Appendix_A_-_Kuwait_Base_Access_Information.pdf

APPENDIX A -

Kuwait Base Access

Information

APPENDIX G

INSTALLATION ACCESS SOP

Section I Installation Access and Vehicle Registration

1. Purpose: Establish standard operating procedures (SOP) for installation access throughout Area Support Group–Kuwait(ASG-KU) Director of Emergency Services (DES) Area of Responsibility (AOR).

2. Applicability: All personnel performing associated duties within the ASG-KU DES AOR will comply with the provisions of this SOP.

a. Entering an ASG-KU Installation is a privilege granted by the ASG-KU Commander.

Personnel who are granted this privilege must comply with the requirements set forth in this

SOP.

b. This SOP describes access requirements, including the responsibilities and procedures for obtaining access onto ASG-KU camps, Cooperative Security Locations (CSL), Logistical Nodes (e.g. Fuel Distribution Sites, Ammo Supply and Storage Sites) – hereafter referred to as “Installation”. Access control includes identification and verification of personnel and vehicles entering and exiting the Installation.

c. ASG-KU uses the Defense Biometric Identification System (DBIDS) administered by the Defense Manpower and Data Center (DMDC) as the primary means of registering and authorizing access personnel and vehicles onto the Installation.

d. This SOP will comply with Host Nation (HN) laws pertaining to residency and work permits unique to this AOR.

3. Responsibility: ASG-KU Director of Emergency Services (DES) is responsible for implementing the Installation Access control program and vehicle registration in accordance with (IAW) this SOP.

a. Directorate of Emergency Services (DES): Retains ultimate responsibility for oversight and implementation of the Installation Access control program and registration IAW this SOP.

b. DES:

1) Provides oversight for the Installation Access Office (IAO).

2) Camp Arifjan Provost Marshal Office (PMO) maintains a central database of individuals barred in Kuwait (Barred Roster). The Barred Roster incorporates information on barred persons within Kuwait from USCENTCOM, USARCENT, USAFCENT, USMARCENT, USNAVCENT and the U.S. Embassy.

3) The Officer assigned as the Deputy Provost Marshal to Camp Buehring is authorized to process and forward documents to the Installation Access Non-Commissioned Officer In-Charge (IA NCOIC) IAW this SOP.

c. Installation Access Office (IAO):

1) Responsible for the oversight and management of the Access Control program (both personnel and vehicle access).

2) Responsible for the oversight and management of the DBIDS system.

ACKU-DES-PS

18 October 2004

SUBJECT: ASG-KU DES SOP INSTALLATION ACCESS

3) Screens applicants and validates that proper documentation is presented for each access application depending on access category and / or privileges (Visa, KCID Check, driver’s license, passport, etc…).

4) Rejects / returns any incomplete, incorrect, invalid, and / or unreadable access packet.

5) Notifies the PMO immediately if any documentation appears forged or of any suspicious applicant access packet for further investigation and / or action.

6) Checks all applicants against the Countries of Concern (CoC) List and the Barred Roster prior to processing.

7) Processes accurate and complete applicant packets and issue valid Installation Access (IA) credentials when appropriate.

d. Department of Defense (DoD) Contracting Activities / Entities (including, but not limited to:

Defense Contract Management Agency (DCMA), Army Contracting Command (ACC), Rock Island Contracting Center (RICC) and other contracting offices) responsible for awarding any contracts for services, supplies or work to be performed on an ASG-KU Installation. The Contracting Activities ensures that all solicitations and awarded contracts include contractor installation access requirements outlined below:

1) Prospective successful offers that require Installation Access to any of the ASG-KU Installations to perform contract requirements must be able to comply fully with all personnel and vehicle registration requirements, including compliance with Host Nations (HN) laws concerning Visas, residency, background investigations, vehicle and driver licensing, vehicle insurance and registration requirements.

2) If during the Contracting Officer’s pre-award determination findings, the Contracting Officer determines that the contractor is unable to comply with the required delivery or performance of the contract because of a demonstrated inability to access the installation because of a failure to timely comply completely or fully with this policy, then a Contracting Officer’s determination finding of non-responsibility shall result and the contractor will not be awarded the contract.

3) Additionally, all solicitations released and contracts awarded includes a requirement that the contractor shall ensure that all Installation Access Cards (IA Card) and vehicle registration placards shall be returned to the IAO upon completion of the contract or when a contractor employee or vehicle no longer requires installation access. The provision requires that contractors shall be responsible for turning in all IA Cards and vehicle registration placards, including those of terminated employees regardless of expiration date issued under the contract prior to final government acceptance and payment.

NOTE: FOR BADGE EXPIRATION PUPOSES ONLY: The date of the entire contract (base plus option years) is used, to include extensions. If the contract is not extended, cancelled or terminated the Administrative Contracting Officer (ACO) shall contact the IAO to change the status of their contract personnel’s access.

e. Contracting Officer Representatives (COR) and approved Authorized Signatories (those delegated the signature authority by ACO / COR for the purpose of IA documents):

1) The Commander nominates their COR and ensures all CORs complete the required training to obtain Appointment Orders per contract.

2) Provides Appointment Orders to the IAO prior to validating any contractor personnel access requirements. ACO / COR signature authority may be delegated to U.S. Military and / or DoD Civilian personnel by utilizing Enclosure 6 – Delegation of Authority of DES SOP. Contractors may not be delegated this authority.

3) Ensures that applicants meet the requirements of this SOP and shall be responsible for informing the Contracting Officer prior to award of the contract if the contractor is unable to comply with this SOP.

4) Verifies and validates if the prospective contractor needs Installation Access to perform the requirements of the contract.

5) Verifies contractor submitted packets are complete and contain all proper supporting documentation prior to signing IAW Enclosure 2 – Required Supplemental Documentation of DES SOP.

