Preproposal minutes_Slides_Roster W50S9723B0005.pdf

TENNESSEE AIR NATIONAL GUARD

118TH WING

BERRY FIELD ANG BASE TENNESSEE

6 September 2023

MEMORANDUM FOR RECORD

SUBJECT: MINUTES OF PRE-BID CONFERENCE AND SITE VISIT, SOLICITATION

W50S97-23-B-0005, BKTZ212007 B810 BOILER REPAIR AT BERRY FIELD ANGB, TN.

Date: 6 September 2023, 1:00 pm

1. The list of contractors attending the meeting is shown on the attached sign-in sheet. The following Government representatives attended the subject meeting:

Name Position Capt Greg Allen 118 Contracting Office MSgt Dakota Beasley 118 Contracting Office Lt Col Nathan Smith 118 Civil Engineering Brett Hoehn 118 Civil Engineering

2. The following items were discussed during the Pre-proposal Conference:

a. Capt Allen provided an overview of the solicitation requirements to attendees. (Power Point presentation attached)

b. Capt Allen stressed the importance of questions asked must be submitted in writing to be official.

c. Lt Col Smith discussed the scope of the project.

3. Attendees were allowed to visit work locations.

4. Questions must be submitted in writing via email, especially technical questions to:

gregory.allen.8@us.af.mil and jonathan.forren@us.af.mil. DO NOT CONTACT the Design Engineers or the Government Engineers. All questions must be routed through the Contracting Office. All Contractor questions when answered will be posted to Sam.Gov. If a question arises that will result in a change to the plans or specifications, an official amendment will be issued. All correspondence, questions and answers, amendments etc. will be issued via email.

5. Any amendments that are issued will posted to Sam.Gov. Contractors were advised to check the website frequently.

6. The pre-proposal conference and site visit concluded at 2:00 pm CST.

GREG ALLEN, CAPT , TNANG

BASE CONTRACTING OFFICER

Attachment Power Point Slides Sign in sheet mailto:gregory.allen.8@us.af.mil mailto:jonathan.forren@us.af.mil

BKTZ212007

Repair Boiler B810

Pre-Bid Conference 06 September 2023

118 MSC

BERRY FIELD ANGB

NASHVILLE, TN

INTRODUCTION

Capt Greg Allen– Contracting Officer

MSgt Jon Forren– Contract Specialist

Maj James Bell– Technical Representative

SYNOPSIS

•Replace Boiler B810 at 118th Wing •The estimated cost range -$100,000 and $250,000.

•A firm-fixed price contract will be awarded.

•Award is 100% small businesses (NAICS – 238220) •Small Business Size Standard is $19 Million •Based on FY Funds availability.

•The contract will be awarded based on lowest price technically acceptable.

SOLICITATION, PLANS

& SPECIFICATIONS

• On the web: https://www.sam.gov/

• Solicitation

• Statement of Work

• Questions & Answers document

• Pre-Bid presentation

• Amendments

• check regularly & refresh web page

IFB

• In the invitation for bid (IFB), FAR Part 14, process, a public bid opening occurs when the bids are due and the prices are read to the public

• There can be no discussion

• No correction of mistakes in most cases

• Award is always to the low responsible bidder

WHAT IS THE CONTRACT PERIOD

Construction period is 120 calendar days after receiving the Notice to Proceed

Synopsis The contractor shall provide all management, tools, equipment, transportation, supervision, and labor necessary to repair/replace boiler at building 810 in accordance with Statement of Work and Drawings located at 118th Wing, Tennessee Air National Guard, Berry Field Air National Guard Base, Nashville, TN.

BID PACKAGE IN ACCORDANCE WITH SECTION 00010 NOTES,

NOTE 11

• Offer, Standard Form (SF) 1442 front and back signed

• Section 00010 Line Items- all items must be priced

• A valid Bid Bond. Standard Form 24. Section 0700 – Clause

52.228-1.

• Section 00600, Representations and Certifications, completed and return only additional certifications found in this section In addition, the offeror must have entered current and complete data within the past year in Online Representations and Certifications at https://www.sam.gov see 52.204-8 in solicitation

• ALERT: If you are registering a new entity in SAM.gov, you must provide an original, signed notarized letter stating that you are the authorized Entity Administrator before your registration will be activated.

NOTE 11 - Continued

• When completing the “Offeror” portion of the SF 1442 (Blocks 14 – 20), an official having the authority to contractually bind the company must sign the SF 1442 in accordance with FAR 4.102. One copy of the SF1442 is required to have an original signature. Section 00010 Line Items- all items must be priced

• All amendments to the solicitation must be acknowledged.

• Mark the front of the envelope with the following: “BID No.

W50S97-23-B-0005” and the Name and Address of Bidder.

See Block 13A of SF 1442 for required number of copies.

NOTE 11 - Continued

• ALL ITEMS ON THE PREVIOUS SLIDES ARE IN THE

SOLICITATION INSTRUCTIONS. IT IS THE

RESPONSIBILITY OF THE BIDDER TO MAKE SURE

THAT THEIR BID CONFORMS TO THE SOLICITATION.

BID DUE DATES

• W50S97-23-B-0005 - Bids are due 9:00 A.M. (CST) 21 September 2023

• Proposal must be signed by officer of your company

• Electronic offers will be accepted, must have before bid opening and with bid bond

IMPORTANT REMINDERS

W50S97-23-B-0005

•Questions concerning these project must be received by close of business 15 September 2023, 9:00 A.M. CST. Section 00100 Paragraph 5 for format.

•Contractor must submit information listed in Section 00100 Notes, paragraph 4.2 in order to gain access to installation for dropping off bids. Delivery must allow for vehicle inspection time at gate. MUST BE SUBMITTED BY 15 September 2023

• Wage determination TN20220178, Dated 06/30/2023, Building is applicable

HELPFUL WEBSITES

https://www.sam.gov

HOW QUESTIONS WILL BE HANDLED

• Questions must be submitted in writing only via email to:

gregory.allen.8@us.af.mil and jonathan.forren@us.af.mil

• Use Format in Section 00100, Para 5.1

• DO NOT CALL TECHNICAL PERSONNEL OR A&E- THIS

WILL DELAY GETTING AN ANSWER

• DUE BY 15 September 2023, 9:00 A.M. CST mailto:gregory.allen.8@us.af.mil mailto:jonathan.forren@us.af.mil

ANSWERS TO QUESTIONS

• All questions, on a non-attribution basis, and the answers will be posted to the web site https://www.sam.gov/

• If necessary addendums, issued by an amendment, will also be posted

• Check web site regularly and don’t forget to refresh web page!!

IMPORTANT

OFFERORS ARE STRONGLY CAUTIONED

TO CAREFULLY READ THE

REQUIREMENTS OF THE SOLICITATION

AND COMPLY ACCORDINGLY

Questions ???

Site Visit Follows This Briefing

COMPANY NAIV]E E.MAIL

118th Conlraclinq Greg Allen q.eqorv allen 3@us af mr (615)660-8890

118th Conlractrng Jonalhan Forren lonalhan torlen(@us af rnrl (615)660-8889

'1181h Conlracling Dakola Beasley dakola beaslev 2@us al nlll (615)660-8891

1 18lh Civil Enqineering Nalhan Smrth nathanial smilh@Lrs af nril (615)660-8693

118th Civil Enqrneerinq James Bell ianres bell 69@us.at rl (615)660-8694

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Pre'Bid Conference r W50S97-22-A-0005 03 SEP 2023

PHON E

Site Visit Roster_W50S97-23-B-0005_Repair Boiler B810_001