W51AA1-25-R-0013 Building 1E Boiler Maintenance Exhibit 1 - PWS.pdf

Performance Work Statement (PWS) Building 1E Boiler Plant Service Contract

Part 1 – General Information

1.1. General: This is a non-personnel services contract to provide inspection, maintenance and repair services for the building 1E Boiler Plant at Tobyhanna Army Depot (TYAD). The boiler plant consists of two (2) Vapor Power Circulatic Watertube Boilers, one (1) Vapor Power Deaerator Tank, one (1) Vapor Power Humidification Clean Steam Generator, and two (2) Fabtek Condensate Transfer Units. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.2. Description of Services/Introduction: This will be a five-year (Base year and four option years), hybrid contract consisting of:

1.2.1. A Firm Fixed Price (FFP) Contract Line-Item Number (CLIN) for regularly scheduled inspection and service visits per Section 5.1 of this PWS,

1.2.2. A Time & Material (T&M) CLIN for any government approved necessary repairs and unscheduled services, as may be required.

1.2.3. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personnel services necessary to perform the required services and repairs as defined in this PWS, except those items specified as government furnished property and services.

1.2.4. The contractor shall perform to the standards in this contract and all applicable equipment manufacturer’s standards and requirements.

1.3. Objectives: Ensure that the two (2) Vapor Power Circulatic Watertube Boilers, one (1) Vapor Power Deaerator Tank, one (1) Vapor Power Humidification Clean Steam Generator, and two (2) Fabtek Condensate Transfer Units, which are part of the Building 1E Boiler Plant are inspected and serviced to maintain optimal systems’ functionality and availability for operation. Any and all work performed as part of this service contract shall be documented in order to maintain a historical service record of the work and the equipment as of the start of this contract period of performance. These records shall be provided to the government after completion of each service activity performed by the contractor. Any deficiencies identified during the course of executing this service shall be immediately brought to the attention of the Government COR to determine proper action.

Contractor shall provide detailed reports of each site visit, including all recommendations for any additional maintenance which may be completed only upon government review and government approval of contractor-provided proposal. Response to any unscheduled service calls shall be provided in a timely manner and no later than 72 hours from notification.

1.4. Scope: The Contractor shall perform regularly scheduled quarterly and annual inspections and service tasks. The contractor shall perform maintenance and repair services as may be needed and approved, on two (2) Vapor Power Circulatic Watertube Boilers, one (1) Vapor Power Deaerator Tank, one (1) Vapor Power Humidification Clean Steam Generator, and two (2) Fabtek Condensate Transfer Units located at Tobyhanna Army Depot, Building 1E. All inspections, service and repair work shall be performed by manufacturer-trained and certified service technician(s) and per manufacturer standards, requirements and recommendations, and all other applicable codes as referenced under Part 6 – Applicable Standards.

1.5. Site Visit: This requirement will have a pre-bid site visit, in which attendance is highly encouraged. Date and time will be provided within the Solicitation. Also, use of cameras is prohibited without prior approval. Please arrive 15-30 minutes prior to start time to allow time for Security check.

1.6. Period of Performance (PoP): The period of performance shall be for one (1) Base Year of twelve (12) months and four (4) 12-month option years, if exercised.

NOTE: THE PERIOD OF PERFORMANCE FOR THE BASE AND ANY OPTION YEAR

EXERCISED SHALL BE ALIGNED WITH THE FIRST DAY OF THE MONTH IN WHICH THE

CONTRACT FIRST BEGINS. FOR EXAMPLE – 01-NOV or 01-FEB, ETC. POP SHALL NOT BEGIN

ON ANY OTHER THAN THE FIRST DAY OF A MONTH.

The period of performance reads as follows:

Base Year Option Year 1 – if exercised.

Option Year 2 – if exercised.

Option Year 3 – if exercised.

Option Year 4 – if exercised.

1.7. Quality Control: The contractor shall develop and maintain an effective Quality Control Program (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s Quality Control Program is the means by which he assures himself that his work complies with the requirement of the contract. The Contractor shall provide their QCP along with their bid submission to the Contract Specialist for review. If the Government requires changes to the QCP, the Contractor must provide a revision within five (5) business days.

1.8. Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s) if applicable.

1.9. Recognized Holidays: The Contractor IS NOT required to work on the following recognized holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth

1.10. Hours of Operation: The contractor is responsible for conducting business, between the hours of 07:00 through 16:30 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. At all times, the Contractor shall maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.11. Place of Performance: The work to be performed under this contract will be at Tobyhanna Army Depot, 11 Hap Arnold Boulevard, Tobyhanna, PA 18466.

