Questions and Answers.docx
DOCX document 20 KB Posted
- Attached to
- Unfunded Lodging in Savannah Federal contract opportunity
- Solicitation number
- W50S9B25Q0002
- Issued by
- Department of the Army National Guard
About this file
This document is a Questions and Answers file for an unfunded lodging contract opportunity covering locations in Key West, Savannah, and St. Croix. The solicitation (W50S9B25Q0002) is a 100% Small Business Set-Aside for rental hotels and homes, specifically targeting lodging needs for the Virginia Air National Guard's 192d Wing personnel. Key contract details include a Net 30 payment terms, no advance payments, and a requirement for lodging within specified proximity ranges (e.g., Savannah locations near riverfront, historic district, Skidaway Island, and Tybee Island).
The Q&A document provides critical clarifications about the solicitation, including guidelines for housing and hotel submissions. Vendors can propose alternative hotels that meet Department of Defense (DoD) standards, with specific requirements such as single occupancy for hotel rooms and entire house rentals without shared spaces. The contract is a new requirement with no incumbent, and third-party submissions are permitted. Response deadline is 27 March 2025 at 3:00 PM EST, with lodging needs documented in the Attachment 1 Rooms Savannah spreadsheet. Contractors must submit proposals for both house and hotel options, with flexibility to propose hotels if houses are unavailable, while ensuring compliance with provided specifications.
View the file
Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| Attachment 1 Rooms Savannah.xlsx | XLSX spreadsheet | |
| SOO Savannah GA.docx | DOCX document | |
| CLSExport W50S9B25Q0002.pdf | ||
| Combined Synopsis Solicitation W50S9B25Q0002 Hotel and Houses Savannah.docx | DOCX document |
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Text version
For ALL Notice IDs (Key West , Savannah, and St. Croix):
1. What is the payment method for these contracts? Specifically, will payments be made on a NET 30 basis, via a Government Card, or through another method?
ANSWER: This will be Net 30 and an invoice will need to be submitted in Wide Area Work Flow
2. Could you please clarify the calendar and the hotel/house figures? Are we expected to provide pricing for both the House and Hotel requirements? If a house cannot be found, should we add those guests to the hotel count and note this adjustment? I do see this mentioned for a few of the dates and locations.
ANSWER: If a house is not found please indicate that you were able to find a hotel and provide pricing.
3. Is this a new opportunity, or is there an incumbent currently in place?
ANSWER: This is a new requirement.
4. For the housing requirement, is double room occupancy permitted, or is it preferred that each guest have his/her own private bedroom?
ANSWER: For the houses it does state the number of beds that are required and the number of bedrooms. Some do show that double occupancy in the house is ok.
For Notice ID: W50S9B25Q0002 (Savannah):
5. Regarding Savannah lodging options, are Hilton hotels the only acceptable option, or may we propose other hotel brands provided they are within the preferred location and pricing criteria? Those are just suggestions and not requirements.
ANSWER: You can provide any hotel that meets the DoD Standards For Notice ID: W50S9B25Q0008:
6. Are alternative hotels acceptable if they meet the distance requirements and offer a better value, or must we specifically present the Buccaneer as indicated?
ANSWER: Yes alternate hotels are acceptable.
Savannah
7. Number of Units Required – Can you confirm the total number of housing units needed for this contract?
ANSWER: The number of units are provided on the spreadsheet titled Attachment 1 Rooms Savannah. The needs are broken out between houses and hotels.
8. Contract Duration – What is the expected length of the contract? Will it be a single-term lease, month-to-month, or a long-term agreement?
ANSWER: The duration for each requirement is provided on the spreadsheet titled Attachment 1 Rooms Savannah.
9. Payment Structure & Advances – ○ Will there be any upfront payments or deposits provided to assist with securing the housing?
○ If not, is there an option to negotiate an advance payment structure (e.g., 25% upfront)?
ANSWER: No the government is not providing advance payments.
10. Housing Type Specifications – The solicitation states that shared spaces are not allowed. Are there any additional requirements regarding unit size, amenities, or security provisions?
