Combined Synopsis Custodial Services Amendment 1.pdf

Notice Type: Combo Synopsis Response date: March 29th, 2024 PSC Code: S201

NAICS: 561720

Solicitation #: W50S8Z24Q0004 Amendment 00001 Acknowledge all amendments on your quote

Small Business Set-Aside

Contracting Office Address: 211 Arnold Ave Ste 35, Kingsley Field, Klamath Falls, OR 97603

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Quotes are being requested and a written solicitation will not be issued.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-02.

This solicitation is a total small business set-aside in accordance with FAR 19.502-2(a). The National American Industry Classification System (NAICS) code for this acquisition is 561720 and the small business size standard is $22,000,000.

The solicitation is W50S8Z-24-Q-0004 and is issued as a Request for Quote (RFQ).

The RFQ will result in a firm fixed price contract.

Specifications, Requirements, and Address

The contractor shall provide support services for Custodial Services in accordance with the Performance Work Statement (PWS) and attachments included within this solicitation.

Location: Kingsley Field Air National Guard Base, Klamath Falls, Oregon

Period of Performance: Will be a 12-month base period and two (2) 12-month option years.

CLIN 0001 Custodial Services, 12-month base period IAW the PWS (PoP is 1 Apr 2024 -31 Mar 2025) CLIN 0001 (FFP) Quantity: _12_ Unit: _months_ Unit Price: ______ Total price: ___________

CLIN 1001 Custodial Services, 12 months IAW the PWS (PoP is 1 Apr 2025 -31 Mar 2026) CLIN 1001 (FFP) Quantity: _12_ Unit: _months_ Unit Price: ______ Total price: ___________

CLIN 2001 Custodial Services, 12 months IAW the PWS (PoP is 1 Apr 2026 -31 Mar 2027) CLIN 2001 (FFP) Quantity: _12_ Unit: _months_ Unit Price: ______ Total price: ___________

QUOTE TOTAL (CLIN 0001-2001) $

Requirements for your Quote: Utilize quote submission of offers and format at FAR 52.212-1 addendum. Offerors shall include a completed copy of 52.212-3 Alternate 1, Offeror Representations and

Certifications-Commercial Products and Commercial Services with its quote.

Evaluation Factors: Provision 52.212-2 Addendum applies to this acquisition.

Terms and Conditions:

FAR 52.212-1, Addendum applies to this provision.

FAR 52.212-2, Addendum applies to this provision.

FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services applies to this acquisition.

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Products and Commercial Services, applies to this acquisition. See clause below, in full text, for list of additional applicable clauses.

Provisions and Clauses: all provisions and clauses are attached separately and are included in the solicitation package in attachment 1.

NOTICE OF SITE VISIT: A site visit will be conducted on 18 March 2024, 1200 hours PST, for the purposes of answering questions regarding this solicitation. This site visit will be held at:

Kingsley Field Air National Guard Base Bldg 208 211 Arnold Avenue Klamath Falls, Oregon 97603

Interested contractors are highly encouraged to attend the site visit.

Due to security conditions, all offerors must register to attend this site visit. Email the following information for all attendees to SMSgt Jack Craven and Lt Col Stroh at the following addresses:

jack.craven.4@us.af.mil and shana.stroh@us.af.mil

Firm Name Visitor’s Name Drivers License Number, State of Issue, Date of Expiration

This information must be provided in advance, 3 days prior to the meeting, in order to ensure access to the military base and site visit area. Even if you have access to the base you must register. The furnishing of the above information is voluntary; however, your failure to furnish all or part of the requested information may result in the Government’s denial of your access to the installation.

Registered site visit attendees will be escorted by a military member to Bldg 208 from the main gate. It is recommended you arrive 10-15 minutes prior to the site visit start time to ensure adequate time to be escorted to the site building and sign-in.

Information provided at this conference or site visit shall not qualify the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply.

A record of the site visitf shall be made and furnished to all prospective offerors via posting at www.SAM.gov. The record will include questions (on a non-attribution basis) and answers.

Requests for Information (RFI): Questions or clarifications can be sent to the point of contact below.

Questions will be accepted through email and a response will be posted to SAM.gov on an RFI response sheet. Questions will be accepted no later than 15 March 2024, 1 PM PST.

