W51AA1-25-R-0014 Epoxy Floor Repair IDIQ Exhibit 1 - PWS.pdf

STATEMENT OF WORK (SOW)

EPOXY FLOOR REPAIR

PART 1

GENERAL INFORMATION

1. GENERAL: This requirement outlines a firm fixed-price, five-year Indefinite Delivery Indefinite

Quantity (IDIQ) service contract, which includes an option for a six-month extension. The services required pertain to the repair and maintenance of "Epoxy Floor Repairs." To fulfill these repair services, the contractor must provide all necessary licenses, permits, labor, materials, equipment, supervision, and management to successfully execute the project. Any exceptions to these requirements must be documented in writing.

1.1. Description of Services/Introduction The epoxy flooring system shall be installed in accordance with the manufacturer’s recommendations and the specifications herein. Removal of all construction/demolition debris shall be the sole responsibility of the contractor. The contractor shall dispose of any waste materials according to Tobyhanna Army Depot Recycling Policy.

1.2. Objectives: Basic objectives of this (IDIQ) service contract are to repair existing flooring that has created tripping hazards or has general failures, including but not limited to 250mil thick resinous flooring, fillers, concrete, etc.

1.3. Scope: The contractor shall provide repairs for epoxy flooring under a five (5) year IDIQ contract, with the possibility of a six-month extension, if necessary, based on guaranteed minimum and maximum allowable quantities for each item. Additional quantities may be ordered throughout the contract duration, up to the maximum allowable quantities. An order for the minimum quantity of each item will be placed upon award, but subsequent orders beyond the minimum quantities are not assured. The Government bears no responsibility for costs incurred by the contractor in preparing a proposal for this solicitation.

1.4. General Information

1.4.1. Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.4.2. Quality Control: Quality control shall be the responsibility of the contractor. The contractor shall meet all federal and Tobyhanna Army Depot safety standards at all times. The contractor shall meet all U.S. Army and Federal quality and workmanship standards. The contractor shall install/repair all epoxy according to manufacturer specifications.

1.4.3. Rejection of work: Indication of lack of quality workmanship on the part of the contractor shall be sufficient grounds for the government to reject installed work and to require its immediate removal and complete reinstallation at no additional cost to the government.

1.4.4. Recognized Holidays: The contractor shall be required to respond to emergency repair requests during the following federal holidays:

New Year’s Day Juneteenth Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.4.5. Hours of Operation: Normal business hours are between the hours of 0730 and 1600

Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.4.6. Contractor Operations: Contractor may be required to perform work on off hours and/or weekends. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.4.6.1. Historically, 75% of all epoxy repairs have been performed after 1630 Monday through Friday and during the weekends.

1.5. Coordination: All work shall be scheduled so as to provide minimum interference with

Tobyhanna Army Depot operations. The contractor shall coordinate all scheduled work with the POC prior to the commencement of work and at the convenience of the government.

1.6. Place of Performance: The work to be performed under this contract will be performed at government-owned facilities of Tobyhanna Army Depot.

1.7. Type of Contract This requirement is for an indefinite delivery type requirements contract in accordance with FAR Part 16. The resultant contract is for a five (5) year ordering period, with applicable pricing for each year of the ordering period. Individually funded, firm fixed-price task orders will then be placed by the Government on an as needed basis using the applicable unit pricing.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the SOW. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organi7zed written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The

Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 JHA Job Hazard Analysis KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OSHA Occupational Health and Safety Administration PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit VPP Voluntary Protection Program

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Facilities: During the construction period the contractor shall have limited use of the premises for the performance of his construction operations, including use of the site. The contractor’s use of the premises is confined to those areas where work is to be performed.

3.2. Keep driveways and entrances that service the premises clear and available to occupants at all times. Do not use these areas for parking or the storage of materials.

3.3. Owner Occupancy. The employees of each building will occupy all work areas during normal business hours. The contractor shall cooperate with the occupants to minimize conflicts and facilitate usage. The contractor shall perform work so as to not interfere with the occupant’s use.

3.4. Utilities: All utilities in the facility will be available for the contractor’s use in performance of tasks outlined in this SOW. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: The Contractor shall furnish all supplies, equipment and services required to perform work under this contract that are not listed under Section 3 of this SOW.

