W50S9J-21-Q-0002-0002 Solicitation Amendment - Update SOW.pdf

W50S9J21Q0002

SEE SCHEDULE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this solicitation amendment it to update the Statement of Work (SOW) to include Bldg 440 inspections, change equipment for Bldg 418, and add an Annunciator panel to Bldg 407. It also removes CLIN 0002, SAM Manpow er Reporting, per NGB Policy Alert 21-09. All other terms and conditions remain unchanged and in full effect.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 13

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 21-Jan-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W50S9J21Q0002

X 9B. DATED (SEE ITEM 11)

17-Dec-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

21-Jan-2021

CODE

USPFO WV 130 MISSION SUPPORT CONTRACTING

1679 COONSKIN DR UNIT 36

CHARLESTON WV 25311-1023

W50S9J 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0002

The CLIN description has changed from SAM Manpower Reporting to REMOVED.

The CLIN extended description has changed from:

SAM Manpower Reporting Application - Contractors shall report their manpower usage at https://sam/gov using the appropriate portal (Army, Air Force, Navy, or All other DoD components) on that website. Reporting for this contract shall take place no later than 31 October after the completion of each fiscal year or part of a fiscal year for which such contract is active. This is an administrative reporting online that takes about 1 hour and is usually accomplished by administrative personnel - it should be a nominal value.

To:

ITEM REMOVED

The pricing detail quantity has decreased by 1.00 from 1.00 to 0.00.

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for CLIN 0002 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

31-OCT-2021 1 F6K3CE 130 AW CIVIL ENGINEERING

1679 COONSKIN DR

CHARLESTON WV 25311-5005

(304) 341-6228 FOB: Destination

F6K3CE

To:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

31-OCT-2021 0 F6K3CE 130 AW CIVIL ENGINEERING

1679 COONSKIN DR

CHARLESTON WV 25311-5005

(304) 341-6228 FOB: Destination

F6K3CE

The following have been modified:

STATEMENT OF WORK (SOW)

STATEMENT OF WORK

FOR

INSPECTION AND TESTING

OF INSTALLED

AUTOMATIC FIRE ALARM SYSTEMS

130th Airlift Wing

Charleston, WV 25311 21 January 2021

STATEMENT OF WORK

FOR

INSPECTION AND TESTING OF INSTALLED

AUTOMATIC FIRE ALARM SYSTEMS

1. DESCRIPTION OF SERVICES. The contractor shall provide all management, tools, supplies, equipment and labor necessary to inspect and test fire extinguishing and automatic fire alarm systems at 130th Airlift Wing, Charleston, WV 25311 in a manner that will ensure their serviceability and operation.

1.1. INITIAL STATUS REPORT. The contractor and the Quality Assurance Evaluator (QAE) shall review the current inspection, test, and maintenance status of all installed automatic fire alarm systems included in this contract. The contractor shall submit a planned work schedule to the QAE for approval no later than thirty (30) calendar days after notice to proceed. The contractor shall submit a documented report to the QAE on all installed automatic fire alarm system’s inspection, test or maintenance work needed, noting discrepancies, system impairments and recommendations, within thirty (30) calendar days after inspection.

1.2. INSPECTIONS. The contractor shall inspect installed automatic fire alarm systems IAW applicable NFPA Standards and manufacturer’s instructions. Any discrepancies or impairments to an installed automatic fire alarm system discovered during a scheduled inspection shall be reported to the fire prevention office, 304-341-6295, by the contractor within seven (7) days.

1.3. TESTING. The contractor shall perform functional operation tests on installed automatic fire alarm systems IAW applicable NFPA Standards and manufacturer’s instructions. If the system is connected to the installation fire department, the contractor shall notify the fire department that the system test is to be conducted and that an emergency response is not desired. All personnel at the end-user’s facility shall be notified that a test is to be conducted and instructed as to the sequence of operation.

1.4. PREVENTIVE MAINTENANCE. The contractor shall perform recurring preventive maintenance on installed automatic fire alarm systems IAW applicable NFPA Standards and manufacturer’s instructions. The contractor shall implement a planned preventive maintenance program, as approved by the QAE, to help prevent and correct deficiencies with installed automatic fire alarm system components, thus minimizing breakdowns and service interruptions, extending component life, and maximizing operating efficiency. The contractor shall notify the QAE, 130th Airlift Wing fire department and building manager and occupants before proceeding with any preventive maintenance on installed automatic fire alarm systems. At the conclusion of preventive maintenance, those previously notified shall be further notified that the maintenance work is completed.