Quote can be submitted any time before the due date to the Point of Contact:

Shana M. Stroh Contract Specialist 173d Mission Support Contracting Email: shana.stroh@us.af.mil Phone: 541-885-6380

PERFORMANCE WORK STATEMENT (PWS)

FOR

Custodial Services

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Custodial Services, as defined in this PWS.

1.2 Background: The 173d Fighter Wing (FW) at Kingsley Field ANGB, Klamath Falls, Oregon operates a lodging facility (Bldg 208) that requires custodial services.

1.3 Period of Performance (PoP): One (1) Base of 12 months and two (2) 12-month Option Years.

1.4 General Information: (all deliverables within this section located in Technical Exhibit 2, Deliverables Schedule)

1.4.1 Place and Performance of Services: The contractor shall provide services between the hours of 7:00am-12:00pm Monday through Friday, and on all drill weekends, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at Kingsley Field ANGB, Bldg. 208, Klamath Falls, Oregon 97603. The contractor shall always maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons.

1.4.1.1 Telework: The Government does not permit the contractor to telework in support of this requirement.

1.4.1.2 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented.

Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.1.3 The contractor’s employees shall become familiar with and obey the regulations of the installation, including fire, traffic, safety, and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance. The Government reserves the right to direct the removal of an employee for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.2 Recognized Holidays: The following are recognized United States (US) holidays. The contractor shall not perform services on these days:

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday

1.4.2.3 President’s Day

1.4.2.4 Memorial Day

1.4.2.5 Juneteenth National Independence Day: June 19th

1.4.2.6 Independence Day: July 4th

1.4.2.7 Labor Day

1.4.2.8 Columbus Day

1.4.2.9 Veteran’s Day: November 11th

1.4.2.10 Thanksgiving Day

1.4.2.11 Christmas Day: December 25th

1.4.3 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP) and the Technical Exhibit 1, Performance Requirements Summary (PRS). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or (defect rate(s)).

1.4.4 Access and General Protection/Security Policy and Procedures. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, Headquarters Air Force (HAF) and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.4.1 For Contractors Requiring Common Access Card (CAC). For installation(s)/location(s) cited in the contract, contractors shall ensure Common Access Cards (CACs) are obtained by all contract or subcontract personnel who meet one or both of the following criteria:

(a) Require logical access to Department of Defense computer networks and systems in either:

(i) the unclassified environment; or

(ii) the classified environment where authorized by governing security directives.

(b) Perform work, which requires the use of a CAC for installation entry control or physical access to facilities and buildings.

(c) While visiting or performing work on installation(s)/location(s), contractor personnel shall wear or prominently display the CAC as required by the governing local policy.

Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated Tier 1 (T1) or higher investigation IAW DoDI 5200.46. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial/interim CAC may be issued based on a successfully scheduled T1 with the Office of Personnel Management and a favorable completion of an FBI fingerprint check.

1.4.4.1.1 Homeland Security Presidential Directive (HSPD)-12 Background Investigation Requirements:

The contractor shall ensure that all contractor and subcontractor personnel whose duties require CAC card issuance obtain them, and shall process all CAC card applications. The contractor shall ensure that all employees requiring a T1 be vetted by the cognizant security activity Chief, Information Protection (CIP) to ensure a proper investigation is on record. The CIP will process the T1 if needed. The contractor shall ensure immediate compliance with all instructions regarding background investigation processing, including those provided verbally, by e-mail or via a Government system. The contractor is cautioned that the entire process from submittal of the investigation may take multiple weeks and shall factor this lead time into its hiring/placement process. The contractor shall make all reasonable efforts to ensure that contractor employees meet CAC eligibility standards upon assignment to the contract and shall be held responsible for delays, failure to meet performance requirements or decreases in efficiency in accordance with the applicable inspection clause.

1.4.4.1.2 Contractors and their personnel shall use the following procedures to obtain CACs:

(a) Contractors shall provide a listing of personnel who require a CAC to the contracting officer within 15 calendar days after award of the contract. The Government will provide the contractor instruction on how to complete the Contractor Verification System (CVS) application and then notify the contractor when approved.