6) Ensures that the applicant possesses either a Kuwaiti Article 17 or 18 Visa and meets all applicable HN Labor laws required for employment. Other Visa types may be evaluated and coordinated with the IAO.

7) Authorizes Installation Access on a Kuwaiti Article 14 Visa (initial hire / entry for citizens of the U.S., Canada, Australia, New Zealand and Great Britain) for up to 90 days for completion of Kuwaiti Article 17 / 18 Visa requirements; upon expiration of the initial 90 day period, proof of progress on a Kuwaiti Visa 17 / 18 is required. Other Country Nationals (OCN) require Enclosure 7 – Exception to Policy of DES SOP on a Kuwaiti Article 14 Visa (initial hire/entry) for up to 90 days for completion of Kuwaiti Article 17 / 18 Visa requirements. No extensions are approved for OCNs on an initial Kuwaiti Article 14 Visa.

8) Recommends an expiration date of 60 days past the Kuwaiti Article 17 / 18 residency expiration to allow processing of the renewal Visa. No recommended IA Card expiration date may exceed one year, go beyond the passport expiration date and / or go beyond the contract expiration date.

9) Selects and initials the camp locations in Section IV of Enclosure 1 – ASG-KU DES Form 190-16.01 - Access Application of DES SOP for which the contractor must access, specific to the performance terms of their contract to include Force Protection Condition (FPCON), Vehicle Privileges and Escort Privileges.

10) Ensures that the company / contractor registers any vehicles authorized for entry onto the Installation. Vehicles to be registered must meet all vehicle safety requirements, registration and insurance standards identified by ASG-KU and HN laws.

11) Ensures that driver’s of registered vehicle(s) are appropriately identified and have valid Driver’s License documentation prior to recommending approval IAW Enclosure 2 of DES SOP.

f. Contractor Companies:

1) Notifies the IAO of contract personnel who are discharged, transferred, deceased or no longer require valid access to ASG-KU Installations.

2) Are required to turn in all IA cards for above listed personnel [f, 1)] to the IAO for processing.

3) Ensures that the ASG-KU vehicle registration placard(s) issued for contract vehicle(s) are returned by the Contracting Company to the IAO in the event a vehicle is sold, traded, returned or otherwise rendered useless.

g. Individual Responsibilities:

1) All personnel issued an IA card are responsible for ensuring that their IA cards are returned to the IAO as part of out-processing. Contractors who do not return their IA card to the IAO for out-processing are not able to re-badge for another company until the IA card is accounted for and cleared by the IAO.

2) Privately-owned vehicle operators are responsible for ensuring that the ASG-KU vehicle registration placard is returned to the IAO in the event the vehicle is sold, traded, returned or otherwise rendered useless.

3) Adheres to all Installation policies at all times.

h. The Directorate of Logistics (DOL):

1) Provides the Transportation Motor Pool (TMP) Manager with required information necessary to register all Government Owned Vehicles (GOV).

2) Provides the TMP Manager with a current, updated database of operators assigned to vehicles they register on a monthly basis.

i. ASG-KU Counter Intelligence (CI) / ASG-KU S-2 is responsible for coordinating the Foreign National (FN) Screening Program IAW current policy and USCENTCOM / USARCENT direction. The FN Screening includes the screening of all Other Country National (OCN) personnel.

1) OCN Screening is used to complement the badge process and to enhance force protection measures through document examination and verification as well as biographical and security interviews. Though the Screening process is voluntary, refusal to be screened may result in the applicant’s access being denied or terminated and bar proceedings being initiated.

2) Once the OCN Screening process is complete for an applicant, the screening cell forwards the packet with recommendation concerning that applicant’s suitability for access to the IAO. Any derogatory information may result in the applicant’s access being denied or terminated by coordination with PMO Police Admin.

4. DBIDS Categories: Persons requiring an IA card receive one of the following:

a. Category 1- (I) Other Country National (OCN) RED BADGE:

1) Issued to OCNs and HN Citizens not in the Military or having Government Affiliation.

2) Expiration date: No longer than passport expiration, Visa expiration (Visa 18 add 60 days), contract expiration date (base plus option years), one year from last BATS screening approval date or one year.

3) Those with CAC must be enrolled in DBIDS and receive an IA card.

4) Requires local background check / investigation (BI) conducted by the ASG-KMOI Liaison Officer within 90 days of FN Screening (BATS), biometric collection and IA card issuance. Request from Company to DES for KMOI BI must be included in IA packet (Enclosure 2A of DES SOP). All requests for KMOI BI must be signed by the DES and forwarded to the ASG-KMOI Liaison Office for processing on Enclosure 8 of DES SOP.

5) The Memorandum of Agreement (MOA) between 386th Air Expeditionary Wing/ Expeditionary Security Forces Squadron (AEW/ ESFS) and ASG-KU can be referenced in regards to the standards for processing a packet for joint badging on all ASG-KU and AFCENT Installations (refer to Enclosure 2 of DES SOP).

NOTE: KMOI Background Investigations are to be completed annually for Category I contractors from Countries of Concern and every two years for Category I contractors from Non- Countries of Concern.

NOTE: Category I personnel who have been vetted in DBIDS within a year may not be required to provide biometric collection.

b. Category 2- (II) Foreign Military or Host Nation Government BLUE BADGE:

1) Issued to HN Government, Coalition Forces, US Government employee (Non-US Citizen) with qualifying CAC and OCNs with valid USCIS Form I-551 (Green Card).

2) Expiration date: No longer than expiration date of HN Government / Military Issued Identification Card, passport expiration, Visa expiration (Visa 18 add 60 days), contract expiration date (base plus option years), one year from last BATS screening approval date (if applicable) or one year.

3) Above personnel may require FN Screening and biometric collection.

c. Category 3- (III) U.S. Contractor WHITE BADGE:

1) Issued to U.S. Citizens and Dual Citizens w/ U.S. passport including all U.S. contractors who have been issued a CAC.