1.12. Type of Contract: The government will award a hybrid contract containing firm fixed price (FFP) and time and material (T&M) CLINs.

1.13. Invoicing: The invoicing for services provided shall be on a MONTHLY BASIS through Wide Area Work-Flow system and shall be submitted within fifteen (15) calendar days of prior service month’s end-date.

1.14. Security Requirements: Contractor personnel performing work under this contract must have a completed background check prior to start of any work to be performed and must maintain the level of security required for the life of the contract. The Contractor or Subcontractor must maintain unescorted access to the Installation. See the imbedded attached pdf titled “2024 SEC OPS BLURB” in Part 6, ‘Applicable Publications.’

1.15. Safety Requirements: See the imbedded attached pdf titled “SERVICE or EQUIPMENT INSTALLATION CONTRACTOR SAFETY STANDARD JUNE 2024” in Part 6, ‘Applicable Publications.’

1.16. Environmental Requirements: See the imbedded attached pdf titled “Standard NEPA Specifications for Projects May 2020” in Part 6, ‘Applicable Publications.’

Part 2 – Definitions & Acronyms

Definitions:

CONTRACTOR: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

CONTRACTING OFFICER (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

CONTRACTING OFFICER'S REPRESENTATIVE (COR): An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

DEFECTIVE SERVICE: A service output that does not meet the standard of performance associated with the Performance Work Statement.

DELIVERABLE: Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

KEY PERSONNEL: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS.

When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

PHYSICAL SECURITY: Actions that prevent the loss or damage of Government property.

QUALITY ASSURANCE: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

QUALITY CONTROL (QC): All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

QUALITY CONTROL PLAN (QCP): Written set of procedures and activities aimed at delivering products or services that meet quality objectives for a project as stated in contract documents and other procedures, manuals and guidance.

SUBCONTRACTOR: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

WORKDAY: The number of hours per day the Contractor provides services in accordance with the contract. WORK WEEK: Monday through Friday, unless specified otherwise.

Acronyms:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation BAS Building Automation System CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit UMCS Utilities Monitoring and Control System

Part 3 – Government Furnished Property, Equipment and Services

3.1 Facilities: The Government will provide access to facilities as needed to complete the requirements of the contract.

3.2 Utilities: The Government will provide water and electricity. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the necessary amount to accomplish the task being performed.

Part 4 – Contractor Furnished Items, Services and Responsibilities

4.1. General: The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. Materials: The Contractor shall provide all materials necessary to meet the requirements under this Performance Work Statement. This includes but is not limited to oils, greases, cleaners, paints and any other parts needed to maintain and repair the two chillers according to the manufacturer’s recommendations and code requirements.

4.3. Equipment: The Contractor shall furnish all equipment necessary to meet the requirements under this Performance Work Statement.

Part 5 – Specific Tasks

5.1. Base-Year and all Option Years (if exercised): The base year and all option years (if exercised) of this service contract shall include all regularly scheduled quarterly and annual inspections and maintenance tasks as listed here

5.1.1. Vapor Power Circulatic Steam Generators – Two (2)

5.1.1.1. Quarterly (3-months)

• Clean out oil filter thoroughly; clean all strainers.

• Drain water pump oil from the bearing frame and replace with new oil; use SAE-30 non-detergent oil.

• Check water pump packing gland. If water is dripping at a rate greater than 120 drops per minute, the gland may have to be tightened. Refer to the manufacturer’s instruction

• Remove burner assembly; inspect nozzle:

• Replace oil nozzle if orifices are distorted or plugged. Do not attempt to clear nozzle with a metallic probe; use a wood splinter to prevent scratching nozzle surfaces. Clean with a solvent.

• Inspect ignition electrode for excessive carbon, clean with a wire brush if dirty. Check spark gap, it should be adjusted to 1/8"

• Check firepot for cracks and breaks and make repairs.

• Check circulating pump water pressure. If pump outlet pressure is 10 PSI higher

(during "filling" procedure with cold water) than pressure indicated in your test report, the coils should be cleaned with an inhibited acid. Refer to bulletin "Coil and Drum Washout Procedure" manufacturer’s instruction

• Review fault history and address faults

• Perform combustion tuning on natural gas

• Grease all pumps and motors (if applicable)

• Provide quarterly service visit report to Government COR within five (5) calendar days

5.1.1.2. Annually (12-months)

• Boiler Internal Components:

• Open rear door and inspect coils for excessive soot, blisters, burning, etc. If coils are sooted, clean external surfaces with pressurized water

• Check refractory in rear door for cracks or breaks

• Wash out coils if necessary. Refer to bulletin covering the coil and drum washout procedure.