4.2. Materials: The Contractor shall furnish all materials and supplies necessary to meet the requirements under this SOW.

4.3. Equipment. The Contractor shall furnish all necessary equipment necessary to meet the requirements under this SOW. This includes, but is not limited to, fork lifts, jacks, personnel lifts, ladders, test equipment, hand tools, power tools and safety devices.

PART 5

SPECIFIC TASKS

5. Requirements:

5.1. Deliverables The minimum/maximum quantities for the contract duration are as follows:

a. Minimum quantity Square Footage For Epoxy Floor Repair: 500SF

b. Maximum quantity Square Footage For Epoxy Floor Repair: 4,000SF

5.2. At the time of proposal: Contractor shall provide the following:

a. Color chart. At minimum, standard floor colors of EPOXY GRAY and BLACK

b. Material submissions

c. Methods and procedures for Epoxy Repair (full depth of the floor to include trowel)

d. Initial material SDS (Safety Data Sheets).

e. JHA (Job hazard analysis) for this line of work.

f. Site Safety Plan – please refer to TYAD safety standard.

5.3. Performance objectives: Contractor shall make all floor repairs according to manufacturer’s recommendations and specific requirements listed below.

5.3.1. Upon Notification via phone call or email from Govt POC, the Contractor shall be responsible to be on site for evaluations within 7 business days of notification

5.3.2. After evaluation is complete, contractor shall submit a proposed schedule, proposed material, and cost estimate with square footage according to the firm fixed price schedule

5.3.3. Epoxy floors shall match the existing surrounding floor with the same texture, level, and color (Color shall match as close as possible).

5.4. Miscellaneous:

5.4.1. Areas to be repaired may be in various locations throughout Tobyhanna Army Depot.

5.4.2. Contractor shall commence work after receipt of Notice to Proceed and shall be scheduled at the convenience of the government upon notification of service call.

5.4.3. The COR for this contract will be Mr. Matthew Balut

5.4.4. Work will be performed during working hours (0730– 1600) Monday through Friday if possible. Wherein high traffic areas, high occupancy and/or operating conditions are subjected to floor repair, off duty hours will be required to perform such repairs and shall be at the discretion of the government.

5.4.5. The contractor shall make a visit to the work site, where they will carefully examine all dimensions and familiarize themselves with all pertinent details and conditions that may impact the project. This includes assessing the quantities and types of materials required, as well as considering all other factors necessary to fulfill the objectives and intentions outlined in the specifications and terms of the contract. Additionally, the contractor is responsible for repairing the epoxy flooring across the entire Depot. This will involve identifying and removing any damaged sections and replacing them with new epoxy, ensuring a consistent and high-quality finish throughout the facility.

5.4.6. The contractor shall prepare the substrate using either Blastrac or rotary diamond grinders, ensuring the removal of surface laitance, oil, grease, and dirt to create a clean surface.

5.5. Contractor will be responsible for TYAD access as listed in PART 8.

5.6. Contractors will comply with environmental policies listed in PART 6.

5.7. Materials: Provide materials (except aggregate) used in the flooring from a single manufacturer.

Furnish and install trowel applied type epoxy finish of 1/4 inch thickness with properties and chemical resistance conforming to the requirements specified in NTMA Info Guide. 1/4 inch thick, epoxy, polyester, or other resinous material conforming to ASTM C722 with Type A surfacings (chemical resistance and moderate to heavy traffic resistance) resin-based flooring.

Meet the following material requirement:

5.7.1. Primer

Type recommended by the manufacturer to penetrate into the pores of the substrate and bond with the floor surfacing matrix to form a permanent monolithic bond between substrate and surfacing matrix.

5.7.2. Fillers

If required, provide inert silica, quartz or other hard aggregate material fillers as recommended by the flooring manufacturer. Furnish fillers in the quantity necessary to impart the required color and physical characteristics. Provide a filler containing sufficient fines to obtain an even-textured, nonslip type of surface on the finished topping.

5.7.3. Sealer/Top Coat

Provide a sealer/top coating as an integral part of the flooring system to provide a chemical resistant finish suitable for the type application indicated at a nominal 15-20 mil dft

5.7.4. Sealer/Resin

Provide a sealer product recommended by the industrial resin-based flooring manufacturer; when applied to the resin topping and dried, it must be nonslip and resistant to staining and suitable for the type application indicated.

