Attachment_0003_Eagle_Shield_BPA_Section_L_and_M_Amendment_0001.pdf

Eagle Shield DCO BPA Solicitation W52P1J-19-R-0055, Amendment 0001 Section L&M 08 February 2019

SECTION L: INSTRUCTIONS TO PREPARE SUBMISSIONS

1. Submission Information

Submissions to this solicitation shall be received no later than 10:00 a.m. Central Time (CT), 12 February 2019. Submissions received after this time will not be considered.

All submissions shall be submitted via email to the addresses below:

Conrad Baker, Contracting Officer Army Contracting Command - Rock Island (ACC-RI) a.c.baker2.civ@mail.mil Kristine Pennock, Contract Specialist

ACC-RI

kristine.s.pennock.civ@mail.mil

2. Questions

All questions related to the solicitation shall be submitted via e-mail to the Contracting Officer and Contract Specialist listed above. The subject of the e-mail must be titled:

Questions re: Solicitation W52P1J-19-R-0055.

All questions must be submitted in writing via e-mail not later than 12:00 p.m. Central Time (CT), 04 February 2019. For any questions received after this date and time, the Government reserves the right not to respond. Questions should be written in a manner that enables clear understanding of the Offeror’s questions or concerns. Statements expressing opinions, sentiments, or conjectures are not considered valid inquiries and will not receive a response. Further, Offerors are reminded that the Government will not address hypothetical questions aimed at receiving a potential “evaluation decision.”

Offerors must cite the relevant solicitation section, attachment (if applicable), page number, and paragraph. Offerors shall submit questions in a Microsoft (MS) Excel (compatible with MS Excel 2013) file attachment.

All answers to questions or requests for clarifications will be provided as soon as possible. Answers to questions may require a formal Amendment to this solicitation. If the Government issues an Amendment to the solicitation, Offerors must acknowledge the Amendment(s) within the timeframe specified in the Amendment, to be considered responsive to the solicitation.

Government responses to all questions will be provided to all Offerors.

3. Instructions to Offerors

These instructions are a guide for preparing a submission to the solicitation. These instructions describe the type and extent of information required, and emphasize the significant areas to be addressed in the submission. Offerors shall examine this solicitation in its entirety and ensure that its offer is complete and contains all necessary information and documentation required as instructed by this solicitation.

The information requested and the manner of submission is essential to permit prompt evaluation of all submissions on a fair and uniform basis.

3.1 General

In order to be eligible for a BPA, Offerors must provide a submission consisting of the following four sections:

Section Item Associated Attachment (if applicable)

1 Cover Letter N/A 2 Eagle Shield BPA Questionnaire 1 3 Support Documentation per Eagle Shield BPA Questionnaire N/A 4 Signed and Completed SF1449 N/A

a. Submissions must be complete, clear, coherent, and prepared in sufficient detail for effective evaluation. Submissions shall assume that the Government has no prior knowledge of Contractor experience and will base its evaluation on the information presented in the Offeror’s submission.

b. Any part of the Offeror’s proposal that it considers proprietary shall be marked as so.

c. All information submitted in response to this solicitation shall be formatted as described below in “3.2 Specific Instructions by Section.”

d. Each Offeror shall submit only one proposal. Offers shall not contain classified data.

Alternate proposals will not be accepted. The use of hyperlinks in offer documents submitted in response to this solicitation is prohibited.

e. Maximum e-mail attachment size is 20 MB, which includes the e-mail itself and all attachments. Multiple e-mails will be accepted if the e-mail size is exceeded. Please note that self-extracting .exe and .zip files will not be accepted. Offerors are responsible to ensure electronic attachment files are virus free and functional. Offerors may contact

Kristine Pennock and Conrad Baker, by separate e-mail to confirm Government receipt of electronic proposals.

3.2 Specific Instructions by Section

Section 1: Cover Letter. The Cover Letter shall be limited to two (2) 8.5x11 inch pages, single-spaced with 1-inch margins, using Arial size 12-point font with each page numbered. The Cover Letter shall be submitted in PDF, entitled: Section 1 Offeror Name Cover Letter. The Cover Letter shall include the following information:

1) Solicitation number

2) A statement that the proposal is valid for 120 days after submission date of proposal

3) Contractor name

4) DUNS number

5) CAGE code

6) Copy(s) of teaming arrangements and/or subcontractor agreements (Will not count against the two-page limit)

7) Business size and socioeconomic status of prime and any teaming arrangements (if applicable)*

8) Complete business mailing address

9) Point(s) of Contact (POC) designated to represent the Offeror in this acquisition (Name, title, e-mail address, and phone number)

10) Date and signature from the POC authorized to enter into an agreement with the Government

11) Acknowledgement of any Amendment to this solicitation, to include signed copies attached to the Cover Letter (Will not count against the two-page limit.)