• Checking combustion at all firing rates

• Checking controls and safety devices for proper operation

• Check gas fittings and connections for leaks carefully with a soapy water solution; correct any leak found immediately. Do not use a match or flame of any sort to test for gas leaks

• Remove burner and inspect refractory top and choke. Minor cracking is normal. There should be no large cracks or broken out pieces from the choke or side walls. Inspect the refractory dome for cracks or breaking.

• Check adjustment of the fuel relief valve. (Oil firing)

• If combustion characteristics (O2, CO, Gas Nozzle Pressure, Airbox Pressure, Fuel Oil Nozzle Pressure) have not changed from the values established at start-up, then the linkageless actuators will need no service

• Check pilot and main gas pressure regulators

• With the unit in operation, check the fuel and air proportion over the low to the high fire range, and see that the performance of the various controls and the gauge pressures correspond with the figures given in your boiler test report

• Consult your local state/insurance inspector to determine the requirements for safety valve testing. One option is to install new or reset valves having recent certification. The set of valves removed should be sent out and reset/certified for use the following year. This rotation process is accepted by most jurisdictions and is preferred to having customers check their own valves. Otherwise, they can be checked by raising the steam pressure to the popping pressure of the respective valve. Pressure may be regulated by restricting the steam flow with the outlet valve. When more than one safety valve is installed on the boiler, the valves not being tested must be held closed with a valve gag. WARNING: Be sure to remove the gag when the test is completed. When the safety valve pops, observe the pressure indicated by the boiler gauge and if it varies more than the permissible amount shown below, test the gauge. If the gauge is correct, adjust the safety valve(s)

• Provide annual service visit report to Government COR within five (5) calendar days

5.1.2. Vapor Power Deaerator Tank – one (1)

5.1.2.1. Quarterly (3-months)

• Clean gauge glasses and inspect all controls for proper operation. Lubricate all moving parts as required

• Inspect spray valves and preheater section for scale or dirt (thin scale formations will not affect efficiency). Remove any accumulation of debris or scale if necessary

• Clean oil separator trap if employed

• Inspect relief valve and vacuum breaker for proper operation

• Check pump packing glands – DO NOT run dry. Permit a few drops of water per minute to drop from glands. This provides lubrication for the shaft, eliminating burned packing and scored shafts. When tightening gland bolts, do so ONLY when pump is running. Draw up evenly 1/4 turn at a time to allow gland pressure to equalize throughout stuffing box. Replace with Hi-temp packing after six (6) months to one (1) year, depending upon severity of service. Remove all old packing first (do not intermix new and old packing). Insert individual rings so that splices are staggered. When stuffing box is full, adjust gland just tight enough to permit slight leakage as described above – DO NOT RUN DRY

• Lubricate pump bearings using the grease fittings in the pump frame. Use ball bearing grease of high quality; lithium, lithium soda or calcium base grease is recommended for both wet and dry locations. Do not mix different brands. Avoid over lubrication, which can result in overheating and bearing failure. Adequate lubrication is assured if grease quantity is maintained at to the capacity of the bearing. Approximately every six (6) months, bearing should be cleaned by flushing with kerosene and relubricated

• Provide quarterly service visit report to Government COR within five (5) calendar days

5.1.2.2. Annually (12-months)

• Drain storage section and remove manhole. Flush out all sediment in storage section and follow with manual cleaning, if necessary. Make certain pump suction openings and piping are clean

• Inspect scrubber section. Flush out sediment through scrubber drain

• Provide annual service visit report to Government COR within five (5) calendar days

5.1.3. Vapor Power Humidification Clean Steam Generator – one (1)

5.1.3.1. Quarterly (3-months)

• Provide the means for frequent cleaning of the heat exchanger as suggested below:

• Some cleaning compounds on the market may be used for removing sludge or coke

• If the above described method is ineffective for the removal of hard scale, a mechanical means may be used

• At regular intervals, inspect interior and exterior condition of all tubes and keep them clean. Failure to keep all tubes clean may result in complete stoppage of the flow through some tubes, with consequent overheating of these tubes as compared to surrounding tubes, resulting in leaking tube joints