ANSWER: Details are provided in the document titled SOO Savannah GA
11. Extension or Cancellation Policy – ○ Has this contract been extended or modified in previous solicitations?
○ What are the conditions under which the contract may be extended or canceled?
ANSWER: This is a new requirement. There are not any previous contracts.
12. Government Preferred Payment Terms – What is the standard payment schedule for this contract (e.g., Net 30, Net 60)?
ANSWER: The contract is Net 30
13. Compliance & Eligibility Requirements – ○ Are there any specific insurance, licensing, or compliance requirements vendors must meet?
ANSWER: Requirements are listed in the documents that are uploaded on SAM.gov. These documents are Combined Synopsis, Attachment 1 Rooms Savannah, SOO Savannah GA, and CLS Export.
14. Does this contract have any small business set-aside considerations (e.g., SDVOSB, WOSB)?
ANSWER: Requirement is 100% Small Business Set Aside
Key West
15. Number of Units Required – Can you confirm the total number of housing units needed for this contract?
ANSWER: The number of units are provided on the spreadsheet titled Attachment 1 Rooms Key West. The needs are broken out between houses and hotels.
16. Contract Duration – What is the expected length of the contract? Will it be a single-term lease, month-to-month, or a long-term agreement?
ANSWER: The duration for each requirement is provided on the spreadsheet titled Attachment 1 Rooms Key West.
17. Payment Structure & Advances – ○ Will there be any upfront payments or deposits provided to assist with securing the housing?
○ If not, is there an option to negotiate an advance payment structure (e.g., 25% upfront)?
ANSWER: No the government is not providing advance payments.
18. Housing Type Specifications – The solicitation states that shared spaces are not allowed. Are there any additional requirements regarding unit size, amenities, or security provisions?
ANSWER: Details are provided in the document titled SOO Savannah GA
19. Extension or Cancellation Policy – ○ Has this contract been extended or modified in previous solicitations?
○ What are the conditions under which the contract may be extended or canceled?
ANSWER: This is a new requirement. There are not any previous contracts.
20. Government Preferred Payment Terms – What is the standard payment schedule for this contract (e.g., Net 30, Net 60)?
ANSWER: The contract is Net 30
21. Compliance & Eligibility Requirements – ○ Are there any specific insurance, licensing, or compliance requirements vendors must meet?
ANSWER: Requirements are listed in the documents that are uploaded on SAM.gov. These documents are Combined Synopsis, Attachment 1 Rooms Key west, SOO Key West, and CLS Export.
22. Does this contract have any small business set-aside considerations (e.g., SDVOSB, WOSB)?
ANSWER: Requirement is 100% Small Business Set Aside
23. Incumbent Information – Is there an incumbent contractor currently fulfilling this requirement, or is this a new opportunity.
ANSWER: This is a new requirement.
24. Can we provide hotel instead of houses ?
ANSWER: For the items that do state a house that is preferred. If a house is not available you can propose a hotel.
25. Instead of house, will inns or motels do ?
ANSWER: Proposed places will need to ensure to meet the DoD Standards that are provided in the SOO documents.
26. Do all rooms need to be single occupancy ?
ANSWER: Rooms in the hotel do need to be single occupancy.
27. There is discrepancy in Dates of lodging and no of nights in St Croix, so can you please clarify it ?
ANSWER: The dates listed are the correct dates. The number of nights has been corrected.
28. Since its "unfunded", will we get rooming list or will guests pay by themselves ?
ANSWER: If funds are received and a contract is awarded, a list will be provided to the awardee.
29. Are third parties allowed to submit and send proposals?
ANSWER: Yes
30. I noticed that some dates have Navy Lodging available. Do we still need to submit a proposal for those dates?
ANSWER: Yes. We would need the contractor ro secure the rooms at the Navy Lodge if rooms are available.
31. Can we submit a proposal for hotels only?
ANSWER: The government has requested houses and hotels.
File details come from the government source that posted it. Updated .