Attachment_0001_Jordan_BPA_Recompete_SOW.pdf

STATEMENT OF WORK

SDDC Jordan Car Rental BPA

November 15, 2015

STATEMENT OF WORK

Vehicle Rental within the Kingdom of Jordan

1. The contractor shall provide rental vehicles as described in the Schedule within the terms and conditions of this Blanket Purchase Agreement (BPA). The contractor shall retain title to the vehicles at all times. The vehicles will be operated only for official U.S.

Government purposes within the Kingdom of Jordan.

2. VEHICLES:

a. The contractor shall provide rental vehicles that are properly registered, licensed, and comply with all local safety laws, ordinance rules and regulations.

b. Rental vehicles must be no more than two (2) years old, and have no more than 50,000 kilometers on the odometer. They shall be equipped with air conditioning, front and back seat belts (one set for each passenger), a spare tire, a jack and a complete set of tools for changing a flat tire. All vehicles shall have high quality tires that will resist bursting.

c. The vehicles leased for more than six months shall have tinted windows up to the Kingdom of Jordan legal limit of thirty (30) percent.

d. The vehicles will have a full tank of gas at the time of initial pick up. The renter is expected to return the vehicle with a full gas tank or will pay for refueling by the contractor.

e. The contractor is responsible for resolving all traffic violations assessed during the rental period when drivers are provided unless the car is self-driven, in which case the renter will be responsible.

f. The following additional features may be needed for rented vehicles:

1) Global Positioning System (GPS) devices with chargers. The Contractor will not provide GPS devices of Chinese manufacture.

2) Off Road package consisting of the following:

i. All vehicles shall have all season, on/off-road, all-terrain tires (to include the spare tire) capable of driving over rough surfaces, with extra deep tread and a large profile. A puncture blowout kit (emergency sealant and compressed air) will be supplied, and the rental company will bear the cost of tires.

ii. The vehicles must have a rugged suspension and the capability to drive over rough terrain not suitable for a regular sedan or SUV. The minimum ground clearance should be 10 inches. All cars should have under body protection to minimize mechanical damage caused by debris from unimproved road surfaces. The contractor will bear the cost of any mechanical failure caused by normal off-road use.

iii. The vehicles must be equipped with four wheel drive, a selectable or automatic low range transmission. The requirement is for at least the central transmission to be lockable.

iv. Any modification made to the vehicle must not be detrimental to the capability of the vehicle, or make the vehicle dangerous or unsafe. The vehicle must have Off Road capability even at maximum load as per manufacturer’s specifications.

3. REIMBURSABLE COSTS:

a. Fuel:

1. If a renter returns a vehicle with less than a full tank of fuel, the contractor is authorized reimbursement of fuel based on actual cost and submission of validated receipts.

2. Fuel card provided by the rental company for fuel purchased during the rental period may be reimbursed based on actual use/cost and submission of validated receipts.

b. Tolls:

If the renter incurs toll charges during the duration of the rental that are charged to the renting company, those tolls may be reimbursed based on actuals and validated receipts.

All receipts shall be clear, legible and in English.

c. Parking:

Parking charges incurred by the rental company during the rental period will be reimbursable, contingent upon the Contractor providing valid receipts for the actual parking charges.

All receipts shall be clear, legible and in English.

4. CONTRACTED DRIVERS’ PERFORMANCE:

a. A list of contracted drivers’ names who will be assigned for the U.S. Army vehicle leases, their nationalities, passport numbers and country of origin shall be submitted to the Contracting Officer by the Contractor within seven (7) days of the BPA award date.

The contractor shall take precautionary measures to ensure any driver employed under this contract does not have a criminal history or pose an imminent security risk to the U.S. Army. All drivers are subject to Jordanian National Agency Check, which must be verified by the US Embassy, Regional Security office as a condition of performance on this agreement. As driver personnel change, the contractor must provide an updated drivers list to the Contracting Officer. The Contracting Officer reserves the right to approve all drivers performing on this agreement. The drivers will also be required to declare to the Contractor and the Contracting Officer Representative (COR)) any driving records, accidents, or violations in the past.

b. Drivers must be fluent in the English language and should have worked with the company for no less than one (1) year.

c. Drivers must have sufficient knowledge and experience driving in the Kingdom of Jordan and are familiar with routes to and from the Royal Jordanian Naval Base and Joint Training Center.

