Questions and Answers (1) W50S9724Q0004 19 Feb 2024.pdf
PDF 132 KB Posted
- Attached to
- 118th Wing Commander Lodging Program
- Solicitation number
- W50S9724Q0004
- Issued by
-
Department of the Army National Guard
About this file
This document provides details for a solicitation seeking lodging services for the Tennessee Air National Guard 118th Wing Commander Lodging Program. The solicitation is set aside for total small business and seeks multiple award firm-fixed price IDIQ contracts with a minimum of four awards. The period of performance is from April 30, 2024 to April 29, 2025 with an option to extend for one additional year. The minimum quantity is 50 room nights per year with a maximum of 1,000 room nights annually. Lodging is required for drill weekends in various locations around Nashville from May 2024 through April 2026. Pricing shall be submitted using the provided lodging proposal sheet. Technical proposals must address all criteria in the performance work statement by the March 15, 2024 due date. The current incumbent contracts expire on April 29, 2024.
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Other files
| File | Type | Posted |
|---|---|---|
| Updated Proposal Sheet 03-05-2024.xlsx | XLSX spreadsheet | |
| CY25 TENATIVE 118th UTA Schedule.xlsx | XLSX spreadsheet | |
| ILP_LODGING_ADEQUACY_STANDARDS.pdf | ||
| WD 1996-0321 Rev 53 12-26-2023.pdf | ||
| 118th lodging QASP Template.docx | DOCX document | |
| Lodging Proposal Sheet W50S9724Q0004.xlsx | XLSX spreadsheet | |
| Technical Requirements 118th Lodging W50S9724Q0004.docx | DOCX document | |
| 118th Lodging PWS and PRS.docx | DOCX document |
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Text version
Ques�ons and Answers (1) W50S9724Q0004
Ques�on- How many nights/members will need a rooms per drill weekend
Answer- Es�mated that 125 member will need 2 nights (Friday and Saturday Nights Tradi�onal Drill weekend) 4 nights on super drill (Wednesday Night through Sunday Morning) Es�mated 50 Members will need 1 night (Saturday evening of tradi�onal drill) and 3 nights Super Drill (Thursday Night-Sunday Morning).
Ques�on: Are third-party travel management companies allowed to respond to this solicita�on?
Answer: 3rd par�es are not restricted.
Ques�on: Is there an es�mate of how many parking spaces are needed?
Answer: Parking would be based off the number of members I submited on the amendment I issued on 02/16/2024.
Ques�on: Will a tax-exempt form be provided?
Answer: If needed, Tax exempt for will be provide to the awarded vendors at that �me.
Ques�on: In the event parking is not complimentary, will parking vouchers be added to the Purchase Order or will guests pay for this separately?
Answer: This program is 100% free to our members so if a facility that you submit for your proposal charges for parking, it will need to be added to your pricing and will be considered when evalua�ng awards.
Ques�on: In the PWS it states, "Members authorized two (2) nights for regular 2-day Drill will check in the Friday night before drill begins." However, for example, on the provided calendar May 4th - 5th lands on a Saturday and Sunday. Can you clarify if the guests will check in on Friday, May 3rd and check out on Sunday, May 5th? Correct.
Answer: For the members who are authorized 2 nights, they will be checking in on the Friday before Drill and checking out the morning of drill on Sunday. Those who are authorized only one night will be checking in the Saturday a�ernoon of drill and checking out Sunday morning.
Ques�on: Is this a new contract? If not new, who was the past incumbent, and what is the contract number?
Answer: W50S9721D0001 Courtyard by Marriot Nashville Airport, W50S9721D0002 Holiday Inn Cool Springs Franklin (Cayenne, LLC) and W50S9721D0003 Government Lodging Specialists
Ques�on: Do you have a target date or date range for the final award decision?
Answer: Current contract expires 04/29/2024. Our hopes are to have new contract/contracts awarded on 1 April 2024, to allow for �me to prepare for May 2024 Drill.
Ques�on: Will both 118th Wing & Joint Force Headquarters be present for all proposed drill weekends?
If so, which address should we be targe�ng for hotel lodging?
4.1 118th Wing Berry Field, 240 Knapp Blvd, Nashville, TN 37217
4.2 Joint Force Headquarters (JFHQ) 3041 Sidco Dr. Nashville, TN 37204
Answer: You will target both for hotels. We cannot have all members in the same facility due to Opera�on Security so it’s expected that your proposal will have mul�ple hotels submited. Please see instruc�ons to Offerors in the solicita�on along with the technical sheet last bullet. JFHQ and the 118th typically drill on the same weekends but can occasionally be off schedule. Updated schedules will be provided at �me of award.
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