Job Walk RFIs.xlsx
XLSX spreadsheet 21 KB Posted
- Attached to
- WADS Security CCTV Repair and Improvement
- Solicitation number
- W50S9E24RA003
- Issued by
-
Department of the Army National Guard
About this file
This document is a questions and answers log related to a federal contract opportunity for the replacement and upgrade of a closed-circuit television (CCTV) security system at the Western Area Defense Sector (WADS) building 852 on Joint Base Lewis McChord in Washington.
The key details include: the solicitation number is W50S9E24RA003; the contract is for engineering, furnishing, installation, and testing (EFIT) of the CCTV system, including replacement of cameras, workstations, cabling, and the server/storage system; the government has provided responses to 54 questions on topics such as acceptable camera models, cable and pathway requirements, VMS software, and UPS battery backup; the government has stated a preference for a single manufacturer solution that is compatible with the existing system; and the government has clarified requirements around training, debris removal, and network switch provisioning. The contract is being issued by the Department of the Army National Guard.
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Sheet1
| Solicitation No.: W50S9E-24-A003 Questions Log - WADS CCTV | |||
| Contractor's Question | Government Response | Reference | |
| 1 | On the original RFQ the an ExacqVision NVR and licensing option was specified. Is it required to include these items in our proposal, or may we propose a different solution? See Q.1. and 1.2 below | All Solutions must have same capabilities or better than the RFQ States | PWS- 5.1 |
| 2 | Based on the site walk it was determined that there are two existing PTZs that are to be abandoned. Please confirm if we are to remove these cameras as well as the cables. | All existing cables should be removed | Site Plan, PWS-5.2.3.1. |
| 3 | Based on the site walk it was determined that there is an existing pathway through an air duct on the roof at the south of building 852. We recommend abandoning this pathway and routing cables through stairwell. Please confirm if this is acceptable. | All cables, conduit, pathways, should be industry standard. Routing through the stairwell is acceptable. | Site Plan - Bldg 852, PWS-5.2.3.1.(a) |
| 4 | Based on the site walk it was determined that there is an existing PVC pathway across the west end of the roof of building 852. Please confirm if we can re-use this pathway or if we should replace it with EMT (1" Thin Wall Conduit). | WADS/SPTS: Expectation is that the installing contractor will know the standards for EMT requirements in outdoor installations. Ref…BICSI/ANSI/TIA/EIA standards. This contract is an EFIT contract (Engineer, Furnish, Install and Test). | Site Plan - Bldg 852 |
| 5 | Please confirm if it is acceptable to add EMT pathway across the north end of the roof of building 852. | WADS/SPTS: Expectation is that the installing contractor will know the standards for EMT requirements in outdoor installations. Ref…BICSI/ANSI/TIA/EIA standards. This contract is an EFIT contract (Engineer, Furnish, Install and Test). | Site Plan - Bldg 852 |
| 6 | Please confirm if it is acceptable to use Axis P3268-LVE (8MP) for the fixed camera shown on the site plan noted as number (3). See attached datasheet. | This camera or a similar fixed camera that meets the sailient characteristics outlined in the PWS. | PWS- 5.1 |
| 7 | Please confirm if it is acceptable to use Cat6 modular plugs for terminations at the camera end or should we use jacks and surface mount boxes. | WADS/SPTS: Installation must meet or exceed BICSI/ANSI/TIA/EIA standards. This contract is an EFIT contract (Engineer, Furnish, Install and Test). | Bldg 852 & Bldg 853 |
| 8 | Based on site walk it was deteremined that there is an existing fiber backbone between building 852 and 853 and also within building 852. Please confirm if it is acceptable to use the same. | WADS/SPTS: Current existing fiber infrastructure is available for use if present between buildings and floors within the facility. Contractor must Engineer, Furnish, Install and Test any infrastructure requirements not currently installed within the facility. This contract is an EFIT contract (Engineer, Furnish, Install and Test). | Bldg 852 & Bldg 853 |
