SOW - Fire Protection Repairs 28 May(1).pdf

STATEMENT OF WORK

Hangar 421 – FIRE ALARM REPLACEMENT Update 5/28/2025

1. SCOPE: The proposed work on this project consists of repairing by replacement of refurbishment of the fire alarm and mass notification system of hanger 421 for the West Virginia Air National Guar at McLaughlin ANGB, Charleston WV.

2. LOCATION: McLaughlin Air National Guard Base, West Virginia Air National

Guard, 1679 Coonskin Drive, Charleston, West Virginia, 25311-5000.

3. WORK TO BE ACCOMPLISHED: The work to be performed by the contractor includes the following principal features:

1) This work must be performed in accordance with NFPA 72, and Unified

Facility Criteria (UFC) 3-600-01 and UFC 3-601-02, and be performed by NICET Certified Technicians.

2) Contractor shall remove all conventional all fire alarm (FA) system include:

pull stations, detectors, horns, strobes and all associated wiring. Existing conduit shall remain and will be re-used.

3) Contractor shall replace the existing FA system with a new fully functional addressable fire alarm system in building 421. The existing Siemens FA panel in room 178 Building 421 is an addressable panel and shall be reused.

4) Contractor shall remove all existing Mass Notification System (MNS) components to include safe path voice system and associated local operating controls. New Mass Notification System to be an add-on MNS panel to the existing Siemens FA control panel.

5) Contractor shall ensure the fire alarm control panel in room 178, Building 421 fully communicates with fire alarm control panel in room 137, Building 407/

6) Contractor shall provide records of satisfactory testing of fire alarm system to the 130th Base Civil Engineer.

7) The following pictures are for reference and will be available during site visit.

Figure 1: Building 421 Room 137 FA Panel, MNS Panel and Notification Appliance Circuit(NAC) panels Figure 2: Building 421 Room 137 FA Panel Figure 3: Building 421 Annunciator Panel Figure 4: Building 421 NAC Panels Figure 5: Building 407 FA panel

Figure 1

Figure 2

Figure 3

Figure 4

Figure 5

A. Special Notes -

1) Daily removal of debris shall be accomplished at the end of each work day. No materials may be left on the work site that may be wind-blown or picked up by passing aircraft.

2) If welding, cutting and burning operations are anticipated in this project. The Contractor shall contact the Base Fire Department at 341-

6220 to receive the Burning and Welding Permit prior to starting any operations that produce a spark or flame such as burning, welding, grinding, cutting or drilling.

B. WASTE DISPOSAL AND CLEAN-UP

1) The Contractor shall dispose of all debris or materials at an off-base location in compliance with all State and Federal and local regulatory guidelines. The Contractor shall submit dump receipts or tickets to the Base Civil Engineer at the end of the project.

2) The Contractor is encouraged to recycle all recyclable materials recovered during the demolition process. The Contractor shall provide the BCE with a list of recycled materials. Include the approximate weight and cubic feet of each material recycled.

3) Prior to final acceptance the Contractor shall perform a final cleanup where all debris and waste materials from demolition and construction activities including packaging and/or surplus materials shall be cleaned-up and removed from the Base.

4. PERIOD OF PERFORMANCE:

a. NO MATERIAL SHALL BE ORDERED AND NO WORK SHALL

BE PERFORMED PRIOR TO ISSUANCE OF NTP BY THE KO.

b. CONTRACTOR shall have a maximum of 365 calendar days from the initial Notice to Proceed (NTP) to complete the project including any design and construction. Any changes or extensions to this time period need prior approval from the CONTRACTING OFFICER.

c. CONTRACTOR shall have access to the site from 7:00 am - 4:00 pm Monday - Friday. CONTRACTOR will not have access to the site on Weekends, Off Mondays and Government Holidays unless approved by COR prior.

5. PERFORMANCE:

a. Submission of a bid by a Contractor shall be accepted as prima-facie evidence that he has examined the specifications and has satisfied himself as to the nature and location of the work and all other matters which can in any way effect the work or cost thereof under this contract. Any failure of the Contractor to acquaint himself with all available information, including a physical survey of the site of the proposed work, will not relieve him from successfully performing all the work required for a complete finished job.

b. The above brief outline of principal features of the work in no way limits the responsibility of the Contractor to perform all work and furnish all plant, labor, and materials required by the specifications and plans referred to herein.

c. Installation, workmanship, and all materials shall be guaranteed in writing by the

Contractor to be free from defect under normal use for a period of at least one year.

All repairs by the Contractor shall be performed at no expense to the Government.

d. Submittals, Drawings and Specifications shall be reviewed by the COR and approved by the KO prior to install

e. Material submittals shall be accomplished in accordance with instructions pertaining to AF Form 3000, “Material Approval Submittal”. Contractor is to submit all shop drawings and material submittals for this contract within ten (10) calendar days of issue of the Notice to Proceed, or as directed by the Contracting Officer, to the Contracting Officer Representative. All submittals shall consist of one completed AF Form 3000 and four copies of material specifications and Material Safety Data Sheets MSDS”.

f. Contractor shall provide Material Safety Data Sheet to EM 15 Days prior to beginning construction.

g. Contractor is to submit shop drawing in four copies to Base Civil Engineering.