1.4.4.1.3 Contractor personnel shall obtain a CAC from the nearest Real Time Automated Personnel Identification Documentation System (RAPIDS) Issuing Facility (typically the local Military Personnel Flight (MPF)). At the RAPIDS station, the RAPIDS Verification Officer will verify the contractor employee by Social Security Number (SSN) and two forms of identification. Identity source documents must come from the list of acceptable documents included in Form I-9, OMB No. 1615-0047, "Employment Eligibility Verification". Consistent with applicable law, at least one document from the Form I-9 list shall be a valid (unexpired) State or Federal Government-issued picture ID. The Identity documents will be inspected for authenticity and scanned and stored in the DEERS upon issuance of an ID. The photo ID requirement cannot be waived, consistent with applicable statutory requirements. The Verification Officer will capture primary and alternate fingerprints, picture, and updates to DEERS, and will then issue a CAC. Issued CACs will be valid for no longer than three years, or until the individual's contract end date (inclusive of any options), whichever is earlier.

1.4.4.1.4 During the performance period of the contract, the contractor shall:

1. Within 7 working days of any changes to the listing of the contract personnel authorized a CAC, provide an updated listing to the contracting officer who will provide the updated listing to the authorizing Government official;

2. Return CACs in accordance with local policy/directives within 7 working days of a change in status for contractor personnel who no longer require logical or physical access;

3. Return CACs in accordance with local policy/directives within 7 working days following a CACs expiration date; and

4. Report lost or stolen CACs in accordance with local policy/directives.

1.4.4.1.5 Within 7 working days following completion/termination of the contract, the contractor shall return all CACs issued to their personnel to the issuing office or the location specified by local policy/directives. A receipt for each returned card shall be provided to the TA/COR.

1.4.4.1.5.1 Failure to comply with these requirements may result in withholding of final payment.

1.4.4.2 For Contractors not eligible for CAC, but require access to a DoD Facility and/or Installation.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Air Force Instruction (AFI) 10-245, AFI 31-101 and Air Force Manual (AFMAN) 31-113), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative).

1.4.4.3 Antiterrorism Awareness Level I Training (AT Level I). All contractor employees, to include subcontractor employees, requiring access to US Government installations, facilities and controlled access areas shall complete AT Level I training within 15 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. AT Level I may be accomplished by a Level I qualified instructor; completing the Force Protection computer-based training (CBT) course on the Advanced Distributed Learning System (ADLS) or Joint Knowledge Online at http://jko.jten.mil. Tracking for each contractor or subcontractor employee is the responsibility of the COR or unit AT Representative. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee to the COR within 15 calendar days after completion of training by each employee or subcontractor personnel.

1.4.4.4 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.4.5 My Learning. All contractor employees and associated sub-contractor employees assigned to work on a Government site and/or requiring access to a DoD network will be required to register with My Learning at commencement of services in order to complete the necessary training required of them initially and annually for the duration of the contract (i.e., DoD IAA CyberAwareness, Protecting Sensitive Information, Force Protection, etc.) My Learning website: https://lms-jets.cce.af.mil/moodle/my/

1.4.4.6 Protection of Personally Identifiable Information (PII). The contractor shall protect all PII encountered in the performance of services in accordance with Defense Federal Acquisition Regulation Supplement (DFARS) 224.103 Personally Identifiable Information and Department of Defense Directive (DoDD) 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R. If a PII breach results from the contractor’s violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals whose PII has been compromised.

1.4.4.7 Requirement for OPSEC Training. In accordance with AFI 10-701, Operations Security, OPSEC PMs/Signature Managers/Coordinators will provide OPSEC training or training materials to contract employees within 30 days of employees’ initial assignment to the contract and prior to having access to any critical information (CI) and annually thereafter. General organizational orientations may need to be supplemented by duty-related orientations in the work center targeted toward specific critical information and vulnerabilities associated with the work. Initial training (OPSE 1301 - OPSEC Fundamentals) is located on the My Learning website https://lms-jets.cce.af.mil and refresher OPSEC training is conducted annually (at Commander's Call). The contractor shall submit certificates of completion for each contractor employee to the COR within 15 calendar days after completion of training.