• Do not attempt to clean the tubes by blowing steam through the individual tubes

• An exchanger subject to fouling should be cleaned periodically. A marked increase in pressure drop and/ or the reduction in performance usually indicates that cleaning is necessary. Frequent cleanings are recommended since the greater the build-up of scale; the more difficult it is to remove

• In cleaning a tube bundle, tubes should not be hammered with any metallic tool and, in case it is necessary to use scrapers, care should be exercised that the scraper is not sharp enough to cut the metal of the tubes

• When removing tube bundles from the exchangers for inspection or cleaning, care should be taken that they are not damaged by improper handling. Tube bundles are often of great weight, yet the tubes are small and of relatively thin metal. Once removed, tube bundles should be properly supported with cradles located under the baffles. Bundles should be moved on cradles or skids

• If the tube bundle has been in service for a considerable length of time without being removed, it may be necessary to use a hydraulic jack on the rear tube sheet to start removal. A good sized steel bearing plate should be inserted between the jack and tube sheet, and the tube ends should be protected by means of filler board

• Provide quarterly service visit report to Government COR within five (5) calendar days

5.1.4. Fabtek Condensate Transfer Units – two (2)

5.1.4.1. Annually (12-months)

• Disassemble and inspect. Replace the low water cut-off if it is worn, corroded, or if components no longer operate properly.

• Inspect the shield, float, and bellows

• Remove sediment and debris

• Provide annual service visit report to Government COR within five (5) calendar days

5.2. Base-Year and all Option Years (if exercised):

5.2.1. Any and all deficiencies which may be identified and noted during the Quarterly and Annual service inspections shall be immediately brought to the attention of the Government COR to determine proper actions.

5.2.2. Upon completion of all inspections, the contractor shall provide to the COR a complete and detailed report, including, if necessary, any justifiable recommendations for additional maintenance or repairs, along with associated repair cost proposals, including all labor and materials, within ten (10) calendar days.

5.2.3. If accepted by the government, the proposed additional maintenance or repair work shall be executed under the contract’s Time & Material (T&M) CLIN 2.

5.3. On Call Repair Service: When called upon by the COR, or designee, this service shall be provided by the Contractor for any unscheduled service or repair visits. This shall include

5.3.1. Troubleshooting problem with two (2) Vapor Power Circulatic Watertube Boilers, one

(1) Vapor Power Deaerator Tank, one (1) Vapor Power Humidification Clean Steam Generator, and two (2) Fabtek Condensate Transfer Units

5.3.2. Root-cause identification of problem with two (2) Vapor Power Circulatic Watertube Boilers, one (1) Vapor Power Deaerator Tank, one (1) Vapor Power Humidification Clean Steam Generator, and two (2) Fabtek Condensate Transfer Units

5.3.3. Service/repair proposal, including all labor and materials, to be reviewed by the Government and, if approved by the Government, proposal shall be executed by the Contractor under the Time & Material (T&M) CLIN 2 for any approved necessary repairs and unscheduled services, as may be required to address and rectify the particular problem with the equipment.

5.3.4. Contractor shall respond to any unscheduled service calls in a timely manner and no later than 72 hours from notification.

5.3.5. Upon completion of any on call service, the contractor shall provide to the COR a complete and detailed report describing the performed work within five (5) calendar days.

5.5 Contractor / Inspector Qualifications: The contractor must be, at a minimum:

5.5.1 An entity that has and provides technicians who are trained and certified, or who will obtain certification within 120 days from contract award, by the equipment manufacturer as Vapor Power Technicians, with on-going certification credentials.

5.5.2 An entity that has and provides technicians with a minimum of five (5) years of experience working with inspections, maintenance, service and repairs of Vapor Power equipment, and/or like-in-kind, large capacity circulatic watertube boilers.

5.5.3 An entity that will demonstrate the credentials of their service technicians and their on-going retention of certification by continuing education and training.

Part 6 – Applicable Publications

The contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures including, but not limited to the following.

6.1 Title 29 Code of Federal Regulations -1910 (OSHA General Industry Standards)

6.2 Title 6.2 Title 29 Code of Federal Regulations -1926 (OSHA Construction Industry Standards)

6.3 Vapor Power Company equipment-specific Operation and Maintenance (O&M) manuals, to include Original Equipment Manufacturer (OEM) parts and components, or Government-approved equals.

