Att0017_SECTION_L.pdf

SECTION L - PROPOSAL SUBMISSION

1. Introduction. The offeror’s proposal shall be submitted in hard copy, with accompanying digital copies, as set forth below. Proposals shall be submitted to:

Army Contracting Command – Rock Island Attn: Sue Burton, CCRC-AF 309-782-6759 3055 Rodman Avenue, Bldg. 60/3/SW Rock Island, IL 61299-8000

The offeror’s proposal shall consist of five volumes. The Volumes are:

I – Management II – Technical III – Past Performance IV - Price V – Solicitation, Offer and Award Documents and Certifications/Representations. Files shall not contain classified data. The use of hyperlinks in proposals is prohibited.

Offerors are cautioned that “parroting” of the Technical requirements or the SOW does not reflect an understanding of the requirement or capability to perform. Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each proposal. Proprietary information shall be clearly marked.

The Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). The Government reserves the right to conduct discussions if the Government later determines them to be necessary. Therefore, the offeror's initial proposal should contain the offeror's best terms in response to this solicitation.

Offerors are responsible for including sufficient details (e.g., drawings, test data) to permit a complete and accurate evaluation. The Government will not assume the duty to search for data or information to cure problems it finds in proposals. The burden of providing complete and thorough information, to address the elements below, remains with the offeror. Proposals that do not contain the information requested risk being determined unacceptable by the Government.

2. Proposal Submission Requirements

a. Each volume shall be submitted in a separate three-ring binder. Each binder shall be clearly labeled with its Title and a copy number (e.g., copy 1 of 5).

b. Digital copies shall be compiled using the Microsoft Office for Windows suite of applications, submitted on CD-ROM, formatted for an IBM PC compatible computer. Files may also be provided in Portable Document Format (.pdf) format, with the exception of the Pricing Matrix. It should be provided in Excel.

Only one volume shall be included per CD. Printing should be single spaced.

Each paragraph shall be separated by at least one blank line. A standard, 12-point minimum Arial font size is required. Tables and illustrations may use a reduced font size no less than 8-point and may be landscape.

c. The following volumes/sub volumes of material shall be submitted:

PRINTED DIGITAL MAXIMUM

VOLUME TITLE COPIES COPIES PAGES

I – Management Original + 2 5 175*

A. Supply Chain Management B. Program Management

II – Technical Original + 2 5 75* A. Technical Description B. Configuration Management

III – Past Performance Original + 1 2 N/A

IV – Price Original + 1 2 N/A

V – Solicitation, Offer and Award Documents and Certification/ Representations Original + 1 2 N/A

• 11/17" Fold-out pages will be allowed, but each fold out page will count as one additional page.

NOTE: Pages that exceed the required page limitations will not be evaluated.

Additional pages over the maximum allowed will be removed or not read and will not be evaluated by the Government.

* Not inclusive of volume title pages, table of contents pages, cross-referencing pages, acronym lists, page dividers (used to separate proposal parts), the offeror’s current Quality Manual, or the three requested examples of technical data. These are excluded from the page count.

3. Proposal Content

VOLUME I – MANAGEMENT FACTOR:

This Factor shall be limited to 175 pages, excluding the letters of commitment. The Management Factor consists of the following two sub-factors: (A) Supply Chain Management Plan and (B) Program Management Plan.

A. Supply Chain Management:

The Supply Chain Management sub-factor shall include a listing of all proposed supplier(s), source location(s), source of supply, and place of performance for Government source inspection for each of the items on the Pricing Matrix for NSA/NSMWS, Attachment 0006 of the solicitation.

In addition, the offeror shall submit a detailed Supply Chain Management plan that demonstrates compliance with the required quantities and delivery schedules of each of the GMQ items as reflected in Delivery Order Proposal Form, Attachment 0007 of the solicitation. The detailed Supply Chain Management plan proposal will consist of two parts: (1) Supply Plan and (2) Transportation Plan.

