Attachment 1-Statement of Work dated 8 August 2024.pdf

STATEMENT OF WORK

TO

Perform Preventative Maintenance on Emergency Standby Generators

AT

BIDDLE AIR NATIONAL GUARD BASE

HORSHAM, PA

Prepared by:

111th Civil Engineer Squadron

111th Attack Wing, Horsham, Pa 8 August 2024

Generator PM Date: February 2024

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TABLE OF CONTENTS

PART I - STATEMENT OF WORK

SW-01 Description of Work

SW-02 Applicable Standards and Specifications

SW-03 Principal Features

PART II - SPECIAL CONDITIONS

SC-01 Pre-performance Conference SC-02 Contractor Responsibilities SC-03 Quality Control/Quality Assurance SC-04 Responsibility SC-05 Materials and Labor SC-06 Clean Up SC-07 Coordination SC-08 Warranties SC-09 Work Site Access SC-10 Health & Safety Requirements SC-11 Fire Prevention SC-12 Security Requirements SC-13 Environmental Requirements SC-14 Damage Reports SC-15 Protection of Existing Facilities SC-16 Definitions SC-17 Government Furnished Property and Services

PART III – APPENDIX

A-01 List of generators A-02 Preventative Maintenance Task List A-03 Preventative Maintenance Task List for POL Generator (MEP-804-B, Bldg 228) A-04 Applicable Publications and Forms

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PART I - STATEMENT OF WORK

1. SW-01 Description of Work:

A. Work to be completed: The Contractor shall provide all professional services, personnel, materials, equipment, labor, supervision, and facilities necessary to perform contractual services, as stated in these specifications, at the 111th Attack Wing, located at Biddle Air National Guard Base (ANGB), Horsham, Pa 19044. The Contractor is responsible for ensuring proper documentation is received for personnel and vehicle passes (72 hours prior, during normal days of operation) in time to avoid any delay in project start of performance.

This includes personnel attainment of contractor badges and notification to the Civil Engineer Squadron representative for scheduling of escort support. Contractor will be required to coordinate/de-conflict scheduling with Civil Engineer personnel.

B. Location: Biddle Air National Guard Base, Horsham, Pa. 19044. Biddle ANGB is located approximately 18 miles north of center city Philadelphia, PA.

2. SW-02 Applicable Standards and Specifications:

A. The Contractor shall provide all necessary materials, equipment and additional appurtenances required to complete the project as stated in these specifications. The criteria contained and cited in this SOW establish minimum standards. In case of discrepancy in any of the referenced standards and specifications, the more stringent requirements shall assume precedence. Any questions should be brought to the COR’s attention.

B. The Contractor must comply with the most current UFC 3-540-07 “OPERATION AND MAINTENANCE (O&M): GENERATORS”, NFPA 70B, NFPA 110, and all OSHA regulations as they apply to ensure safe and secure work areas to minimize potential safety hazards to base personnel and avoid impact to base operations. In case of conflict in or between the contract documents and a governing code or ordinance, the more stringent standard shall apply.

C. The Contractor shall ensure a safety plan is in place for the duration of the project.

Contractor shall cordon off work areas in a manner to minimize potential safety hazards to base personnel/equipment and ensure minimal impact to base operations. The Contractor shall ensure that proper fall protection is utilized when necessary.

D. The Contractor shall preserve and protect all structures, materials, equipment, and vegetation on or adjacent to the work site and protect all existing structures and materials from physical damage and secure work areas in a manner to minimize potential hazards and impact to base personnel and operations during the duration of contract.

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E. The Contractor shall repair all interior and exterior finishes damaged as a part of executing the work with finishes that match the existing conditions. Coordinate this work with the Government. The contractor shall be responsible for all cutting, replacement, and repairing of their work that is due to faulty workmanship. This includes work not specifically covered by Description of Work for trades that are affected. The contractor will also be responsible for providing, without extra cost to the Government, any small incidental items not specifically mentioned in trade specifications, but which are necessary to complete the work in accordance with the general understanding that the work, when completed, shall be a finished competent job.