1.5. CORRECTIVE MAINTENANCE. The contractor shall perform corrective maintenance on installed automatic fire alarm systems, IAW applicable NFPA Standards and manufacturer’s instructions, to return a system or component to full operating condition. The contractor shall notify the QAE, 130th Airlift Wing fire department building manager and building occupants before proceeding with any corrective maintenance on installed fire extinguishing and automatic fire alarm systems. At the conclusion of the corrective maintenance, those previously notified shall be further notified that the maintenance work is completed. The contractor shall recharge and return to full service all installed systems after use or as indicated by an inspection, functional test, or maintenance work. The contractor shall notify the QAE in writing that corrective maintenance has been completed and shall provide a list of work accomplished.

1.6. EMERGENCY SERVICES. The contractor shall provide emergency services within 24 hours to repair an installed automatic fire alarm system as determined by the government. For purposes of this specification, an emergency situation is any condition that requires immediate action to eliminate life or serious injury hazards to personnel, prevent loss or damage to government property, or restore essential services.

2. SERVICE DELIVERY SUMMARY.

Performance Objective Performance Threshold Perform initial status check (Paragraph 1.1.)

Accurate report submitted on time; 30 calendar days

Perform inspections, operational tests, and preventive maintenance of fire protection systems (Paragraphs 1.2. - 1.5.)

Inspections are performed and recorded in a timely manner; Operational tests are performed and recorded; Recharging is performed when necessary;

Discrepancies are noted

Emergency services (Paragraph 1.6.)

Repairs are made within specified response time; 24 hours

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES. The base fire department shall furnish an escort and assist in testing of automatic fire alarm system, by furnishing radio communications back to station while performing test.

4. GENERAL INFORMATION.

4.1. QUALITY ASSURANCE. The government will periodically evaluate the contractor’s performance by appointing a representative(s) to monitor performance to ensure services are received. The government representative will evaluate the contractor’s performance through intermittent on-site inspections of the contractor's quality control program and receipt of complaints. The government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints. Likewise, the government may decrease the number of quality control inspections if performance dictates. The government will also receive and investigate complaints from various customers located on the installation. The contractor shall be responsible for initially validating customer complaints. However, the government representative shall make final determination of the validity of customer complaint(s) in cases of disagreement with customer(s).

4.2. GOVERNMENT REMEDIES. The contracting officer shall follow the requirements of FAR 52.212-4, Contract Terms and Conditions for Commercial Items (October 2018), for contractor’s failure to correct nonconforming services.

4.3. HOURS OF OPERATION. Hours of operation to perform test shall be Monday-Friday between the hours of 7:00am – 4:30pm.

4.4. SECURITY REQUIREMENTS. Since the contractor shall be making frequent trips to the 130th Airlift Wing Base, 1679 Coonskin Dr, Charleston, WV 25311, a contractor’s badge or pass is required. The contractor shall provide a list of names and other required information to the QAE in order to create an EAL (entry access list) to be submitted to base security to gain access to the base. The contractor shall be required to submit the names or changes to the list at least 24 hours in advance.

4.5. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE

NATIONAL COMMAND AUTHORITY OR OVERSEAS COMBATANT COMMANDER.

In the event that the security level on base shall increase, then the contractor shall be notified by the QAE, that the inspection shall be cancelled until the security level is lowered.

4.6. SPECIAL QUALIFICATIONS. The contractor shall be certified as indicated in NFPA to service and perform maintenance on fire alarm systems. The contractor shall furnish certification to the base contracting office with quote package.

4.7. PARTNERING AGREEMENT. The contracting officer may require a partnering agreement between the government and the contractor to ensure joint cooperation and a sound partnership of all parties involved in the execution of this contract. Partnering is the creation of a government-contractor relationship that promotes achievement of mutually beneficial goals. It involves an agreement in principle to share the risks involved in completing the project and to establish and promote a nurturing partnership environment. Representatives from each organization are encouraged to participate in developing the partnering agreement. Suggested representation is the civil engineer manager, the government inspector, the government contract administrator, the contractor’s manager and the contractor’s quality control person. All costs for the partnership agreement should be shared equally between the government and contractor. This group is responsible for developing a formal partnering agreement that should be signed by all parties involved. The agreement should contain as a minimum: specific goals to be reached and a list of objectives to reach the goals, a set of metrics to evaluate the objectives, a frequency for meetings to review the metrics, and a statement of cooperation to execute the terms of the agreement.