2) Expiration date: No longer than passport expiration, visa expiration (Visa 18 add 60 days), contract expiration date (base plus option years) or one year.

3) Those of dual citizenship: If they are of U.S. citizenship, they must use their U.S.

passport for registration purposes.

4) Requires biometric collection.

d. Category 4- (IV) U.S. Government CAC DBIDS REGISTRATION or WHITE BADGE:

1) White badge issued to U.S. Military and DoD Civilians who are Command Sponsored or on a DES approved memorandum list (signed by first O-4 or higher in their Chain of Command) authorizing off post housing/ single occupancy travel.

2) Expiration date: Based on PCS or other Government orders (not to exceed one year).

3) Requires biometric collection.

NOTE: Access Requirements for Command Sponsored / U.S. Embassy Children (12 years and younger): Command sponsored children of members of the U.S. Department of Defense and U.S. Embassy are allowed access onto the Installation so long as they are accompanying the authorized IA card holder with a DES approved Family Member Access Memo. Refer to DES SOP Enclosure 2- Required Supplemental Documentation for requirements.

e. Category 5- (V) Command Exception BLUE BADGE:

1) Issued to personnel that are granted special permission from the ASG-KU Commander that do not meet the requirements for Category I - IV.

2) Expiration date: Specified by approval authority, no longer than passport expiration, visa expiration (Visa 18 add 60 days), contract expiration date (base plus option years), one year from last BATS screening approval date (if applicable) or one year.

3) May require CI Screening and BI.

5. Initial Access Requirements, Process and Authorization: The Access Control Program is based on verifying the access authorization of every individual entering and exiting the Installation. All persons are registered in DBIDS for identity and authorized access verification.

a. U.S. Military Forces (PCS / TCS): All U.S. Military personnel and their DoD Civilian counterparts assigned and billeted on an ASG-KU Installation are required to register their Common Access Card (CAC), provide index fingerprints, be photographed and register their hand geometry. (U.S. Military personnel and their DoD Civilian counterparts must present a copy of PCS. TCS, TDY or other orders to establish an expiration date.)

b. Coalition Military Forces: (If applicable) may be issued a DBIDS IA card through coordination with the IA NCOIC. Coalition partners may have to provide biometric data including and iris scan, fingerprints, facial photographs, hand geometry and personal information for DBIDS registration.

c. Contract Personnel (U.S.): Applies for an IA card and provides index fingerprints, be photographed and register their hand geometry.

d. Contract Personnel (OCN): Applies for an IA card and provides biometric data including an iris scan, fingerprints, facial photographs, hand geometry and personal information for DBIDS registration.

e. Command Sponsored Military / DoD Civilian Personnel: Are required to register in DBIDS and receive an ASG-KU IA card.

f. Command Sponsored Dependants:

1) 13 Years and older: Are required to register in DBIDS and receive an ASG-KU IA card.

(Command Sponsored dependants within the Kuwait Theater of Operations (KTO) are authorized to use their DD Form 1173 with orders to proceed to the IAO located at ECP 1 on Camp Arifjan.)

2) 12 Years and younger: Refer to ASG-KU DES SOP Enclosure 2 for access requirements.

NOTE: Orders are required to clearly state that dependants are COMMAND SPONSORED to be considered as such.

NOTE: Children of contract personnel are not authorized Installation Access.

g. U.S. Embassy / Department of State (DoS) Personnel: Are required to register in DBIDS and receive and ASG-KU IA card.

h. U.S. Government Retirees / Retiree Dependants: Are not authorized access to ASG-KU Installations unless for emergency medical care to treat life, limb or loss of eyesight.

i. Non - Command Sponsored Dependants: Personnel that are requesting access to the Installation are required to submit a justification memorandum to the ASG-KU Commander for access.

j. Other: Individuals not previously addressed above are not authorized access to the Installation.

6. Renewal Access Requirements, Process and Authorizations: The annual renewal process is the same as the initial issue process. Refer to paragraph 5 above and the ASG-KU DES SOP Enclosure 2 for access requirements.

7. IA Card Presentation, Display, Loss, Damage and Return. DBIDS IA Cards are U.S.

Government property (including Escort Required/ Non Escort Required badges) and are issued and destroyed by the DES only.

a. Presentation. All personnel entering and exiting the Installation present the approved and registered Installation Access Media for ASG-KU Installations.

b. Display.

1) Persons issued an IA Card display their IA Card on their person in such a manner as to be conspicuously visible between the waist and chest level while on any ASG-KU Installation. Any individual on the Installation may be required to provide their identification credential upon request. Refusal to do so is considered a force protection violation and the basis for immediate apprehension, surrender of identification and additional administrative or punitive actions.

2) Security Forces in uniform are exempt from the 9(b) display requirement.

c. Lost / Forgotten IA Card.

1) IA Cards that are lost or stolen are reported to the PMO immediately and the individual is required to submit a Military Police Report.

2) Lost IA Cards are replaced with an Enclosure 1 of DES SOP signed by the COR/ Authorized Signatory and Prime Contracting/ Sub-Contracting Company (if applicable) and a copy of their lost IA Card Military Police Report.

3) Individuals who forget/ lose their IA Card or lose their CAC (if CAC is individual’s Installation Access Media) may be issued a No Escort Required badge. IAO verifies access prior to issuing the No Escort Required badge. Individuals exchange their passport or Kuwaiti Civil ID for the No Escort Required badge. No other documentation is accepted for exchange unless authorized by the Director of Emergency Services.

Personnel that forget their IA Card can only be issued a No Escort Required badge up to 3 times a month.

d. Damage.

1) IA Cards that are expired, unreadable, defective or mutilated are turned in to the IAO for processing. Including those IA Cards that do not permit scanning of information retrieval from DBIDS.