6.4 USACE EM385-1-1 – Safety and Health Manual

6.5 2024 SEC OPS BLURB.pdf –

2024 SEC OPS

BLURB.pdf

6.6 SERVICE or EQUIPMENT INSTALLATION CONTRACTOR SAFETY STANDARD FOR TYAD – June 2024 –

SERVICE OR

EQUIPMENT INSTALL

6.7 Standard NEPA Specifications for Projects May 2020 –

Standard NEPA

Specifications for Pro

Part 7 – Attachment/Technical Exhibit Listing

7.1 Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2 Attachment 2 / Technical Exhibit 2 – Deliverables Schedule

7.3 2024 SEC OPS BLURB

7.4 SERVICE or EQUIPMENT INSTALLATION CONTRACTOR SAFETY STANDARD FOR TYAD – June 2024

7.5 Standard NEPA Specifications for Projects May 2020

Technical Exhibit 1 / Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

Standard

Performance Threshold

Surveillance Method

CLIN 0001, (Firm, Fixed Price) The Contractor shall perform regularly scheduled inspection and maintenance services of two

(2) Vapor Power Circulatic Watertube Boilers, one (1) Vapor Power Deaerator Tank, one (1) Vapor Power Humidification Clean Steam Generator, and two

(2) Fabtek Condensate Transfer Units (Section 5.1)

Per Section 5.1 – two (2) Vapor Power Circulatic Watertube Boilers, one (1) Vapor Power Deaerator Tank, one (1) Vapor Power Humidification Clean Steam Generator, and two

(2) Fabtek Condensate Transfer Units shall be subject to regularly quarterly and annual inspections and maintenance during each year of contract.

Zero deviation from the standard.

Random inspections during performance of service.

On a per visit basis, the Contractor shall provide verification and proof of meeting the requirements of Section 5.1 of this PWS.

Per Section 5.1.1.1, 5.1.1.2, 5.1.2.1, 5.1.2.2, 5.1.3.1, 5.1.4.1 service reports shall be provided to the COR.

Zero deviation from the standard.

On a per case basis, verifications of timely submitted Service Reports, as received.

CLIN 0002, (Time & Material):

Per Section 5.2 – the contractor shall execute any government-approved additional maintenance or repair work in accordance with the contractor-provided cost proposal(s).

Per Section 5.3 - The Contractor shall respond to on call service calls within the stipulated 72 hours and will perform the functions and actions as indicated in this section.

Per Section 5.2 –

- Identify and note all deficiencies and bring to the attention of COR.

- Provide complete report and associated cost estimate for gov’t review.

- Execute all gov’t-approved work per proposal.

Per Section 5.3 –

- Respond to on-call services within 72 hours.

- Execute listed tasks.

- Provide service proposal

- Execute gov’t-approved work

- Provide service report in time

Zero deviation from the standard.

For both Sections 5.2 and 5.3 – On a per case basis, verifications of timely submitted Service Reports, as received.

Technical Exhibit 2 / Deliverables Schedule Deliverable Frequency Number of

Copies Medium/Format Submit To

CLIN 0001, (Firm, Fixed Price) Regularly Scheduled Services Report:

A complete and detailed quarterly and annual inspection report including all identified and noted deficiencies and associated repair proposal(s), if any.

Per Section 5.1.1.1, 5.1.1.2, 5.1.2.1, 5.1.2.2, 5.1.3.1, 5.1.4.1 -service reports shall be provided to the

COR.

One (1) copy.

Email and PDF report signed by technician who performed the services. Hard-copy is also acceptable but must be in addition to above.

Email to: COR

(TBD)

CLIN 0002, (T&M):

All government-approved T&M work shall require a complete and detailed service report including description of all work performed as well as itemized list of all parts and materials used and listing of all labor hours by technician(s).

Within 10 calendar days from the completion of the service.

One (1) copy.

Email and PDF report signed by technician who performed the services. Hard-copy is also acceptable but must be in addition to above.

Email to: COR

(TBD)

Monthly Services Invoicing:

Invoice after completion of service month.

NOTE: Only fully completed tasks shall be invoiced.

Within 15 calendar days from the completion of the prior month’s service period.

