A21_Attach_0001_PWS.pdf

W52P1J-17-T-5004 Attachment 0001

16 May 2017

PERFORMANCE WORK STATEMENT (PWS)

SUBSTANCE ABUSE (ASAP) PREVENTION

Part 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal services contract to provide Substance Abuse Prevention services for Rock Island Arsenal (RIA). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, supervision, access to prevention resources and non-personal services necessary to perform Substance Abuse Prevention Services as defined in this Performance Work Statement (PWS), except for those items specified as government furnished. The Contractor shall perform to the standards in this contract.

1.2 Background: This requirement has been previously been provided through contract by a local substance abuse treatment and prevention agency.

1.3 Objective: The objective is to obtain the required services in accordance with (IAW) the acceptable quality levels provided in the Performance Requirements Summary (PRS) and in accordance with guiding regulation (Army Regulation (AR) 600- 85, Army Substance Abuse Program).

1.4 Scope: This PWS pertains to the Army Substance Abuse Program (ASAP), Rock Island, IL, Substance Abuse Prevention services. Clients eligible for ASAP services are active duty and retired personnel and their family members; members of the Reserve and Nation Guard Components on active duty or active duty training and their families;

DA civilians and their family members; and to the extent determined by the Garrison Commander, RIA widows, widowers and other next-of-kin of military personnel who were on active duty or retired at the time of death; and next-of-kin of Prisoner of War or Missing In Action (POW/MIA) personnel of all Armed Services. The maximum eligible population is estimated at 15,000.

The contractor will coordinate prevention services at US Army Garrison – RIA and all tenant activities on RIA. All services will be provided IAW regulatory guidelines, Prevention Coordinator (PC) guidebook, Installation Biochemical Testing Coordinator (IBTC) guidebook, and ASAP training manual.

The Substance Abuse Prevention (SAP) work and responsibility shall include all planning, programming, administration and management necessary to provide services as specified herein. The SAP specialist shall ensure all work meets quality standards and objectives included in referenced documents.

1.5 Period of Performance: The period of performance shall be for one Base Year of 12 months and four 12 month option years. The period of performance is shown below:

Base Year 30 Sep 2017 – 29 Sep 2018 Option Year 1 30 Sep 2018 – 29 Sep 2019 Option Year 2 30 Sep 2019 – 29 Sep 2020 Option Year 3 30 Sep 2020 – 29 Sep 2021 Option Year 4 30 Sep 2021 – 29 Sep 2022

1.6 General Information:

1.6.1 Federal Observed Holidays: The contractor is not required to perform services on the following holidays.

New Year’s Day January 1st Martin Luther King Jr. Day 3rd Monday in January Presidents’ Day 3rd Monday in February Memorial Day Last Monday in May Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.6.2 Hours of Operation: The Contractor is responsible for conducting business between the hours of 7:00 A.M. – 5:00 P.M. Monday through Friday, excluding federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or an extra holiday is declared by Executive Order. The Contractor shall operate in 8 hour shifts within stated normal business hours. There are occasions where, based on campaign activity, the Contractor may need to adjust hours outside of normal business hours. These exceptions will be coordinated with the Contracting Officer’s Representative (COR).

1.6.3 Place of Performance: The work to be performed will be performed in Building 56, Room 104 at RIA. Contract work will require the Contractor to perform work at various locations around post based on prevention activity.

1.6.4 Environmental Protection: Any personnel working on this contract are required to adhere to the Environmental Protection and Enhancement laws and regulations.

Environmental protection matters shall be coordinated with the Contracting Officer (KO) or his designated representative. The Environmental Office, located in Building 102, 1st floor, will review questions on environmental compliance and provide guidance as needed.

Any of the facilities occupied or serviced by the Contractor may be inspected by the KO or other designated government representative, the RIA Environmental Coordinator or other regulatory officials on a non-notice basis. Access for inspection by authorized personnel shall be granted upon request.

