B01 W50S9422Q0019 Combo 143MXG Virtual Reality Equipment Rev 3.pdf

RHODE ISLAND AIR NATIONAL GUARD

143d MISSION SUPPORT CONTRACTING

1 HERCULES DRIVE

NORTH KINGSTOWN, RI 02852-7502

Combined Synopsis/Solicitation

143 MXG/Virtual Reality Equipment

Solicitation W50S94-22-Q-0019

PLEASE READ THIS ENTIRE NOTICE CAREFULLY AS IT CONSTITUTES THE ONLY

NOTICE THAT WILL BE ISSUED.

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

2. This combined synopsis/solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular [2022-06] and through Department of

Defense Acquisition Regulation Change Notice [5/26/2022]. It is the contractor's responsibility to be familiar with applicable clauses and provisions. Clauses and provisions can be found at:

https://www.acquisition.gov/browse/index/far

3. SOLICITATION: W50S94-22-Q-0019 is issued on 15 July 2022 as a Request for Quotation

(RFQ) for the USPFO RI/143 Mission Support Contracting Office located at 1 Hercules Drive, North Kingstown RI 02852-7547

DUE DATE: All offers shall be submitted by 3:00pm EST, 29 July 2022 to Jeff Corey at jeffrey.m.corey4.mil @army.mil

4. SET-ASIDE: This Solicitation is Set-Aside 100% for Small Business. The associated North

American Industrial Classification System (NAICS) code for this procurement is 423430, Computer and Computer Peripheral Equipment and Software Merchant Wholesalers, with a business size standard of 250 employees.

5. DESCRIPTION: The 143 Maintenance Group, located at Quonset Air National Guard Base, North Kingstown RI, has a requirement for Virtual Reality Equipment. The Rhode Island Air

National Guard Contracting Office intends to award a Firm-Fixed-Price contract for this requirement. This is a Brand Name or Equal requirement. Refer to “W50S9422Q0019

Attachment 1 Specifications Rev 1” dated 15 July 2022 https://www.acquisition.gov/browse/index/far

- Delivery/Period of Performance: NLT 120 Days ARO

- PSC: 6910 – Training Aids

ITEM

NO

SUPPLIES/SERVICES

QTY UNIT

0001 Fully assembled and functional Virtual Reality Workstation compliant with specifications noted in “W50S9422Q0019

Attachment 1 Specifications Rev 1” dated 15 July 2022

3 EA

OPTION

Fully assembled and functional Virtual Reality Workstation compliant with specifications noted in “W50S9422Q0019

Attachment 1 Specifications Rev 1” dated 15 July 2022

1 EA

OPTION

Fully assembled and functional Virtual Reality Workstation compliant with specifications noted in “W50S9422Q0019

Attachment 1 Specifications Rev 1” dated 15 July 2022

1 EA

6. DELIVERY: FOB Destination

143 Maintenance Group

Quonset Air National Guard Base

North Kingstown RI 02852

7. BASIS FOR AWARD: Basis of award will be price alone. Award will be made to the eligible, responsive offeror whose offer represents the lowest priced quote. In order for a quote to be considered eligible and responsive, it must conform to the requirements of this solicitation and all requested information in item 9 must be completed.

• Submission of an “or equal” type item for the items marked “No Substitutions

Allowed” will not be accepted.

• Offers shall be evaluated inclusive of options and it is anticipated that the

Government may exercise the options at time of award.

8. QUESTIONS: Submit technical questions to the Contract Specialist in writing via email to

Jeff Corey, at jeffrey.m.corey4.mil@army.mil on or before Noon EST 21 July 2022. Telephonic

(verbal) questions will not be addressed. All responses to questions, which may affect offers, will be incorporated into a written amendment to the Request for Quote.

9. INSTRUCTIONS TO OFFERORS:

• This agency is exempt from Federal, State and Local City taxes. Do not add tax to your quote. If a tax-exempt certificate is required to fill this quote it will be provided upon request.

• Quotes received later than the due date/time noted above will be considered unresponsive and rejected.

