ACWS_Information_Update_2016_03_22.pdf

INFO Update: ACWS RFP

Version 1.0 22 March 2016

ARMY CONTRACT

WRITING SYSTEM

(ACWS)

INFORMATION UPDATE:

Army Contract Writing System Request for Proposal Version 1.0

22 March 2016

Prepared By:

Product Manager Army Contract Writing System (ACWS)

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1.0 SUMMARY:

This Information Update is provided as a synopsis of important and relevant features of the ACWS Solicitation to be published soon and to get feedback from industry. This Information Update does not represent the Government’s Request for Proposal. If conflict exists between this summary and the provisions of the published solicitation, the provisions of the solicitation govern.

The Solicitation now includes these provisions:

- A two (2) Step Source Selection including: Step 1 Gate Criteria, and Step 2 Proposal Evaluation and Source Selection.

- One (1) single award will be made for the ID/IQ and Task Order 0001.

- After the awardee decision is made, an Additional Best Value Decision will be made by the Source Selection Authority using the same Section M Criteria. No contract award will be made to the additional offeror selected at the time of the ID/IQ award. The Government intends to offer that offeror with a contract should the ID/IQ awardee fail to successfully perform within the first twelve months.

2.0 SECTION L & M CHANGES

2.1 Section L:

Added several Government Documents for review and consideration in developing a proposal:

- DASD SE Program Protection Plan Outline (for Defense Business Systems)

- Updated the Business Process Models (available on-line)

- Updated Interface Development Strategy

- DRAFT Systems Engineering Plan

- DRAFT Test & Evaluation Plan

Revised Section L Proposal Instructions (to be published as a .pdf attachment): Added as the “Gate Submission” the below 2 Attachments will be returned at the time of the proposal submission as separate files:

- ACWS Offeror Self Certification

- (New) ACWS Offeror Software Solution (List of Software and Customers)

Page counts were adjusted:

- Volume I: Factor 1 - Technical/Risk = Reduced to 50 Pages + Attachments o PWS for ID/IQ and Task Order 001 = Increased to 200 Pages overall o SV-8 = increased to 4 pages (11 x 17) o Deleted the requirement for Resumes o Deleted the requirement for Presentation Slides

Kept the previous required matrices (Attachments) and added four (New) MS Excel matrices for:

- Volume III: Factor 3 - Cost/Price o Attachment 0021 Price Matrix (Same format as Attachment 0020, for

Additional Source Selection Decision) o Attachment 0025 Cost and Software Data Reporting Plan (CSDR)

(Replaced WBS)

- Volume V: Contract Documentation o Attachment 0024 Software License Disclosure o Vendor RFP Compliance Cross Reference Matrix (Relocated out of Vol I)

Revised: Volume I, Section L instructions for the ACWS Technology Demonstration:

- All Offerors that pass the Gate Criteria will provide demonstration

- At no point during the demonstration will discussions (IAW FAR 15.306(d)) be held

- All Offerors will be provided the same amount of time (notionally two and one half

(2.5) business days) for their demonstration, which shall include an introductory presentation

- Offeror’s response to the Script/Scenario will include at a minimum the following:

1) Requirements Development: Ability to receive a requirement in multiple formats (e.g. MS Word, MS Excel and Adobe).

2) Build Solicitation: Basic Contract Writing with the Uniform Contract

Format; Provide Training Aides / Help Tools; Select Clauses; Build Contract Data Requirements Lists; Assign CLIN Types (e.g. FFP, CPFF);

Publish/Post an RFP; Publish/Post an amendment.

3) Source Selection: Capability to receive proposals in Offeror’s proposed solution and provide confirmation to Vendors; Enable user to assemble an Evaluation Package for review, create and execute a workflow and evaluate proposals and record ratings.

4) Award: Produce a Conformed Contract in Offeror’s proposed solution;

Post notifications for award and notifications for unsuccessful offerors via Offeror’s proposed solution.

5) Contract Administration: Personalization by End User; Rapid adaptability (new data field in a report); Reorganization (DoDAAC Org & Workload changes); Business Intelligence; Receive accepted invoices (manually or automated).

6) Contract Closeout: Record and process an Administrative closeout.

7) ACWS Solution Training: Demonstrate built in training aids/features within the context of the Script/Scenarios 1 – 6 above.

8) Government Personnel/Usability: Provide Government personnel the opportunity to use the Offeror’s proposed solution without assistance from the Offeror’s Demonstration Team.