Citations against Government facilities occupied or serviced by the Contractor for noncompliance with environmental standards are a matter for resolution through the Environmental Coordinator’s office, the Contracting Office, the RIA Garrison Commander, the issuing office of Environmental Protection Agency (EPA), the State of Illinois and Federal Regulatory Authorities. Fines or penalties associated with citations issued to the Contractor shall be paid by and be the sole responsibility of the contractor.

If the citations issued to the Government are due to faulty operation or negligence of the Contractor, the KO shall deduct the fine or penalty charges from any monies due the contractor.

The Contractor shall follow all of the provisions of the Spill Contingency Plan and Spill Prevention Control and Countermeasure Plan. These plans are available through the Environmental office, Building 102, 1st floor.

1.6.5 Contract Discrepancy Report: If any aspect of performance is not in conformity with the requirements of this contract, the Government shall have the right to issue a Contract Discrepancy Report (CDR). Upon receipt of a CDR, the Contractor shall immediately sign a copy of the CDR acknowledging receipt. The Contractor shall explain in writing why performance was not in conformity with the requirement of the contract; how performance will be returned to conformity; and how recurrence of the problem will be prevented in the future. The Contractor shall complete and return the CDR to the KO within five workdays of receipt.

1.6.6 Contract Personnel Qualifications: Provide necessary personnel to accomplish all contract work and services within specified time frames. The contract employee or employees that is/are performing the work shall possess a minimum of a Bachelor’s Degree in a Social Sciences Field (Psychology, Social Work, Counseling) from an accredited college or university that holds accreditation from one of the following accreditation agencies:

Middle States Association of Schools and Colleges New England Association of Schools and Colleges North Central Association of Colleges and Schools

Northwest Commission of Schools and Colleges Western Association of Schools and Colleges Southern Association of Colleges and Schools Or other nationally recognized accreditation agency.

In addition, the contract employee(s) performing the work shall hold current Certified Prevention Professional (CPP) or Certified Prevention Specialist (CPS) credentials from a state board of certification that is current member of the International Certification and Reciprocity (IC&RC), www.internationalcredentialing.org), which is the organization that sets global standards for addiction professionals. The contract employee(s) shall also hold a current Prime for Life Instructor Certificate; source: www.primeforlife.org.

Personnel must be trained and qualified to perform the requirements specified prior to starting work. The employee(s) shall be able to speak, read, write and understand the English language. No person will be hired whose employment under the contract could in any way result in a conflict of interest.

1.6.6.1 Key Personnel: The following personnel are considered key personnel by the Government: Contract Point of Contact (POC) and Operational POC. The Contractor shall provide a Contract POC who will coordinate business matters regarding the contract.

The Contractor will also provide a POC who will function as the Operational POC and an alternate who can act in the absence of the primary Operational POC. The Operational POC shall be responsible for the oversight of performance of the work. The Operational POC or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

Qualifications for all key personnel: The Operational POC, and their alternate, shall be fully qualified (see paragraph 1.6.6) and have sufficient experience in the operation of prevention services to be fully functional. The Operational POC shall coordinate with the COR and shall be the central point of contact with the Government for performance of all work under the contract. The POC(s) shall be designated in writing to the contracting officer to include contact numbers and e-mail addresses.

1.6.6.2 Appearance and Conduct of Personnel: Contract personnel shall present a professional appearance and conduct themselves in a manner that does not reflect discredit upon the U.S. Government. The Contractor shall remove from the job site any employee for reasons of misconduct or security risk. The removal of such person shall not relieve the Contractor of the requirement to perform services.

1.6.7 Performance Requirements: The contractor shall comply with the government’s performance requirements as defined in the Technical Exhibit 1 – Performance Requirements Summary. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable quality level(s). Government surveillance of contractor performance is not limited to the Performance Requirements as outlined in this PWS. The Government reserves the right to conduct compliance surveillance of any contractual requirement of this acquisition.