1.4.5 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.5.1 Key Control. NOTE: All references to keys include key cards. The contractor shall establish and implement methods of ensuring that no keys/key cards issued by the Government are lost or misplaced or are used by unauthorized persons. No keys issued by the Government shall be duplicated. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The contractor shall include procedures covering key control in the QCP.

1.4.5.1.1 The contractor shall immediately report any occurrences of lost or duplicated keys/key cards to the COR.

1.4.5.1.2 In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon direction by the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the Government replaces or re-keys the locks, the Government will deduct the total cost of lock replacement or re-keying from the monthly payment due the contractor. In the event a master key is lost or duplicated, the Government will replace all locks and keys for that system, and will deduct the total cost from the monthly payment due the contractor.

1.4.5.1.3 The contactor shall prohibit the use of the Government issued keys/key cards by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contactor employees engaged in the performance of services in those areas, or personnel authorized entrance by the KO.

1.4.6 Special Qualifications: Under Oregon law, recruiting, soliciting, supplying or employing workers for another for remuneration requires a labor contractor license in several industries. Bureau of Labor and Industries’ (BOLI) provides licenses for property services/janitorial labor contractors through the labor contractor licensing unit in Salem. This does not include education or other qualifications for the position in which the contractor employee is performing, dress codes, or other information. (NOTE: The Government does not provide training to contractors. Contractors must ensure that any personnel performing under a contract are fully trained, licensed, certified, and otherwise qualified to provide services.)

1.4.7 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.8 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.9 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non- Government entities. Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed.

1.4.9.1 The contractor shall retrieve all identification media (including vehicle passes) from its employees who depart employment for any reason. The contractor shall return all identification media (i.e., badges and vehicles passes) to the KO within 14 days of an employee’s departure.

1.4.10. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.11 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

AT/OPSEC Antiterrorism/Operational Security BI Background Investigation CM Contract Manager COR Contracting Officer Representative DAF Department of the Air Force DD254 Department of Defense Contract Security Classification Specification DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense DSCA Defense Counterintelligence and Security Agency FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services HSPD Homeland Security Presidential Directive IA Information Assurance IS Information System(s) KO Contracting Officer NGB National Guard Bureau OCI Organizational Conflict of Interest

PII Personally Identifiable Information POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SCR Service Contract Reporting SSN Social Security Number TE Technical Exhibit USD(I) Under Secretary of Defense for Intelligence

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract :

3.1 Property: None.

3.2 Materials: None

3.3 Equipment: Equipment such as washing machines, dryers, vacuums, brooms and mops, and toilet brushes in the building will be available for the contractor’s use in the performance of this contract. This equipment is not being furnished and shall remain in the facility.

3.4 Services: None.

3.5 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.0.1 Commercial Grade Steam Cleaner with base approved cleaning agent that is recommended by the steam cleaner manufacturer. The name and Safety Data Sheets (SDS) of the cleaning agent will be submitted to the COR no later than the first day of the second month of the start date of this contract.

4.0.2 Contractor personnel shall wear the contractor furnished uniform items while on duty, uniforms shall be well fitting, laundered and in good repair. Uniforms shall not contain commercial advertising except hats and nametags may contain the contractor’s name. Shoes shall be of sturdy construction and cover the foot to meet sanitation and safety requirements. The start date of wear of these uniforms is no later than the first day of the second month after the start day of this contract.

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements: Bldg 208 includes; one day room, one kitchen, two offices, two end caps, five storage closets, one laundry room and 45 guest rooms. (approx. 14,500 sq. ft). The lodging facility average occupancy is 50% - 75%. Note: monthly drill will result in 100% occupancy one weekend per month with a checkout time of 11:00AM. This facility has the following bed-spaces: 1 queen, 20 fulls, 48 twins, and 5 hide-a-beds.

5.1 Tasks and Frequency:

5.1 Dusting within bldg. 208. All dust, lint, litter, or dry soil removed from horizontal surfaces nor on horizontal ledges or blinds. Equipment of a sensitive nature shall not be dusted.

5.2 Trash Removal within bldg. 208. All wastebaskets, and other trash containers shall be emptied, cleaned of litter/ moist or dry soil and returned to their initial location. Boxes, cans and papers, placed near a trash receptacle shall be removed. Any obvious soiled or torn plastic trash receptacle liners in such receptacles shall be replaced. The Contractor shall pick up any trash that may fall onto the facility or grounds during the removal of such collected trash. The trash shall be deposited in the nearest outside trash collection point.