2) Active unserviceable IA Cards may be exchanged one-for-one without documentation or COR/ Authorized Signatory recommendation. The IA Card is inspected by the IAO and replaced if found to be defective or unserviceable.

e. Return of IA Card. Upon contract expiration, employment termination, employment resignation and/ or such time as Installation Access is no longer required, the IA Card is returned to the IAO for processing.

8. Unauthorized Entry / Duplication of Access Media:

a. Persons found in possession of lost, stolen, altered or copied Access Media are detained and processed by Military Police, Counter Intelligence (CI), Law Enforcement or Security Personnel and are subject to administrative or punitive action.

b. Persons listed on the Barred Roster found attempting to access the Installation will be apprehended and processed by the PMO.

c. Any individuals trying to enter the Installation without authorization are apprehended and processed by the PMO.

d. The reproduction, photocopying or attempting to create a fictitious ASG-KU ID Card or Vehicle Placard, whether it is intended to be used to access the Installation or not, is prohibited and may result in Bar Proceedings being initiated.

9. Violations. Violations of this SOP could result in Bar Proceedings being initiated. The authority for all permanent Barring is the ASG-KU Commander.

10. Point of Contact for this SOP is the Installation Access NCOIC; Building 314, Room xxx, at DSN 430-1551.

Section II Access Rosters

11. Escorted Access Requirements, Process and Authorizations: Escorted entry onto the Installation is primarily for short-term, inconsistent access to the Installation.

a. Escorted Access General Information:

1) Escorted access may only be granted up to fifteen (15) days in a ninety (90) day period before proper access media is required (IA card). The 90 day period begins on the first day of escorted access.

2) Personnel having an expired IA card of thirty (30) days or more may be placed on the Escort Access List (EAL). Escorted access is not intended to extend access for an expired IA card.

3) All escorted access requests is submitted three (3) business days in advance to the IAO for verification of documents and Entry Control Point (ECP) notifications(s).

Note: Escorted access for personnel from a Country of Concern (CoC) requires additional time for BI, CI Screening and Exception approval prior to escorted access.

4) Escorting is a Unit / Organizational / Requiring Activity responsibility.

5) The escort ratio is 3 escorted individuals to every 1 escort.

6) The escort is responsible for all actions and conduct of the personnel being escorted.

Escorts are required to remain in close proximity and eyesight of escorted personnel at all times while on the Installation.

7) Escorts must be able to affect immediate corrective action(s) to prevent unsafe acts and or security breaches from occurring.

8) Escorts will not allow escorted personnel under their supervision to enter the Installation with any prohibited items (ASG-KU Command Policy Memorandum).

Prohibited items are not to be left at Entry Control Points (ECPs) and cannot be temporarily transferred to the escort.

9) Some escorted access may need accompaniment of a vehicle, in which case; a valid vehicle registration card and Kuwaiti Driver’s License or U.S. Driver’s License / International Driver’s Permit (IDP) (if on a Visa 14) is required. Personnel with approved driving privileges while on escorted access are issued a Temporary Vehicle Pass for the duration of their escorted access.

10) Personnel found violating their escort duties have their escort privileges revoked and are subject to administrative or punitive action. Revoked escort privileges may be reviewed after a period of six (6) months. Second-time offenders lose their privileges permanently and are subject to additional administrative or punitive action.

11) Personal identification documents are not to be released to anyone other than the owner.

b. Escorted Access Application Process:

1) A requesting entity identifies personnel requiring escorted access.

2) Personnel complete application packets, including supplemental documentation (IAW Enclosure 2 of DES SOP) and submit them to their COR / Authorized Signatory.

3) Applications are reviewed for completeness / accuracy and if recommended for approval are signed by the COR / Authorized Signatory.

4) Complete application packets are submitted to the IAO (at least 3 business days in advance).

5) If approved, the IAO adds personnel to the Escorted Access List (EAL) and notifies the requiring activity of approval.

a. Escort Procedure (when approved):

1) Escorts and escort required personnel meet at the ECP IAO.

2) Escort required personnel are verified against the EAL.

3) Escort’s name, rank and unit are annotated on the EAL spreadsheet.

4) Escort required personnel are then to exchange their valid passport or Kuwait Civil ID for an “Escort Required” badge that must be displayed on their person at all times. No other documentation is accepted for exchange unless authorized by the Director of Emergency Services.

5) When the escort required personnel’s access to the Installation is complete he / she, along with their escort, shall return the ECP IAO and exchange the “Escort Required” badge for their personal identification and depart the Installation.

12. Non - Escorted Access Requirements, Process and Authorizations. Non – escorted entry onto the Installation is primarily for TEMPORARY PURPOSES ONLY for personnel that enter often under special circumstances; however, do not require permanent access. This is utilized by the Non – Escorted Access Roster (NEAR).

a. NEAR General Information:

1) Personnel requesting NEAR are required to complete all necessary access requirements to include; document submittal, FN Screening (BATS enrollment) and BI (if applicable) IAW Enclosure 2 of DES SOP. When approved, the individual is placed on the NEAR and issued a NEAR Badge.

2) All annual NEAR requests are submitted 45 days in advance for verification of documents, screening and ECP notifications.

3) Once approved and entered on the NEAR, subsequent visits are a requesting entity’s responsibility and are required to be requested 48 hours in advance utilizing Enclosure 2D of DES SOP.

4) The requesting entity is responsible for all actions and conduct of the personnel on the

NEAR.

5) NEAR personnel are not to enter the Installation with any prohibited items (ASG-KU Command Policy Memorandum) unless addressed within the Enclosure 2D of DES SOP and approved by the DES/ Designate. Prohibited items are not to be left at ECPs.

6) NEAR personnel requiring vehicle access complete the Temporary Vehicle Pass Procedures (see Enclosure 2 of DES SOP).

b. NEAR Application Process:

1) Requesting entity identifies personnel requesting NEAR access.

2) Personnel complete IA application packets, including supplemental documentation (IAW Enclosure 2) and submit them to their COR/ Authorized Signatory.