| 9 | Axis M3048-P model is discontinued and replaced with M4328-P. Please confirm if it is acceptable to use the replacement model. See attached datasheet. | This camera or a similar fixed camera that meets the sailient characteristics outlined in the PWS. | PWS- 5.1 |
| 10 | For all hallway cameras, we recommend multidirectional Axis P4708 (2*8MP) Camera as they designed for servailing hallways and provide better image quality in this application. Please confirm if this is acceptable. See attached datasheet. | Any replacement must have same cababilities or better as the RFQ states. SF has no issue with Axis M4708 | PWS- 5.1 |
| 11 | The previous surveillance systems noted during the site walk were Pelco and ExacqVision. Motorola Solutions was on site with multiple representatives, can the Govt confirm that the desired replacement surveillance system and VMS is Avigilon? | Avigilion or a similar VMS that meets the sailient characteristics listed in the PWS. | PWS- 5.1 |
| 12 | Can Exterior Camera Cable be "Direct Burial"? There is no "Plenum Rated" cable for Exterior or Underground use. | WADS/SPTS: Exterior cable installation must meet or exceed BICSI/ANSI/TIA/EIA standards. Any cable installed within the facility must be plenum cable as required by standards. This contract is an EFIT contract (Engineer, Furnish, Install and Test). | |
| 13 | Do you require Surge Suppressors for Exterior Cameras? | WADS/SPTS: Expectation is that the installing contractor will know the standards for surge suppression requirements on exterior cameras. This contract is an EFIT contract (Engineer, Furnish, Install and Test). | |
| 14 | Provide Camera Numbers and Clear Scope of Work (Expectations) for each Camera Location? | SF Provided updated diagram with general location and camera capabilities. Specific location questions can be asked onsite during install | CCTV Replacement Plan |
| 15 | Identify any cable runs over 100 Meters = 300 Feet? | WADS/SPTS: Contractor will need to complete a site survey to figure out cable runs of 100 meters or more. (Building is approx 150' by 150'). This contract is an EFIT contract (Engineer, Furnish, Install and Test) | |
| 16 | Provide clarification on VMS (Video Management Software), Replace or Reuse? If reuse, What version of software are you currently using? | Replace with current VMS meeting sailient characteristics listed in the PWS. | PWS- 5.1 |
| 17 | Per Spec We are to replace "ALL" PoE Switches. How many PoE Switches are currently in use? | WADS/CE - SPTS: Since the initial installation was a CE contract WADS/SPTS does not have as builts. If CE does not have existing as-builts or diagrams we will need to investigate infrastructure to answer this question. | |
| 18 | Please clarify whether the SF 1449 price schedule with 1 CLIN is required, or Attachment 6, or both. | KO/CS | |
| 19 | Will the Government please provide a Site Visit Attendee List? | Supplied upon request, please email contracting office with request. | 194th Contracting Office Policy |
| 20 | Please clarify if the 5-page page limit excludes Cover Page, Table of Contents, Pricing Forms, Transmittal Letter, and Cut Sheets (which describe the proposed products)? | Item submittal pages, should be enough to detail specs for each piece of equipment. The five pages will entail the key personnel and technical approach. | 194th Contracting Office Policy |
| 21 | Would the Government consider extending the due date of the solicitation for at least 1 week after the Government posts final answers to questions to allow for proper pricing? | We are currently anticipating too heavy of a workload to be able to push this back any for the solicitation. | 194th Contracting Office Policy |
| 22 | Evaluation factors include 'list of key personnel w/ relevant experience.' The PWS 1.6.2.2 has additional requirements beyond the required list; is this information in the PWS required in the proposal or after contract award? If in proposal, are all certifications excluded from page limits? | The list of key personnel will remain in the page limit, but if certifications are provided they will not be considered a part of the page limit. | Page 33, PWS 1.6.2.2 |
| 23 | Will the Government provide an onsite location for installer's debris removal? | Government will provide space for one Contractor provided dumpster for debris removal. | PWS 5.2.6.5. |
