Attachment 4-Questions and Answers 8 August 2024.pdf
PDF 97 KB Posted
- Attached to
- Generator Maintenance
- Solicitation number
- W50S9024QA005
- Issued by
-
Department of the Army National Guard
About this file
This document contains Questions and Answers related to a Request for Quote (RFQ) under solicitation number W50S9024QA005 for Generator Maintenance Services at Biddle ANGB, Horsham PA. The RFQ is a Firm Fixed Price contract intended to be awarded to one small business contractor on a best value basis. The period of performance is estimated to be 1 August 2024 - 31 October 2024. Key details include: the generators are diesel-powered up to 480V, a 2-hour load bank test is required, fuel sampling and polishing as needed, and no emergency call response is included. Contractors must submit a safety plan, hazardous materials inventory, technician certifications, and a quality control plan. Questions cover various maintenance tasks, equipment details, and contract administration.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
W50S9024QA005
Generator Maintenance Questions and Answers
8 August 2024
1. Q: When last were the generators serviced?
A: Over three (3) years ago
2. Q: Is the fuel in the generators diesel?
A: Yes, all the generators are diesel.
3. Q: How long has the fuel stayed in the generators?
A: Fuel has been in the generators since installation. They are topped off each month after monthly run.
4. Q: When was the fuel last tested?
A: It is not known when the last fuel test was completed.
5. Q: Is there a site visit for this requirement?
A: It has been completed
6. Q: Is this a new contract or incumbent contract?
A: New
7. Q: Where are the fuel tanks for the generators located?
A: Most generators are mounted on top of their fuel tank. The ones that are not mounted on their tank have an above ground tank in the immediate area of the generator.
8. Q: What voltages are the generators?
A: Up to 480
9. Q: What are the models and serial numbers of the gen sets?
A: See A-01 in SOW.
10. Q: Please confirm that you would like a Two (2) Hour Load Bank performed on each generator and not Building Load Test?
A: Load testing is to be completed in accordance with UFC 3-540-07 and AFMAN 32-1062.
11. Q: Would you like to have the fuel sampling performed first during the PM and if it is determined it’s necessary, do the fuel tank cleaning and fuel polishing? Or would you like the fuel tank cleaning, fuel polishing and then the fuel sample done on all generators regardless?
A: Sampling during PM and if needed tank cleaning and fuel polishing.
12. Q: Please confirm that Unit 310 is being removed from the RFQ.
A: Yes, the generator associated with Bldg 310 is no longer part of this requirement.
13. Q: Appendix A-01 shows a total of seventeen (17) Generators. According to the installation year, there are generators between 4 to 29 years. Are there any known pre-existing conditions that will require immediate attention on these 17 Generators?
A: This requirement is for preventative maintenance only, no repairs outside the maintenance tasks listed in the Statement of Work are requested under this solicitation.
14. Q: Please confirm you want all fuel tanks to be polished without knowing if we have water or sediments on it.
A: Please see question 11.
15. Q: Letter (a) iii. page 4 states: Sample and test fuel after fuel polishing. However, please confirm Contractor should not pull oil and coolant samples during the PM service.
A: Oil and coolant samples are not required.
16. Q: The only repair mentioned in the maintenance tasks list is related to the minor coolant, lube and fuel leaks. Please clarify what do you consider a minor leak in terms of quantity of the spilled liquid and what the Contractor must do if they find a bigger leak?
A: Minor leak is fluid showing but yet to form drips. If it is dripping notify the Contracting Officer and the COR prior to taking any action.
17. Q: Per the preventive maintenance tasks list A-02, the Contractor is responsible to inspect batteries and DC charging system. Please confirm if the battery replacement is included in this SOW. What if the battery needs to be replaced?
A: Battery replacement is not included in the SOW. If the battery needs to be replaced, notify the Contracting Officer and the COR.
18. Q: Per the preventive maintenance tasks list A-02, operate generator under load 2 hours.
Please confirm this test does not require a load banking unit.
A: Load testing to be done in accordance with UFC 3-540-07 and AFMAN 32-1062
19. Q: Per the preventive maintenance tasks list A-02, drain water from fuel system. Could you clarify this task is related to the fuel tank cleaning and fuel polishing requirement?
A: Yes, see question 11.
20. Q: Per the preventive maintenance tasks list A-02, inspect generator slip rings and clean if necessary. Please provide details of this requirement.
A: To be done in accordance with UFC 3-540-07 and AFMAN 32-1062
21. Q: Per the preventive maintenance tasks list A-02, check operation of remote fans and pumps. Please confirm which fan and pumps you are referring? Please provide quantity and descriptions
A: Our generators have radiators and do not have remote cooling, therefore this task is not needed and has been removed from the SOW.
22. Q: According to the equipment list provided, only one generator is located at building 228 (POL). Please confirm Contractor shall perform a four (4) hours LBT only to one generator
(15 KW).
A: A-03 in the SOW details the load testing requirements for the B228 (POL) generator.
23. Q: According to the period of performance of this contract is 90 days starting on September 1st to November 30. What if during the PM service Contractor identifies a problem and needs to order a long lead item/part that will arrive after this POP. Please clarify how will be this process?
A: Contractors will work with the Contracting Officer and COR to ensure appropriate timelines are being tracked.
24. Q: Regarding the use of OEM parts, is the contractor allowed to use cross-reference filters?
A: Yes as long as the filter meets or exceeds the manufacturers requirements.
25. Q: The SOW does not mention anything about the emergency call response. Please confirm if this is not included in this contract/service.
A: Emergency call response is not included.
26. Q: Contractor shall submit a Safety Plan and Activity Hazard Analysis (AHA). What is expected for these documents?
A: The contractor will provide a systematic process that helps identity and evaluate potential hazards in the operations and maintenance being performed.
27. Q: Contractor shall submit a Hazardous Material Inventory Sheet. The contract requires to bring 15W40 oil and coolant, are these materials considered as Hazardous Material?
A: Yes
28. Q: What is the process to submit the EGSA certificates. Does the contactor need to submit their technician list and certificate along with the RFQ.
A: Yes, please provide the technicians that may work on the requirement as well as their certification with the RFQ response.
29. Q: Does the SOW require the Contractor to submit a quality control plan for review and approval? If so, what is expected for the quality control plan?
A: Submit a quality control plan that outlines a set of procedures to ensure products and services meet quality standards and objectives.
File details come from the government source that posted it. Updated .