Two copies will be returned to the Contractor indicating approval or disapproval and the date of such action. The Contractor will not proceed with work that is detailed on shop drawings until the drawings are approved.

h. The contractor shall provide all safety equipment and instructions for use by his/her employees, and ensure that a copy is provided to the Contracting Officer Representative prior to commencing work.

g. Safety Data Sheets – A copy shall be submitted with the AF Form 3000 Material

Approval Submittal form and the Contractor shall have a copy on display at the job site for all materials brought to and or stored at the job trailer site office or at the site storage location. The Contractor shall ensure that copies have been provided to the Contracting Officer Representative prior to transporting any materials on to the Base.

h. All construction materials and chemical compounds shall be stored in the original container or properly marked containers and approved storage containers supplied by the Contractor. All hazardous or flammable compounds shall be stored in approved lockable storage boxes that shall be locked when not in the Contractors’ or his employee’s direct supervision. All surplus materials and or compounds shall be removed from the Base when work on the project is complete.

i. Access and general protection/security policy and procedures. This standard language is for contractor employees with an area of performance within Army controlled installation, facility, or area. Contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204‐9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

6. SECURITY:

a. CONTRACTOR shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. CONTRACTOR shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. CONTRACTOR shall ensure compliance with all personal identity verification requirements as directed by DoD, HAF and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

b. CONTRACTOR personnel shall comply with McLaughlin Air National Guard

Base CONTRACTOR Escort and Security policies per this SOW. Violations of these policies may result in termination of the contract. Compliance with security requirements shall not be a basis for failing to complete work in the required PoP.

c. CONTRACTOR shall obtain base passes/badges for all personnel working onsite prior to arriving at the base. Badging process takes 2 weeks from date badging request is submitted. CONTRACTOR shall submit 130 SFS Form and a copy of individuals Driver’s License for all personnel working on-base.

Contractor shall receive a “Clear” or “Not Clear” from the badging office within 2 weeks of submission.

d. All deliveries shall be screened at the gate but do NOT require badge.

Deliveries must be for material only and do not include any work/labor.

7. STANDARD PRODUCTS:

a. The CONTRACTING OFFICER and COR must approve all material submittals prior to procurement. Materials substitution after submittal approvals shall not be allowed without approval by KO.

b. Materials such as sealants, adhesives, water-proofing or fire-proofing must comply with standards set forth by UL, ASTM, and IEC and listed for the specific use intended.

c. CONTRACTOR shall allow for a 2 week turnaround on all RFI, Submittal, Permits, or badging requests to allow for GOVERNMENT review.

d. In the event of conflict among the Specifications, Drawings and/or Technical Instructions, the CONTRACTOR shall bring such conflict to the attention of the CONTRACTING OFFICER immediately for resolution before proceeding with the work involved.

e. Documentation shall be provided for each submittal. As a minimum, the documentation shall include the AF 3000 cover, a catalog sheet of the specific product and the product technical information. When required, a sample of the product/equipment or material must accompany the submission.

8. GOVERNMENT FURISHERD EQUIPMENT/PROPERTY:

a. The GOVERNMENT shall provide basic/minimal documents describing the work required in this SOW.

b. The GOVERNMENT shall provide the CONTRACTOR access to the site to include all areas of work described in this SOW.

c. The GOVERNMENT shall provide no other equipment, services, or property.

d. CONTRACTOR shall ensure all Government Provided Equipment in work area remain protected, operational, and dust free throughout the project.

9. COMPLETETION:

a. The COR shall certify the performance and final completion of this contract.

b. The CONTRACTOR shall schedule a Pre-Final Inspection with KO and COR at least 10 days prior to end of PoP. Any Punch List items will be identified and recorded at this time. The CONTRACTOR shall have 10 days to address these items.

c. CONTRACTOR shall schedule a Final Inspection with KO and COR upon completion of all Punch List and within 10 days of the Pre-Final Inspection.

This inspection will confirm that all Punch List items have been corrected.

Upon completion of the Final Inspection the GOVERNMENT shall take over ownership of the project.

10. PROJECT CLOSEOUT DOUCMENTS:

a. CONTRACTOR shall submit a 1354 Worksheet to COR within 10 days of project completion.

b. CONTRACTOR shall submit Mechanical Testing and Balancing Report on all mechanical system/component installations to COR within 10 days of project completion.

c. CONTRACTOR shall submit Post-Project Waste Diversion Report to COR within 10 days of project completion

d. CONTRACTOR shall submit Release of Claims to COR within 10 days of project completion.

e. CONTRACTOR shall submit Red Line Drawings to COR within 10 days of project completion.

f. CONTRACTOR shall submit 1 Year Warranty letter signed by company representative to COR within 10 days of project completion.

g. CONTRACTOR shall recover all base passes/badges upon job completion and return to COR within 5 days after project completion.

11. REQUIRED WARRANTIES:

a. The CONTRACTOR shall provide a 1 Year Warranty on all material, labor, and installed equipment IAW this SOW and in conjunction with any additional manufacturer’s warranties.