2.2 Section M:

Factors for Evaluation remain the same.

Revised: Factor 1 Technical/Risk Subfactors:

Subfactor 1 – Technical Capabilities – now includes the ACWS Demonstration Subfactor 2 – Management Capabilities – changes match Section L, no resumes Subfactor 3 – Deleted

Other Revisions: All other Section M revisions correspond with revisions in Section L (e.g. ACWS Technology Demonstration evaluation corresponds with instructions)

New: Two (2) Gate Criteria are defined:

1. Offeror Self Certification (Attachment 0027) –no more than 50% of the System Level requirements (no more than 772 of 1,545) proposed as Customization.

2. Offeror Software Solution (Attachment 0028) – list of the primary proposed Commercial Off The Shelf - Contract Writing Solution (COTS-CWS) software application(s), or product(s), with a deployment to at least 1,000 Federal Government users.

No Change: One (1) single ID/IQ award will be made to the Offeror whose proposal is determined to offer the best value to the Government, with appropriate consideration given to the four (4) evaluation Factors: Technical/Risk, Past Performance, Cost/Price, and Small Business Participation.

New: In addition to the selection of the awardee for the ID/IQ contract, the Government will identify an additional contractor using the same criteria set forth for the ID/IQ award.

After the ID/IQ awardee is selected, all remaining offerors that submit a second Price Proposal (same format Attachment 0021) that also passed the Gate Criteria will be considered for this additional source. Details are below.

3.0 SOURCE SELECTION DETAILS:

New: A formal source selection process will include a Source Selection Evaluation Board (SSEB) and Source Selection Advisory Council (SSAC). Any award to be made will be based on the following two-step approach:

Step One:

New: Acceptable/Unacceptable Gate. Offerors must submit two (2ea) completed Solicitation Attachments: 1) Self-Certification Matrix and 2) ACWS Software Solution.

Sections L&M will contain the details and definitions for Acceptable/Unacceptable.

Step Two:

Revised Post Gate: Proposal Evaluation. Proposals that receive a rating of "Acceptable" in the first step will be evaluated using a Best Value approach in this step.

IAW Section M, Award will be made to the Offeror whose proposal is determined to offer the best value to the Government, with appropriate consideration given to the four (4) evaluation Factors: Technical/Risk, Past Performance, Cost/Price, and Small Business Participation. Section M defines the relative order of importance assigned to the evaluation factors as: The Technical/Risk Factor is more important than the Past Performance Factor which is more important than the Cost/Price Factor. The Cost/Price Factor is more important than the Small Business Participation Factor. All non-cost/price evaluation factors, when combined, are significantly more important than Cost/Price.

Offerors are cautioned that an award might not be made to the highest rated or to the lowest Cost/Price Proposal. The Government intends to evaluate proposals and award a contract after conducting discussions with Offerors whose proposals have been determined to be within the competitive range.

Cost Realism will be performed on the Cost CLINs in both the ID/IQ price volume and the additional price volume.

To receive consideration for award, a rating of at least "Acceptable" must be achieved in the Technical/Risk Factor (and in all Technical Subfactors) and the Small Business Participation Factor.

If discussions are held, all factors (Technical/Risk, Past Performance, Price and Small Business), including Price Matrices Attachments 0020 and 0021, will be addressed.

Upon conclusion of discussions, the offeror’s Final Revised Proposal for Technical/Risk, Past Performance, Small Business and its Attachment 0020 will be considered in the determination resulting in the ID/IQ award. Attachment 0021 will replace Attachment 0020 in the selection of the additional proposal. All offerors that pass the Gate Criteria, excluding the awardee, will be considered for the additional selection.

4.0 ID/IQ SUCCESS CRITERIA AND ADDITIONAL SOURCE

SELECTION:

4.1 ID/IQ AWARD AND SUCCESSFUL PROGRESS:

The ID/IQ award will include the Basic ID/IQ contract plus Task Order (TO) 0001 (Risk Reduction). Follow-on Optional Ordering Periods and TOs will be awarded at the sole discretion of the Government, and only upon the successful progress of work and meeting the appropriate Milestone (MS) decision criteria. The Government is not obligated to place orders above the guaranteed minimum.

New: At time of award the Government may incorporate any or all of the successful offeror’s proposal.

