B 08 21Q0002_QA_1_3NOV20.docx

WI ANG LODGING BPA

W50S9G21Q0002 Questions & Answers #1 3 Nov 2020

1. Can you please clarify how many nights you will require lodging for? The schedule provided looks like for most of the lodging requirements, they would only need rooms for 1 night, and for some, two nights. For example, the schedule of January 9-10, 2021, reads as if they will check in on the 9th, and check out on the 10th.

Rooms will be required for two nights: Friday and Saturday (check-in Friday, check-out Sunday). For the 3-day RSDs, rooms will be requested Thurs, Fri, and Sat nights.

2. What kind of hotel is required? 2 star , 3 stars, …

A hotel that meets the specifications in the Statement of Work is required.

3. Are rooms required every weekends?

Rooms are required on RSD dates and less will be requested on the RD weekends.

4. Are rooms required for weekends guaranteed?

For the RSD weekends, each hotel is guaranteeing to hold 26 rooms each night until we submit our rosters allowing you to release any of the remaining rooms. Regular scheduled drills (RSD) and Rescheduled drills (RD) reservations will be sent by e-mail, the Wednesday prior to the scheduled RSD/RD. We do NOT guarantee blanket payment for 26 rooms, rather payment for rooms is guaranteed solely on the number of rooms that were reserved by an authorized Military lodging representative and occupied by members of the 128th ARW.

5. Is government tax exempt from local, stats, occupancy tax? Shall we offer you tax inclusive or expulsive?

We are tax exempt and will provide the tax exemption certificate upon award.

6. Also, please kindly make clarification on SECTION 5 – 2021 Schedule RSD means you need rooms in these days and RD means that you might need rooms?

Correct, RSD means we will need rooms those days and RD means we will request less rooms depending on the need.

7. Does the RD= Rescheduled Drill mean that the RSD was rescheduled? Example if they don't stay with us on Jan. 9-10, 2021.... They would then stay on Jan 23-24, 2021 OR do they stay both sets of dates in January?

RD means the member can choose to attend that drill if they can’t attend the RSD. Some members choose to make up the drill during the week or at a later date. In the past we’ve needed 10-15 rooms between all 4 hotels, so we may just need around 4 rooms/night.

8. On the Lodging Proposal Sheet it shows a "Work Week" box, what am I to put in this space?

This box can be left blank and will have no effect on our evaluation.