The information requested beyond the GMQ is for evaluation purposes only. The Government is under no obligation to award requirements beyond those identified for Kabul, Afghanistan.

(1) The Supply Plan shall list the following at a minimum:

• Item

• Quantity

• Supplier(s)

• Source location(s)

• Manufacturer(s) and location(s) of manufacture (if different than supplier/source location(s))

• Date of delivery – For GMQ items only

• Source of supply - new production and/or surplus with ammunition’s range of years manufactured and service life

If multiple suppliers, the quantity should be reflected for each supplier

The Supply Plan shall also include a detailed plan that addresses the production or supplier capacity for compliance with required quantities and delivery schedules of the GMQ. The offeror shall identify any required End Use Certificate (EUC) and supporting documents for each supplier/foreign country. Supporting evidence shall include letters of commitment from each supplier/source and for any additional parties identified within the supply chain.

Letters of commitment from supplier/source shall include at a minimum:

• Name and address of the company providing the commitment

• Item of commitment

• Length of commitment for a minimum of 120 days from date the solicitation closes.

• Signature of individual from supplier/source that is authorized to bind the company and provides a firm commitment

(2) The information provided for the Transportation Plan portion of the Supply Chain Management sub-factor is required for items identified below:

a) The proposal shall also include a detailed Transportation Plan for all items listed below for delivery to Kabul, Afghanistan (GMQ).

CLIN Item Quantity 0090 122mm HE Frag Partial Charge 10,956 EA 0021 12.7x108mm Ball 5,676,858 EA 0022 12.7x108mm Tracer 1,385,435 EA 0191 82mm Mortar HE (Complete) 59,506 EA

The GMQ (Kabul, Afghanistan) Transportation Plan should include at a minimum the following:

• Mode(s) of transportation from origin to final delivery point (to include inland transportation)

• Identification of port(s) to be utilized

• Identification of freight forwarder companies

• Letter(s) of commitment from freight forwarder companies, to include the following:

a) Name and address of the company providing the commitment

b) Length of commitment for a minimum of 120 days from the date the solicitation closes.

c) Signature of individual from supplier/source that is authorized to bind the company and provides a firm commitment

• Supporting documentation such as invoices, purchase orders, rate agreements, and etc. to support the transportation cost of the GMQ.

If a firm commitment cannot be made for any of the items listed above, it shall be clearly stated.

b) The proposal shall include a detailed Transportation Plan for all items listed below for delivery to Quezon City, Philippines by air only.

0191 82mm Mortar HE (Complete 10,000 0012 7.62x54mm R Ball, Sniper 1,000,000 0239 40mm HE Frag 10,000

The Philippines Transportation Plan should include at a minimum the following:

• Mode(s) of transportation from origin to final delivery point (to include inland transportation)

• Identification of port(s) to be utilized

• Identification of freight forwarder companies

• Rough Order Magnitude (ROM) price using a 747 aircraft

c) The proposal shall include a detailed Transportation Plan for all items listed below for delivery to Kampala, Uganda by air only.

0191 82mm Mortar HE (Complete) 10,000 0012 7.62x54mm R Ball, Sniper 1,000,000 0239 40mm HE Frag 10,000

The Uganda Transportation Plan should include at a minimum the following:

• Mode(s) of transportation from origin to final delivery point (to include inland transportation)

• Identification of port(s) to be utilized

• Identification of freight forwarder companies

• Rough Order Magnitude (ROM) price for using a 747 aircraft

d) The proposal shall include a detailed transportation plan for all items listed below for delivery to Blue Grass Army Depot (BGAD), Kentucky, USA, using a commercial mode of transportation.