New Success Criteria: Successful performance is defined by meeting the proposed time-line as well as the entrance and exit criteria of selected events on the proposed

Integrated Master Schedule (IMS) for the awarded Period of Performance (PoP). For the Base Ordering Period, the events from the Task Order 0001 Statement of Objectives (SOO) include (listed by order of events):

a. Contractor On-boarding completed

b. COT-CWS Solution Operating in a Contractor and/or Government Host Facility

c. Global Analysis Business Process Re-engineering (BPR) completed

d. Combined System Requirements Review/System Functional Review completed

e. Interface Definition completed

f. Assessment and Authentication/Cybersecurity Compliance completed

g. Preliminary Design Review completed

New Notice: The awardee must demonstrate successful progress as defined above and by the proposed Performance Work Statement for TO 0001. No later than 30 days before the expiration of the base period (11th month), the Contracting Officer will provide written notice of intent to exercise option Ordering Period 1. If progress is not satisfactory, the Government will provide written notice that it will not exercise the option Ordering Period 1 and the contract period of performance will expire.

4.2 DETAILS FOR ADDITIONAL SOURCE SELECTION DECISION:

New Methodology: In addition to the selection of the awardee for the ID/IQ contract, the Government will identify an additional contractor using a separate Best Value determination.

As stated above, this decision will consider all Offerors that pass the Gate Criteria that were not selected for the award of the Basic ID/IQ and will use the same criteria in Sections L & M. The final revised proposals including non-price volumes and Attachment 0021 Price Matrix will be considered for this decision. Cost Realism will be performed on the cost CLINs in Attachment 0021.

Offerors who wish to be considered for this additional selection must:

a. Record 730 calendar days in block 12 of the SF33 (365 days for Source Selection plus 365 for the period of performance of TO 0001). The Government will consider Attachment 0020 valid until the date of award of the ID/IQ.

b. Submit Attachment 0021 with pricing for a period of performance beginning twelve months after the TO 0001 Period of Performance has begun. The non-price volumes and Attachment 0021 will be considered valid 365 days from the date of award of the ID/IQ. No contract award will be made to the second offeror selected at the time of the ID/IQ award. The Government intends to offer that offeror with a contract should the ID/IQ awardee fail to successfully perform within the first twelve months.

The Government will announce the selection of the additional proposal at the time of the ID/IQ award.

Any offeror who does not submit Attachment 0021 will not be considered in the additional source selection decision. If an offeror decides to maintain the same prices submitted on Attachment 0020, the offeror is still required to provide Attachment 0021 reflecting the same prices as in Attachment 0020.

NOTE: The Government will not accept a second technical, past performance or small business volume. The initial submission for these three factors will be considered along with Attachment 0021 for the selection of the additional proposal.

5.0 GUARANTEED MINIMUM / CONTRACT MAXIMUM:

No Change: At the time of Initial Award, the Government will award the Base IDIQ and TO 0001, Risk Reduction, which will be the Guaranteed Minimum. Contract Maximum is the full life cycle performance through operations and support, and transition.

6.0 ORDERING PERIODS AND PERIODS OF PERFORMANCE:

Revised: The Contract period of performance will consist of a Base and two (2) Option Ordering Periods which are as follows:

Base Ordering Period: Twelve (12) months from date of award Option Ordering Period One (1): Forty-Eight (48) months from Base Period Option Ordering Period Two (2): Sixty (60) months from Option Period One

Period of Performance for TO 0001: Twelve (12) months from date of award.

Subsequent TO’s will be awarded to meet the proposed Integrated Master Schedule and the needs of the Government.

TO periods of performance may vary. The performance of last TO in any ordering period must conclude no later than the 364th day after the Ordering Period ends (Ordering Period plus 11 months 29 days). For planning purposes, the last TO will be for Transition Out.

7.0 COMMENTS / RECOMMENDATIONS:

Regarding this Information Update, the Government will not respond to questions or comments in a separate document. Comments and recommendations will be considered prior to the publication of the Solicitation. All Industry comments / recommendations shall be directed in writing, by E-mail No later than 16:00 hrs Central Time on 28 March 2016:

Mr. Jonathan Anderson, jonathan.j.anderson16.civ@mail.mil and

Mr. John Hemmen, john.p.hemmen.civ@mail.mil mailto:jonathan.j.anderson16.civ@mail.mil mailto:john.p.hemmen.civ@mail.mil

Please place the RFP number W52P1J-16-R-0058, in the E-mail subject line and use the format below:

Vendor Company Name:

Vendor POC Name, E-mail, Phone #

Info Update Section

Page # Para # Comment/Recommendation Rationale

The Government anticipates publishing the solicitation or about 08 April 2016.

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