| 24 | During the site walk, it was said cameras should be spec'd for 1080p resolution and not 4K due to available funding. Please confirm. | Correct cameras for this requirement shall be 1080p resoulution | PWS- 5.1 |
| 25 | How long is the UPS battery backup requirement? | Up to 15 minutes at half load | PWS- 5.1 |
| 26 | What type of fixed camera is preferred, Dome or Bullet? Will this be mounted to the wall? Do you require IR? Do you have a minimum megapixel requirement? | Dome fixed cameras are preferred. | PWS- 5.1 |
| 27 | This document no longer shows defective cameras, 2nd floor, 3rd floor and exterior, are we replacing all cameras, including working cameras that we initially noted on the previous plan, "Attachment+1+-+CCTV+Diagrams+070524.pptx"? | All Defective cameras will be replaced. Updated diagram shows all cameras that will be installed, whether new install or replaement of existing inop camera. | Updated+CCTV+Replacement+Plan.pptx |
2nd Floor, 3rd floor and exterior images 28 This document no longer shows workstation; should we use counts in the previous plan, "Attachment+1+-+CCTV+Diagrams+070524.pptx", 3 on 1st Floor, 1 on Sub-level, 1 on 2nd Floor, 1 on the 3rd Floor, and 1 at the Power Plant for a total of 7? Workstation requirement remains the same. Workstations will be connected via owner infrastructure. Updated+CCTV+Replacement+Plan.pptx Workstations
| 29 | Can we co-locate our equipment in the facility MDF, IDF and/or Telephone Rooms and is power available? | WADS/SPTS: All supporting equipment will be installed and mounted/secured in WADS Comm Room equipment racks. | |
| 30 | - If so, does the Government have space in existing racks for contractor to use? If not, would the Government prefer wall mount or free standing racks? | We have existing rack space in the NCC | PWS 5.2.4.1. |
| 31 | Does cable run through the Power Plant need to be in conduit? | WADS/SPTS: All cable runs are required to meet or exceed BICSI/ANSI/TIA/EIA standards. WADS/CE does not know of a conduit requirements within a powewrplant, however it is expected that the contractor/installer meets installation standards for the environment. My assumption is the BICSI/ANSI/TIA/EIA standards should be sufficient. This contract is an EFIT contract (Engineer, Furnish, Install and Test). | |
| 32 | Does the Government prefer Cat6 or Cat6a cabling? | WADS/SPTS: | |
| 33 | The spec states " NVR shall also have an additional SSD with a 224TB capacity." Standard server configurations using SAS SSD such as Dell have max capacity of 28 drives with 7.68TB each for a total of 215TB raw maximum capacity. Is 215TB raw maximum capacity acceptable? | SF desires at least 2 weeks of 24/7 playback footage of all cameras. If 215 TB allows for that, SF has no issue | PWS- 5.1 |
| 34 | It would be advantageous for the Government to purchase a video surveillance system without a reoccurring licensing fee, such as SMA’s or SmartPlans. All licenses, firmware and software fees shall be non-recurring. The Contractor shall provide confirmation on manufacturer letterhead that they are trained on the specific VMS platform being proposed. Also, licensing for the VMS software being proposed includes the right to upgrade to all future VMS versions and has no cost to upgrade and no recurring licensing fees. VMS solution can not have any additional licensing fees beyond the initial licensing in the contractor's submittal. Should the hardware running the VMS solution reach an end of life the Government shall be able to transfer the licenses to the new VMS hardware at no cost. Is this your intent? | Yes. | PWS- 5.1 |
| 35 | The Contractor shall submit with their proposal a description of what is covered under the manufacturer's warranty. The description should include parts, software, labor, and the length of time for each part and software. Does contractor need to submit company letterhead stating the company is certified? | Yes | PWS-1.5.5. |
| 36 | After performing preliminary calculations for bandwidth/throughput based on the specified cameras' resolutions (set to best quality) and frame rates, it appears that a single server might not manage the required load effectively. Would it be acceptable to use two servers to ensure optimal image quality for the cameras? | SF desires all cameras set to best resolution - If this requires 2 servers SF has no issues. | PWS- 5.1 |