0191 82mm Mortar HE (Complete) 10,000 0012 7.62x54mm R Ball, Sniper 1,000,000 0239 40mm HE Frag 10,000

The BGAD, KY, USA Transportation Plan should include at a minimum the following:

• Mode(s) of transportation from origin to final delivery point (to include inland transportation)

• Identification of port(s) to be utilized

• Identification of freight forwarder companies

• Rough Order Magnitude (ROM) price for commercial mode of transport

e) Each Transportation Plan shall also include milestones of each shipment, to include the milestones to obtain any local, state, or federal permits, approvals, and/or clearances required to handle the movement of the ammunition into customer country.

The terms of local and state permits, approvals, and clearances includes all foreign states and localities necessary for the movement.

B. Program Management:

The information provided for the Integrated Master Schedule (IMS) portions of the Program Management sub-factor proposal is required for GMQ requirements only.

The offeror shall submit the following for the GMQ requirements as follows:

(a) IMS which identifies all program tasks required for successful execution of the first delivery order (GMQ requirements) to include the tasks and milestones identified in the Government SOW and general specifications, including deliverables and data items. The IMS shall be provided in a Gantt chart (or similar presentation format) with milestones, events, and program tasks from first delivery order through delivery, highlighting the critical path. The proposal shall include a description of each of the tasks included in the IMS.

(b) A Program Management Plan for the GMQ that addresses the offeror’s planned tasks, associated milestones, entrance/exit criteria, interrelationships, and major subcontractors and supplier’s schedules with traceability to the SOW requirements. The Program Management plan shall also provide a detailed description of the offeror’s plan to ensure pertinent information is relayed to subcontractors and properly implemented in a timely manner.

The Offeror shall submit the following for the entire program as follows:

(a) A Management Plan that identifies and addresses the offeror’s process for addressing issues with non-conformances to general specifications, performance and inspection or test failures.

(b) A description of the offeror’s organizational structure that can clearly define/display the roles and responsibilities of the key personnel and how the proposed team will be able to manage and execute complex supply and transportation plans; to include the level of direct access of the offeror’s Program Manager to its higher-level management (i.e., senior staff, corporate senior officials) and/or the authority of the Program Manager to accomplish delegated tasks.

(c) A Quality Management System Plan that is certified to, compliant with or exceeds

ISO 9001:2008 standards and which addresses initiatives to identify, minimize and control internal and supplier processes.

(d) Any evidence that substantiates the offeror’s experience and ability to effectively manage cost, schedule, and performance of the offeror’s subcontractors.

(e) A Risk Management Plan which adequately identifies potential programmatic risks, probabilities, associated consequences, mitigation strategies, and addresses how the offeror will continuously update and review its risk management/mitigation process throughout the life of the contract.

VOLUME II - TECHNICAL FACTOR

This volume shall be limited to 50 pages, excluding the three documented examples of technical data. The Technical volume consists of the following two sub- factors: (A) Technical Description and (B) Configuration Management. The offeror shall include sufficient information to complete an accurate evaluation from a technical standpoint.

The offeror shall provide a detailed narrative that addresses each task as described below:

A. Technical Description:

1) The offeror shall submit three complete documented examples of Technical Data Package (TDP) as defined in the applicable Specification (listed in 2 below) for:

a) CLIN 0191 82mm Mortar HE (Complete)

b) CLIN 0012 7.62x54mm R Ball, Sniper

c) CLIN 0239 40mm HE Frag

2) The offeror shall submit a narrative description with process flow chart(s) that demonstrates its means to ensure compliance to meet the technical requirements and verification procedure requirements as defined in the NSA/NSMWS General Specifications listed below:

a) General Specification for Non-Standard Ammunition, dated 2 November 2015

b) General Specification for Non-Standard Small Caliber Ammunition, dated 2

November 2015

c) General Specification for Non-Standard Mortar Ammunition, dated 2

November 2015

d) General Specification for Non-Standard Rocket Propelled & Spin Stabilized Grenade Ammunition, dated 2 November 2015

e) General Specification for Non-Standard Mortar Systems, dated 2 November

B. Configuration Management:

1) The offeror shall submit a narrative description and/or flow diagram of their

Configuration Management Process for all the NSA, ammunition related items, and NSMWS items to be provided according to General and Family Specifications and other contract requirements. The description must identify, but is not limited to the following:

a) Description or chart of the configuration management organizational structure along with the roles, responsibilities and capabilities of the key technical personnel within this organizational structure to manage and execute changes to subcontractor’s technical data packages.

