W50S8Y-21-R-5001_0002 RFI (with responses).pdf

W50S8Y-21-R-5001_0002

RFI #1

Is this is a follow‐on requirement or a new contract? If it is a follow on contract could you please provide the incumbent contract number and the awarded price?

Response Services for this requirement are currently being provided under contract number W50S8Y-20-P- 5000. The current value of that contract is $420,318.49.

RFI #2

Are contractors required to use the SCA wage determination for this opportunity? If so, please clarify which job title contractors should use for services required?

Response The SCA wage determination is applicable to this solicitation as noted in the solicitation. Please reference the SCA wage determination for the appropriate classifications as they pertain to the services outlined in your proposal.

RFI #3

Will the government provide SOFA or Logistical support for this role?

Response No.

RFI #4

In paragraph 4.3 Equipment: The contractor shall provide all therapeutic equipment, depending on the contractor’s philosophy and treatment protocols required to perform the services indicated in this PWS, except for those items specifically stated to be Government‐Furnished in Paragraph

3.0. ‐ Please confirm what are the therapeutic equipment that the contractor/offeror shall provide.

Response The expectation of the government is for the contractor to indicate in their proposal what equipment they will provide depending upon the contractor’s philosophy and treatment protocols.

The proposal submitted by the contractor should include a list of equipment they would provide to perform the services indicated in the PWS.

RFI #5

In paragraph 1.4.12.1 The contractor may be required to travel to various locations during the performance of this contract to attend meetings and conferences concerning the Human Performance Program. There are an average of two to three trips per year. Travel will be to CONUS locations only and only in support of National Guard training events. ‐ Please confirm who will cover the expenses of these trips?

Response

1.4.12.5 The contractor shall be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires COR recommendation for approval and authorization by the KO prior to travel arrangements being made.

1.4.12.5 Changed as follows:

The contractor shall be reimbursed travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires COR recommendation for approval and authorization by the KO prior to travel arrangements being made. Upon completion of travel the contractor will be reimbursed for travel expenses as approved and authorized prior to travel.

RFI #6

In paragraph 1.4.12.2 The contractor may also be required to travel to off‐site training locations and to ship training aids to these locations in the performance of this contract. The cost of shipping training aids shall be borne by the Government. The contractor will be reimbursed for the costs of shipping training aids in accordance with the JTR and limitation of funds in this contract.

‐ Please confirm if the cost to travel to off‐site training locations will also be covered by the government?

‐ How many days is the training? Also, please confirm where is the off‐site training locations?

Response See response to RFI #5. The days and locations for the off-site training changes from year to year.

RFI #7

Are there proof of immunization/s required to be submitted for this contract?

Response There is no requirement to show proof of immunizations.

RFI #8

Does Soldier Performance Enhancement and Rehabilitation (SPEAR) track the assessments, injuries, and performance of operators to provide data and metrics as requested, or does the Contractor need a separate system to track this information?

Response SPEAR does not provide the data or metrics required. IAW 5.1.3 the contractor is required to obtain and operate a software tracking system as needed to appropriately track the assessments, injuries, and performance of operators to provide data and metrics as requested.

RFI #9

Can the government please provide an equipment/supplies CLIN for the contractor provided supplies?

Response The government will not provide a CLIN for contractor provided supplies.

RFI #10

Are all positions currently staffed?

Response Strength and conditioning, athletic training, and physical therapy services are being provided under the current contract. Sports performance psychology services are a new requirement.

RFI #11

We understand this is a coverage contract, but are do any positions need multiple individuals working at the same time?

Response The PWS outlines the services that are required. Staffing to meet the requirements of the PWS are up to the contractor and should be based on the services proposed by the contractor to meet the requirements.

RFI #12

To clarify, is this proposal an email submission or a hard copy submission?

Response Section L – Proposals shall be submitted electronically via email.

RFI #13

What is the average length per session per position?

Response The average length per session per position is contingent upon the philosophy and treatment protocols of the contractor to meet the requirements of the PWS.

RFI #14

Can the government please remove the need for Board Certification for the physical therapist?

This is a very small percentage of PT’s and would limit the candidate pool and increase the price?

Response The government will not remove the need for board certification.

RFI #15

Page 89 states that “If the offeror represents the combining of two or more companies, joint venture or formal teaming agreement, for the purpose of this RFP, each company shall complete an individual Exhibit A and obtain individual Exhibit B references. Is this included in the three references maximum per offeror or is a joint venture allowed to submit six references (i.e. three for each partner)?

Response A joint venture can submit six references.

RFI #16

Is the Exhibit C Commitment Letter to be signed by the prospective employee or the owner of the company?