1.6.8 Type of Contract: The Government anticipates the award a firm-fixed-price type contract.

1.6.9 Security Requirements: The Contractor shall submit to the KO prior to the start of the contract, the name, position title, full SSN, personnel security investigation type, personnel security investigation completed/submitted date, security clearance level, telephone number and address of each employee working under this contract and no less than five working days prior to any new employee’s start of work. The Contractor shall submit requests for security clearances of SECRET or higher to the Defense Industrial Security Clearance Office, P.O. Box 2499, Columbus, Ohio 43216. Security Clearance requests shall be submitted IAW DoD regulations. The Contractor shall maintain, throughout the period of performance appropriate security clearances for all personnel and shall pay any costs associated with obtaining security clearances.

Clearances can possibly take anywhere from 6-12 months. The Contractor shall notify the COR of official visitors or inspectors prior to their being granted access to Government facilities. The COR will inform the Contractor if access is to be granted.

1.6.9.1 Employee In-processing/Out-processing: COR shall ensure all personnel in-process through the RIA Security Management Office prior to start of work and out-process through same prior to termination of employment.

1.6.10 Physical Security: The Contractor shall be responsible for safeguarding all Government property in designated work areas. Contractor shall prohibit employees from opening locked areas to unauthorized persons. The Government will not be responsible for damage to the Contractor’s supplies, material, equipment and property nor to Contractor personnel’s personal belongings that are damaged for any reason including fire, theft or accident. The Contractor shall be subject to unannounced physical security inspections by the KO, Network Enterprise Center (NEC) and the Installation Physical Security Branch.

1.6.10.1 Building Stand-Off: All occupied buildings on RIA require a 40 feet stand-off by all vehicles and equipment. At no time will unoccupied vehicles, equipment or tools/tool boxes be left unattended within 40 feet of installation buildings.

1.6.11 Information Systems Security Requirements: The Contractor shall follow the prescribed information systems security program for control of all computer security and communications security equipment utilized within the scope of this contract. The Contractor shall support Security Management’s initiatives involving information security requirements, as well as ensure all Contractor employees follow the security requirements mandated by RIA.

1.6.12 Access Privileges: Portions of the work under the contract are performed in areas with controlled access. The Contractor may be required to show their RIA identification card or Common Access Card (CAC) to gain entrance to a building or area of a building. Contractor shall coordinate building access in performance of contract work through the COR.

1.6.12.1 All personnel requesting access to RIA will only enter through a manned and operational Access Control Point and present a United States National or State issued identification that is capable of being scanned for valid entry. All contractor and contractor employees' vehicles, equipment, and packages are subject to inspection or examination (search) at entry/exit of the RIA. Only authorized individuals that pass a screening and vetting process will be permitted access. All contractor and subcontractor personnel will be required to submit the required identification credentials and must receive a favorable background check as conducted through the National Crime Information Center (NCIC) Interstate ID Index (III) to gain access and work on the installation.

1.6.13 Emergency Operations Requirements: The Contractor shall comply with all RIA emergency plans, training and procedures. The Contractor shall furnish the KO with the name, telephone number and address of the employee(s) to be contacted during other than normal duty hours for emergency reasons. The Contractor shall ensure the KO is immediately provided any changes to this information. Contractor shall comply with Continuity of Operations requirements as set by the COR or USAG-RIA.

1.6.14 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No locks will be replaced by the Contractor and all locks used will be approved to the level of items secured. The Contractor shall not duplicate government keys without the COR’s authorization. The Contractor shall be entrusted with keys used during the performance of contract responsibilities. Key control procedures will be followed IAW Army regulations and verified by the Physical Security Branch during various inspections.

1.6.14.1 Replacement of Locks and Keys: The Contractor will pay for all costs of the replacement of locks or for re-keying required as a result of the Contractor losing any key. In the event a master key is lost or has been duplicated, all locks and keys for that system shall be replaced and the total cost charged to the Contractor. The Contractor shall report to the COR any occurrence of a lost key within one hour of discovery of the loss. The contractor will pay for any locks/keys that need to be replaced due to the neglect of any contractor employee.