5.7.5. White Aluminum Oxide Non-Skid Grit

Size #100 mesh, dust free (washed and dry), minimum 99 percent pure

5.7.6. Joint Sealant

Provide Single or Multi-Component polyurethane, urethane, or polysulfide sealant specifically formulated to resist chemicals listed. (Joints under contract are standard, but shall include pricing for a unique joint based on 1.5” wide by 4” deep.)

a. Immersible, Single-Component, Pourable, Traffic Grade Polyurethane Joint Sealant ASTM C920, Type S, Grade P, Class 50, Use T.

- or -

b. Immersible, Multi-Component, Pourable, Traffic-Grade Polyurethane Joint Sealant

ASTM C920, Type M, Grade P, Class 35, Use T.

5.8. Flooring System:

Basis of Design: Stonehard Epoxy Primer w/binder and PA7 Finish Flooring as scheduled.

The complete systems, after curing, must have the following properties:

5.8.1. Latex or Resinous Emulsion Matrix Floor Surfacing

5.8.1.1. Compressive Strength

ASTM C579, 4500 psi minimum at 7 days.

5.8.1.2. Tensile Strength

ASTM C307, 600 psi minimum at 7 days.

5.8.1.3. Flexural Strength

ASTM C580, 800 psi minimum at 7 days.

5.8.1.4. Thermal Coefficient of Expansion

ASTM C531; 0.01 mil per inch per degree F maximum.

5.8.1.5. Bond Strength

200 psi minimum with 100 percent concrete failure.

5.8.1.6. Flame Spread Index

ASTM E162, 4.0 maximum.

5.8.1.7. Smoke Developed

ASTM E162, 0.4 gm maximum.

5.8.1.8. Abrasion Resistance

ASTM D4060; 30 mg weight loss.

5.8.1.9. Moisture Absorption

ASTM C413; 3.5 percent maximum.

5.8.2. Chemical Resistance

ASTM D1308; no effect when exposed to the following reagents for 7 days:

a. Acetic Acid: 5 percent solution

b. Ammonium Hydroxide: 10 percent solution

c. Citric Acid: 5 percent solution

d. Coffee

e. Cola Syrup

f. Isopropyl Alcohol

g. Mineral Oil

h. Sodium Hydroxide: 5 percent solution

i. Tri-Sodium Phosphate: 5 percent solution

j. Urea: 6.6 percent solution

5.8.3. Epoxy Matrix Floor Surfacing

5.8.3.1. Compressive Strength

ASTM C579; 10,000 psi minimum at 7 days.

5.8.3.2. Tensile Strength

ASTM C307; 600 psi minimum at 7 days.

5.8.3.3. Flexural Modulus of Elasticity

ASTM C580; 250,000 psi minimum at 7 days.

5.8.3.4. Thermal Coefficient of Expansion

ASTM C531; 0.00004 inches per inch per degree F maximum.

5.8.3.5. Shrinkage

ASTM C531; 0.5 percent maximum.

5.8.3.6. Bond Strength

300 psi minimum with 100 percent concrete failure (2500 psi Compressive Strength Concrete).

5.8.3.7. Flame Spread Index

ASTM E162; 25 maximum.

5.8.3.8. Smoke Deposited

ASTM E162; 4 mg maximum.

5.8.3.9. Abrasion Resistance

ASTM D4060; 15 mg maximum weight loss.

5.8.3.10. Moisture Absorption

ASTM C413; 1.0 percent maximum.

5.8.3.11. Chemical Resistance

ASTM D1308; no effect when exposed to the following reagents for 7 days:

a. Acetic acid: 5 percent solution

c. Citric Acid: 5 percent solution

d. Coffee

e. Cola Syrup

f. Isopropyl Alcohol

g. Mineral Oil

h. Sodium Hydroxide: 5 percent solution

5.8.4. Polyester Matrix Floor Surfacing

5.8.4.1. Compressive Strength

ASTM C579; 10,000 psi minimum at 7 days.

5.8.4.2. Tensile Strength

ASTM C307; 1500 psi minimum at 7 days.