One (1) copy. Email with report attachment (PDF) included in Wide Area Work-Flow

(WAWF)

Wide Area Work- Flow System, with an email notification to:

COR (TBD)

2024 SEC OPS BLURB

All TYAD contracts and other acquisition-related documents must ensure privacy and security controls follow the information, and that contractors and service providers protect Privacy Act information in the same way the organization adhering to the Federal Acquisition Regulations (FAR) Privacy Act provisions (Subparts 24.1 and 24.2) and include the specified contract clauses (Parts 52.224-1 and 52.224-2), as appropriate, to ensure that personal information is protected as mandated.

In addition to the changes authorized by the clause of this contract; should Force Protection Condition (FPCON) at the installation change, the Government may require changes in contractor security matters and/or processes.

FPCON impact on work levels.

Current FPCON: Bravo FPCON Charlie: Applies when a hostile incident occurs within the CDR’s area of interest (AOI), or intel is received indicating a hostile act or targeting against DoD elements, PAX, or facilities is likely.

FPCON Delta: Applies when a terrorist attack or hostile act has occurred or is anticipated against specific installations or operating areas.

(Please annotate with an X which option may apply.

mailto:david.t.hudak.civ@mail.mil mailto:david.t.hudak.civ@mail.mil mailto:david.t.hudak.civ@mail.mil

If option 1 applies, indicate which contracted services will be affected in the brackets)

1. _Yes_ During FPCONs Charlie and Delta, the maintenance services provided by this service contract are discontinued. The maintenance services provided by this service contract will resume when the FPCON level is reduced to level Bravo or lower.

2. _No_ This contract and its employees are considered mission essential.

Therefore, all contractor employees are required to report for duty and remain on duty during declared emergencies and/or elevated FPCON levels unless otherwise directed by the contacting officer via the appropriate COR.

Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays.

Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation.

Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance.

(If Required) The contractor shall provide support during contingencies, exercises, heightened operations, and adverse weather or security closures in the accomplishment of performance requirements. From time to time, the Base Commander may decide to close all or part of a base in response to an unforeseen emergency or similar occurrence. Such emergencies include adverse weather such as snow, or ice, "an act of God,” such as tornado or earthquake, or a base disaster such as a gas leak or fire.

Emergency Communications and Services.

If assigned to TYAD for seven-days or longer, contractors will enroll in the ALERT!

Mass Warning Notification System (MWNS) at https://alertservices.csd.disa.mil/.

Alert! MWNS is NOT optional - it is a Headquarters Department of the Army (HQDA) requirement to be a registered user.

Due to the life-safety implications of the information being relayed and the requirement to provide immediate alerts and warnings, personnel assigned to TYAD must ensure that their personal contact information, including after-duty hours contact information, as appropriate (e.g., personal cellular phone numbers or landline phone numbers), e-mail addresses, home address, etc., are entered into the system and regularly updated or verified every 90 days to remain current and accurate.

• A Common Access Card (CAC) is required to register for ALERT!

• If a CAC has not been deemed necessary for the contractor (see below paragraph: Common Access Card (CAC), COR will send the following information to usarmy.tyad.tyad.mbx.secops-at@army.mil to manually input personnel data into

ALERT!

https://usg01.safelinks.protection.office365.us/?url=https%3A%2F%2Falertservices.csd.disa.mil%2F&data=05%7C02%7Claura.l.mulrooney.civ%40army.mil%7C73b946e509c9422bb19c08dc2d608869%7Cfae6d70f954b481192b60530d6f84c43%7C0%7C0%7C638435139818984692%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=PJ4RKmcoiR9WhaAPRYf0PSx61qOIYMxQF2NUrxa53dM%3D&reserved=0 mailto:usarmy.tyad.tyad.mbx.secops-at@army.mil

• Full Name

• Cell Phone

• Is SMS ok for alerts? Yes or No

• Email

• Contractor: For what Cost Center

• Name of COR

• Expected length of contract

In the event of a life-threatening emergency or natural disaster, COR will account for assigned contractors. COR will send personnel accountability report to Emergency Operations Center (EOC).

Base closure announcements will be disseminated via ALERT! MWNS.

Antiterrorism (AT) Level I Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training prior to contract report date. This training is required for any additional or new contractor employees, who start after that period. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR/POC within 10 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website:

https://jko.jten.mil course# JS-US007 for their training. Completion of contractor employee training will be documented on ELTY form 583, TYAD On-Post Training Record, or contractor equivalent. As applicable, contractor employees must complete annual AT awareness training as it pertains the length of the contract.

iWATCH Army Training. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 60 calendar days after contract award. Contractors and all associated sub-contractors will be briefed by the TYAD Antiterrorism/Force Protection officer. It is recommended this training be conducted as part of an initial entry briefing or unit/organization newcomer’s briefings. Send training requests to usarmy.tyad.tyad.mbx.secops-at@army.mil, completion of contractor employee training will be documented on ELTY form 583, TYAD On-Post Training Record or contractor equivalent.