F. The Contractor is responsible for removing and disposing of all used oils/fluids and debris generated. The Contractor shall be responsible for all disposal permits and regulation requirements.

G. The Contractor shall take daily responsible control measures to prevent debris and unused material from scattering around base or inadvertently leaving the worksite and must keep the project site and surrounding areas neat and orderly. (See “SC-06 Clean Up” Section)

H. If any existing site elements are damaged or disturbed, the contractor shall fully restore or replace to match the form and function of their original condition.

I. For Contractors that do not require CAC but require access to a DoD Facility and/or Installation. Contractor and all associated sub-contractor’s employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (AFI 10- 245, AFI 31-101 and AFMAN 31-113), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative).

3. SW-03 Principal Features:

A. Perform Preventative Maintenance on Emergency Standby Generators

I. SCOPE OF WORK:

a. The purpose of this project is to perform the following for the generators listed in Pat III, A-01:

i. Conduct preventative maintenance (PM). (See Part III for PM Task List by generator type)

ii. Fuel tank cleaning and fuel polishing to ASTM D975 standards.

iii. Sample and test fuel after polishing

b. The contractor shall coordinate with the COR and the Contracting Officer for any applicable contract modification and approval.

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c. The period of performance for the project is 90 days.

d. The contractor shall not perform any additional repairs outside of what is identified in this statement of work. Shall additional repairs be identified during the PM visit, they can be submitted to the CE representative and the contracting officer.

II. SUBMITTAL REQUIREMENTS:

a. The contractor shall submit a copy of all intended for use materials, parts, and supplies for approval by the Government POC. No items may be installed prior to the approval of the submission. All submittals shall be provided to the Government no less than 2 weeks prior to their intended use. Failure to do so may result in inexcusable delays in performance leading to delays in payment.

b. Submittals required:

i. Subcontractor List

ii. Safety Plan

iii. Activity Hazard Analysis (AHA) (Prior to start of field work)

iv. Maintenance schedule

v. Hazardous Material Inventory Sheet: to include Safety data sheets (SDS) for all chemicals to include container size and quantity used.

c. End of project completion submittals shall include:

i. Completed AF Form 487, Generator Operating Log (Inspection

Checklist), for each generator.

ii. Lab results of fuel samples

iii. Contractor Hazmat Worksheet (Total usage of chemicals used) if applicable

d. Final payment will be withheld pending receipt and approval of any required submittals.

PART II - SPECIAL CONDITIONS

1. SC-01 Pre-performance Conference

Prior to commencing work, the Contractor shall meet in conference with the Contracting Officer Representative to discuss and develop mutual understandings relative to scheduling and administration work.

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2. SC-02 Contractor Responsibilities

A. Qualifications: Personnel performing generator maintenance services work under this contract shall be Electrical Generating Systems Association (EGSA) certified technicians.

3. SC-03 Quality Control/Quality Assurance

A. Quality Control: The Contractor is responsible for assuring that all work is accomplished with these Specifications and all other contractual terms and conditions of this contract.

B. Quality Assurance: A Contracting Officer Representative (COR) will be appointed by the Contracting Officer to provide technical assistance to the Contracting Officer in the administration of the contract. This responsibility involves surveillance and quality assurance of contractor performance and accordingly, evaluation and certification of contractor performance for payment purposes. All surveillance observations will be recorded by the COR. When an observation indicates defective performance, the COR will request the Contractor’s Superintendent or Representative to correct the deficiency at no cost to the government. As the Contracting Officer’s Representative, the COR is authorized to request correction of deficiencies, however the COR is not authorized and cannot change the terms and scope of this contract.

C. The above general outline of principle features does not in any way limit the responsibility of the Contractor to perform all work and furnish all part, labor, and material required by the specifications, plans and drawings referred to therein.