3) Applications are reviewed for completeness/ accuracy and if recommended for approval are signed by the COR/ Authorized Signatory.

4) If approved, the IAO adds the personnel to the NEAR and notifies the requesting activity of approval.

5) Once the application and registration are completed, an Enclosure 2D of DES SOP is required to be submitted to the IAO at least 48 hours in advance of visit.

6) Personnel on the NEAR exchange their valid passport or Kuwaiti Civil ID for their NEAR badge that are displayed on their person at all times. No other documentation is accepted for exchange unless authorized by the Director of Emergency Services.

7) When the NEAR personnel’s access period on the Installation is complete, he/ she shall return the ECP IAO and exchange their NEAR badge for their personal identification and depart the Installation.

8) Personal identification documents are not to be released to anyone other than the owner.

9) NEAR personnel requiring vehicle access are authorized to receive a Temporary Vehicle Pass for the duration of their visit IAW Enclosure 2 of DES SOP.

c. Non – Escorted Access for Kuwaiti Government Personnel. Kuwaiti Ministry of Defense (KMOD), Kuwaiti Ministry of Interior (KMOI), Kuwaiti National Guard (KNG) and other HN Government Ministries and officials that require or request access to the Installation to conduct approved training or Official Visits with U.S. Military Units provide:

1) U.S. Military Sponsor: Any visiting HN individual or unit requires a U.S. Military sponsor for the duration of their access to the Installation. The U.S. Military unit obtains a by name list (rank, full name, Kuwait Civil ID number and Kuwait Government ID number) and submits the list to the IAO a minimum of 3 business days prior to the first day of access to the Installation. ASG-KU Host Nations Affairs (S9) is responsible for vetting the personnel and submits final verification to the IA NCOIC. The ASG-KU Host Nations Affairs NCO maintains an approved access roster. Final approved access memos are submitted to the IA NCOIC for review, approval, and ECP/ MP Desk notification.

2) Memorandums: Sponsoring U.S. Military unit submits a memorandum that states the purpose of training or visit, duration of access, delegated U.S. Military unit point of contact (POC) responsible for the conduct of the visitors, vehicles requiring access, and other pertinent or sensitive information required for the training or visit. Memorandums are signed by a field grade officer (rank of O4 or above).

3) Vehicles: Approved Kuwaiti visitor’s vehicles (tactical and non – tactical) are allowed on the Installation as long as they are annotated on the access memorandum to include;

make, model and license plate number. Vehicles are subject to a random search IAW current ASG-KU Vehicle Search Procedures.

4) All Kuwaiti visitors follow ASG-KU policies such as Prohibited Items, Traffic Control Plan, Safety, etc. while on the Installation. U.S. Military Sponsor provides a safety brief to Kuwaiti Government visitors upon their arrival at the Installation.

Section III Vehicle Access Registration

13. Vehicle Access Requirements, Process and Authorizations. Vehicle registration is required for all non – tactical vehicles (NTV), which includes all Personally Owned Vehicles (POV) and Contracting Company provided transportation entering the Installation. The below information does not apply to “On Post Only Vehicles”.

a. Vehicle Access General Information.

1) The Vehicle Owner/ Primary Driver/ Fleet Manager provides all documentation

IAW Enclosure 2 of DES SOP at the time of vehicle registration. Once vehicle registration is completed, a vehicle registration placards are produced and registered in DBIDS by the IAO.

2) All vehicles meet vehicle safety, registration and insurance standards identified by ASG-KU and HN laws.

3) Drivers of any vehicles on post have vehicle privileges on the Installation, as defined on their IA Card and/ or U.S. Military issued driver’s license (OF 346). All vehicle operators comply with the provisions of this instruction, ASG-KU policies, HN laws and regulations governing motor vehicle operation. U.S. Military members are required to be in possession of a Military Driver’s License (OF 346) and U.S. Driver’s License at all times.

4) Registered vehicles are required to be assigned to a primary driver or fleet manager who will be responsible for the vehicle(s).

5) The vehicle owner/ primary driver/ fleet manager notifies the IAO of any changes in the status of the vehicle(s) or primary driver of the registered vehicle(s).

6) Vehicle Registration Categories.

a) Government Owned Vehicles (GOVs) are defined as those vehicles controlled and/ or maintained the ASG-KU TMP and those vehicles leased by the U.S. Embassy or DoS in support of U.S. operations in Kuwait.

b) Contracting Company Vehicles are defined as those vehicles owned or leased by a Company in support of the United States Government (USG). Vehicles are under contract with a specific Company not an individual. Vehicles that are leased by an individual for Company use, provide an Enclosure 9 of DES SOP from the Prime Company through the COR/ Authorized Signatory and approved by DES/ Designate verifying that it is not a POV.

c) Personally Owned Vehicles (POVs) are defined as those vehicles owned, leased or rented by individuals. This classification includes vehicles used for personal use by a contractor or family member authorized access to the Installation. Access for all POVs on Camps including Camp Arifjan requires the Director of Emergency Services’ approval on Enclosure 7 of DES SOP. Access for all POVs on Camps not to include Camp Arifjan requires PMO – North (PMO-N) approval.

d) Temporary Duty (TDY) Vehicle Access. Temporary Vehicle Passes are issued to U.S. Military and their DoD Civilian counterparts while on TDY status as long as their orders clearly state they are authorized a vehicle while in Kuwait. DoD Contractors on TDY state on Enclosure 3 of DES SOP (refer to Enclosure 2 of DES SOP) within their TDY Access application stating that they are authorized a vehicle while in Kuwait. TDY personnel listed above are issued a Temporary Vehicle Pass for the duration of their TDY.