5.3 Floor Maintenance within bldg. 208. The contractor shall sweep, mop, or vacuum floor surfaces, including corners and abutments, and it shall be free of litter, dust, and foreign debris. Trash receptacles and easily movable items shall be removed and replaced after sweeping, mopping or vacuuming. Any items moved shall be returned to their proper position when operations have been completed.

5.3.1 The contractor shall steam clean carpet/s within bldg. 208 no later than the second month of starting this contract and six months after said cleaning. All accessible carpeted floor areas shall be steam cleaned.

The contractor shall steam clean, including corners and abutment using standard commercial practices.

Trash receptacles and easily movable items shall be removed and replaced after steam cleaning.

5.4 Glass/Mirror Cleaning within bldg. 208. Contractor is to clean glass and mirrors once cleaned there shall be no traces of film, dirt, smudges, water, or other foreign matter.

5.5 Kitchen, latrines, showers, Troop Camp guest rooms. Tasks are to include wiping down surfaces of counters, coffee machines (to include emptying the drain), stovetop, stove, refrigerators, freezers, microwaves, closets, shelves, cabinets, drawers, desks, nightstands, dressers, A/C units and lockers so they are free of dust, lint, litter, sweat or dry/wet soil with germicide provided by the Services staff.

Cleaning Tasks Building 208

5.1 Dusting Weekly

5.2 Trash Removal Daily

5.3 Floor Maintenance Daily

5.3.1 Steam Clean Biannually/as needed

5.4 Glass/Mirror Cleaning Daily

5.5 Kitchen, latrines, showers, Troop Camp guest rooms

and locker rooms

Daily

5.6 Water fountain Daily

5.7 Laundry service Daily

5.8 Cappuccino Machine Weekly/as needed

5.9 Mattress Maintenance As needed

5.10 Walkway Daily

5.5.1 The contractor shall clean with a cleaning disinfecting solution, wipe down shower walls.

5.5.2 The contractor shall, clean drains with a disinfecting solution and remove debris from drains.

5.5.3 The contractor shall, inspect and clean shower heads and faucets with a disinfecting solution.

5.5.4 The contractor shall clean sinks with a cleaning disinfecting solution.

5.5.5 The contractor shall clean toilets with a cleaning disinfecting solution.

5.5.6 The contractor shall restock guest room supplies provided by the government such as paper products, soap, shampoo, and linens as required.

5.5.7 Dishes will be washed or placed in the dishwasher with a cleaning disinfecting solution.

5.5.8 Remove all spider and cobwebs on the exterior of entrances and exits. After removing cobwebs all areas will have no evidence of cobwebs or bugs.

5.6 Water fountain within bldg. 208. Contractor shall wipe down water fountain surfaces with Germicide provided by the COR, there shall be no traces of film, dirt, smudges, water, water stains, build-up of any kind or other foreign matter.

5.7 Laundry service within bldg. 208. Contractor shall remove dirty/used/soiled linens from individual rooms (towels, sheets, fitted sheets, pillows, pillowcases, blankets, bath mats, rags, mattress covers and comforters) and bring them to laundry room. Contractor shall wash linens with disinfecting solution in washing machines and dry them in dryers provided. Linens shall have a uniform appearance, with no stains, rips, or shreds (exception of the rags) and will be fully dried with zero moisture residue.

Cleaned/dried linens will be folded and brought to individual rooms. Clean towels shall be placed on towel racks, bath mats on shower stalls, and each individual bed will be made with appropriate size sheet, fitted sheet, pillow case, blanket, comforter, mattress pad, and pillow/s. Note: If rooms are full of linens the excess will be brought to the storage and placed in their designated locations.

5.8 Cappuccino Machine within building 208. The contractor shall thoroughly clean the internal and external components of the cappuccino machine with a cleaning disinfecting solution. It shall be free of residue, or any evidence of soil, stains, film, debris, damage or standing water, or build-up of any kind.

Note: it is the contractor’s responsibility to ensure the cappuccino machine and coffee supplies remain fully stocked at all times.