5. ORDERING:

a. Orders will be placed in writing, via Standard Form (SF) 1449.

b. Only Contracting Officers assigned to the U.S. Army Contracting Command, Rock Island Illinois are authorized to place calls against this BPA.

c. The Government is obligated only to the extent of authorized orders placed under this BPA.

d. The initial term of individual orders shall not exceed one (1) year.

e. Individual orders are limited to $50,000.00 (US).

f. The total amount of orders placed against this BPA during the ordering period shall not exceed $7,000,000.00 US.

g. Oral / verbal orders are NOT authorized and may not be accepted by the Contractor. Work accepted via oral/verbal orders will not be reimbursed.

h. The ordering period of this BPA is one (1) year with an option to add an additional ordering period, also one (1) year.

i. The contractor shall maintain a list (to include the date and amount) of all orders received, subject to review by the Contracting Officer at any time during the ordering period.

j. At the request of the contractor, the renter will provide a current official duty mailing address, telephone number, branch of service, and allow the contractor to photocopy the renter’s driver’s license.

6. VEHICLE SUBSTITUTIONS:

In the event a particular class of vehicle is not available at time of pick up, the contractor must provide the next higher vehicle class to the renter at no additional charge for the duration of the lease period. Example: If vehicle Class-1 is ordered but not available at the time of pick up, the contractor shall provide a vehicle Class-2, and so forth.

7. VEHICLE ACCIDENT / BREAKDOWN SERVICE:

The contractor shall provide a reputable vehicle accident and breakdown response service 24 hours per day / 7 days per week, in the event a rental vehicle becomes un-roadworthy due to mechanical breakdown and/or accidental damage. Within two (2) hours of receiving a request, the contractor will provide a replacement vehicle (of the same vehicle class or better) for any vehicle that becomes un-roadworthy due to mechanical breakdown, accidental damage, or when servicing will take longer than four (4) hours.

All pick up and removal of inoperable vehicles shall be at the contractor’s responsibility and expense.

8. INSURANCE AND DAMAGE LIABILITY:

a. The contractor will maintain in force, at its sole cost, insurance coverage which will protect the U.S. Government and its employees using vehicles under this agreement against liability for personal injury, death, and property damage arising from the use of a vehicle. The personal injury/wrongful death limits will be equivalent to $100,000.00 (US) for each person for each accident or event, $300,000.00 (US) for all persons in each such accident or event, and property damage limits of $25,000.00 (US) for each such occurrence.

b. Loss of Damage to Vehicle. The contractor hereby assumes and shall bear the entire risk of loss or damage to the rented vehicles (including the cost of towing, administrative costs, loss of use, and replacements), from any and every cause whatsoever, including without limitation, casualty, collision, fire malicious mischief, vandalism, tire damage, falling objects, overhead damage, glass breakage, strike, civil commotion, theft and mysterious disappearance, except when the loss or damage is caused by one or more of the following:

(1) Obtaining the vehicle through fraud or misrepresentation

(2) Operation of the vehicle by a renter (if self-driven) who is under the influence of intoxicants or any prohibited drugs

(3) Use of the vehicle for any illegal purpose

(4) Use of the vehicle in pushing or towing another vehicle

(5) Use or permitting the vehicle to carry passengers or property for hire

(6) Operation of the vehicle in live artillery fire exercise, or used in training for tactical maneuvers

(7) Operation of the vehicle in a test, race or contest

(8) Theft of the rented vehicle and the renter cannot produce the vehicle keys, unless the renter can show the keys were stolen through theft or robbery

(9) Operation of the vehicle off paved, graded, professionally maintained roads, or driveways, except when the contractor has agreed to this in writing beforehand.