1.6.14.2 Key Inventory: Semi-annual keys inventory will be conducted through the Army Substance Abuse Program Key Custodian and COR. The key custodian and

COR will reconcile the keys issued with the inventory of the keys. Once completed, the inventory will be sent by the Key Custodian to the USAG-RIA Lock and Safe section.

1.6.15 Access to Facilities: The Contractor shall not permit entrance to locked areas by any person other than contract personnel engaged in the performance of work in those areas or personnel assigned to the activity where the Contractor is performing work, without written authorization of the COR.

1.6.16 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart

1.6.17 COR: The COR Tool https://wawf.eb.mil/ under the Wide Area Work Flow e- Business Suite 5.9.1 for nomination, tracking, documentation, and management of CORs will be used. The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications;

monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.18 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. Contractor personnel will be required to obtain a Common Access Card (CAC).

1.6.19 Contractor Personnel Conduct: Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. In accordance with DoD Directive 5500.7-R, “Joint Ethics Regulation”, Contractor employees must avoid improperly influenced in the execution of their duties under the contract. Particular attention should be paid to acceptance of gifts/ gratuities, and on non-disclosure of sensitive or classified information. The Contractor shall ensure that employee conduct complies with 41 U.S.C 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no contractor employees conduct political related activities or events on the RIA.

1.6.19.1 A non-disclosure agreement shall be signed by contractor employees before the report/start date of the contract. The non-disclosure agreement will be provided to the contractor employee by the COR.

1.6.20 Antiterrorism (AT) and Operations Security (OPSEC)

1.6.20.1 AT Level I Training: This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. All contractor employees, to include sub-contractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and sub-contractor employee, to the COR or to the KO, if a COR is not assigned, within 5 calendar days after completion of training by all employees and sub-contractor personnel.

1.6.20.1.1 For contracts that require OPSEC Training: Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training.

New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter. All Training will be face to face, provided by a level II certified ATO and OPSEC officer, conducted on RIA. Any conflicts with training locations/performance will be directed by the project COR.

1.6.20.2 Access and General Protection/Security Policy and Procedures: This standard language is for contractor employees with an area of performance within Army controlled installation, facility, or area. Contractor and all associated sub-contractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes. During FPCONs Charlie and Delta, contract services will be diminished and/or discontinued. Services will resume when the FPCON level is reduced to level Bravo or lower.

1.6.20.3 For contractors requiring Common Access Card (CAC): Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with inquiries (NAC) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

1.6.20.4 iWATCH Training: This standard language is for contractor employees with an area of performance within and Army controlled installation, facility or area. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 5 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

1.6.20.5 Army Training Certification Tracking System (ATCTS) registration for contractor employees who require access to government information systems: All contractor employees with access to a government information system must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services, and must successfully complete the DoD Information Assurance Awareness training prior to access to the IS and then annually thereafter.

1.6.20.6 For Information Assurance (IA)/Information Technology (IT) Training: Per DoD 8570.01-M, DFARS 252.239.7001 and AR 25-2, the contractor employees supporting IA/IT functions shall be appropriately certified upon contract award. The baseline certification as stipulated in DoD 8570-.01-M must be completed upon contract award.

1.6.20.7 For contracts that require handling or access to classified information:

Contractor shall comply with FAR 52.204-2, Security Requirements. This clause involves access to information classified "Confidential", "Secret", or "Top Secret" and requires contractors to comply with (1) The Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22-M);

(2) any revisions to DoD 5220.22-M, notice of which has been furnished to the contractor.

1.6.20.7.1 Contractors, sub-contractors will be escorted by the COR in areas where they may be exposed to classified and/or sensitive materials. All contractor employees, including subcontractor employees who are not in possession of the appropriate security clearance, will be escorted in areas where they may be exposed to classified and/or sensitive materials. The Vendor will coordinate with the COR and/or the facility security office for access when required.