5.9 Mattress maintenance within building 208. All mattresses are vacuumed and cleaned, they shall have a uniform appearance, with no residue, or any evidence of soil, stains, film, debris, or build-up of any kind.

5.10 Interior and exterior walkway building 208; Entire floor surface, including corners and abutments, shall be free of litter, dust, snow and foreign debris. Trash receptacles and easily movable items shall be removed and replaced after cleaning. The floor shall have a uniform appearance, with no evidence of soil, stains, snow, ice, film, debris or standing water.

5.11 After tasks are completed, all shall have a uniform appearance, with no detergent residue, or any evidence of soil, stains, film, debris, damage, standing water, or build-up of any kind. Any replacement or repairs that cannot be completed by the contractor need to be communicated and documented to the COR.

6.0 Applicable Publications:

Publication (Chapter/Page)

Date of Publication

Mandatory or

Advisory

Website

Federal Acquisition Regulation https://www.acquisition.gov/?q=browsefar Defense Federal Acquisition

Regulation Supplement http://www.acq.osd.mil/dpap/dars/dfarspgi/current/i ndex.html or https://www.acquisition.gov/dfars Joint Travel Regulation (JTR) https://www.defensetravel.dod.mil/site/travelreg.cf m DoDM 1000.13-M-V1

DoD Identification (ID) Cards (Enclosure 2, paragraph 3.b)

01/23/2014 (Change 1:

07/28/2020) http://www.esd.whs.mil/Directives/issuances/dodm

Federal Information Processing Standards (FIPS) Publication 201-2 Personal Identity Verification (PIV) of Federal Employees and Contractors

(paragraph 9)

August 2013 http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.20 1-2.pdf

DoDM 5200.2 Procedures for the DoD Personnel Security Program

(PSP)

04/03/2017 https://www.esd.whs.mil/Directives/issuances/dodm

DoDI 5200.46 DoD Investigative and Adjudicative Guidance for Issuing the Common

Access Card (CAC)

09/09/14 (Change 1:

05/04/2018) https://www.esd.whs.mil/Directives/issuances/dodi/

Homeland Security Presidential Directive (HSPD)-12

Policy for a Common Identification Standard for Federal Employees and

Contractors

08/27/2004 https://www.dhs.gov/homeland-security-presidential-directive-12

DoDI 5400.11 Department of Defense Privacy and

Civil Liberties Programs

01/29/2019 https://www.esd.whs.mil/Directives/issuances/dodi/

DoD 5400.11-R Department of Defense Privacy

Program

05/14/2007 https://www.esd.whs.mil/Directives/issuances/dodm

DoDD 8140.01

Cyberspace Workforce Management

10/05/2020 https://www.esd.whs.mil/Directives/issuances/dodd/

DoD 8570.01-M

Information Assurance Workforce Improvement Program

12/19/2005 (Change 4:

11/10/2015) https://www.esd.whs.mil/Directives/issuances/dodm

DoD 5220.22-M National Industrial Security Program

Operating Manual (NISPOM)

02/28/2006 (Change 2:

05/18/2016) https://www.esd.whs.mil/Directives/issuances/dodm

AFI 10-245

Antiterrorism

03/28/2013 (Certified current 03/30/2017) https://www.e-publishing.af.mil/Product- Index/#/?view=pubs&orgID=10141&catID=1&seri es=-1&modID=449&tabID=131

AFI 31-101

Security Forces Standards and

Procedures

08/18/2020 https://www.e-publishing.af.mil/Product- Index/#/?view=pubs&orgID=10141&catID=1&seri es=-1&modID=449&tabID=131

AFMAN 31-113

Security Forces Standards and Procedures

03/05/2013 Change 1:

12/02/2015 https://www.e-publishing.af.mil/Product- Index/#/?view=pubs&orgID=10141&catID=1&seri es=-1&modID=449&tabID=131

AFPD 17-1

Information Dominance Governance and Management

04/12/2016 https://www.e-publishing.af.mil/Product- Index/#/?view=pubs&orgID=10141&catID=1&seri es=-1&modID=449&tabID=131

AFMAN 17-1301

Computer Security (COMPUSEC) 02/12/2020 https://www.e-publishing.af.mil/Product-

Index/#/?view=pubs&orgID=10141&catID=1&seri es=-1&modID=449&tabID=131

AFI 10-701

Operations Security

7/24/2019 (Change 1:

06/09/2020) https://www.e-publishing.af.mil/Product- Index/#/?view=pubs&orgID=10141&catID=1&seri es=-1&modID=449&tabID=131

6.1 Applicable Forms: Forms applicable to the PWS are listed below:

Form Date Website

DD 1172-2

Application for Identification Card/DEERS Enrollment

Mar 2017 http://www.dtic.mil/whs/directives/forms/index.htm

I-9 Employment Eligibility

Verification

10/21/2019 https://www.uscis.gov/sites/default/files/files/form/i-9.pdf

DD 441

Department of Defense Security

Agreement

Feb 2020 http://www.dtic.mil/whs/directives/forms/dd/ddforms0001- 0499.htm

DD 250

Material Inspection and Receiving

Report

Aug 2000 https://www.esd.whs.mil/Directives/forms/dd0001_0499/

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

PWS Paragraph Task Performance Standard Acceptable Quality Levels (AQL)

Surveillance Method / By Whom

5.1 Dusting All dust, lint, litter, or

dry soil removed from horizontal surfaces nor on horizontal ledges or blinds.

Dusting does not meet performance standard not more than 3 times per month.

Weekly Inspection

5.2 Trash removal All wastebaskets, and

other trash containers shall be emptied, cleaned of litter/ moist or dry soil and returned to their initial location.

Boxes, cans and papers, placed near a trash receptacle shall be removed. Any obvious soiled or torn plastic trash receptacle liners in such receptacles shall be replaced. The Contractor shall pick up any trash that may fall onto the facility or grounds during the removal of such collected trash. The trash shall be deposited in the nearest outside trash collection point.

Trash removal does not meet performance standard not more than 3 times per month.

Weekly Inspection

5.3 Floor maintenance Sweep, mop, or vacuum

floor surfaces, including corners and abutments, and it shall be free of litter, dust, and foreign debris.

Trash receptacles and easily movable items shall be removed and replaced after sweeping, mopping or

Sweep/mop floors does not meet performance standard not more than 3 times per month.

Weekly Inspection vacuuming. Any items moved shall be returned to their proper position when operations have been completed.

5.3.1 Floor maintenance Steam clean carpet/s

within bldg. 208 no later than the second month of starting this contract and six months after said cleaning. All accessible carpeted floor areas shall be steam cleaned. The contractor shall steam clean, including corners and abutment using standard commercial practices. Trash receptacles and easily movable items shall be removed and replaced after steam cleaning.

Floor maintenance does not meet performance standard not more than 2 times per year.

Biannual Inspection (no later than three months start of contract and no later than three months prior to contract close-out)

5.4 Glass/mirror

cleaning

Clean glass and mirrors once cleaned there shall be no traces of film, dirt, smudges, water, or other foreign matter.

Glass/mirror cleaning does not meet performance standard not more than 3 times per month.

Weekly Inspection

5.5 Kitchen, and guest

rooms clean with a cleaning disinfecting solution, wipe down shower walls. Clean drains with a disinfecting solution and remove debris from drains. Inspect and clean shower heads and faucets with a disinfecting solution.

Clean sinks with a cleaning disinfecting solution. Clean toilets with a cleaning disinfecting solution.

Restock supplies such as paper products, soap, shampoo, and rags as required. Dishes will be washed or placed in the dishwasher with a

Kitchen, and guest rooms cleaning does not meet performance standard not more than 3 times per month.

cleaning disinfecting solution. Remove all spider and cobwebs on the exterior of entrances and exits.

After cleaning, areas shall have a uniform appearance, with no detergent residue, or any evidence of soil, stains, film, debris, damage, standing water, or build-up of any kind.

5.6 Water fountain Wipe down water

fountain surfaces with Germicide provided by the COR, there shall be no traces of film, dirt, smudges, water, water stains, build-up of any kind or other foreign matter.

Water fountain cleaning does not meet performance standard not more than 3 times per month.

Weekly Inspection

5.7 Laundry Service Remove

dirty/used/soiled linens from individual rooms (towels, sheets, fitted sheets, pillows, pillowcases, blankets, bath mats, rags, mattress covers and comforters) and bring them to laundry room.