4. SC-04 Responsibility

• Utilities:

a. Reasonable required amounts of water, sewer, and electricity essential to contract performance will be made available at no cost to the Contractor from existing systems, outlets, and supplies.

b. The Government may not be held responsible for interruption of utility service and will not be liable for contractor delays, damages, or increased cost caused by such an interruption of service.

5. SC-05 Materials and Labor

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A. The Contractor shall furnish all required materials and labor to accomplish the project, so upon completion it meets all requirements of this statement of work.

B. Material Deliveries: All deliveries must be delivered while the contractor is present. The contractor is responsible for escorting all project related deliveries on and off base.

6. SC-06 Clean Up

A. Disposal of the removed material is to be accomplished by the Contractor’s own arrangements and must be removed completely from the site. Under no circumstance shall the Contractor dispose of such materials or any wastes in base dumpsters.

B. All waste material & debris (non-regulated or regulated, hazardous or non-hazardous) generated by work under this project shall be stored, processed, handled, transported, and disposed of by the Contractor in accordance with all federal, state, local regulations, and laws.

Under no circumstance shall the Contractor dispose of such materials or any wastes in base dumpsters.

C. Prior to completion of each workday, remove from the job site all waste materials or rubbish not in approved containers.

7. SC-07 Coordination

Work must be accomplished on this project such that normal operations are not adversely affected. This work must be prearranged and can be coordinated through the COR.

8. SC-08 Warranties

The Contractor will warrant that work performed under this contract conforms to the contract statement of work, manufacturer’s installation requirements, and is free from defects for a period of six months.

9. SC-09 Work Site Access

A. The worksite will be accessible to the contractor during normal business hours, 7:00am – 4:30pm, Monday through Friday. Deliveries and passes can be obtained/received between 7:00am and 2:30pm, Monday through Friday. The base is closed on weekends, and Federal Holidays (see SC-16 paragraph F).

B. Contractor must coordinate with the COR for facility access.

10. SC-10 Health & Safety Requirements

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A. Contractor’s compliance with OSHA Standards and applicable AFOSH Standards is mandatory. Contractors are subject to inspection of job sites by the Department of Labor (OSHA) and Air Force Safety Inspectors. Resolution of Department of Labor Citations for violations of OSHA Standards shall be the responsibility of the Contractor. It shall be the responsibility of the contractor to initiate and maintain a worksite safety and health program.

The program shall include the education and training of employees and subcontractors’ personnel in the recognition, avoidance, and prevention of unsafe conditions. Army Corps of Engineers Safety Manual, EM385-1-1, and other OSHA guidance shall be followed.

B. Accident Reporting: The Contractor shall comply with OSHA and other regulatory agency requirements for record keeping and reporting of all accidents resulting in trauma or injury.

C. Asbestos/Hazardous Substance: There is no known asbestos containing materials present in or around the building that could be affected in the performance of this work under contract.

D. Tobacco Use: Tobacco use of any kind is prohibited on base unless in designated tobacco areas (DTAs). Base has nine (9) DTAs marked throughout the base, please coordinate with the COR if a map showing said locations is desired.

11. SC-11 Fire Prevention

A. The Contractor will familiarize himself and require his employees to become familiar with the method of sounding the alarm in the event of a fire.

B. The Contractor and his employees shall be cognizant of and observe all requirements for handling and storage of combustible supplies and materials, daily disposal of combustible waste, trash, etc.

C. Any welding, cutting, brazing, burning, etc. of any kind that will be done will require a hot work permit issued by the Fire Protection Specialist through the COR. Typical requirements include, but are not limited to, a fire watch, extinguishers, and gas free testing of the space.

The government will not “gas free test” areas.

12. SC-12 Security Requirements

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Access and General Protection/Security Policy and Procedures: The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, HAF and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

a. Contractor staff shall meet all base security access requirements: Biddle ANGB requires that all contractors seeking access accomplish an NCIC background check on all employees to be on site. A copy of the NCIC check from the employee’s state of residence, along with a photo ID shall be presented to Security Forces to obtain a base pass. Failure to meet the security requirements of the installation will disqualify contractor staff from working on the installation. If this occurs the contractor shall use alternate staff to perform work at no additional cost to the government.