5. APPENDICES.

A. Facilities Systems and Equipment

B. Base Map

C. Government furnished property/services/equipment

APPENDIX A

FACILITES SYSTEMS AND EQUIPMENT

Location: Building 105 Fire Alarm Detection Systems Quantity Frequency Conventional Fire Alarm Control Panel 1 Annual

(Hardware Fire Alarm Panel) Smoke Detector 13 Annual Heat Detector 4 Annual Pull Station 8 Annual Audio/Visual Unit 4 Annual

Location: Building 107 Fire Alarm Detection Systems Quantity Frequency Conventional Fire Alarm Control Panel 1 Annual (Hardware Fire Alarm Panel) Annunciator Panel 2 Annual Smoke Detectors 6 Annual Pull Station 13 Annual HVAC Duct Detectors 4 Annual Sprinkler Systems 1 Annual Sprinkler Risers 1 Annual Audio/Visual Unit 65 Annual

Location: Building 109

Conventional Fire Alarm Control Panel 1 Annual (Hardware Fire Alarm Panel) Smoke Detector 21 Annual Heat Detector 6 Annual Pull Station 3 Annual Audio/Visual Unit 2 Annual

Location: Building 111 Fire Alarm Detection Systems Quantity Frequency Conventional Fire Alarm Control Panel 1 Annual (Hardware Fire Alarm Panel) Pull Station 4 Annual

Location: Building 121

Conventional Fire Alarm Control Panel 1 Annual (Hardware Fire Alarm Panel) Smoke Detector 16 Annual Heat Detector 25 Annual Pull Station 11 Annual Audio/Visual Unit 10 Annual Duct Detector Functional Test (No Sensitivity Test) 1 Annual Sprinkler Inspection 1 Quarterly (Includes One Riser, Tamper, and Flow)

Location: Building 128 Fire Alarm Detection Systems Quantity Frequency Conventional Fire Alarm Control Panel 1 Annual (Hardware Fire Alarm Panel) Smoke Detector 7 Annual Pull Station 3 Annual Audio/Visual Unit 2 Annual

Location: Building 129 Fire Alarm Detection Systems Quantity Frequency Heat Detectors 1 Annual Pull Stations 1 Annual Audio/Visual Unit 1 Annual

Location: Building 130

Conventional Fire Alarm Control Panel 1 Annual (Hardware Fire Alarm Panel) Smoke Detector 50 Annual Heat Detector 3 Annual Pull Station 10 Annual Audio/Visual Unit 9 Annual

Location: Building 132 Fire Alarm Detection Systems Quantity Frequency Conventional Fire Alarm Control Panel 1 Annual (Hardware Fire Alarm Panel) Smoke Detector 7 Annual Heat Detector 3 Annual Pull Station 3 Annual Audio/Visual Unit 3 Annual

Location: Building 133 Fire Alarm Detection Systems Quantity Frequency Conventional Fire Alarm Control Panel 1 Annual (Hardware Fire Alarm Panel) Smoke Detector 4 Annual Heat Detector 17 Annual Pull Station 7 Annual Audio/Visual Unit 3 Annual

Location: Building 134

Conventional Fire Alarm Control Panel 1 Annual (Hardware Fire Alarm Panel) Heat Detector 4 Annual Pull Station 2 Annual Sprinkler Inspection 1 Quarterly (Includes One Riser, Tamper and Flow)

Location: Building 136

Conventional Fire Alarm Control Panel 1 Annual (Hardware Fire Alarm Panel) Annunciator Panel 1 Annual Smoke Detector 11 Annual Pull Station 8 Annual Audio/Visual Unit 16 Annual Sprinkler Inspection 1 Quarterly (Includes One Riser, Tamper and Flow)

Location: Building 137 Fire Alarm Detection Systems Quantity Frequency Smoke Detectors 7 Annual Pull Stations 4 Annual

Location: Building 141 Fire Alarm Detection Systems Quantity Frequency Conventional Fire Alarm Control Panel 1 Annual (Hardware Fire Alarm Panel) Annunciator Panel 1 Annual Smoke Detector 20 Annual Pull Station 17 Annual Audio/Visual Unit 29 Annual Duct detector functional test (No sensitivity test) 5 Annual Sprinkler Inspection 1 Quarterly (Includes One Riser, Tamper, and Flow) Hoods/Duct Testing (Dining Area) 2 Semi-Annual

Location: Building 142 Fire Alarm Detection Systems Quantity Frequency Conventional Fire Alarm Control Panel 1 Annual (Hardware Fire Alarm Panel) Annunciator Panel 1 Annual Smoke Detector 6 Annual HVAC Duct Detector 2 Annual Pull Station 6 Annual

