Site-Visit Minutes 24B0005.pdf
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- Attached to
- PSXE242025 Repair TEC Dorm Roofs
- Solicitation number
- W50S98-24-B-0005
About this file
This document is the minutes of a pre-proposal conference and site visit for Solicitation W50S98-24-B-0005 to repair the TEC Dorm Roofs at the Tennessee Air National Guard's 134th Air Refueling Wing at McGhee Tyson Air National Guard Base.
The key details are:
- The scope of work is to repair the TEC Dorm Roofs.
- The period of performance was discussed.
- The solicitation is an Invitation for Bid (IFB) with a bid due date of September 5, 2024 at 10 AM. Bids must be mailed or hand-carried; no electronic submissions.
- The project is estimated to cost between $500,000 to $1,000,000.
- All questions must be submitted in writing to the Contracting Office, and answers will be posted on SAM.gov. Technical questions should be sent to brian.morelock@us.af.mil and kristen.phipps@us.af.mil.
- The government representatives in attendance were LTC David Barret, 134th Civil Engineering, and SSgt Kristen Phipps, 134th Mission Support Contracting Office.
- A site visit was conducted following the pre-proposal conference.
- Any amendments to the solicitation will be posted on SAM.gov.
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Text version
TENNESSEE AIR NATIONAL GUARD
HEADQUARTERS 134TH AIR REFUELING WING
MCGHEE TYSON AIR NATIONAL GUARD BASE TENNESSEE
13 August 2024
MEMORANDUM FOR RECORD
SUBJECT: MINUTES OF PRE-PROPOSAL CONFERENCE AND SITE VISIT, SOLICITATION W50S98-24-B-0005, Repair TEC Dorm Roofs
Date: 13 August 2024, 1400-1500
1. The list of contractors attending the meeting is shown on the attached sign-in sheet. The following Government representatives attended the subject meeting:
a. LTC David Barret, 134th Civil Engineering
b. SSgt Kristen Phipps, 134th Mission Support Contracting Office
2. The following items were discussed during the Pre-proposal Conference:
a. Lt. Col Barrett explained the scope of work of the project with Google Maps references.
b. Lt. Col Barrett explained the period of performance of the project.
c. Lt. Col Barrett explained IFBs
d. Lt. Col Barrett explained bid packages and the importance of a complete bid exactly to the specification and drawing of the project.
e. SSgt Phipps discussed Representations and Certifications and where to find them.
f. Lt. Col Barrett explained bid due dates: 5 September 2024 10 AM
g. SSgt Phipps and Lt. Col Barrett explained Bid submissions, Mail-in and hand carried bids only.
h. SSgt Phipps explained amendments to solicitation on SAM
i. SSgt Phipps discussed helpful websites
j. SSgt Phipps discussed how to submit questions
k. Lt. Col Barrett discussed the magnitude of the project: $500,000 to $1,000,000
3. A power point slide presentation on the project specifics and the bid process was briefed to all attendees (attached).
4. Questions must be submitted in writing via email, especially technical questions to:
brian.morelock@us.af.mil and kristen.phipps@us.af.mil. DO NOT CONTACT the Design Engineers or the Government Engineers. All questions must be routed through the Contracting Office. All Contractor questions when answered will be posted to Sam.Gov. If a question arises that will result in a change to the plans or specifications, an official amendment will be issued.
All correspondence, questions and answers, amendments etc. will be issued via email.
5. Attendees visited the sites for inspection.
6. Any amendments that are issued will posted to Sam.Gov. Contractors were advised to check the website frequently.
File details come from the government source that posted it. Updated .