B. All contractor employees, to include subcontractor employees, requiring access to US Government installations, facilities and controlled access areas shall complete AT Level I training within 45 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. AT Level I may be accomplished by a Level I qualified instructor; completing the Force Protection computer-based training (CBT) course on Joint Knowledge Online (JKO) at https://jkodirect.jten.mil/Atlas2/ faces/page/login/Login.seam. For those without a CAC, select "Non-CAC" user on the JKO site. Tracking for each contractor or subcontractor employee is the responsibility of the COR or unit AT Representative.

C. Driver’s license, registration, and proof of insurance are required to drive on base. All contractors on base must always carry a form of photo identification on them.

D. Photo and Video: Prior to taking any photographs/video recordings, either for their own record or as required by the terms of the contract, the Contractor shall prepare a request for photography, in letter format, and submit it to the Base Civil Engineer for approval by Public Affairs and Security. The request must include the contract number, the term of the contract, location, or site to be photographed, dates and time to be accomplished, and indicate how the Contractor intends to use photos and/or videos. If photography is required by the terms of the contract, a copy of any/all photographs and/or video recordings shall be provided to the Government, within 10 calendar days of being taken. The photographs shall be digital images on a CD. Each image will be appropriately titled and dated for easy identification.

Videos will be in digital format on a DVD disk. Each video segment will be appropriately titled for easy identification.

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13. SC-13 Environmental Requirements (if applicable)

A. All waste material & debris (non-regulated or regulated, hazardous or non-hazardous) generated by work under this project shall be stored, processed, handled, transported, and disposed of by the Contractor in accordance with all federal, state, local regulations, and laws.

B. The contractor shall notify the COR immediately of any spills of a hazardous substance or petroleum product. Contractor shall be responsible for containing spills and providing required clean up and restoration actions that are required. Contractor shall have a spill kit available on site if storing petroleum products that is readily available for use.

C. The contractor shall use and purchase environmentally sustainable materials, when possible, without impacting the quality and durability of the final work.

D. Hazardous materials brought on base as part of this project that will be stored for more than 24-hours require registration with the 111th Environmental Management office. The hazardous materials shall be listed on proper government documentation via the Hazardous Material Inventory Sheet and accompanied with applicable material safety data sheets (MSDS).

Maintain the original MSDS on site and submit one copy to the Environmental section.

Hazardous materials must remain in original manufacturer’s containers. Advise Environmental section when the material has been used and the empty container properly discarded. Civil Engineering in coordination with the Contractor and the Fire Department will locate a suitable location to stockpile hazardous materials. No hazardous material can be stored in mechanical rooms, closets, etc.

14. SC-14 Damage Reports

In all instances where government property and/or equipment is damaged by Contractor’s employees, the COR shall be notified immediately. A full report of the fact and extent of such damage shall be submitted by the Contractor to the COR within 24 hours of occurrence of the damage. The COR will forward the report to the Contracting Officer immediately upon receipt.

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15. SC-15 Protection of Existing Facilities

A. The contractor will be responsible for all base equipment, underground and above ground facilities, grassy areas, shrubbery, trees, fences, etc. at each job site. If any equipment or existing facilities are damaged, they will be repaired or replaced by and at the expense of the Contractor.

B. Dig Permit, AF Form103, is required for excavation and utility tie-ins. The permit will show the approximate locations of all known utilities +/- 3 foot in horizontal accuracy. We do not have any vertical/elevation data. It is the contractor’s responsibility to “hand dig” where utilities may be compromised. The contractor must be prepared to respond and repair any utility that they damage in a prompt manner. The contractor is encouraged to use an independent utility locating company to mark the site, at no additional cost to the government. The Dig Permit shall be submitted with an allowance of 5 working days for the government to process the permit. The dig permit is for utilities owned by the Biddle ANGB and does not preclude the Contractor from completing a PA One Call. Proper documentation to provide reasonable assurance that the Contractor has coordinated with PA One Call must be annotated on the base Dig Permit to receive permit approval and subsequent digging.