(10) Operation across international boundaries unless specifically authorized at the time of rental

c. Billing for Damages. When loss or damage is due to an exception stated above, the contractor will submit its bills directly to the renter’s agency to the attention of the renter at the official duty address. If the agency denies liability on the basis that the renter or other authorized driver was not operating the vehicle within scope, employment, or for an official purpose at the time of loss, the contractor may handle the matter directly with the renter. Claims for damage to a vehicle will not include amounts for administrative costs, loss of use or replacements.

d. Police Report. If self-driven, the renter will notify the contractor company of any accident and obtain a police / traffic report for the contractor if one is reasonably available, and will fill out an accident report when requested to do so. The contractor will advise the renter that failure to report an accident may result in the renter being charged with cost of repairs to the rented vehicle. If vehicles are rented with contractor’s drivers, the company drivers will be responsible to comply with the above stated reporting requirement.

9. MAINTENANCE SERVICING:

The contractor is responsible for providing maintenance servicing and repairs to keep the vehicles in good operating condition throughout the duration of this agreement, to include:

a. Planned service and maintenance (including materials, oil, grease and lubricants) in accordance with the manufacturer’s schedules, recommendations and warranty regulations

b. Any further items of maintenance and repair or replacement including engine overhauls or replacement and overhauls of major components and rectification of other mechanical defects, (except where due to the renter’s negligence, misuse or abuse)

c. Any testing required by any pertinent statute or regulation in force at the time of contract performance.

d. Antifreeze and windshield wiper fluid.

e. Replacement of tires, batteries and exhausts required as a result of faulty manufacture or fair wear and tear

f. Vehicles will be returned with fuel at or exceeding the level at the time of pick up for servicing.

10. CANCELLATION:

The Government may cancel the rental of one or more vehicles at any time during the life of the order provided that an advance written notice is provided: 7 days notice for monthly rentals. No advance notice will be required for weekly or daily rentals.

11. INVOICES:

All payments will be made after services have been rendered on a monthly basis, or upon expiration of the rental period (if less than one month). The contractor shall submit an itemized invoice along with applicable receipts (clearly written in English) as specified on the order. The contractor agrees to invoice based on the actual number of months / days rented, with no penalty for early return. The time spent while waiting for the replacement or for repairs due to any mechanical failure of the vehicle shall be deducted from the total amount of rental time.

12. This BPA will be reviewed annually. Through mutual agreement of all parties, the period of performance under this BPA may be extended. A written notice will be issued 30 days prior to the completion date of the BPA for any extension or change in the requirements.

13. CONTRACTOR MANPOWER REPORT (CMR):

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address https://cmra.army.mil/.

The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Estimated direct labor hours (including sub-contractor); (6) Estimated direct labor dollars paid this reporting period (including sub-contractor); (7) Total https://cmra.army.mil/ payments (including subcontractor); (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different); (9) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information);

(10) Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest City, Country, when in an overseas location, using standardized nomenclature provided on website); (11) Presence of deployment or contingency contract language, and, (12) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country).

As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year.

The Contracting Officer’s Representative (COR) or Technical Representative (COTR) creates the contract record and the contractor completes it.

Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor's systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site. If you need assistance or have questions about CMR, please contact the CMR Helpdesk by phone at 703-377-6199 or E-mail contractormanpower@hqda.army.mil.

*Note: For in-theater contracts, requiring activities have the option of requiring more frequent reporting. Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data. For internal Army analysis, the reports and queries from the database shall not contain proprietary data.

14. OPERATIONS SECURITY (OPSEC):

The contractor shall comply with the provisions of AR 530-1, Operations Security (OPSEC). The OPSEC process identifies the critical information of military plans, operations, and supporting activities and the indicators that can reveal it, and then develops measures to eliminate, reduce, or conceal those indicators. The Contractor shall ensure that any USG information intended for public release is reviewed and approved by a USG OPSEC Officer prior to release in any public forum (i.e.: Internet web-pages, professional publications, company newsletters). For clarification on any OPSEC questions or issues, the contractor shall coordinate with the COR to contact a certified USG OPSEC Officer for assistance.

mailto:contractormanpower@hqda.army.mil

3. REIMBURSABLE COSTS: