Exhibit_D_CDRLS_Operations_Support_2016_03_31.pdf

ACWS Exhibit A Acq Pgm Mgt Version 1.0 17 December 2015

Exhibit D

Contract Data Requirements List Operations and Support

D001- D005

Army Contract Writing System

Solicitation Number: W52P1J-16-R-0058

Army Contracting Command – Rock Island

(ACC-RI)

Information Technology Division Attn: Mr. Jonathan J. Anderson, Contracting Officer Rock Island Arsenal

3055 Rodman Avenue Rock Island, IL 61299-8000

31 March 2016

ACWS Exhibit A Version 1.0 17 December 2015 i

All Exhibit CDRL item files are embedded in this document as attachments and may be accessed by clicking on the paperclip icon in the pane on the left side of this document.

DD FORM 1423-1, FEB 2001

CONTRACT DATA REQUIREMENTS LIST

(1 Data Item)

PREVIOUS EDITION MAY BE USED.

Form Approved OMB No. 0704-0188

The public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Executive Services Directorate (0704-0188). Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please do not return your form to the above organization. Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. listed in Block E.

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

TDP ________ TM _______ OTHER

D. SYSTEM/ITEM E. CONTRACT/PR NO. F. CONTRACTOR

1. DATA ITEM NO. 2. TITLE OF DATA ITEM 3. SUBTITLE

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE

7. DD 250 REQ

8. APP CODE

9. DIST STATEMENT

REQUIRED

10. FREQUENCY

11. AS OF DATE

12. DATE OF FIRST SUBMISSION

13. DATE OF SUBSEQUENT

SUBMISSION

14. DISTRIBUTION

a. ADDRESSEE

b. COPIES

Draft Final

Reg Repro

15. TOTAL

16. REMARKS

17. PRICE GROUP

18. ESTIMATED

TOTAL PRICE

G. PREPARED BY H. DATE I. APPROVED BY J. DATE

Page of Pages

16. REMARKS (Continued)

DD FORM 1423-1, FEB 2001 Page of Pages

INSTRUCTIONS FOR COMPLETING DD FORM 1423

(See DoD 5010.12-M for detailed instructions.)

FOR GOVERNMENT PERSONNEL

Item A. Self-explanatory.

Item B. Self-explanatory.

Item C. Mark (X) appropriate category: TDP - Technical Data Package;

TM - Technical Manual; Other - other category of data, such as "Provisioning,""Configuration Management," etc.

Item D. Enter name of system/item being acquired that data will support.

Item E. Self-explanatory (to be filled in after contract award).

Item F. Self-explanatory (to be filled in after contract award).

Item G. Signature of preparer of CDRL.

Item H. Date CDRL was prepared.

Item I. Signature of CDRL approval authority.

Item J. Date CDRL was approved.

Item 1. See DoD FAR Supplement Subpart 4.71 for proper numbering.

Item 2. Enter title as it appears on data acquisition document cited in Item 4.

Item 3. Enter subtitle of data item for further definition of data item (optional entry).

Item 4. Enter Data Item Description (DID) number, military specification number, or military standard number listed in DoD 5010.12-L (AMSDL), or one-time DID number, that defines data content and format requirements.

Item 5. Enter reference to tasking in contract that generates requirement for the data item (e.g., Statement of Work paragraph number).

Item 6. Enter technical office responsible for ensuring adequacy of the data item.

Item 7. Specify requirement for inspection/acceptance of the data item by the Government.

Item 8. Specify requirement for approval of a draft before preparation of the final data item.

Item 9. For technical data, specify requirement for contractor to mark the appropriate distribution statement on the data (ref. DoDD 5230.24).

Item 10. Specify number of times data items are to be delivered.

Item 11. Specify as-of date of data item, when applicable.

Item 12. Specify when first submittal is required.

Item 13. Specify when subsequent submittals are required, when applicable.

Item 14. Enter addressees and number of draft/final copies to be delivered to each addressee. Explain reproducible copies in Item 16.

Item 15. Enter total number of draft/final copies to be delivered.

Item 16. Use for additional/clarifying information for Items 1 through 15.

Examples are: Tailoring of documents cited in Item 4; Clarification of submittal dates in Items 12 and 13; Explanation of reproducible copies in Item 14.; Desired medium for delivery of the data item.

FOR THE CONTRACTOR

Item 17. Specify appropriate price group from one of the following groups of effort in developing estimated prices for each data item listed on the DD Form 1423.

a. Group I. Definition - Data which is not otherwise essential to the contractor's performance of the primary contracted effort (production, development, testing, and administration) but which is required by DD Form 1423.

Estimated Price - Costs to be included under Group I are those applicable to preparing and assembling the data item in conformance with Government requirements, and the administration and other expenses related to reproducing and delivering such data items to the Government.

b. Group II. Definition - Data which is essential to the performance of the primary contracted effort but the contractor is required to perform additional work to conform to Government requirements with regard to depth of content, format, frequency of submittal, preparation, control, or quality of the data item.

Estimated Price - Costs to be included under Group II are those incurred over and above the cost of the essential data item without conforming to Government requirements, and the administrative and other expenses related to reproducing and delivering such data item to the Government.

c. Group III. Definition - Data which the contractor must develop for his internal use in performance of the primary contracted effort and does not require any substantial change to conform to Government requirements with regard to depth of content, format, frequency of submittal, preparation, control, and quality of the data item.

Estimated Price - Costs to be included under Group III are the administrative and other expenses related to reproducing and

d. Group IV. Definition - Data which is developed by the contractor as part of his normal operating procedures and his effort in supplying these data to the Government is minimal.

Estimated Price - Group IV items should normally be shown on the DD Form 1423 at no cost.

Item 18. For each data item, enter an amount equal to that portion of the total price which is estimated to be attributable to the production or development for the Government of that item of data.

These estimated data prices shall be developed only from those costs which will be incurred as a direct result of the requirement to supply the data, over and above those costs which would otherwise be incurred in performance of the contract if no data were required. The estimated data prices shall not include any amount for rights in data. The Government's right to use the data shall be governed by the pertinent provisions of the contract.

DD FORM 1423-1 (BACK), FEB 2001

data_item: D004 title: Change Management Plan sub: N/A auth: N/A ref: SOO 6.7 / PWS TBD req_ofc: PdM ACWS dd250: LT appcode: BLANK dist: SEE BLK 16 freq: ASREQ asof: N/A firstsub: SEE BLK 16 subsub: SEE BLK 16 addressee1: O&S WIPT draft1:

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total_draft: 0 total_reg: 1 total_repro: 1 remarks: Format: Contractor provided, Government approved

Content: An ACWS Change Management plan that outlines the change management mission, goals, and objectives with a focus on minimizing risks and optimizing benefits of the ACWS solution. Include success criteria, critical success factors, scope, approach, planning assumptions, key activities, roles and responsibilities needed to gain solution acceptance. Include forms of communication and marketing materials (e.g., briefings, overviews, business process workshops, software demonstrations, and brochures). And include the following:

a.) A Knowledge Management (KM) Strategy to develop, organize, and coordinate content for a single knowledge management portal that is comprehensive, accurate, efficient, effective, and easy to access KM materials (e.g. notices, brochures, training schedules, slide decks, job aids, FAQs, business process crosswalks, etc.).

b) A Collaboration Strategy that identifies the tools and methods for working with sites to set expectations, objectives, time lines, roles and responsibilities, discuss best practices and plan out deployment activities to ensure a successful implementation, including taking notes documenting decisions and achieving results.

c) A User Transition Strategy to assist end users in transitioning from legacy contract writing systems to ACWS and its associated business processes. Consider using “Day-in-the-life” case studies and/or “Business Process Crosswalks” based on roles.

group:

total_price:

prep_name: KIM REID, O&S WIPT LEAD line_item: 005 exhibit: D xtdp: Off xtm: Off othercat: X system: Army Contract Writing System (ACWS) ctr_no:

contr:

remarksb:

Page2: 2

Reset:

prep_date: 12/16/2015 app_by: KIM REID, DEPUTY PdM ACWS app_date: 12/16/2015

Page: 1 of_pages: 2 app: Adobe Professional 8.0

The public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Executive Services Directorate (0704-0188). Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please do not return your form to the above organization. Send completed form to the conformance with Government requirements, and the required to perform additional work to conform to Government without conforming to Government requirements, and the contracted effort and does not require any substantial change to conform to Government requirements with regard to depth of otherwise be incurred in performance of the contract if no data were required. The estimated data prices shall not include any data_item: D001 title: Training Management Plan sub: N/A auth: N/A ref: SOO 6.5 / PWS TBD req_ofc: PdM ACWS dd250: LT appcode: BLANK dist: SEE BLK 16 freq: ASREQ asof: N/A firstsub: 180 DAC subsub: SEE BLK 16 addressee1: O&S WIPT draft1:

reg1: 0 repro1: 1 addressee2: PdM ACWS COR draft2:

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total_draft: 0 total_reg: 1 total_repro: 1 remarks: Format: Contractor provided, Government approved Content:

1. Describe the training methods that will be employed

2. Meet/address the following:

a) Training and doctrine deliverables

b) Schedules

c) Training performance metrics

d) Curriculum requirements

e) Government reviews/input into the training curriculum

3. Training Management Plan will encompass following life-cycle phases:

a) Initial deployment

b) New employee

c) New release

d) Refresher and Sustainment training

5. The Training Management Plan will document:

a) A formal training curriculum that outlines the progression from basic knowledge transfer through intermediate and advanced subject matter, including business process training and skills transfer, using scenario based hands-on practice in a production copy, training sandbox.

b) Use of Instructional Systems Design (ISD) methodology to gather training requirements, analyze, design, develop, deliver and evaluate training that ensures knowledge and skills transfer with maximum efficiency.

c) Process to update and maintain a training curriculum over time as additional functionality is added in subsequent releases of ACWS.

d) Course registration, record keeping and weekly status reporting on required training completions as a key metric of site readiness for Go-Live deployment.

e) The process for:

1) Government reviews of training content

2) Government approvals to proceed with training

3) Quality control methods

4) Collection of user feedback to enhance future training group:

total_price:

prep_name: KIM REID, O&S WIPT LEAD line_item: 005 exhibit: D xtdp: Off xtm: Off othercat: X system: Army Contract Writing System (ACWS) ctr_no:

contr:

remarksb:

Page2: 2

Reset:

prep_date: 12/16/2015 app_by: KIM REID, DEPUTY PdM ACWS app_date: 12/16/2015

Page: 1 of_pages: 2 app: Adobe Professional 8.0

The public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Executive Services Directorate (0704-0188). Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please do not return your form to the above organization. Send completed form to the conformance with Government requirements, and the required to perform additional work to conform to Government without conforming to Government requirements, and the contracted effort and does not require any substantial change to conform to Government requirements with regard to depth of otherwise be incurred in performance of the contract if no data were required. The estimated data prices shall not include any data_item: D002 title: Training Materials sub: N/A auth: N/A ref: SOO 6.5 / PWS TBD req_ofc: PdM ACWS dd250: DD appcode: A dist: SEE BLK 16 freq: ASREQ asof: N/A firstsub: SEE BLK 16 subsub: SEE BLK 16 addressee1: O&S WIPT draft1:

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total_draft: 0 total_reg: 1 total_repro: 1 remarks: Block C. FAR 52.227-21 -- Technical Data Declaration, Revision, and Withholding of Payment -- Major Systems. (May 2014) and DFAR part 252.227-7030 apply.

Block 4:

Format: Contractor provided, Government approved Content: The contractor shall develop the training materials applicable to, and appropriate for, the capability being delivered.

BLOCK 9: Distribution C: Distribution authorized to U.S. Government Agencies and their contractors. Reason: Administrative and Operational Use, 29 Oct 2014. All other requests shall be referred to PdM ACWS, 200 Stovall St, Hoffman Bldg 2 Alexandria VA 22332.

BLOCK 12: Deliver existing (commercial) Training Materials for COTS no later than 60 DAC

BLOCK 13: Deliver ACWS (tailored) Training Materials 30 days prior to the commencement of Limited User Test training and Deployment training for each Task Order Build. Deliver ACWS (tailored) Training Materials 30 days prior to the commencement of Deployment Training for each Task Order Build.