b) Description of the procedures, processes, methods for process control and the offeror’s resources for implementing configuration control both internally and externally including flow down to sub-contractors and suppliers technical data packages.

c) Description, with methods, demonstrating a configuration management process that includes assessment, verification, and validation of proposed changes through robust analysis, and application of sound scientific and engineering principles. These methods shall also demonstrate the recording, cataloguing and control of documentation within the offeror’s proposed configuration management process.

VOLUME III – PAST PERFORMANCE FACTOR:

This volume shall be limited as follows: A. Descriptions of Contract Scope of Work (as required); B. Performance Narrative (as required); C. Past Performance Questionnaire (up to five); D. Adverse Performance on Other Contracts with the U.S. Government (No Page Limit).

The offeror shall submit up to five recent and relevant past performance contract references.

Recent contracts are defined as prime contracts, delivery orders, or subcontracts where services or deliverables were performed, or are still being performed, anytime within three years of issuance of this RFP. The Government reserves the right to consider any significant past performance after the solicitation closing date and prior to award.

Relevant means performance that demonstrates the offeror has successfully supplied and delivered multiple variants of NSA, ammunition related items, and NSMWS throughout the world that are the same or similar in scope, complexity, and magnitude as described in the RFP. The degree to which contracts are of a comparable complexity, size or value to the proposed effort may also be considered in determining a level of relevance.

Data concerning the offeror shall be provided first, followed by each proposed major subcontractor, in alphabetical order. Since the Government may not necessarily interview all of the sources provided by the offeror, it is incumbent upon the offeror to explain the relevance of the data provided. The Government does not assume the duty to search for data to cure problems it finds in proposals. The burden of providing thorough and complete past performance information remains with the offeror.

Proposals that do not contain the information requested by this paragraph may result in rejection or receipt of a high performance risk evaluation by the Government.

The offeror shall also submit the written consent of its major subcontractors to allow the disclosure of its subcontractor’s past performance information to the offeror. This includes all subcontractors who will be providing critical hardware/services or whose subcontract is for more than 10% of the total proposed price.

A. Descriptions of Contract Scope of Work

This section shall include the following information for each contract reference in the format below.

1) Contract Number, CAGE Code and DUNS Number - In the case of indefinite delivery type contracts, GSA contracts, and Basic Ordering Agreements/Blanket Purchase Agreements, include Delivery Order Numbers as well.

2) Contractor/Subcontractor place of performance, CAGE Code and DUNS

Number. If the work was performed as a subcontractor, also provide the name of the prime contractor and Point of Contact (POC) within the prime contractor organization (name, and current address, e-mail address, and telephone and fax numbers).

3) Government contracting activity, and current address, PCOs name, e-mail address, telephone and fax numbers.

4) Government technical representative/COR, and current e-mail address, telephone and fax numbers.

5) Government contract administration activity and the Administrative

Contracting Officer's name, and current e-mail address, telephone and fax numbers.

6) Contract type (specific type such as Fixed Price (FP), Cost Reimbursement

(CR), Time and Materials (T&M), etc.). In the case of Indefinite Delivery contracts, indicate specific type (Requirements, Definite Quantity, and Indefinite Quantity) and secondary contract type (FP, CR, T&M, etc.).

7) Awarded price.

8) Final or projected final price.

9) Annual contract amount.

10) Contract Award Date

11) Final or projected Contract End Date.

12) Period of performance of the contract/task order.