*Note: The business size and socioeconomic status of each teaming partner in the cover letter shall be identified based upon self-certification at the time of solicitation closing. The Contracting Officer will compare the self-certification against the designation within System for Award Management (SAM). In the event of a conflict, the Contracting Officer may refer any final Small Business determinations to the Small Business Administration. If the size status listed in the Offeror’s submission is different from the size status in SAM, this difference should be explained in narrative form. Call Order Contracting Officers may, at their discretion, allow recertification for individual Call Orders but are under no obligation to do so.

Section 2: Completed Eagle Shield BPA Questionnaire. The Eagle Shield BPA Questionnaire shall be completed on the document provided as Attachment 1 with this solicitation. It shall be submitted as a word document, entitled: Section 2 Offeror Name Eagle Shield BPA Questionnaire. The format shall not be altered.

Program Management efforts will be 100% set aside to SDVOSB at the call order level.

If your company is a SDVOSB and only wishes to be considered for Program Management call orders, your company is only required to respond to questions 1-9. All other Offerors must respond to all questions.

Section 3: Support Documentation Per Eagle Shield BPA Questionnaire. The requested documentation, by question, in the Eagle Shield BPA Questionnaire shall be submitted as a single PDF, entitled: Section 3 Offeror Name Support Documentation.

Each support document within this PDF shall have a Cover Page stating the name of the support document, and the question number it supports. The Cover Page of each support document shall be limited to one (1) 8.5x11 inch page, single-spaced with 1-inch margins, using Arial size 12-point font. The support document itself can be provided in its current format, if already produced. Otherwise, it shall be provided using 8.5x11 inch page, single-spaced with 1-inch margins, using Arial size 12-point font.

Section 4: Signed and completed SF1449. All information on appropriate clauses as stated in the solicitation shall be filled-in on the SF1449. For any fill-ins that are not applicable, the Offeror must acknowledge by indicating “N/A”. The SF1449 shall be submitted as a PDF, entitled: Section 4 Offeror Name SF1449.

Note: If any section cannot be submitted as a single file due to the size limitations listed under paragraph 3.1 General, sub paragraph e, the Offeror can submit multiple files using the same naming convention with the addition of a number at the end. For example, “Section 3 Offeror Name Support Documentation 1,” “Section 3 Offeror Name Support Documentation 2” and so on.

3.3 Additional Information:

The following is included as an addendum to FAR 52.212-4.

AMC-LEVEL PROTEST PROGRAM

If you have complaints about this procurement, it is preferable that you first attempt to resolve those concerns with the responsible Contracting Officer. However, you can also protest to Headquarters, AMC. The HQ, AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with General Accounting Office or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. To be timely, protests must be filed within the periods specified in FAR 33.103. Send protests (other than protests to the Contracting Officer) to:

Headquarters U.S. Army Materiel Command Office of Command Counsel-Deputy Command Counsel 4400 Martin Road Rm: A6SE040.001 Redstone Arsenal, AL 35898-5000 Fax: (256) 450-8840 E-mail: usarmy.redstone.usamc.mbx.protests@mail.mil

The AMC-level protest procedures are found at:

http://www.amc.army.mil/amc/commandcounsel.html

If Internet access is not available, contact the Contracting Officer or HQ, AMC Office of Command Counsel to obtain the AMC-Level Protest Procedures.

SECTION M: EVALUATION METHODOLOGY

1. General

a. The Government intends to execute multiple BPAs resulting from this solicitation to the responsible Offeror(s) whose submission conforming to the solicitation will be most advantageous to the Government. The Government intends to execute multiple BPAs to the most highly qualified Offerors using a down-select process (See Evaluation Methodology 2. BPA Down-Select Process).

b. The Government intends to execute agreements based on initial submissions. It is the Government’s intent to award agreements without exchanges with Offerors;

however, exchanges may be required. If exchanges are held, they may be written or oral questions. Initial submissions should contain Offeror’s best terms for this work.

c. Submissions that do not respond to all requirements in the solicitation may be rejected without further evaluation, deliberation, or discussion. The Government may reject any submission that is non-compliant with the solicitation requirements.

d. The Cover Letter (Section 1 of Offeror’s submission) and Signed and Completed SF 1449 (Section 4 of Offeror’s submission) shall be submitted as described in paragraph

3.2 “Specific Instructions by Section.” However, these Sections will not be evaluated.

Instead, the Government will complete a compliance review to ensure they are submitted per the solicitation instructions. The Eagle Shield BPA Questionnaire and Support Documentation will be evaluated as described below in the BPA Down-Select Process section.