Access and General Protection/Security Policy and Procedures. Contractor and all associated sub-contractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by TYAD Law Enforcement. Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, and/or local policy.

Contractor and all associated sub-contractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander https://jko.jten.mil/ mailto:usarmy.tyad.tyad.mbx.secops-at@army.mil installation/facility access and local security policies and procedures (provided by the government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

A background check and approval from Tobyhanna Army Depot (TYAD) Law Enforcement is required for all contractor and subcontractor personnel prior to on-site access at TYAD. All persons seeking entrance to TYAD shall submit to and comply with all security standards and requirements in force at the time such persons are seeking entry. All contractors, regardless of resident status or citizenship, will be subject to vehicle search and intense in-processing by TYAD security personnel prior to being granted access to TYAD. This security screening process may be time consuming, and access may be delayed or denied. The contractor shall ensure ELTY Form 648-C is completed for all contractor and subcontractor personnel requiring depot access to include warranty services. The TYAD point of contact (POC) will provide ELTY Form 648-C, “Request Access to Tobyhanna Army Depot” to the contractor/vendor at least ten days prior to the expected visit date for completion. The contractor/vendor shall return the completed ELTY Form 648-C to the TYAD POC in a timely manner so the same may be submitted to Security for processing no later than seven days prior to the visit. All the required fields on the form shall be complete and accurate by the contractor/vendor for timely processing. This requirement is inclusive of on-site supervisory or managerial personnel and sub-contractor personnel that the contractor anticipates will be performing work or visiting on-site. This security screening does not relieve the contractor of any responsibilities to conduct thorough pre-employment background checks and drug screening. Contractor workers will not be granted access to the work site until security screening is completed and access is approved. Any contractor personnel on-site who fail screening will not be permitted further access to TYAD.

Submit the completed ELTY Forms 648-C form(s) to the COR or POC. Ensure contracts include the provisions that check for the possibility of and prevent undocumented workers for inclusion in contracted work related to Army missions.

The company will ensure that its employees entering Army-controlled installations or facilities have obtained access badges and passes in accordance with facility regulations and that these badges and passes are obtained in advance so as not to delay the accomplishment of contracted services.

Common Access Card (CAC): [If applicable.] Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

Contractors shall be identified with Government issued identification card (e.g., Common Access Card (CAC) or unit specified identification card). When required, contractor personnel shall comply with local security policies to wear their identification card in a standardized manner, clearly visible attached to the torso of the exterior garment above the belt and below the shoulders except when in use (i.e., inserted in a computer CAC reader) or when in controlled areas requiring other credentials as the primary method of identification. To access any Government base and certain facilities, the contractor shall present required identification card upon demand. Upon exit from Government facilities, the contractor shall conceal their credentials (CAC or other credentials) from plain view. The contractor and Contractor Security Manager/Officer shall coordinate with the COR for Government credential issues.

For contractors that do not require CAC, but require access to a DoD facility or installation: Contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (Army Directive 2014-05/AR 190-13); applicable installation, facility and area commander installation and facility access and local security policies and procedures (provided by Government representative); or, at OCONUS locations, in accordance with status-of-forces agreements and other theater regulations.

Collection of Badges: The Contractor shall account for all forms of Government-provided identification issued to the Contractor employees in connection with performance under this contract. The Contractor shall return such identification to the issuing agency at the earliest of any of the following, unless otherwise determined by the Government:

(1) When no longer needed for contract performance.

(2) Upon completion of the Contractor employee’s employment.

(3) Upon contract completion or termination.

The Contracting Officer may delay final payment under a contract if the Contractor fails to comply with these requirements. The Contractor shall insert the substance of this clause, including this paragraph, in all subcontracts when the subcontractor’s employees are required to have routine physical access to a federally controlled facility and/or routine access to a federally controlled information system. It shall be the responsibility of the prime Contractor to return such identification to the issuing agency in accordance with the terms set forth in of this section, unless otherwise approved in writing by the Contracting Officer. The company will return all issued U.S. Government Common Access Cards, installation badges, and/or access passes to the COR when the contract is completed or when a contractor employee no longer requires access to the installation or facility. Contractor personnel will obtain a vehicle pass for access to the military installation and Common Access Cards (CAC) for computer access, if applicable.