1.6.21 Safety and Health: The Contractor shall be responsible for enforcement of all safety, fire and health requirements for personnel performing services under this contract. The Contractor shall be responsible for all fines incurred resulting from violation of federal, state or local statutes while performing services under this contract.

The Contractor shall ensure the use of safety equipment, personal protective equipment and devices necessary to protect employees.

1.6.21.1 Safety Plan and Program: The Contractor shall establish and maintain a Safety Plan that delineates the processes and procedures the Contractor shall use to prevent accidents and preserve the life and health of Contractor personnel. The Contractor shall implement a safety Program based on this Safety Plan. The Contractor’s Safety Program shall comply with the provisions of Occupational Safety and Health Act (OSHA) regulations and directives.

1.6.21.2 Fire Prevention: The Contractor shall comply with the RIA Fire Prevention Program and shall provide access to occupied facilities to the Arsenal Fire Inspector for the purpose of conducting quarterly fire inspections.

1.6.21.3 Emergency Notification Procedures: Contractor personnel witnessing a fire, accident, criminal act, hazardous material release or threatening act or condition shall notify the proper authority on the installation by dialing 911.

Part 2

GOVERNMENT FURNISHED FACILITIES, ITEMS, AND SERVICES

2. GOVERNMENT FURNISHED ITEMS AND SERVICES:

2.1 Facilities and Items: The Government will provide an office, desk unit and chair, computer, telephone, file cabinet, book case and guest chairs. The Government will provide repair/replacement of computer equipment based on availability of funding. The Government will provide basic office supplies required for accomplishment of contract requirements. Based on availability of funding, other supplies may be available such as educational displays, printed education/prevention material, posters and other supplies related to performance of contract requirements. Rolling carts and dolly’s will be available for use when moving supplies/materials for prevention events. The Contractor will have access to copy machines and printers. Based on availability of funding, printing/reproduction services may also be available. The Government reserves the right to reallocate and relocate assigned facilities during the term of this contract. The Contractor shall not mark or affix decals, emblems or signs portraying the Contractor’s name or logo on Government Property. Upon termination or completion of this contract, assigned facilities shall be placed in a condition at least equal to that existing when the Contractor assumed responsibility for the facilities, fair wear and tear accepted.

2.2 Facility Maintenance: The Contractor shall make alterations and improvements to Government Furnished Facilities (GFF) only after receiving written approval by the COR. The Contractor shall coordinate with the COR for emergency repairs and contact the Fire Station for emergency support after normal duty hours. The Contractor shall submit all other facility maintenance and repair work to the COR. The Contractor shall maintain utilized space to the same standards as similar areas occupied by the Government. The Government will provide maintenance of the GFF including maintenance of all built-in real property.

2.3 Police and Fire Protection: The Government will provide police and fire services, to include firefighting, fire prevention and preliminary investigations for the Contractor on the RIA. The emergency phone number is 911.

2.4 Utilities: The Government will furnish utilities currently installed in GFF at no cost to the Contractor. Utility services to be provided are electricity, natural gas, steam, water and sewer. The Contractor shall not change or modify utility systems without written approval from the KO. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

2.5 Housekeeping: The Contractor shall maintain the room occupied by the contractor employee(s) and other work areas used in performance of this contract, in a clean, orderly and sanitary condition. The janitorial contractor will clean public restrooms. The Government, at its expense, shall provide all other housekeeping supplies. The premises shall be kept free of accumulated waste material and rubbish resulting from work. GFF shall be maintained in a safe, organized, clean and habitable condition.

2.6 Grounds Maintenance: The Government will perform all necessary grass cutting and edging in addition to snow and ice removal from walkways and entrances. The Government shall remove litter from grounds as often as necessary or as directed by the KO.

2.7 Government Forms and Publications: Forms and publications will be accessed electronically to the maximum extent possible. The Government will provide the Contractor with DoD, Army and RIA forms, as well as an initial supply of publications.

The Contractor shall request supplements, updates and other publications in direct support of this contract through the COR.