Contractor shall wash linens with disinfecting solution in washing machines and dry them in dryers provided.

Linens shall have a uniform appearance, with no stains, rips, or shreds (exception of the rags) and will be fully dried with zero moisture residue.

Cleaned/dried linens will be folded and brought to individual rooms. Clean towels

Laundry cleaning does not meet performance standard not more than 3 times per month shall be placed on towel racks, bath mats on shower stalls, and each individual bed will be made with appropriate size sheet, fitted sheet, pillow case, blanket, comforter, mattress pad, and pillow/s.

Note: If rooms are full of linens the excess will be brought to the storage and placed in their designated locations.

5.8 Cappuccino

Machine

Thoroughly clean the internal and external components of the cappuccino machine with a cleaning disinfecting solution. It shall be free of residue, or any evidence of soil, stains, film, debris, damage or standing water, or build-up of any kind. Note: it is the contractor’s responsibility to ensure the cappuccino machine and coffee supplies remain fully stocked at all times.

Cleaning does not meet performance standard not more than 3 times per month.

Weekly Inspection

5.9 Mattress

Maintenance

Mattresses are vacuumed and cleaned, they shall have a uniform appearance, with no residue, or any evidence of soil, stains, film, debris, or build-up of any kind.

Cleaning does not meet performance standard not more than 3 times per month.

As needed

5.10 Interior and

exterior walkway of buildings 208

Entire floor surface, including corners and abutments, shall be free of litter, dust, snow and foreign debris. Trash receptacles and easily movable items shall be removed and replaced after cleaning. The

Cleaning does not meet performance standard not more than 3 times per month.

Daily floor shall have a uniform appearance, with no evidence of soil, stains, snow, ice, film, debris or standing water.

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS Reference / Deliverable Title

Frequency Number of Copies

Medium/Format Submit To

1.4.4.1.2(a) CAC required listing

Provide a listing of personnel who require a CAC to the contracting officer within 15 calendar days after award of the contract.

1 Electronic Submission

KO/COR

1.4.4.1.4. CAC

changes listing

Within 7 working days of any changes to the listing of the contract personnel authorized a CAC, provide an updated listing to the contracting officer.

1 Electronic Submission

KO/COR

1.4.4.3 AT Level 1

Awareness Training

Certificates

Provide within 15 calendar days after employee completes training.

1 Electronic Submission

KO/COR

1.4.4.7 OPSEC

Training Certificates

Provide within 15 calendar days after employee completes training.

1 Electronic Submission

KO/COR

1.4.9 Identification

Media

Return within 14 days of employee’s departure from contract performance.

Original(s) Hard Copy KO/COR

1.4.4.1.5 CAC returns Within 7 working days

following completion/termination of the contract, the contractor shall return all CACs issued to their personnel to the issuing office or the location specified by local policy/directives.

All CACs issued

Electronic or Hard Copy Receipt

TA/COR.

ATTACHMENT 1

Full text Provisions and Clauses may be accessed at https://www.acquisition.gov. The following provisions and clauses apply to this acquisition:

THE FOLLOWING FULL TEXT PROVISIONS AND CLAUSES APPLY TO THIS ACQUISITION:

NG Agency Protest Program is intended to encourage interested parties to seek resolution of their concerns with the National Guard (NG) as an Alternative Dispute Resolution forum, rather than filing a protest with the Government Accountability Office (GAO) or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods as if filed at the GAO. The NG protest decision goal is to resolve protests within 35 calendar days from filing. An agency protest may be filed with either the Contracting Officer or the NG Agency’s Protest Decision Authority, but not both, in accordance with NG protest procedures.

To be timely, the protests must be filed with the periods specified in FAR 33.103. To file a protest under the NG Agency Protest Program, the protest must request resolution under that program and be sent to the address below:

National Guard Bureau Office of the Director of Acquisitions/ Head of Contracting Activity

ATTN: NGB-AQ-O

111 S. George Mason Dr.

Arlington, VA 22204

Email: ng.ncr.ngb-arng.mbx.ngb-task-order-ombudsman@mail.mil

All other agency-level protests should be sent to the Contracting Officer for resolution at the address in the solicitation.

NG…