in which the Government will evaluate each individual guard's actions and determine satisfactory performance. The Contractor shall provide remedial, refresher, and annual training as necessary to maintain acceptable levels of job proficiency.

1.6.33. Weapons: The Contractor is not required to carry a weapon while performing guard duties for this contract.

1.7. Drug Abuse Testing

1.7.1. Drug Testing: After contract award date and for the duration of the contract, all new employees shall provide a urine test sample for initial drug screening with the screening results provided to the COR three days prior to performing duties specified in this contract. The Contractor shall identify contract personnel on random selection criteria to ensure unbiased testing. A list of employees subjected to drug abuse testing event shall be provided to the COR in order to monitor the Contractor’s compliance with the requirements specified in the PWS within 3 working days. The Project Manager shall notify, in writing, the Contracting Officer and or the COR of any employee with a confirmed positive urinalysis test result within 2 working days. The Contractor shall provide the COR with information and documentation to reflect drug testing of personnel by the 15th of each month, with 100% coverage during each one (1) year period of contract performance (Deliverable 13).

1.7.2. All contract personnel shall, prior to initially reporting for duty, agree to submit to drug abuse testing as specified herein for the duration of their performance under this contract by signing DA Form 5019-R. Employees that refuse to sign DA Form 5019-R shall not perform under this contract. The original of the signed DA Form 5019-R shall be provided by the Contractor to the Contracting Officer or COR within five (5) calendar days of completion. The original of DA Form 5019-R shall be retained by the COR for the duration of the individual(s) employment under this contract (Deliverable 13).

1.7.3. The Contractor shall arrange for security guards to provide a urine sample for testing purposes. Personnel selected for testing shall receive the notice with no more than four (4) hours before urine samples are given. Conditions and frequency of drug abuse testing is as follows:

1.7.4. Pre-employment screening. After contract award date and for the duration of the contract, all new employees shall provide a urine test sample for initial drug screening with the screening results provided to the COR three (3) days prior to performing duties specified in this contract. Employees that refuse to pre-employment screening shall not perform under this contract.

1.7.5. After initial pre-employment screening, periodic, unannounced testing, at irregular intervals and of such frequency, to ensure all security guards are tested at least annually. The Contractor shall identify contract personnel on random selection criteria to ensure unbiased testing. The Government reserves the right for requesting unannounced testing of Contractor employees. After contract award, drug testing occurs at a licensed/certified drug abuse testing facility at Contractor’s expense.

1.7.6. When there is a reasonable suspicion (evidence that meets legal sufficiency or probable cause) a security guard uses or is suspected of being under the influence of drugs, that employee shall provide a urine sample for testing upon request within one

(1) hour and without delay. The Government reserves the right for requesting unannounced testing of Contractor employees. The Contractor shall immediately suspend the employee from performing security duties until test until the COR receives test results.

1.7.7. When there is a mishap or safety/security violation and an investigation involving security personnel, the Contracting Officer or COR may determine that drug testing is required based on the circumstances within 24 hours. Employees involved in the incident shall provide a urine sample immediately. The Contracting Officer shall determine and notify the Contractor if the employee(s) can continue to work or shall be suspended until drug test and investigation results have been evaluated.

1.7.8. The Project Manager shall notify the Contracting Officer/COR within 2 hours of any employee with a confirmed positive urinalysis test result. The Contractor shall remove security guards that test positive for illegal drug within 1 hour of notification.

Likewise, refusal by a security guard to submit to a drug test shall be grounds for removal from performance under this contract. Exclude medically prescribed drugs authorized by a physician and confirmed by appropriate evidence from such determination. The Project Manager can request a re-test if an individual tests positive and presents mitigating facts to show cause. The Contractor shall remove the individual from performance for positive test or re-evaluation.

1.7.9. All costs associated with processing the urine samples, including time away from work shall be borne by the Contractor.

1.7.10. All Contractor personnel shall be able to converse in English consistent to the degree that they understand oral and written communications and express themselves in matters pertaining to their work, i.e., reporting of emergency situations, either in person or by telephone or radio communications to their supervisor or military authorities. The guards will be assisting USAREUR SSO in random entry and exit inspections. No personnel searches are authorized.