| 37 | Shall the contractor show bandwidth calculations in submittal? Bandwidth/throughput is more critical now with the higher resolution cameras than storage. | WADS/SPTS: Contractor should provide the bandwidth requirement in their submittal. Post installation bandwidth test results shall be submitted to WADS/SCX PM Andy Watts and WADS/SCQ. | |
| 38 | Would the government prefer to have workstation access to camera live views even if the server is down, offline or undergoing updates? | Not needed for this requirement. | |
| 39 | Would the government prefer to use a single manufacturer for the new NVR/servers, cameras, and workstations, while ensuring compatibility with existing equipment? | Any system must be compatible with current cameras and must have the same or better capability as current system. | PWS- 5.1 |
| 40 | Would the government be open to accepting individual 360 and PTZ cameras on exterior, at the same cost as an all-in-one solution, to provide better coverage with proper mounting? | Government desires fields of view comparible or better than current system - Solutions that meets this criteria are acceptable. | PWS- 5.1 |
| 41 | How many hours of training are expected? | 2-4 hrs should be sufficient | |
| 42 | What is the required runtime for UPS units for servers, switches, workstations, and monitors? | WADS/CE and SPTS: Assumption is that switches and servers will have A & B power plus be on an existing UPS/backup power solution. | |
| 43 | Is it acceptable to core penetrate the wall in the power plant to accommodate new camera locations? This would remove some conduit and reduce cabling distances. | Vic? | |
| 44 | During the site visit, no fisheye cameras were observed on the exterior of the power plant, though the drawings indicate their presence. Can you confirm this? | This was a Government oversight. The camera on the exterior front door of the power plant is an Axis M3037-PVE - That camera is operational and will not be replaced. | |
| 45 | To address the current maintenance and warranty issues, the new contractor plans to use an NVR/Server, workstation, and cameras all from the same manufacturer. Is this your intention? | Government is fine with this so long as manufacturer selected is compatiable with operational cameras currently installed. | PWS- 5.1 |
| 46 | What type of cable will be needed for north exterior pole camera? | WADS/SPTS: Outdoor rated cable (OSP - Outside-Plant Cable) that meets BICSI/ANSI/TIA/EIA standards for installations outdoors. This contract is an EFIT contract (Engineer, Furnish, Install and Test). | |
| 47 | Will the contractor be responsible for supplying network switches? | WADS/SPTS: Yes, because the system/network is standalone and does not ride on any existing WADS network. Although WADS premise infrastructure can be utilized where appropriate. This contract is an EFIT contract (Engineer, Furnish, Install and Test). | |
| 48 | If so, will POE++ be specified to eliminate the need for POE injectors and reduce potential points of failure? | WADS/SPTS: Assumption is that POE switches will be utilized to provide POE, unless, the cable traverses a classified Procesing area where all unclassified cable must be plenum fiber in order to provide TEMPEST wireline isolation countermeasures. | |
| 50 | Will the workstations need to be re-cabled to plenum? | WADS/SPTS: All cabling is required to be plenum within the WADS facility. WADS premise infrfastructure can be utilized for the workstation connections where avaiable. | |
| 51 | The interior camera you have spec’d in SOW is a 5MP PTZ spec, but on the drawings, you show a 12MP interior fisheye. Can we get better specs for the interior cameras? | This was a Government oversight. All Existing interior cameras are either Axis M3007 or M3048-P. Most first floor cameras wer replaced with M3048-p. Desired specs should provide comparible picture or better than current system. | PWS- 5.1 |
| 52 | What type of camera is needed for the fixed camera on page 7 of drawings? | Axis P3268-LVE camera or a similar fixed camera that meets the sailient characteristics outlined in the PWS. | PWS- 5.1 |
| 53 | |||
| 54 | |||
| 55 | |||
| 56 |
| ATTACHMENTS to Questions | ||
| Q1.1 | IP08-240T-R2XL | Exacq X-Series ExacqVision NVR 240TB |
| Q1.2 | EVIP-01 | Exacq Professional License For IP Camera |
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File details come from the government source that posted it. Updated .