BLOCK 14: Electronically delivered - reproducible in Microsoft Office formats unless otherwise approved by PdM ACWS. The Government shall have up to 10 calendar days to review for each submission.

group:

total_price:

prep_name: KIM REID, O&S WIPT LEAD line_item: 005 exhibit: D xtdp: Yes xtm: Off othercat:

system: Army Contract Writing System (ACWS) ctr_no:

contr:

remarksb:

Page2: 2

Reset:

prep_date: 12/16/2015 app_by: KIM REID, DEPUTY PdM ACWS app_date: 12/16/2015

Page: 1 of_pages: 2 app: Adobe Professional 8.0

The public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Executive Services Directorate (0704-0188). Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please do not return your form to the above organization. Send completed form to the conformance with Government requirements, and the required to perform additional work to conform to Government without conforming to Government requirements, and the contracted effort and does not require any substantial change to conform to Government requirements with regard to depth of otherwise be incurred in performance of the contract if no data were required. The estimated data prices shall not include any data_item: D003 title: Deployment Plan sub: N/A auth: N/A ref: SOO 6.6 / PWS TBD req_ofc: PdM ACWS dd250: LT appcode: BLANK dist: SEE BLK 16 freq: ASREQ asof: N/A firstsub: 90 DAC subsub: SEE BLK 16 addressee1: O&S WIPT draft1:

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total_draft: 0 total_reg: 1 total_repro: 1 remarks: Format: Contractor provided, Government approved

Content:

1. Government approved deployment schedule with critical path for site Go-Live implementation

2. Deployment plan to include:

a) Site survey/preparation

b) User transition from training operating environment to production operating environment

c) License verification

d) Quality control and risk mitigation

e) Tracking of trained users to provide access to operating environment

h) Post Deployment assessments/Lessons Learned

3. Documented Lessons Learned after each Task Order Build

BLOCK 9: Distribution C: Distribution authorized to U.S. Government Agencies and their contractors. Reason: Administrative and Operational Use, 29 Oct 2014. All other requests shall be referred to PdM ACWS, 200 Stovall St, Hoffman Bldg II Alexandria VA 22332.

BLOCK 10: As required with each Build as scheduled in accordance with the Integrated Master Schedule.

BLOCK 13: 270 days prior to the commencement of Training/Deployment activities for subsequent Builds

BLOCK 14: Electronically delivered - reproducible in Microsoft Office formats unless otherwise approved by PdM ACWS. The Government shall have up to 10 calendar days to review for each submission.

group:

total_price:

prep_name: KIM REID, O&S WIPT LEAD line_item: 005 exhibit: D xtdp: Off xtm: Off othercat: X system: Army Contract Writing System (ACWS) ctr_no:

contr:

remarksb:

Page2: 2

Reset:

prep_date: 12/16/2015 app_by: KIM REID, DEPUTY PdM ACWS app_date: 12/16/2015

Page: 1 of_pages: 2 app: Adobe Professional 8.0

The public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Executive Services Directorate (0704-0188). Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please do not return your form to the above organization. Send completed form to the conformance with Government requirements, and the required to perform additional work to conform to Government without conforming to Government requirements, and the contracted effort and does not require any substantial change to conform to Government requirements with regard to depth of otherwise be incurred in performance of the contract if no data were required. The estimated data prices shall not include any data_item: D005 title: Product Support (Operations and Support) Plan sub: N/A auth: N/A ref: SOO 6.8 / PWS TBD req_ofc: PdM ACWS dd250: LT appcode: BLANK dist: SEE BLK 16 freq: ANNUAL asof: N/A firstsub: 120 DAC subsub: SEE BLK 16 addressee1: O&S WIPT draft1:

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Content:

a) Develop the Product Support Plan that integrates all Integrated Product Support (IPS) Elements into a solution that ensures ACWS functions optimally throughout the life-cycle. Adhere to Army Regulation 700-127 and Dept of the Army Pamphlet 700-127.

b) Develop and deliver Help Desk Plan

BLOCK 9: Distribution C: Distribution authorized to U.S. Government Agencies and their contractors. Reason: Administrative and Operational Use, 29 Oct 2014. All other requests shall be referred to PdM ACWS, 200 Stovall St, Hoffman Bldg II Alexandria VA 22332.

BLOCK 13: Subsequent submission one year after first submission.

BLOCK 14: Electronically delivered - reproducible in Microsoft Office formats unless otherwise approved by PdM ACWS. The Government shall have up to 10 calendar days to review for each submission.

NOTE: O&S WIPT will have 10 business days after delivery to review and accept the CDRL group:

total_price:

prep_name: KIM REID, O&S WIPT LEAD line_item: 005 exhibit: D xtdp: Off xtm: Off othercat: X system: Army Contract Writing System (ACWS) ctr_no:

contr:

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prep_date: 12/16/2015 app_by: KIM REID, DEPUTY PdM ACWS app_date: 12/16/2015

Page: 1 of_pages: 2 app: Adobe Professional 8.0