B. Performance Narrative:

Offeror shall provide a specific narrative explanation of each contract reference provided above, describing the objectives achieved and detailing how the effort is relevant to the requirements of this solicitation.

a) For any contracts that did not/do not meet original schedule or technical performance requirements, provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence. The offerors shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary. All Requests for Waiver and Requests for Deviation shall be addressed with respect to causes and corrective actions. The offerors shall also provide copy of any Cure Notices or Show Cause Letters received on each contract listed and a description of any corrective action implemented by the offeror or proposed subcontractor. The offerors shall indicate if any of the contracts listed were terminated and the type and reasons for the termination.

b) Subcontractors. The offeror shall provide an outline of how the effort required by the RFP will be assigned for performance within the offeror’s corporate entity and among the proposed subcontractors. The information provided for the prime offeror and each proposed major subcontractor must include the entire company name, company address, CAGE Code, DUNS Number and type of work to be performed by citing the applicable Government PWS subparagraph number. This includes all subcontractors who will be providing critical hardware/services or whose subcontract is for more than 10% of the total proposed Price. This section will further include written consent of major subcontractors to allow the disclosure of their subcontractor’s past performance information to the offeror. In addition, letters of commitment shall be included for all major subcontractors.

c) New Corporate Entities. New corporate entities may submit data on prior contracts involving its officers and employees. However, in addition to the other requirements in this section, the offeror shall discuss in detail the role performed by such persons in the prior contracts cited.

C. Past Performance Questionnaire:

For all contracts identified as contract references, offerors are required to complete and submit with their proposal a separate Contract Performance Questionnaire for each contract reference (Attachment 0009 to the solicitation). The offeror shall complete Part I of the Past Performance Questionnaire and e-mail the questionnaire to both the Government contracting activity and technical representative responsible for the past/current contract. A cover letter is provided (Attachment 0008 to the solicitation) instructing the POCs to electronically complete Part II of the questionnaire and e-mail the entire questionnaire to the Contracting Office no later than the proposal due date.

The offeror shall e-mail to the Contracting Officer a list of all the POC’s who were sent a questionnaire. The e-mail shall be received by the Contracting Officer by the closing date for receipt of proposals.

If any, offerors shall also provide a letter to their private sector references identified on the questionnaire authorizing the release of past performance information to Government Representatives, if contacted. Offerors are to provide copies of the release letters in Volume III.

D. Adverse Performance on Other Contracts with the U.S. Government:

In addition to the contract references discussed above, the offeror shall identify every contract it was awarded that experienced any performance problems related to deliverables or services. This includes every recent contract that was terminated or canceled for any reason, in whole or in part, within the past three years of issuance of this RFP.

For any contract falling under the descriptions above, provide all of the information listed in the project description paragraphs above plus:

a) Provide a copy of any cure notices or show cause letters received

b) Provide a copy of any Contract Deficiency Report or Quality Deficiency Report

c) Identify reason for any termination

d) State any corrective actions taken to avoid recurrence

e) Describe the extent to which the corrective action has been successful, identifying points of contact who can confirm the success of the corrective measures

f) List Federal Legal Settlements or Fines

The number of contract references provided in response to this paragraph is unlimited.

If there are no contracts meeting the description above, the offeror must so state in their response to this section.

The Government reserves the right to use data provided in the offeror’s proposal and data obtained from other sources. To ensure inclusion of all references in the evaluation process, the offeror is encouraged to provide the Government with the most current data on each reference.

VOLUME IV – PRICE PROPOSAL:

Offerors must complete the Pricing Matrix Spreadsheet included at Attachment 0006 of the solicitation. The offeror will enter ceiling unit prices (excluding transportation) for the specified quantity range for all ordering periods for all CLINs on the Pricing Matrix Sheet. The ceiling prices will establish not to exceed prices for the NSA/NSMWS items during the delivery order phase. Unit prices shall be limited to two decimal places. The Government reserves the right to require the submission of any data necessary to validate the reasonableness of an offer.

Prices proposed within the Price Matrix shall assume deliveries beginning 180 days after the Contractor receives signed EUC, at a rate of 10% of the total maximum order quantity per month.