2.8 Information Technology (IT) Requirements: The Government will furnish equipment, supplies and material for IT requirements and to install and relocate equipment and place this equipment into operation.

The Contractor shall obtain prior Government review and written approval from the COR and the installation’s Network Enterprise Center (NEC) office prior to connecting or disconnecting any Contractor-furnished equipment to Government-furnished communications systems, lines, or equipment.

Part 3

Performance Requirements

3.1 Planning and Execution of Substance Abuse Awareness Prevention Campaigns:

No later than 1 September, Contractor will provide the COR an updated Prevention Plan for the following Fiscal Year (FY) Prevention activities. This report will include the dates of each campaign in the upcoming year along with the short description of campaign activity planned. Planning and coordination for upcoming prevention campaigns shall be done at least three months prior to the execution date to ensure timely coordination with other offices/personnel. Planning shall include locations of campaign activities, promotion/announcements regarding the activity, and coordination with any other personnel that may be involved in the campaign activity. Execution of the initial campaign promotion shall be accomplished no later than 10 business days prior to the activity to ensure sufficient notice for people to take part in the activity. Contractor will have access to Army resources, as well as Contract company resources, to assist in development and execution of relevant and innovative campaigns in keeping with current trends. During set-up, execution and tear down, Contractor will be required to gather, load into their vehicle and transport necessary supplies and equipment. This may involve lifting/transporting of boxes of materials that weigh up to 50 pounds and display material of various shapes, sizes and weights. The materials will be able to be loaded/transported in a sedan type vehicle. The Contractor will not do anything, or use any materials, during set up, execution or tear down that will damage Government property. During tear-down, Contractor will leave the area in the same condition as it was when he/she set up. Contractor will ensure that any refuse from the campaign is properly disposed of in the appropriate trash and/or recycle containers prior to leaving the area after tear down. Contractor will provide After Action Reports (AARs) for all prevention campaigns and events. An annual Prevention Report, summary of the year’s prevention efforts, will be provided no later than 30 November for the previous Fiscal Year’s (FY) activities.

3.2 Installation Prevention Plan: The Installation Prevention Team (IPT) is a multidisciplinary team of staff from offices on post that engage in prevention activity.

The team’s purpose is to increase awareness of, and to collaborate in, prevention efforts. The Contractor will be responsible to attend all IPT meetings, represent Substance Abuse Prevention Program, to collaborate on prevention efforts and to develop and maintain an Installation Prevention Plan. This plan will include all prevention activities that will occur on post and will require input from other offices that have a prevention function as part of their mission. An Installation Prevention Plan template and calendar will be provided to the Contractor to use in development and maintenance of this plan.

3.3 Planning and Execution of Substance Abuse Awareness Trainings: No later than (NLT) 30 November of each year, Contractor shall provide the COR a training plan for the upcoming CY. This training plan will be coordinated with Unit Commanders as well as Army Substance Abuse Program staff so that a training schedule is developed. As additional unscheduled training requests arise, the Contractor will modify this training plan to include new training requests. For program inspection purposes, the Contractor will provide the COR a lesson plan for each training module to include slide decks and handout material associated with that training. The Contractor will provide training evaluations to each participant to complete prior to the end of each training and then provide the completed evaluations to the COR, along with a complete training sign-in sheet for that training NLT one week following the completion of the training. NLT than one week after a training, the Contractor will log the training in the Drug and Alcohol Management Information System (DAMIS). Annual Substance Abuse Awareness Training (SAAT) coordination will be complete NLT 30 August of each year to ensure that training can be launched NLT 1 October of each year. Contractor will provide the COR an After Action Report (AAR) utilizing AAR template within one week of the completion of each campaign or other event. Contractor may be called upon to develop substance abuse prevention related trainings/briefings based on customer requests.

The same standards noted in the campaign section related to transportation of material, set-up and tear down apply.