Response Exhibit C should be signed by the prospective employee. The form has been revised.

RFI #17

In Exhibit C, in parenthesis, the letter states "insert name of firm". Should this read "insert name of prospective employee"?

Response The form should read “insert name of prospective employee”. The form has been revised.

RFI #18

Do any of the contract employees are expected to have security clearances or a favorably adjudicated Tier 1 (T1) or 2 higher investigation IAW DoDI 5200.46.

Response The contracted employees do not require a security clearance. They will required adjudication IAW paragraphs 1.4.5.1 or 1.4.5.2. The government preference is for all contracted employees to obtain a CAC.

RFI #19

Will the government accept CPARS instead of past performance questionnaires?

Response Yes.

RFI #20

Are the four positions (Physical Therapist/Injury Management, Athletic Trainer, Strength and Conditioning, and Sports Performance Psychologist) mandatory?

Response The services as outline in the PWS are mandatory.

RFI #21

Can one practitioner with multiple qualifications serve in two roles – for example, can an AT who is a CSCS provide both AT and SCS functions?

Response It is up to the contractor to propose how they intend to meet the requirements of the PWS.

RFI #22

Do you have any historical information on service usage? For example, how many pilots use certain services during a week?

Response Estimated workload data can be found in Technical Exhibit 3 included in the solicitation. This requirement is for special tactics operators, not for pilots.

RFI #23

Do you expect all the services to be available during all working hours?

Response IAW paragraph 1.4.1 the contractor shall provide services between the hours of 0700 and 1500 on Monday through Friday and during the squadron’s Regularly Scheduled Drills (RSDs). The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS. The contractor shall ensure that the same individual within each specialty is assigned to perform the bulk of the services for that specialty in order to gain a familiarity with the treatments being provided for each operator. The contractor is expected to ensure an adequate workforce is available to continue services during employee travel or other absences, scheduled or unscheduled. The determination of how many employees to hire or how to manage the personnel schedule is the responsibility of the contractor.

RFI #24

Is the incumbent contract W50S8Y-20-P5000 only a one year contract or a base plus four year?

Response The incumbent contract is a one year contract.

RFI #25

Does the Government have a preferred Electronic Health Records (EHR) system for the contractor personnel to perform services required?

Response Pending response.

RFI #26

Should it be assumed the Government maintains a supply of Physical Therapy materials (i.e.

Tape, ice packs, bandages, etc.)?

Response Please see paragraph 4.2 Materials: The contractor shall furnish expendable medical materials such as wraps, needles, tape, bandages, lotion, etc. Depending on the contractor’s philosophy and treatment protocols, it shall be the contractor’s responsibility, based on experience and expertise, to determine and stock the amounts of materials required based on a 126-person squadron.

RFI #27

If the Government does not maintain a supply of Physical Therapy materials how shall this be built into the offerors pricing (i.e. separate line item or Travel/ODCs)?

Response The goal of the Human Performance Program is to provide the following services: Physical Therapist/Injury Management, Athletic Training, Strength and Conditioning, and Performance Psychology. Offerors proposals and pricing should reflect a program which will integrate strength and conditioning, physical therapy/injury management, orthopedic manual physical therapy and performance psychology into a holistic Human Performance Program. The CLIN for each service requirement should be priced to reflect and encompass the provision of all components necessary to provide the proposed services to meet the requirement.

RFI #28

The Government mentions in the Solicitation that wage determinations apply to this contract.

However, the four Labor Categories are not covered on the WD for Multnomah County. In certain cases, the work described in the PWS can be cross-walked to a labor category that is sufficient in wage but is not parallel with the DOL’s description of services. Based on this, will the GOV provide the wage determination labor categories being used for 1) Physical Therapist 2) Certified Athletic Trainer 3) Strength and Conditioning 4) Sports Performance Psychologist?

Response The Service Contract Act applies to this contract and the contract is subject to the Service Contract Labor Standards statute. The government will not be providing a wage determination beyond what is provided in the solicitation.

https://beta.sam.gov/content/wage-determinations/resources/sca-conformances

PRE-AWARD

Contractors are responsible for determining the appropriate staffing necessary to perform the contract work. Contractors are also responsible for complying with the minimum wage and benefits requirements for each classification performing work on the contract. If a classification considered necessary by the contractor for performance of the work is not listed on the applicable wage determination, the contractor must initiate a request for approval of an additional classification along with the proposed wage and benefit rates for that classification.

RFI #29

Is the GOV officially making a wage determination for these services? If so, will the GOV be providing a list of tenured employees so that Leave can be appropriately captured in the pricing Volume?

Response The government does not intend on providing a wage determination beyond what has already been provided. The government will also not be providing a list of tenured employees.