16. SC-16 Definitions: As used throughout this contract, the following terms shall have the meaning set forth below:

A. Contractor: The term Contractor as used herein refers to both the prime Contractor and any subcontractors. The Contractor shall ensure that his subcontractors comply with this Statement of Work and all other terms and conditions of this contract.

B. Contracting Officer (CO): The individual designated to administer the contract. Only the Contracting Officer has the authority to change the terms of this Contract.

C. Contracting Officer Representative (COR): Person designated by the Contracting Officer to be responsible for surveillance of Contractor performance.

D. Quality Assurance: A method used by the Government to provide control over the quality of materials and/or services received in accordance with applicable Specifications.

E. Quality Control: A method used by the Contractor to control quality of materials and/or work produced.

F. Regular Hours: The Government’s regular hours are from 7:00 a.m. to 4:30 p.m., Mondays through Fridays. Work is to be completed during the specified hours. Exceptions will be handled on a case-by-case basis. The base is closed on weekends and Federal Holidays. Recognized holidays can be found on the OPM website at https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=Overview.

https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=Overview

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2024 Holiday Schedule Date Holiday

Monday, January 01 New Year’s Day

Monday, January 15 Birthday of Martin Luther King, Jr.

Monday, February 19 Washington’s Birthday

Monday, May 27 Memorial Day

Wednesday, June 19 Juneteenth National Independence Day

Thursday, July 04 Independence Day

Monday, September 02 Labor Day

Monday, October 14 Columbus Day

Monday, November 11 Veterans Day

Thursday, November 28 Thanksgiving Day

Wednesday, December 25 Christmas Day

17. SC-17 Government Furnished Property and Services

A. Facilities: The Government shall not furnish or make facilities not involved in project available to the Contractor.

B. Equipment: The Government shall not provide the Contractor the use of any Government owned equipment.

C. Utilities: The Government will furnish all reasonable amounts of fresh water and electric current at existing outlets required for the work to be performed under the contract at no cost to the Contractor.

D. Emergency Medical Care: The base does NOT have first responder emergency medical care and relies on the local community for this support. Emergency first responder care requires calling 911. After calling 911 call the Base Defense Operations Center (BDOC), 215-323-8600, to advise them of the situation and ensure expedited base access to first responders. Emergency medical care outside of first response care is solely the responsibility of the Contractor.

PART III – APPENDIX

A-01 List of Generators

ALTERNATOR

MAKE

ALTERNATOR

MODEL ENGINE MAKE ENGINE MODEL S/N kW

BUILDING /

LOCATION

Fuel Capacity (gal)

INSTAL

DATE

Marathon 363PSL1607 MTU DS125 95130501108 125 20 237 2021 Marathon 431PSL6202 MTU DS125 95130501384 125 40 230 2021 Stanford M15H356738 Cummins QSX15-G9 F180369115 500 345 850 2018

Yanmar 3TNV80F-SDSA 2739 4.5 Sewage Lift Station 80 2017 Stanford M15H356738 Cummins QSX15-G9 I150867933 500 346 850 2016 Katolight D105FPJ4 John Deere 6068TF150 101600-0904 105 232 215 2005 Military MEP-804-B Military MEP-804-B FZ61368 15 228 (POL) 14 2005

Marathon 81-21005 Onan 25DKAF B98060102 25 661 Main Gate 100 2005 Katolight D105FPJ4 John Deere 6081T RG6081T158635 150 202 335 2004

MagneTek RD1250 Perkins YB35013 BP12B192 100 235 215 2002

Katolight D30FPJ4 John Deere 4045DF150D LM36024972676 30 220 60 2001 Onan 35DGBB Cummins 4B3.9-G 45421237 35 246 60 2000

Katolight D60FPJ4 John Deere 4045T LM64104057525 60 190 230 1998 Katolight D180FRJ4T2 John Deere 6068HF275K 115304-1005 180 10 360 1996