3.4 Representation on Committees, Working Groups, Collaborations and Other Briefing Forums: The Contractor will actively engage and represent the Army Substance Abuse Program (ASAP) Prevention mission within the scope of duties that are to be performed. Contractor will represent the Substance Abuse Prevention mission with ASAP staff, at safety events as well as other prevention and wellness forums, committees and working groups. Contractor will be required to respond to customer requests for briefings related to substance abuse and prevention of such.

3.5 Augmentation of Substance Abuse Awareness with Wellness Information: With the Army focus on Community Health Promotion and Resiliency, Contractor efforts will include wellness and resiliency aspects of drug free lifestyle habits and wellness/resiliency information that will promote healthy recovery from substance abuse/addiction. Contractor will be responsible to identify this information and resources which can be provided as part of campaign and training activity that represents wellness and resiliency factors.

3.6 Other Substance Abuse Awareness and Prevention Efforts: Contractor shall provide monthly updates to the Prevention aspects of the program on the RIA ASAP/EAP website, to provide monthly articles or announcements to the post newsletter, the “Island Insight”, to modify the 2 monthly Frontline Newsletters with substance abuse awareness/prevention information. Contractor shall create flyers, announcements, and other marketing media associate with campaign events and awareness activities. Contractor will also host information tables and set up prevention displays which include banners. Prevention displays should be include current, relevant information. These products shall be reviewed by the COR prior to publishing and/or distribution. Contractor will be available on post to answer questions and provide prevention information that falls within the scope of this contract.

3.7 Records, Reports, and Submittals: The Contractor shall prepare, maintain and provide the required records, reports and submittals, to include all correspondence and messages associated with the work requirements of each section. The Contractor shall ensure the accuracy of all reports, submittals or correspondence prior to submission to the Government. The COR will review all correspondence or reports requiring signature by a Government official. If the COR identifies errors or deficiencies, the Contractor shall complete corrective actions. All contractor files shall become the property of and be delivered to the KO within seven workdays of the end of the contract period. The Contractor shall maintain all files, records and submittals within the on-site office or in the functional work areas, as appropriate

3.8 Official Government Records: The Contractor shall maintain complete, current, legible and accurate files required under the terms of this PWS. The Contractor shall not allow access to the files unless specifically authorized by the COR. Files shall be made available to the KO or COR upon request. All official Government records shall become the property of the Government and shall be turned over to the KO at completion or termination of this contract. No Government records will be destroyed without the prior written approval of the KO or COR. All Government records will be maintained and disposed of IAW the Army Records Information Management System

(ARIMS).

3.9 Deliverable Schedule: Reports and feeder data to be submitted by the Contractor are delineated in the Deliverable Schedule (Technical Exhibit 2). Reports include both final form and feeder data for inclusion in reports. Deliverable Schedule shall be a basis for evaluating Contractor performance in specific services required in the contract.

3.10 Contractor Manpower Reporting (CMR): The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Logistics Systems Support via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2017. Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website.

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Required Services (Tasks)

Performance Standard

Acceptable Quality Level (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

Incentive (Positive and/or Negative) (Impact on

Contractor Payments)

#1 Plan and execute substance abuse prevention campaigns

– 3.1

Provide campaign activity for each campaign opportunity

Plan and execute a minimum of 12 innovative prevention campaigns per year utilizing available media to ensure widest dissemination on post. Planning to begin three months prior to each event;

event promotion to begin at least two weeks prior to each event.

Observance of campaign events and timeliness of planning and execution, after action reports, attendance sign-in sheets, review customer service evaluations, customer feedback.

Positive Performance Evaluation

#2 Provide reports and data by required suspense dates

– 3.7

Provides accurate data and information by the required suspense dates.

90% of reports provided by the suspense date

Monitor compliance with suspense dates.

Positive Performance Evaluation

#3 Complete training as directed by COR

– 1.6.20

Completion of all training requirements by suspense dates.

100% of trainings completed by required suspense dates

Receipt of training certificates/monito ring completion dates.

