Attachment_0002_-_Instructions_to_Offerors_Power_Purchase_Agreement_8-12-16.pdf

Instructions to Offerors

GENERAL INSTRUCTIONS: These instructions are a guide for preparing your proposal.

These instructions generally describe the type and extent of information you should provide and emphasize the significant topic areas you should address in your proposal. You are expected to review the Performance Work Statement (PWS) contained in this Request for Proposal (RFP) for further insight into the areas that your proposal must address. You should include in the proposal sufficient information to enable the evaluators to determine your understanding of the requirements in each of the evaluated areas.

1. PROPOSAL STRUCTURE: Proposals for the Power Purchase Agreement (PPA) shall address each of the below designated factors as part of the proposal submission. Proposals that fail to address all factors specified below may render their proposal ineligible for further consideration for award. It is the Government’s intent to make a single award of a PPA based on range pricing as specified in Attachment 0008, Pricing Matrix with Firm Fixed Price rates per kilowatt/hour. The Government intends to make awards without discussions or negotiations.

However, the Government reserves the right to conduct discussions or negotiations if necessary.

1.1 The proposal submission shall consist of two volumes. Volume I, the Technical Proposal, shall consist of the four (4) factors, listed below, which will be evaluated on an Acceptable/Unacceptable Basis; and only contractors who receive an Acceptable on all factors under the Technical evaluation will be further evaluated on Price. Volume II, the Price Proposal, shall consist of pricing for a one-year Base Performance period to include a 90-day transition period and four (4) one-year Option Periods.

1.2 Proposals must not merely repeat the solicitation requirements, but rather must provide convincing documentary evidence of how contract requirements will be met.

Technical proposals to include:

Volume I:

1. Technical Capability/Transition Plan

2. Quality Control Plan

3. Management

4. Environmental Compliance Plan

Pricing Proposal to include:

Volume II:

1. Price Proposal in accordance with the Price Matrix of this Request for Proposal:

a. Base Performance Period

b. Four Option Periods

1.3 Page Layout: Limit of 50 pages for Volume I, not including exhibits, or tables.

1.4 Proposal Structure: Offerors shall submit one set of proposals as outlined below.

1.4.1 The proposal shall consist of the following:

(a) One executed signed copy of the solicitation and all amendments.

Volume I – Technical Proposal

Volume II - Price Proposal

**IMPORTANT – Each offeror is required to redact from the proposal its business name, logo and any tag lines, or slogans from the Technical Proposal, with the exception of the cover page. Pages not redacted will be removed and will NOT be read or evaluated.

Proposal with all required documentation shall be provided in a Microsoft Word (or compatible format)

Delivery is required to be received by 2:00 p.m. Central Time on the final date for receipt of proposals as specified in the solicitation to daniel.c.cutler2.civ@mail.mil and lorrie.l.schmidt.civ@mail.mil

1.4.2 Any proposals received after the date and times set for submission and delivery to Army Contracting Command - Rock Island will be considered a late submission and treated as such. Proposals submitted through a third party cloud service or a drop box are not acceptable for delivery of proposals. Electronic submissions are required and it is the Offeror’s responsibility to take cautionary measures to ensure their proposals are received by Rock Island by the date and time specified.

2. TECHNICAL PROPOSAL. The Technical Proposal shall address factors of Technical Capability/Transition Plan, Quality Control Plan, Management Plan, and Environmental Compliance Plan. These factors will be evaluated on an Acceptable/Unacceptable basis. If an offeror fails to achieve an “Acceptable” rating on any one of the factors, it will receive an Un- Acceptable rating for Technical Evaluation and will not receive further consideration for award.

2.1 The Technical Capability/Transition Plan submission shall be specific, detailed and complete enough to clearly and fully demonstrate a thorough understanding and sound technical approach for meeting the performance standards. The proposal shall include the offeror’s plan to perform the contract with the equipment in place, in a manner that will not cause interruption of unit, organization, agency, or camp operations. The proposal shall include the offeror’s plan to provide a power generation system capable of supporting Zone 6, Camp Arifjan, Kuwait in accordance with the PWS. The proposal shall include the offeror’s plan to Transition/Phase-In from the old requirement to the proposed requirement. The Transition/Phase-In Plan shall be specific, detailed and complete enough to clearly and fully demonstrate a sound management approach and a thorough understanding of the actions, procedures and timeliness to meet the start of full contract performance in accordance with the PWS.