2. BPA Down-Select Process

a. The Government will utilize Offeror’s completed Eagle Shield BPA Questionnaire (Section 2 of Offeror’s submission) containing questions focused on Program and Technical Management support to determine the most highly qualified Offerors for the BPA pool. The BPA pool range is described below in paragraph b. The responses to the questions will be used to assess the Offeror’s capabilities in these two areas. It is the responsibility of the Offeror to answer each question in its entirety prior to submission. The burden of proof is the responsibility of the Offeror. The Offeror’s submissions must include examples or additional information (Section 3 of Offeror’s submission), as required by the individual questions to substantiate any “yes” response.

The Government will down select to determine BPA awardees based on Offeror’s responses.

b. BPA Pool Range: The Government intends to award BPAs within the following Ranges:

1. Quantity of Small Disabled Veteran Owned Small Businesses (SDVOSB): 3-8. *The Government intends to make up to 8 awards to responsible SDVOSB whose proposals are the most advantageous to the Government. Up to 8 BPA awards can be reserved for SDVOSB.

2. Quantity of Unrestricted Businesses: 2-6

3. Overall Range of Unrestricted and SDVOSB Businesses: 5-14

4. Government Objective/Goal: 5 SDVOSB and 4 Unrestricted Businesses

c. To be eligible for the down-select process, Offerors shall submit a completed Questionnaire with responses to all questions. However, if your company is a SDVOSB and only wishes to be considered for Program Management call orders, your company is only required to respond to questions 1-9. The Government will review each Offeror’s responses to the Questions in numeric sequence until a desired pool of SDVOSB and Unrestricted businesses has been reached, as described above in paragraph (b). Each question is a “gate” which the Offeror must answer “yes” in part A and receive an “acceptable,” in part B as described in paragraph (d) below in order to proceed to the next question/”gate” and continue to be considered for BPA award. The Government reserves the right to stop the down-select process at any question/gate in the sequence if the Government has met its intended pool of BPAs based on the ranges described above in paragraph (b). If an Offeror receives an “unacceptable” for a question/gate, the Government will not evaluate further questions and the Offeror will no longer be considered. Additionally, once the intended number of BPAs has been met, any remaining questions subsequent to the question in which the BPA pool was determined, will not be evaluated.

For example, if, at Question 3, the total number of SDVOSB Offerors that have successfully answered questions 1 through 3 is down to a desired quantity based upon the ranges described above, then the Government may choose to stop the down-select process for SDVOSB and award to all of the SDVOSB Offerors that successfully passed through Question 3. However, the Government may use as many Questions as necessary to down-select Offerors in order to achieve the intended Range of BPA awardees, as outlined above.

d. Offerors are advised that each question has two parts for completion: Part A and part B. Part A is a “yes” or “no” answer. Offerors that respond “yes” will be eligible to “go” to the next Question if they receive an “Acceptable” evaluation in part B, and if the Government does not stop the down-select process in accordance with the above paragraph (c).

For Questions 3-4, 6-8, and 10-14, if an Offeror responds “yes” to part A of a Question, part B instructs the Offeror to provide additional information to substantiate an Offeror’s affirmative response. Information provided in part B will be evaluated on an “Acceptable” or “Unacceptable” basis as follows:

Acceptable: Meets the requirements of the solicitation. The requested information is provided and substantiates the yes response to the question.

Unacceptable: Does not meet the requirements of the solicitation. (1) The requested information is not provided, and/or (2) the requested information does not substantiate the yes response to the question.

For Questions 3-4, 6-8, and 10-14, if an Offeror responds “no” to part A of the Question, the Offeror is not required to provide additional information requested in part B and the Government will not evaluate part B.

For Questions 1-2, 5, and 9, the Government will conduct a corporate experience review based on the contract numbers submitted in part B to substantiate the Offeror’s “yes” response in part A. The contract numbers referenced in part B will be reviewed to determine if the referenced contracts have comparable scope to what is being asked in the corresponding question. If the Offeror states that it possesses fewer than two example contracts, their corporate experience will be rated as Unacceptable.

Acceptable: Meets the requirements of the solicitation. Two, but no more than three example contracts are provided and have comparable scope.

Unacceptable: Does not meet the requirements of the solicitation. (1) Less than two example contracts are provided, and/or (2) the example contracts do not have comparable scope.

For Questions 1-2, 5, and 9, if an Offeror responds “no”, to part A of the Question, the Offeror is not required to provide additional information and the Government will not evaluate part B.

Although the Government anticipates five to fourteen BPAs, the Government reserves the right to make more or less than the intended number of awards, if warranted by the quality and quantity of submissions.