7) Vehicle Registration Placard Types.

a) Green Vehicle Placards identify U.S. Military, DoD Civilians and

Coalition Forces vehicle operators.

b) White Vehicle Placards identify contractor vehicle operators.

c) Blue Vehicle Placards identify POVs that have access to Camps to include Camp Arifjan.

d) Red Vehicle Placards identify POVs that have access to Camps excluding Camp Arifjan.

b. Vehicle Placard Display, Loss/ Stolen, Damage and Return.

1) Display.

a) Issued vehicle registration placard is displayed on the driver’s side dashboard in a manner which is visible through the windshield at all times while on the Installation.

b) All operators maintain the ASG-KU Vehicle Registration Placards in such condition as to be clearly legible at all times and under no circumstances vehicle placards are interchanged from one vehicle to another.

c) The vehicle placard is required to be removed and placed in an out of sight location upon departing the Installation.

2) Lost/ Stolen Vehicle Placards.

a) Vehicle placards that are lost or stolen are reported to the PMO immediately and the individual is required to submit a Military Police Report.

b) Lost placards are replaced with a copy of their lost Vehicle Placard

Military Police Report.

3) Damaged Vehicle Placards.

a) Vehicle placards that are expired, unreadable, defective or mutilated are turned in to the IAO for processing and destruction. This includes those vehicle placards that do not permit scanning of information retrieval from DBIDS.

b) Active unserviceable vehicle placards may be exchanged one-for-one without documentation or CO / Authorized Signatory recommendation. The vehicle placard is inspected by the IAO and replaced if found to be defective or unserviceable.

4) Return of vehicle placard. The vehicle placard is required to be returned to the

IAO for processing in the event the vehicle is sold, traded, returned or rendered otherwise useless. Vehicle placards that are not returned to the IAO for out-processing are not able to be re-registered for another entity until the vehicle placard is accounted for and cleared by the IAO.

c. Vehicle Access Application Process.

1) Any entity requiring vehicle access identifies specific vehicles required for vehicle registration.

2) The entity completes all documentation IAW Enclosure 2 of DES SOP and submit them to their COR/ Authorized Signatory.

3) Vehicle access applications are reviewed for completeness/ accuracy and if recommended for approval are signed by the COR/ Authorized Signatory.

4) Completed vehicle registration applications are submitted to the IAO for processing.

5) If approved, IAO generates, registers in DBIDS and issues the vehicle registration placard to the vehicle owner/ primary driver/ fleet manager.

Screening Date:____________________ CST Member:____________________ Linguist:____________________

KUWAIT CIVIL ID # EMPLOYER /COMPANY

DATE OF BIRTH PLACE OF EMPLOYMENT

CITY OF BIRTH BASE CAMP

COUNTRY OF BIRTH DATE OF HIRE

NATIONALITY POSITION

ETHNICITY COMPANY BADGE #

RELIGION EXPIRATION DATE

CELL/MOBILE PHONE BASE BADGE#

E-MAIL ADDRESS EXPIRATION DATE

WORK PHONE POC/SUPERVISOR NAME

HOME PHONE POC/SUPERVISOR PHONE

PHONE# - HOME COUNTRY POC/SUPERVISOR EMAIL

VEHICLE (WORK / PERSONAL) PASSPORT

MAKE NUMBER

MODEL ISSUE DATE

YEAR EXPIRATION DATE

COLOR COUNTRY

VEHICLE PLATE# PREVIOUS

DRIVER LICENSE#

POSITION CITY COUNTRY SUPERVISOR

CITY COUNTRY

BIOGRAPHICAL DATA SHEET (BIDS)

HOME OF RECORD ============>

COMPANY / ORGANIZATION

ADMINISTRATIVE DATA

MALE FEMALE

MARRIED SINGLE DIVORCED

LANGUAGES PROFICIENCY

NATIVE OR PROFICIENT

TO (MMM/YY)FROM (MMM/YY)

PRESENT

FROM (MMM/YY) TO (MMM/YY)

FIRST NAME

MIDDLE NAME

LAST NAME

TRIBE NAME (If Applicable) NICK NAME (If Applicable) HEIGHT (feet’inches”) WEIGHT (in lbs.)

HAIR COLOR

EYE COLOR

GENDER

EDUCATION LEVEL In years

MARITAL STATUS

EMPLOYMENT HISTORY

(10-year work history; must include dates employed, position, city (physical location), country (physical location), company name, supervisor)

RESIDENCES

(10-year residential history; at a minimum list primary address in each city)

ADDRESS / HOUSE NUMBER, BLDG / BLOCK #, STREET, NEIGHBORHOOD / DISTRICT

NATIVE OR PROFICIENT

NATIVE OR PROFICIENT

NATIVE OR PROFICIENT

NATIVE OR PROFICIENT

NATIVE OR PROFICIENT

PRESENT

RELATIONSHIP FIRST NAME MIDDLE NAME LAST NAME EMPLOYMENT / PROFESSION PHONE NUMBER

RELATIONSHIP FIRST NAME MIDDLE NAME LAST NAME # YEARS KNOWN EMPLOYMENT / PROFESSION PHONE NUMBER EMAIL

COUNTRY CITY PURPOSE COMPANIONS

COUNTRY BRANCH RANK POSITION / DUTY TITLE UNIT CITY

BIOGRAPHICAL DATA SHEET (BIDS)

LOCATION OF STAY (hotel name / apartment #)

REFERENCES

(List 2 personal references and 1 professional reference not listed above.)

RELATIVES

(At a minimum list mother, father, siblings, spouse, and children. If deceased, annotate in address column.)