2.2 The Quality Control (QC) Plan shall be specific, detailed and complete enough to clearly and fully demonstrate a thorough understanding of quality methods and techniques required to meet performance standards and customer requirements. The offeror will provide a plan for Quality Control which meets the specifications detailed in the applicable technical manuals and manufacturer specifications listed in the PWS references. The proposal shall include an internal inspection program designed to provide quality, uninterrupted power and prevent potential spills, leaks and accidental discharges. The program will document and track daily and weekly itemized inspections conducted by the contractor in accordance with the PWS.

2.3 The Management Plan shall be specific, detailed and complete enough to clearly and fully demonstrate that the offeror has resources needed to acquire, train, maintain staffing levels, and provide Life Support to meet the requirements of the PWS. The document will also include a chain of command structure for contractor personnel. The offeror’s Management Plan must consider the operational and fiscal environment and provide a response that reasonably insures the ability to meet the Government’s mission support requirements. It shall be specific, detailed and complete enough to clearly and fully demonstrate a sound management approach and a thorough understanding of the actions, procedures and timeliness to meet the start of full contract performance. It shall also include the details for recruiting and retaining the staffing necessary to reach full performance levels in accordance with the PWS.

2.4 The Environmental Compliance Plan shall be specific, detailed and complete enough to demonstrate a clear understanding of all environmental regulations and policies established by the Government of the United States (identified in the PWS references) and the State of Kuwait and in accordance with the PWS, Appendix A. The proposal shall include the offeror’s plan to designate a staff member as Environmental Compliance Officer (ECO) who shall enroll in and attend ASG-KU Environmental Department training courses. The proposal shall detail the offeror’s plan to maintain adequate staff to insure an ECO trained employee is on site during all operational activities outlined in this contract, and available to respond to any environmental impacts or emergency response incidents 24 hours a day.

3. PRICE PROPOSAL. All offerors must enter Firm Fixed price rates per kilowatt/hour consumption for the Base Contract & Four Option Periods. Evaluation will be based on the description/notes on the attached pricing sheet. Proposed prices will be used by the Government to calculate the total evaluated price for the base award and exercise of any options. The Offeror shall provide proposed prices as follows:

3.1. The Price Proposal and supporting exhibits shall be submitted in Microsoft Office (Word, Excel, etc.) format with working formulas, cell references, and algorithms. If linked files are used, provide all the files that are linked and a crosswalk to show how they are linked.

3.2. Offerors shall submit Firm Fixed Price rates per kilowatt/hour consumption in the Pricing Matrix for the period of performance. All proposed costs and prices for this acquisition shall be stated in U.S. dollars and rounded to two decimal places. Firm fixed price rate per kilowatt/hour consumption prices shall be inclusive of all costs associated with designing, furnishing, installing, commissioning, operating, and maintaining a consolidated diesel power generation system including all mobilization/transition/demobilization costs. The successful offeror shall have the financial capability to support all upfront costs as the Government will only make payment once power is being produced.

Failure to completely fill out the Pricing Matrix is unacceptable and could render the offeror ineligible for award.

3.3. Offerors are encouraged to submit accompanying written explanations, as deemed necessary, in order to enable the Government to understand the basis for the prices that might otherwise seem unreasonable or incomplete. Offerors are cautioned against placing conditions or qualifications upon its price proposals that are contrary to, or otherwise attempt to amend, the requirements of the solicitation; doing so may result in an offer being deemed non-responsive or unacceptable for further consideration of award.

3.4. Pricing Matrix: The Offeror shall fill in firm fixed price rates per kilowatt/hour consumption in each blue highlighted cells within the Pricing tab. The prices shall be proposed on a rate per kilowatt/hour consumption per month basis for all of the Performance Periods, Base Year through Option Period 4, inclusive of all costs as stated above.