Attachment 0004 Addendum to FAR 52.212-1 Instuctions to Offerorslz.pdf

UNCLASSIFIED

ATTACHMENT 0004:

ADDENDUM TO FAR PROVISION 52.212-1

INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

1. Offeror is highly encouraged to read each document included in solicitation W911RP-20- Q-L0108 prior to preparing quote package.

2. The USG intends to intend one award to the lowest priced, technically acceptable, responsible Offeror. The Evaluation Factors for this solicitation are as follows:

a. Factor 1: Technical

i. Technical Sub-Factor 1: Staffing Plan

ii. Technical Sub-Factor 2: Quality Control Plan

iii. Technical Sub-Factor 3: Transition in/out Plan

b. Factor 2: Price

In order to be rated Acceptable for the Technical Factor, all Technical Sub-Factors shall be rated Acceptable. An Unacceptable rating in one or more Technical Sub- Factors will render the entire Technical Factor Unacceptable. Only Offers that are found to be Technically Acceptable, will be evaluated for Price.

3. Offeror shall prepare a quote package that contains all the data listed below in sections 2(a)(i-vi) and 2(b-e). Quote shall be submitted electronically in compliance with the instructions provided in “Solicitation W911RP-20-Q-L0108”.

a. TECHNICAL: A technical description of the services being offered in sufficient detail to evaluate compliance with the requirements of the solicitation. This document shall be submitted on company letterhead in Adobe Acrobat (.pdf) format. The technical description is limited (which includes i-vi below) is limited to no more than 45 pages. The Cover Page and Table of Contents do not count towards page count. The Government is not obligated to review and evaluate any more than the first 45 pages for Technical. The Cover Page of Technical shall include the following information:

i. Contact information (i.e. name, phone number, and email address) for appropriate company representative;

ii. The technical description shall also indicate whether or not Offeror will be able to comply with the Government’s service schedule (i.e. period of performance).

iii. Confirmation the quote remains valid for a period of 90 days after the submission deadline.

b. The Technical Volume shall include, at a minimum:

i. Staffing Plan – Offer shall submit a staffing plan that details how the vendor intends to accomplish all tasks in accordance with the PWS and attachments.

The Offeror shall provide an organizational structure for this project. The Offeror shall identify the number of employees it proposed to accomplish all tasks as well as position titles. The Offeror shall provide a schedule it proposes to use to ensure successful accomplishment of the PWS. The Offerror shall provide sufficient detail to ensure the USG can evaluate the Offeror’s plan to accomplish the PWS.

ii. Quality Control Plan (QCP) – The Offeror shall submit a QCP that will identify procedures to identify and prevent the recurrence of defective services, intended methods to manage the quality of work, description of the inspection system (to include specifics as to areas to be inspected on a scheduled and unscheduled basis, frequency of inspections, and the title and organizational placement of the Contractor’s inspectors), and a comprehensive list of equipment to be used. The QCP shall include comprehensive task lists that will be used by employees to ensure work is completed in accordance with the PWS and all attachments and annexes.

The QCP shall also include draft Contractor logs as discussed at PWS 2.9.2.

iii. Transition Plan – The Offeror shall develop a comprehensive transition plan that details how the vendor intends to transition services with the current incumbent contractor as well as transitioning out of providing services at the end of the contractor. This plan shall ensure continuity of services throughout transition and without defective services.

b. PRICE MATRIX: Contractor is required to complete Attachment 0003: “W911RP-20-Q-

L0108 PRICE MATRIX” by inputting the following data in the corresponding yellow highlighted cells in the Excel spreadsheet.

i. Company Name:

ii. 8(a) Case Number:

iii. DUNS Number

iv. CAGE Code

The Price Matrix contains two tabs. Tab one is the Quote Summary. Tab two is the Line Item Pricing. To be considered a responsive quote, vendors shall enter prices in the highlighted yellow fields on Tab 2 for each CLIN as follows:

• Custodial Services PBA: Total FFP for this Period

• Custodial Services ECBC: Total FFP for this Period

• Custodial Services MEDCOM: Total FFP for this Period

• Custodial Services QMUN: Total FFP for this Period

• Custodial Services RCMD: Total FFP for this Period

• Special Event Cleaning: Total FFP per special event cleaning.

v. Offerors are cautioned against making any changes to the Excel workbook beyond entering data into the yellow-highlighted cells. Offerors are cautioned that making any additional changes beyond entering data in the yellow-highlighted cells may render the quote ineligible for award.

c. Completed FAR provisions and clauses. Offeror shall complete and submit the following FAR provisions and clauses as part of its quote package:

i. FAR Clause 52.222-22

ii. FAR Clause 52.222-25

iii. FAR Provision 52.204-24

iv. FAR Provision 52.204-26

d. Signed acknowledgement of the solicitation and any subsequent solicitation amendments (if any amendments have been issued by the Government).

e. Offeror shall be registered in the System for Award Management (SAM) database to be eligible to receive a Government contract. SAM is to be used for all of the following: (i) contractor registration (formerly CCR), (ii) representations and certifications (formerly ORCA), and (iii) exclusions (formerly EPLS). If Offeror has current representations and certifications in the System for Award Management (SAM) database, Offeror is allowed to submit the SAM representations and certifications in lieu of completing and submitting FAR Clause 52.212-3 (i.e. Attachment 0005).

UNCLASSIFIED