Security Clearances. [If applicable.] Performance of work will require access to classified information or equipment IAW the DD Form 254, Contract Security Classification Specification, provided as an attachment. Contractor shall comply with FAR 52.204-2, Security Requirements. This clause involves access to information classified “Confidential,” “Secret,” or “Top Secret” and requires contractors to comply with— (1) The Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22-M); (2) any revisions to DOD 5220.22-M, notice of which has been furnished to the contractor. If subsequent to the date of this contract, the security classification or security requirements under this contract are changed by the Government and if the changes cause an increase or decrease in security costs or otherwise affect any other term or condition of this contract, the contract shall be subject to an equitable adjustment as if the changes were directed under the Changes clause of this contract.

The Contractor agrees to insert terms that conform substantially to the language of this clause but excluding any reference to the Changes clause of this contract, in all subcontracts under this contract that involve access to classified information.

Contractor personnel performing IT sensitive duties are subject to investigative and assignment requirements IAW AR 25-2, AR 380-67, DoD 8570.0 and affiliated regulations. Army regulation available at www.apd.army.mil.

Threat Awareness and Reporting Program (TARP). [If applicable.] For all contractors with security clearances, per AR 381-12, TARP contractor employees must receive initial and annual TARP training by a CI Agent or other trainer as specified.

Insider Threat Program. The contractor will establish and maintain an insider threat program to gather, integrate, and report relevant and available information indicative of a potential or actual insider threat, consistent with E.O. 13587 and Presidential Memorandum “National Insider Threat Policy and Minimum Standards for Executive Branch Insider Threat Programs.”

Operations Security (OPSEC). OPSEC shall be considered across the entire spectrum of DoD missions, functions, programs, and activities. OPSEC is applicable to all personnel, missions, and supporting activities on a daily basis. For OPSEC to be effective, all Army personnel (Soldiers, Family members, DA civilians, and contractors) must be aware of OPSEC and understand how it compliments traditional security programs. OPSEC principles and tactics protect not just organizations, but also individuals, their families, and other loved ones.

Personnel who knowingly, willfully, or negligently fail to protect critical information from unauthorized disclosure may be subject to administrative, disciplinary, contractual, or criminal action.

OPSEC awareness and execution is crucial to Army Success. The risk of exposure to critical or classified information is mitigated by providing OPSEC training.

Contracts that Require an OPSEC Standing Operating Procedure/Plan.

[If applicable.] The contractor shall develop an OPSEC Standing Operating Procedure (SOP) or OPSEC Plan within 90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer, per AR 530-1, Operations Security. This SOP/Plan will include the organization’s critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it. In addition, the contractor shall identify an individual who will be an OPSEC Coordinator.

The contractor will ensure this individual becomes OPSEC Level II certified as per AR 530-1.

Operations Security Training. In accordance with AR 530-1, Operations Security, (4- 2-a) OPSEC Level I certification training. The target audience for Level I is all personnel (which includes Soldiers, civilians, and contractors). Level I training is composed of both initial and continual (annual) awareness training.

(1) Initial OPSEC awareness training. All newly assigned personnel within the first 30 days of arrival in the organization (this includes accessions and initial entry http://www.apd.army.mil/ programs) must receive initial training. It is recommended this training be conducted as part of an initial entry briefing or unit/organization newcomer’s briefings. This training is provided by TYADs OPSEC officer and can be conducted via distance learning, providing all necessary objectives are met.

Initial training focuses on TYAD-specific critical information and countermeasures.

Contractors must contact TYADs OPSEC Officer to schedule OPSEC Level I Initial training. Initial training may not be “read and initial”.

(2) Continuous (annual) OPSEC awareness training. OPSEC awareness training must be continually provided to the workforce, reemphasizing the importance of sound OPSEC practices.

OPSEC Level I Continuous (annual) training is available at the following website:

https://securityawareness.usalearning.gov/opsec/index.htm

The contractor shall submit OPSEC Level I Continual (annual) certificates of completion for each affected contractor employee and subcontractor employee, to the COR within 10 calendar days after completion of training. Completion of training will be documented on ELTY 583, TYAD On-Post Training Record or contractor equivalent.

OPSEC Countermeasures. The specific OPSEC countermeasures that follow are intended to eliminate or mitigate vulnerabilities. Complying with established security policies and procedures also supports the overall OPSEC objective.