AGE

AGE

ADDRESS

MILITARY HISTORY

FROM (MMM/YY) TO (MMM/YY)

TRAVEL

(10-year travel history; must include dates, country, city, purpose of trip, location of stay, other travelers)

FROM (MMM/YY) TO (MMM/YY)

39. Name of primary Contract Company Representative:

31. Project Name/Task Order:

33. Supervisor Work Number:

38. Primary Contract Contact Information::

40. Signature of Primary Contract Company Representative:

42. Subcontract (POC):

35. Contract Expiration Dates (dd/mmm/yy) 36.Contract Period (Base plus option years):

41. Subcontract #:

24. Purpose of Application

25. Work Hours. 26. Dates Requested: 27. Work Days:

SECTION III - Company/Contract Information 28 Unit/ Employer: 29. Department and Section:

9. Gender: 10. Eye Color: 11. Hair Color: 22. Work Phone Number: 23. DSN Phone Number:

30. Work Location of Employee:

32. Supervisors Name:

34. US Military Contract Number:

37. Primary Contract Company:

ASG-KU ACCESS APPLICATION

Data Required by the Privacy Act of 1974 (5 USC 552a), DOD Directive 5400.11-R, 10 USC 3013, 10 USC 5013, 10 USC 8013 and Executive Order 9397

AUTHORITY: 10 U.S.C. 113, Secretary of Defense, Note (Use of Smart Card Technology in the Department of Defense); Directive-Type Memorandum (DTM) 09-012, Interim Policy Guidance for DoD Physical Access Control; 10 U.S.C. 136, Under Secretary of Defense for Personnel and Readiness; DoD Directive 1000.25, DoD Personnel Identity Protection (PIP) Program; DoD Instruction 5200.08, Security of DoD Installations and Resources; DoD 5200.08-R, Physical Security Program; and E.O. 9397 (SSN), as amended.

PRINCIPAL PURPOSE(S): The records support DoD physical security and information assurance programs, to issue individual facility/installation access credentials, and for identity verification purposes. The system also is used to record personal vehicles and property registered with the DoD and for producing facility management reports. The records may be accessed by other physical access control systems for further verification at other sites. Records may also be used for law enforcement purposes.

ROUTINE USE(S): In addition to those disclosures generally permitted under 5 U.S.C. 552a (b) of the Privacy Act of 1974, these records may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a (b) (3) as follows: Under DoD Blanket Routine Use #1. For law enforcement purposes to …federal, state, local, or foreign (law enforcement agencies), charged with enforcing or implementing the statute, rule, regulation, or order issued pursuant thereto. The DoD 'Blanket Routine Uses' set forth at the beginning of the OSD compilation of systems of records notices apply to this system.

DISCLOSURE REQUIREMENT – THIS INFORMATION IS VOLUNTARY: Voluntary. However, failure to provide the requested information may result in denial of a DBIDS card or visitor’s pass and denial of entry to DoD installations and/or facilities.

CONDITIONS APPLICABLE ON RECEIPT: I understand that the ASG-KU Installation Access (IA) Card is valid only through the expiration date indicated. Exceptions may require additional screening, interview and background checks. It should also be known that any derogatory information returned from the applicant's background investigation or failure to comply with screening/interview requirements may reflect adversely on consideration for access and may result in barment proceedings being initiated. Its intended use and authorizations are limited to those indicated on this form and the card. I understand that the ASG-KU IA Card is US Government property, that it is not transferable, that it is not to be altered in any way, and that it must be surrendered upon request of the US Government, its designated representative, or the issuing agency. I understand that while on any ASG-KU Installation my person, possessions, vehicle and work area are subject to search at the discretion of the US Government or its designated representative. I understand that I am liable for the cost of replacement for my IA Card if lost. Any falsification on this form will result in immediate revocation of access privileges.

SECTION I - Demographics

1. Last Name (Surname) 12. Title/Position 13 Rank/Grade

14. Citizenship: If dual citizen list both 15. Race

3. Middle Name/Suffix: 16. Address (Building Name/Number, Street Name/Number, etc):

4. Passport Number:

2. First Name (Given Name)

SECTION II - Access Information

5. Foreign Identification Number: Expiration Date (dd/mmm/yy): 18. City, State, Zip code: 19. Country

6. Date of Birth (dd/mmm/yy): 7. Height (inches): 8. Weight (pounds):

Expiration Date (dd/mmm/yy): 17. Address Type:

20. Home Phone Number: 21. Mobile Phone Number:

From: To: From: To: From: To:From: To: From: To:

Organization AddressHome Address Company AddressOffice Address

Male Female

TDY Escort Request New Registration Renew Registration Upgrade of Privileges Lost/Stolen IA Card

Enclosure 1 - ASG-KU DES FORM 190-16.01-Access Application (17 Jul 2016)

Initial:55. AA Recommended IA Badge Expiration:

SECTION V - Installation Access (IA) Card Holder Acknowledgement

ASG-KU ACCESS APPLICATION

43. AA Last Name: 44. AA First and Middle Initial: 45. AA Rank/Grade or Equivalent:

SECTION IV - Appointed Authority (AA) Information and Recommendation

74. Name of Screener: 75. Signature of Screener and Date: 76. Screening Status:

56. As a ASG-KU IA Card holder, I acknowledge the following:

1. All persons, their personal property, US Government property, and vehicles may be searched on entry, while within the confines of, or when leaving US Forces installations. Persons attempting to gain entry, who refuse to identify themselves, provide digitized fingerprint minutia data (DFMD), hand geometry scan, or consent to search, will be denied access.

2. If I am authorized escort privileges, I understand that I am agreeing to monitor that person’s actions at all times, and I accept full responsibility for that person’s conduct while on the installation.

3. IA Cards are US Government property. Any Military Police Officer, Law Enforcement, Security Force or Access Control personnel may confiscate an IA Card that has expired, is being used fraudulently, and is being presented by a person other than the person to whom it was issued, or is obviously altered, damaged, mutilated or photocopied.

4. I must surrender my pass when

a. It is replaced (except when lost or stolen).

b. I no longer require access.

c. My sponsor or status changes.

d. I resign, am terminated, or am no longer officially sponsored.

5. If I lose my IA Card or if it is stolen, I must immediately notify either the Law Enforcement Station or Installation Access Office. Failure to do so is grounds for denying a replacement card.