• All vendors responding MUST be registered with the “System for Award

Management” (SAM) https://www.sam.gov and have completed representations for

FAR 52.212-3 and 52.204-24 / 52.204-26

Complete the following information for Solicitation W50S94-22-Q-0019:

▪ Contractor/Offeror’s name: ______________________________________________ o CAGE Code: _____________ o UEI #: ________________ o TAX ID: _________________

▪ Discount Terms: _____________

▪ Name and Title of individual submitting form: _______________________________

▪ Address and Telephone #: ________________________________________________

▪ Date form completed: ____________________________

▪ Provide complete information for the specified CLINs:

Item Make & Model*

Country of

Origin/ Place of

Manufacturing

Lead-time

(days)

Qty Unit Price Extended

Amount

GSA Contract

Number (if applicable)

0001 3

OPTION

OPTION

*Detailed specifications of offered product in the form of attachments such as datasheets are acceptable https://www.sam.gov/

THE FOLLOWING PROVISIONS AND CLAUSES APPLY TO THIS ACQUISITION:

52.204-7 System for Award Management

52.204-13 System for Award Management Maintenance

52.204-16 Commercial and Government Entity Code Reporting

52.204-17 Ownership or Control of Offeror

52.204-18 Commercial and Government Entity Code Maintenance

52.204-20 Predecessor of Offeror

52.204-23 Prohibition on Contracting for Hardware, Software, and Services

Developed or Provided by Kaspersky Lab and Other Covered

Entities

52.204-24 Representation Regarding Certain Telecommunications and Video

Surveillance Services or Equipment.

52.204-25 Prohibition on Contracting for Certain Telecommunications and

Video Surveillance Services or Equipment

52.204-26 Covered Telecommunications Equipment or Services—

Representation

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations

52.212-1 Instructions to Offerors--Commercial Products and Commercial

Services

52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services--Alternate I

52.212-4 Contract Terms and Conditions--Commercial Products and

Commercial Services

52.212-5 Contract Terms and Conditions Required To Implement Statutes or

Executive Orders—Commercial Products and Commercial Services

52.217-4 Evaluation of Options Exercised at Time of Contract Award

52.217-7 Option for Increased Quantity-Separately Priced Line Item

52.222-22 Previous Contracts and Compliance Reports

52.222-25 Affirmative Action Compliance

52.222-50 Combating Trafficking in Persons

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While

Driving

52.223-22 Public Disclosure of Greenhouse Gas Emissions and Reduction

Goals--Representation

52.232-39 Unenforceability of Unauthorized Obligations

52.232-40 Providing Accelerated Payments to Small Business Subcontractors

52.233-3 Protest after Award

52.233-4 Applicable Law for Breach of Contract Claim

52.252-5 Authorized Deviations in Provisions

52.252-6 Authorized Deviations in Clauses

252.203-7000 Requirements Relating to Compensation of Former DoD Officials

252.203-7002 Requirement to Inform Employees of Whistleblower Rights

252.203-7005 Representation Relating to Compensation of Former DoD Officials

252.204-7003 Control Of Government Personnel Work Product

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident

Reporting

252.204-7015 Notice of Authorized Disclosure of Information for Litigation

Support

252.204-7016 Covered Defense Telecommunications Equipment or Services --

Representation

252.204-7017 Prohibition on the Acquisition of Covered Defense

Telecommunications Equipment or Services -- Representation

252.204-7018 Prohibition on the Acquisition of Covered Defense

Telecommunications Equipment or Services

252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements

252.204-7020 NIST SP 800-171 DoD Assessment Requirements

252.211-7003 Item Unique Identification and Valuation

252.211-7008 Use of Government-Assigned Serial Numbers

252.213-7000 Notice to Prospective Suppliers on Use of Supplier Performance

Risk System in Past Performance Evaluations

252.223-7008 Prohibition of Hexavalent Chromium

252.225-7001 Buy American And Balance Of Payments Program-- Basic

252.225-7012 Preference For Certain Domestic Commodities

252.225-7048 Export-Controlled Items

252.225-7055 Representation Regarding Business Operations with the Maduro

Regime

252.225-7056 Prohibition Regarding Business Operations with the Maduro

Regime

252.225-7972

(Dev)

Prohibition on the Procurement of Foreign-Made Unmanned

Aircraft Systems (DEVIATION 2020-O0015)

252.225-7973

Prohibition on the Procurement of Foreign-Made Unmanned

Aircraft Systems - Representation (DEVIATION 2020-O0015)

252.225-7974

Representation Regarding Persons that have Business Operations with the Maduro Regime

252.232-7010 Levies on Contract Payments

252.232-7017 Accelerating Payments to Small Business Subcontractors--

Prohibition on Fees and Consideration

252.244-7000 Subcontracts for Commercial Items

252.246-7008 Sources of Electronic Parts

252.247-7023 Transportation of Supplies by Sea

252.232-7003 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS AND RECEIVING

REPORTS (DEC 2018)

(a) Definitions. As used in this clause—

“Contract financing payment” means an authorized Government disbursement of monies to a contractor prior to acceptance of supplies or services by the Government.