Positive Performance Evaluation

#4 Actively engage and provide input on prevention at on-post committees, working groups and other collaborative forums

– 3.4

Attend and provide input at meetings;

back brief COR on meeting events and requirements and requests of the ASAP.

90% of meetings attended

Receipt of verbal back briefs.

Observance of performance at meetings.

Positive Performance Evaluation

#5 Provide training and briefings

- 3.3 & 3.4

Training and briefing plans are reviewed and approved by COR prior to delivery;

contractor is fully prepared prior to training session;

trainings start on time;

contractor receives not less than 3 average rating on participant evaluations.

Not less than 3 average rating on participant evaluations

Planned sampling/observa nce of training;

participant evaluations;

validated complaints.

Positive Performance Evaluation

#6 Contract Manpower Reporting IAW Paragraph 3.10

All data shall be reported by 31 Oct each year

Zero Deviation from Standard

100 Percent Inspection by

COR

Positive Performance Evaluation

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

#1 Prevention Plan and Calendar

– 3.2

Annually; due NLT 30 November for the following CY

1 electronic copy 1 hard copy

Prevention Plan Template

COR

#2 Campaign/event After Action Reports

– 3.1

After each campaign/event;

due within 5 business days of the completion of the campaign event

1 Word document – electronic copy within required format

COR

#3 Prevention Report

– 3.1

Annual; due the 3rd Friday of January

1 electronic copy 1 hard copy

Word document – electronic copy within required format

OMM

#4 Monthly RAPR sheet

– 3.7

Monthly; due by the first Wednesday of each month

1 Word document form COR

#5 ISR/CLS data collection sheet(s)

– 3.7

Quarterly; due within 5 business days of the end of each Quarter

1 Form copy provided COR

#6 Training Lesson Plan to include slide decks, handouts, training evaluation

– 3.3

One time with the development of each training program; when an existing training program is modified more than slightly; due within 15 business days of completion

1 electronic copy 1 hard copy

Electronic copies plus one hard copy of each within required format

COR

#7 Completed training evaluations and participant sign-in sheets

– 3.3

With each training provided; due within 5 business days following the completion of each training session

1 Hard copy Formats provided

Deliverable Frequency # of Copies Medium/Format Submit To

#8 DAMIS entry of each training session

– 3.3

Within 5 business days of completion of each training session

0 – entry will be viewed by COR in DAMIS

Within DAMIS – web-based system

#9 SAAT Training Completion Tracking Sheet

- 3.3

Updates to occur no less than monthly

1 electronic copy

Excel Spreadsheet

#10 Employee List (Name, Home Address & Phone Number)

– 1.6.9

By contract start date and as changes occur

2 Word document – hard copy or electronic

KO, COR

#11 AT Level 1 Training Certificate – 1.6.20.1

Within 30 calendar days after contract start

1 Certificate – hard copy or electronic

COR

#12 iWATCH Training Certificate – 1.6.20.4

Within 30 calendar days after contract award & within 30 days of new employees start date

1 Certificate – hard copy or electronic

COR

#13 Information System (IS) Training Certificate – 1.6.20.5

By contract start date and annually thereafter

1 Certificate – hard copy or electronic

COR

#14 Operations Security (OPSEC) Training Certificate – 1.6.20.1.1

Within 30 days of reporting for duty and annually thereafter

1 Certificate - hard copy or electronic

COR

#15 Information Assurance

(IA)/

Information Technology (IT) Training – 1.6.20.6

Within 30 days of contract start date and annually thereafter

1 IA/IT Certification -hard copy or electronic

TECHNICAL EXHIBIT 3

ESTIMATED WORKLOAD DATA

ITEM

NAME

ESTIMATED QUANTITY

1 Prevention Specialist 1 Man year 1,920 hrs

TECHNICAL EXHIBIT 4

REFERENCES

AR 600-85, Army Substance Abuse Program, dated 28 November 2016

DA Pamphlet 600-85, Army Substance Abuse Program, Civilian Services, dated 15 Oct

Installation Management Command Inspection Program, FY 17 (or current year) Checklist