Consolidated_as_of_18_July_2019_3PLEWM.pdf

Question Number

RFP / PWS / Attachment / CDRL Reference and Text

Page #, Paragraph

Question/Comment Answer

1 1.6.1 Phase‐In /Phase‐Out Period p2 PWS As there is no is no requirement for a Phase‐In or Phase‐Out period, can the Gov't advise when the base contract award will be made in relation to Start Date of 1 October 2019 ‐ i.e. would there be a period to support mobilization

When award is made, a task order for a post‐award conference will also be awarded. This is the only guaranteed performance under this Indefinite Delviery/Indefinite Quantity contract. There is no requirement for a phase in period under this contract.

2 3.2 Facilities p10 PWS In our experience, base access is a delaying factor if driver details are not held on a database for multiple events/missions. Where Installation Access is required, will this be for each and every mission, or will a driver and asset be granted access if returning to the same installation within a given period?

The information for each driver will need to be updated for each mission. If the same driver is completing multiple trips on the same mission, then driver information will not need to be updated. Each mission is an individual task order and will need driver and truck information for each mission.

3 4.3 Materials and 5.6 Cancellation p11;p17

PWS

Where Missions are cancelled after Permits and other Clearance expenses have been incurred by the contractor, what type of reimbursement can be expected from the Gov't

The Government will pay 100% of the permit & clearances on a cost reimbursable basis but only with the invoice from the Road Administration office of the country(ies) from each individual task order. The contractor must submit the invoice for the reimbursement and only the cost of the permit &

Clearance shall be covered.

4 5.2.2 p13 PWS Where the Contractor shall furnish details of Driver, Asset ‐ will this be required on excel sheet, or will actual copies of documents be required

The Government requires the needed information on an Excel spread sheet. A copy of each drivers' passport are the only documents that need to be provided with the excel spread sheet when submitting the packet.

5 5.2.2.1 p13 PWS If Driver and Asset Details are provided 20 days ahead of time for normal missions ‐ would it be possible for the contractor to provide additional back‐up assets as a contingency if one or more dropped out in the 20 day lead ‐time

If there multiple drivers for the mission, the same information shall still be required for all drivers and assets. It is possible to plan for contingencies on a non‐reimbursable basis.

6 5.2.8.1 p15 PWS RDD is mentioned through the PWS, but what is the Governments process to advise the contractor of RLD's, and expectation to meet the RLD window

If you are referring to the loading date, the Government will always provide the movement window for the mission including the loading date and the required delivery date.

7 52.212‐2 p16 RFP The PWS states “this 3PL contract is for the transportation of equipment, cargo, and passengers within the European Command (EUCOM) Area of Operations. The EUCOM Area of Operations includes all European nations, with the exceptions of: Iceland, Malta, Holy See, Monaco, San Marino, Malta, Kazakhstan, Republic of Ireland, Belarus, and Russia”.

Question – the PWS shows service throughout EUCOM but the Cargo Price List only shows Vlissingen Port, Netherlands to Poland. Is this only for pricing comparison? What about pricing for all other city pairs?

There was no Attachment 1 on the website FBO.

Please refer to the solicitation, page 19, FAR Clause 52.212‐1 Addendum, which states: "The Government will evaluate the priced effort of the equipment movement from the Netherlands to Drawsko Pomorskie, Poland that is given in the solicitation Attachment 01. Cap rates for ceiling prices for the future movement of the set amount of equipment between Vlissingen Port, Netherlands, and Drawsko Pomorskie, Poland, in Attachment 01 will be set for awardees, based on proposed rates." While these rates are set as a ceiling for this route only, all other routes will be competed at the task order level, amongst contract holders.

Please refer to 52.216‐22 on questions regarding the contract type which will be awarded, an Indefinite Delivery/Indefinite Quantity (IDIQ) contract.

8 52.225‐17 RFP We note that it is possible to quote in foreign currency and the US Government will convert to US Dollars basis posted exchange rates. However if quoting in US Dollars and the currency fluctuates between offer and movement, what is the contingency or contractor recourse?

The exchange rate used for evaluation of offers will be pulled from xe.com on the date the proposal are due, per FAR 52.225‐17. Differences in exchange rates between Prime Contractor and subcontractor are the responsibility of the Prime Contractor and shall be accounted for at the time of the task order proposal.

9 52.228‐3 RFP We note Defense Base Act cover is required. Will ACC support an exemption to use local supplied workers compensation insurance?

While an exemption to the entire DBA is not possible, please note that most of the countries within the operating area of this contract is waived per the Department of Labor (https://www.dol.gov/owcp/dlhwc/dbawaivers/dbawaivers.

htm).

10 52.228‐9 RFP We note the requirement for third party cargo insurance. Can the ACC declare the value of the goods being transported? Does ACC have a minimum acceptable deductible? Does ACC have a minimum insurance provider rating?

ACC does not have a minimum deductible, nor does it have a minimum insurance provider rating. Insurance shall be in accordance with best commercial practice, as this is a commercial based contract.

11 In the RFP ‐ The validity of the offer in page 10 is 30 days, and in page 12 it is 90 days.

Can this be clarified?

The offer validity shall be for 90 days. The solicitation has been amended to update page 10.

12 252.247‐7003 RFP Will ACC consider a fuel adjustment? Per reference 252.247‐7003 directs a pass thought of any fuel adjustment to the bearer of the fuel expense. However nothing in the contract further addresses how any fuel adjustment would be applied or collected for the bearer of this expense.

Will ACC consider a fuel adjustment? Per reference 252.247‐7003 directs a pass thought of any fuel adjustment to the bearer of the fuel expense.

However nothing in the contract further addresses how any fuel adjustment would be applied or collected for the bearer of this expense.

13 52.212‐2 RFP We note that the rates offered will be converted into ceiling rate for the specified route only. Can ACC guide how it might handle smaller quantities on this route? Acquisition costs for conveyances are dependent on the total number of conveyances needed. Are these Not to exceed prices or ceiling prices applicable on a line item basis? Further MHE cost is a per hour cost with minimum hours. Basis the full cargo list the cost of MHE per piece is significantly different than if the shipper was moving only one or two pieces.

This cargo list shall be priced as if that entire lot of equipment is moving from Vlissingen Port, Netherlands to Drawsko Pomorskie, Poland. The contractor will only be held to this ceiling price if every single item on this list is moved at the same time. Outside of this list, for other movements (even larger or smaller movements to these locations), the task orders will be competed amongst the Contract holders.

As a reminder, this is expected to be a multiple award IDIQ contract, where more than one vendor will receive a contract. These contract holders will compete for movements at the task order level.

14 52.212‐1 ADDENDUM RFP

Would the Government please clarify the submittal requirement for major subcontractors? Five pages describing recent and relevant experience? Five pages with five contracts containing Section 1 requirements?

Five pages with five contracts containing Section 1 and Section 2 requirements? Other

The Government has removed the requirement to include major subcontractor information in the proposal. Refer to Amendment 0002 to the soliciation for the changed clauses

FAR 52.212‐1 and 52.212‐2.