(1) Contract financing payments include—

(i) Advance payments;

(ii) Performance-based payments;

(iii) Commercial advance and interim payments;

(iv) Progress payments based on cost under the clause at Federal Acquisition

Regulation (FAR) 52.232-16, Progress Payments;

(v) Progress payments based on a percentage or stage of completion (see FAR

32.102(e)), except those made under the clause at FAR 52.232-5, Payments Under Fixed-Price

Construction Contracts, or the clause at FAR 52.232-10, Payments Under Fixed-Price Architect-

Engineer Contracts; and

(vi) Interim payments under a cost reimbursement contract, except for a cost reimbursement contract for services when Alternate I of the clause at FAR 52.232-25, Prompt

Payment, is used.

(2) Contract financing payments do not include—

(i) Invoice payments;

(ii) Payments for partial deliveries; or

(iii) Lease and rental payments.

“Electronic form” means any automated system that transmits information electronically from the initiating system to affected systems.

“Invoice payment” means a Government disbursement of monies to a contractor under a contract or other authorization for supplies or services accepted by the Government.

(1) Invoice payments include—

(i) Payments for partial deliveries that have been accepted by the Government;

(ii) Final cost or fee payments where amounts owed have been settled between the

Government and the contractor;

(iii) For purposes of subpart 32.9 only, all payments made under the clause at 52.232-

5, Payments Under Fixed-Price Construction Contracts, and the clause at 52.232-10, Payments

Under Fixed-Price Architect-Engineer Contracts; and

(iv) Interim payments under a cost-reimbursement contract for services when

Alternate I of the clause at 52.232-25, Prompt Payment, is used.

(2) Invoice payments do not include contract financing payments.

“Payment request” means any request for contract financing payment or invoice payment submitted by the Contractor under this contract or task or delivery order.

“Receiving report” means the data prepared in the manner and to the extent required by

Appendix F, Material Inspection and Receiving Report, of the Defense Federal Acquisition

Regulation Supplement.

(b) Except as provided in paragraph (d) of this clause, the Contractor shall submit payment requests and receiving reports in electronic form using Wide Area WorkFlow (WAWF). The

Contractor shall prepare and furnish to the Government a receiving report at the time of each delivery of supplies or services under this contract or task or delivery order.

(c) Submit payment requests and receiving reports to WAWF in one of the following electronic formats:

(1) Electronic Data Interchange.

(2) Secure File Transfer Protocol.

(3) Direct input through the WAWF website.

(d) The Contractor may submit a payment request and receiving report using methods other than WAWF only when—

(1) The Contractor has requested permission in writing to do so, and the Contracting

Officer has provided instructions for a temporary alternative method of submission of payment requests and receiving reports in the contract administration data section of this contract or task or delivery order;

(2) DoD makes payment for commercial transportation services provided under a

Government rate tender or a contract for transportation services using a DoD-approved electronic third party payment system or other exempted vendor payment/invoicing system (e.g., PowerTrack, Transportation Financial Management System, and Cargo and Billing System);

(3) DoD makes payment on a contract or task or delivery order for rendered health care services using the TRICARE Encounter Data System; or

(4) The Governmentwide commercial purchase card is used as the method of payment, in which case submission of only the receiving report in WAWF is required.

(e) Information regarding WAWF is available at https://wawf.eb.mil/.

(f) In addition to the requirements of this clause, the Contractor shall meet the requirements of the appropriate payment clauses in this contract when submitting payment requests.

(End of clause)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in

Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic

Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition

Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-

Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the

WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

COMBO

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

N/A

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

https://www.sam.gov/ https://wawf.eb.mil/ https://wawf.eb.mil/

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC F87700

Issue By DoDAAC W50S94

Admin DoDAAC** W50S94

Inspect By DoDAAC F8U3LS

Ship To Code ____

Ship From Code ____

Mark For Code ____

Service Approver (DoDAAC) ____

Service Acceptor (DoDAAC) ____

Accept at Other DoDAAC ____

LPO DoDAAC ____

DCAA Auditor DoDAAC ____

Other DoDAAC(s) ____

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of

DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

N/A

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)