1.7.11. CPR, First Aid, and Job Related Skill-set Certification: The Contractor shall provide the COR with documentation that indicates certification in Cardiopulmonary Resuscitation, First Aid, open hand control techniques, handcuffing, and baton techniques 5 days prior to individual working on contract (Deliverable 11).

1.7.12. AT Level 1 Training: All Contractor employees, including subcontractor employees, who are employed under the contract, shall complete AT Level I Training within 30 days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or 15 days after employment of new personnel. Contractor personnel travelling overseas shall complete area of responsibility (AOR) specific AT awareness training for U.S. based Contractor employees and associated subcontractor employees. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee to the COR (or to the Contracting Officer, if a COR is not assigned) within 30 days after completion of this training by all employees and subcontractor personnel. AT Level I awareness training is available at https://atlevel1.dtic.mil/at. https://jkodirect.jten.mil.

Contractor personnel shall complete refresher training every twelve (12) months except AOR specific AT Level I training which shall be completed as required by local AT policies

If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local AT Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the AT Officer. Verification of the training shall be provided to the COR within 30 days after completion of the training (Deliverable 11).

1.7.13. AT Awareness Training: The Contractor and all associated subcontractors shall brief all employees on the local iWATCH program (This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 days after the contract is awarded and within 15 days after new employees commence contract performance. Verification of the training shall be provided to the COR within 30 days after completion of the training(Deliverable 11) .Training slides can be found on the Army OneSource we site:

http://www.myarmyonesource.com/familyprogramsandservices/iwatchprogram/default.a spx.

1.7.14. Information Assurance Training: The Contractor shall provide training completion certificates for DoD Information Assurance Awareness for all employees hired specifically to commence performance on this contract to the COR. Additionally, the Contractor shall provide training completion certificates for any other applicable, site-specific training that may become necessary, before receiving continued access to the Government information system. The Contractor shall provide annual certificates for DoD Information Assurance Awareness training and any other applicable, site-specific training that may become necessary. All contractors may be required to perform other training as required by the government. All Contractor employees, including subcontractors, requiring access to Government information systems shall complete the Department of Defense (DoD) IA Cyber Awareness Training within 30 calendar days as required on the AT/OPSEC Cover Sheet} after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or 15 days after employment of new personnel. Verification of the training shall be provided to the COR within 30 days after completion of the training (Deliverable 11).

1.7.14.1 All Contractor employees, including subcontractors, working information technology (IT)/IA functions shall comply with DoD and Army training requirements per Information Assurance Training Certification and Workforce Management DoD Directive (DoDD) 8570.01, Information Assurance Workforce Improvement Program DoD 8570.01- M, and Information Assurance AR 25-2 within thirty (30) calendar days of employment(Deliverable 10). Training is available at http://iase.disa.mil/eta OR https://cs.signal.army.mil/login.asp1.7.15.2 All Contractor employees, including subcontractors, performing services under this contract with access to a Government information system must be registered in the Army Training Certification Tracking System (ATCTS), the web address is https://atc.us.army.mil/iastar/index.php.

Verification of registration shall be provided to the COR within 30 days after registration.

Contractor personnel must complete refresher training every twelve (12). Verification of the training shall be provided to the COR within 30 days after completion of the training(Deliverable 11).

1.7.15. OPSEC Standing Operating Procedure (SOP) and Plan: The Contractor shall provide an OPSEC Standing Operating Procedure (SOP)/Plan within 14 calendar days of contract award to the responsible Government OPSEC Officer for review and approval. This SOP/Plan shall specify the Government’s critical information, why it needs protection, where it is located, who is responsible for it, and how to protect it. In addition, the Contractor shall identify an individual who shall be an OPSEC Coordinator.

The Contractor shall ensure that this individual becomes OPSEC Level II certified within 14calendar days of contract award. The Government OPSEC Officer will provide oversight to the OPSEC Plan and any issues that arise prior to the completion of the Contractor appointed OPSEC Coordinator’s OPSEC Level II training.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms:

2.1. Definitions:

Contractor - A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contracting Officer - A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government.

Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) - An employee of the U.S. Government appointed by the Contracting Officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

Defective Service - A service output that does not meet the…