Winco B80ADS-4R/A Alis-Chalmers 6491 973532-001 80 245 500 1996 Katolight D105FRZ4 Cummins 6CTA8.3-G 45274961 150 219 225 1995

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A-02 Preventative Maintenance Task List

• Ref: AFMAN 32-1062 and UFC 3-540-07

• Inspect general site and generator conditions

• Inspect fluid levels

• Inspect batteries and DC charging system

• Inspect Cooling System, coolant hoses and louvers

• Inspect and adjust belts for proper tension

• Check fuel system for leaks

• Repair minor coolant, lube, and fuel leaks

• Inspect day tank and test aux pump

• Inspect spark plugs, magneto, and coils as applicable

• Inspect unit grounding and wires

• Inspect controls/gauges condition

• Exhaust gas temperature reading

• Operate generator under load 2hr / Perform full system tests (generator, ATS, and full emergency facility loads; check integral load bank maintenance), check or reset for correct voltage and frequency.

• Check auto start-stop

• Simulate each safety shutdown, if applicable

• Drain water from fuel system

• Vacuum and clean cabinets

• Check flex connections and mountings

• Inspect generator slip rings and clean if necessary

• Check operation of jacket water heater

• Inspect governor linkage, oil level and control

• Inspect electronic governor connections

• Lubricate necessary fittings

• Change fuel filters

• Change oil

• Change lube filters

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• Clean airbox and change air filter

• Change coolant and filter; flush radiator

• Complete inspection Report (AF Form 487)

A-03 Preventative Maintenance Task List for POL Generator (MEP-804-B, BLDG 228)

• Ref: AFMAN 32-1062 and UFC 3-540-07

• Check wiring harness for breaks and/or loose connections

• Check door panels, hinges, and latches for damage, loose or corroded items.

• Inspect general site and generator conditions

• Inspect fluid levels

• Inspect batteries and DC charging system

• Inspect Cooling System, coolant hoses and louvers

• Inspect and adjust belts for proper tension

• Check fuel system for leaks

• Repair minor coolant, lube, and fuel leaks

• Inspect day tank and test aux pump

• Inspect spark plugs, magneto, and coils as applicable

• Inspect unit grounding and wires

• Inspect controls/gauges condition

• Exhaust gas temperature reading

• Inspect operate ATS/MTS/Switchgear

• Operate generator under load using a load bank. Achieve not less than 50 percent load of the generator kW rating for one continuous hour. Then increase load of the generator to not less than 75 percent of the generator kW rating for one additional continuous hor. Total load test of no less than two continuous hours. Check or reset for correct voltage and frequency.

• Check auto start-stop

• Simulate each safety shutdown, if applicable

• Drain water from fuel system

• Vacuum and clean cabinets

• Check flex connections and mountings

• Inspect generator slip rings and clean if necessary

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• Check operation of remote fans and pumps

• Check operation of jacket water heater

• Inspect governor linkage, oil level and control

• Inspect electronic governor connections

• Lubricate necessary fittings

• Change fuel filters

• Change oil and lube filters

• Clean airbox and change air filter

• Change coolant and filter; flush radiator

• Complete inspection Report (AF Form 487)

A-04 Applicable Publications and Forms

The Contractor (to include Subcontractors) shall abide by all applicable regulations, publications, manuals, as well as local policies and procedures. Copies of AFMANs and Forms can be obtained at: www.e-publishing.af.mil.

a. AFMAN 32-1062, Electrical Systems, Power Plants and Generators

b. Air Force Form (AF) Form 487, Generator Operating Log

c. UFC 3-540-07, Operation and Maintenance (O&M): Generators

d. NFPA 70B, Standard for Electrical Equipment Maintenance

e. NFPA 110, Standard for Emergency and Standby Power Systems

f. ASTM D975-21 Standard Specification for Diesel Fuel

g. Air Force (AF) Form 487, Generator Operating Log

d. Final payment will be withheld pending receipt and approval of any required submittals.

PART III – APPENDIX