Sprinkler System 1 Annual Sprinkler Riser 1 Annual Audio/Visual Unit 32 Annual Duct detector functional test (No sensitivity test) 1 Annual

Location: Building 143 Fire Alarm Detection Systems Quantity Frequency Conventional Fire Alarm Control Panel 1 Annual (Hardware Fire Alarm Panel) Smoke Detector 33 Annual Heat Detector 4 Annual Pull Station 14 Annual Audio/Visual Unit 5 Annual Duct detector functional test (No sensitivity test) 1 Annual

Location: Building 144

Conventional Fire Alarm Control Panel 1 Annual (Hardware Fire Alarm Panel) Smoke Detector 1 Annual Heat Detector 7 Annual Pull Station 4 Annual Audio/Visual Unit 3 Annual Sprinkler Inspection 1 Quarterly (Includes One Riser, Tamper and Flow) Special Haz / Gas Suppression System Quantity Frequency Inserting Agent Inspection 1 Annual (1 Conventional Panel, 1 Cylinder included in this price)

Location: Building 145

Conventional Fire Alarm Control Panel 1 Annual (Hardware Fire Alarm Panel) Smoke Detector 5 Annual Pull Station 3 Annual Audio/Visual Unit 4 Annual

Location: Building 301

Conventional Fire Alarm Control Panel 1 Annual (Hardware Fire Alarm Panel) Heat Detector 1 Annual Pull Station 1 Annual

Audio/Visual 2 Annual

Location: Building 302 Fire Alarm Detection Systems Quantity Frequency Heat Detector 1 Annual Pull Station 1 Annual

Location: Building 303 Fire Alarm Detection Systems Quantity Frequency Heat Detector 1 Annual Pull Station 1 Annual

Location: Building 407 Fire Alarm Detection Systems Quantity Frequency Conventional Fire Alarm Control Panel 1 Annual (Hardware Fire Alarm Panel) Fire Suppression Control Panel 1 Annual Annunciator Panel 2 Annual Smoke Detectors 30 Annual Heat Detectors 49 Annual Eyewash Stations 10 Annual Duct Detectors 15 Annual HEF System 1 Annual Sprinkler Riser 2 Annual

Location: Building 408 Fire Alarm Detection Systems Quantity Frequency Conventional Fire Alarm Control Panel 1 Annual (Hardware Fire Alarm Panel) Sprinkler System 1 Quarterly Smoke Detectors 1 Annual Pull Stations 1 Annual Audio/Visual 1 Annual Sprinkler Riser 1 Annual

Location: Building 418 Fire Alarm Detection Systems Quantity Frequency NAC 1 Annual Smoke Detectors 1 Annual Pull Stations 2 Annual Audio/ Visual 2 Annual

Location: Building 420 Fire Alarm Detection Systems Quantity Frequency Conventional Fire Alarm Control Panel 1 Annual (Hardware Fire Alarm Panel) Annunciator Panel 1 Annual Smoke Detector 43 Annual Pull Station 12 Annual Audio/Visual Unit 27 Annual Duct Detector Functional Test (No Sensitivity Test) 1 Annual Hood System (Kitchen Area) 1 Semi-Annual

Location: Building 421

Fire Suppression Control Panel 1 Annual Annunciator Panel 1 Annual Smoke Detectors 30 Annual Heat Detectors 56 Annual Heat Detectors – Elevator 3 Annual Eyewash Station 10 Annual Duct Detectors 15 Annual HEF System 1 Annual Sprinkler Riser 3 Annual

Location: Building 422

Conventional Fire Alarm Control Panel 1 Annual (Hardware Fire Alarm Panel) Annunciator Panel 1 Annual Smoke Detectors 6 Annual Pull Stations 2 Annual Audio/Visual 12 Annual Duct Detectors 1 Annual Sprinkler System 1 Annual Sprinkler Riser 1 Annual Fire Pumps 2 Annual

Location: Building 440

Conventional Fire Alarm Control Panel 1 Annual (Hardware Fire Alarm Panel) Smoke Detectors 3 Annual Pull Stations 2 Annual Audio/Visual 3 Annual Audio Only 2 Annual

APPENDIX B

MAPS AND/OR SITE PLANS

1. Building fire alarm system drawings may be viewed in building 136 (Base Civil Engineering) upon request.

2. Base map

3. Emergency Service numbers, etc

APPENDIX C

GOVERNMENT FURNISHED PROPERTY/SERVICES/EQUIPMENT

1. Automatic fire alarm systems to be inspected and tested

2. Utilities to operate systems

3. Potable water

4. Base fire department assistance when needed.

(End of Summary of Changes)