5.8.4.3. Flexural Modulus of Elasticity

ASTM C580; 1,000,000 psi minimum at 7 days.

5.8.4.4. Thermal Coefficient of Expansion

ASTM C531; 0.00004 inches per inch per degree F maximum.

5.8.4.5. Shrinkage

ASTM C531; 1.0 percent maximum.

5.8.4.6. Bond Strength

300 psi minimum with 100 percent concrete failure.

5.8.4.7. Flame Spread Index

ASTM E162; 25 maximum.

5.8.4.8. Smoke Deposited

ASTM E162; 4 gm maximum.

5.8.4.9. Abrasion Resistance

ASTM D4060; no more than 1.0 mil loss of thickness.

5.8.4.10. Porosity

ASTM D4060; no more than 8 percent gain in weight and no evidence of cracking, peeling, blistering, or loss of adhesion.

5.8.4.11. Impact Resistance

ASTM D4060; no evidence of cracking, spalling, or loss of adhesion.

5.8.4.12. Fungistatic and Bacteriostatic Resistance

ASTM D4060; no support for growth of fungus or bacteria.

5.8.4.13. Ultraviolet Light Resistance

ASTM D4060; no evidence of chalking, cracking, peeling, blistering, or loss of adhesion.

5.8.4.14. Thermal Shock Resistance

ASTM D4060; no evidence of cracking, peeling, blistering, spalling, or loss of adhesion.

5.8.4.15. Stain Resistance

ASTM D4060; no permanent staining.

5.8.4.16. Adhesion

ASTM D4060; 90 percent failure of concrete substrate.

5.8.4.17. Chemical Resistance

ASTM D1308; no effect when exposed to the following reagents for 7 days.

a. Acetic acid: 5 percent solution

c. Citric Acid: 5 percent solution

d. Coffee

e. Cola Syrup

f. Isopropyl Alcohol

g. Mineral Oil

h. Sodium Hydroxide: 5 percent solution

5.9. Antimicrobial

Treat industrial resin-based flooring to be resistant to fungi and bacteria.

5.10. Contractor Management Reporting (CMR)

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative (COTR) or also know as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website.

The specific formats for the XML direct transfer may be downloaded from the website.

PART 6

APPLICABLE PUBLICATIONS

6. The Contractor shall abide by all applicable publications, regulations, manuals, local policies and procedures for repairs and installations. The manufacturer’s specifications and methods are priority. If conflicts arise, the more stringent shall be required. The following documents shall be adhered to during the life of this contract.

6.1. “2024 SEC OPS BLURB1”

6.2. “SERVICE or EQUIPMENT INSTALLATION CONTRACTOR SAFETY

STANDARD”

6.3. “Standard NEPA Specifications for Projects March 2024”

PART 10

ATTACHMENT/TECHNICAL EXHIBIT LISTING

9. Attachment/Technical Exhibit List:

9.1. Attachment 1/Technical Exhibit 1 – Deliverables Schedule

9.2. Attachment 2/Technical Exhibit 2 – Quality Assurance Surveillance Plan

TECHNICAL EXHIBIT 1

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

ELTY 648-C:

Request for Access to Tobyhanna Army Depot (Part 8 of this performance work statement)

Shall be provided once prior to the employees first visit to Tobyhanna Army Depot, and renewed every (1) year.

1 copy PDF

Please submit to the POC via email. The POC’s email address shall be provided upon contract award.

Job Hazard Analysis (JHA) (Section 7.6.1 of this performance work statement)

Shall be prepared and available at the time of proposal

1 copy Physical copy

POC via email. The contractor shall have the JHA available to be presented upon request.

Material submissions

Shall be prepared and available at the time of proposal

1 copy Physical copy or electronically via email.

POC via email.

Material Safety Data Sheets (SDS) (Part 6 of this performance work statement)

Shall be prepared and available at the time of proposal

1 copy Physical copy or

SITE SAFTEY

PLAN (Part 6 of this performance work statement)

Shall be prepared and available at the time of proposal

1 copy Physical copy or

Waste/Recycling Weight Receipts (Part 6 of this performance work statement)

Shall be submitted within 24 hours of waste/recycling drop off.

1 copy Physical copy or email

POC. The POC’s email address shall be provided upon contract award.