6. Violations of ASG-KU security policies may be grounds for denying access to US Forces Installations and lead to confiscation of all installation access documents.

I acknowledge by my signature that I have read and understand the policy, requirements, and responsibilities above.

57. (Print/Type) Last, First, Middle Initial: 58. Signature: 59. Date (dd/mmm/yy):

63. Personnel Access in FP

66. Areas, Gates, Base Privileges

SECTION VII - Screening Office Use Only

67. Category Classification:

68. Name of Person Entering Data/Collecting Biometrics: 69. Signature/Date of Person Entering Data/Collecting Biometrics: 70. DBIDS Number of Person Entering Data/Collecting Biometrics:

72. Vetting Date:

73. DBIDS Number of Applicant:

SECTION VI -Access Office Use Only

60. Name and Rank/Title of Person Approving Application: 61. Signature and Date of Person Approving Application

64. Vehicle Privileges: 65. Escort Privileges:

52. Personnel Access in FPCON : Initial:

51. Areas Of Access: Directorate/COR/AA must initial for each camp required.(Note Access is based on the individual’s need as stated in their contract. It is strictly prohibited to access areas not specified in their contract.)

Initial:________

48. AA Mobile Number:

50. AA Signature and Date:

46. AA Unit Organization: 47. AA Work Number:

49. AA Email Address:

54. Escort Privileges: Initial:53. Vehicle Privileges: Initial:

62. Expiration Date of IA Card (dd/mmm/yy)

71. Supporting Documents Enclosed (if applicable)

Buehring

Arifjan

KNB/Patriot SPOD

Charlie Delta w/Enc 6 Yes No

Charlie Delta w/Enc 2C

Buehring

Arifjan KNB Patriot

SPOD

CAT 1 - OCN CAT 2 - Foreign Military CAT 3 - US Contractor CAT 4 - US Government CAT 5 - Commander's Exception

Approved Rejected Routed to DES

Yes No Delta w/Enc 6

Yes NoYes No Delta w/Enc 2C

OCN w/Enc 7 and 10

Enclosure 1 - ASG-KU DES FORM 190-16.01-Access Application (17 Jul 2016)

Enclosure 1A - Instructions for ASG-KU DES Form 190-16.01 (Access Applications- 17 Jul 2016)

INSTRUCTIONS FOR COMPLETING THE ASG-KU DES FORM 190-16.01

ENCLOSURE 1 – Required for all applicants requesting Access

Section I – Demographics:

Blocks 1 – 3: Last Name, First Name, and Middle Name/Suffix Self Explanatory

Block 4: Passport Number and Expiration Self Explanatory

Block 5: Foreign Identification Number Kuwait Civil Identification Number or Country of Origin Identification Number

Block 6: Date of Birth Self Explanatory

Block 7: Height Enter height in inches

Block 8: Weight Enter weight in pounds

Block 9: Gender Self Explanatory

Block 10: Eye Color Self Explanatory

Block 11: Hair Color Self Explanatory

Block 12: Title/Position Enter exact Job Title

Block 13: Rank/Grade i.e. GS-11E or Contractor

Block 14: Citizenship/Nationality Enter country of citizenship. If holds dual citizenship, the applicant must list BOTH countries Block 15: Race

Enter one of the following:

A – Asian / Pacific Islander / anyone from the Asian continent or Pacific Islands B – Black N – Native American / Alaskan Native W – White / Caucasian / Anglo / European Descent U - Unknown

Block 16: Address Type Enter the type of address that will be listed in Blocks 17 –

Blocks 17 – 19: Address, City, State, Zip Code and Country

Enter the address of the type checked in Block 16 Block 20: Home Phone Number

Enter the Land Line Phone Number (if applicable) Block 21: Mobile Phone Number

Self Explanatory Block 22: Work Phone Number

Enter phone number of the applicant’s work or office Block 23: DSN Phone Number

Enter DSN Number (if applicable)

Section II – Access Information

Block 24: Purpose of Application Mark the box that applies to the applicant

Blocks 25 – 27: Work Hours, Dates Requested and Work Days Self Explanatory

Section III – Company/Contract Information

Block 28: Employer Enter the primary company that the applicant is employed with Block 29: Department/Section

Enter the Department and/or Section of the applicant is assigned to Block 30: Work Location of Employee

Enter the location where the applicant works, i.e. Building Number, Zone Location, etc Block 31: Project Name/Task Order

Enter all information as applicable Blocks 32 – 33: Supervisor Name and Work Number

Enter the name of the applicant’s immediate supervisor and the contact number Block 34: US Military Contract Number

Enter the complete contract number Block 35: Contract Expiration Date

Self Explanatory Block 36: Contract Period

Base year of contract plus option years (i.e. Contract expires 30Sep2011, plus 3 option years: Expiration 30Sep2014) Block 37: Primary Contract Company

Enter the Primary Contract Company Name Block 38: Primary Contract Company Contact Information

Enter Telephone number, email and/or mailing address of Primary Contract Company Block 39: Name of Primary Contract Company Representative

Print name of individual that can be contacted for questions concerning the contract Block 40: Signature of Primary Contract Company Representative

Signature of individual who has reviewed application for Prime Contractor Block 41: Subcontract Number (If applicable) Block 42: Point of Contact (POC) for Subcontract Company (if applicable)

Section IV – Appointed Authority (AA) Information and Recommendation

Blocks 43 – 49: AA Last Name, First and Middle Name, Rank/Grade or Equivalent, Unit/Organization, Work Number, Mobile Number and E-Mail Address

Enter the information for the Directorate/Contracting Officer Representative (COR) for the applicant.

Block 50: Signature and Date

The signature must be of the individual listed in Blocks 43

– 49, must be original and match the Signature Card the IAO has on file.

Block 51: Areas of Access

Mark those areas the applicant is authorized to have access to based on the terms of the contract or orders.