B.06 RFIs Answered (25-R-A004).pdf

No. Topic Reference Document Question Type Govt Response

6. PRICING: The Contractor hereby warrants that the prices to the WYNG shall be as low as or lower than those charged to the Contractor's most favored customer, in addition to any discounts for prompt payment.

The Contractor will furnish the KO a price list for items/services he proposes to furnish under this

Agreement. The listing must be identified with the BPA number, and must be for a specific period (not to exceed 12-months). No price changes may be made unless approved by the

KO. If prices are expected to change frequently, the Contractor must provide monthly price lists to prior to the effective date of the change.

Call will be made for only the items that appear on the APPROVED PRICE LIST. Negotiation or solicitation for prices and additional requirements will be conducted by the KO only.

Price lists will not be effective until signed by the

KO.

Solicitation / Terms and Conditions

1. While the requirements list a "fixed rate", what flexibility is there in having this adjusted within a few percentages year to year?

a. The concern was brought up as it's difficult to predict where the market is it a few years (i.e. inflation, per diem rates that may rise, etc.).

Contractual Rate may not exceed the government Per Diem Rate foe each year of BPA.

2 Pevious BPA's None Is there an incumbent or is this a new contract? If there is an incumbent, can you please provide more information? Contractual Previous BPA's were direct to hotels.

3 Continuation of Supplies or Services and Prices/Costs Page 6 of Solicitation

Pricing Format: For the line item, should the unit price reflect the total monthly cost for the entire 12-month period or the cost for a specific period within the 12 months?

Contractual

Pricing format needs to be: Unit Price - (price per room), Amount - (total amount)

4 20. Inspections Solicitation / Terms and Conditions

Is it necessary to include the name of the hotel or supplier in the RFQ submission? Contractual Hotel names are preferred to ensure they have been inspected.

5 Continuation of Supplies or Services and Prices/Costs Page 6 of Solicitation For the line item, should the unit price reflect the total monthly cost for the entire

12-month period or the cost for a specific period within the 12 months? Contractual Pricing format needs to be: Unit Price - (price per room), Amount - (total amount)

6 Period of Performance Terms and Conditions Will you clarify the cadence of what weekends this will entail? (First weekend of the month, last weekend of the month, or varies each month etc.?) Technical

Multiple hotels will be required, Those will be determined by the vendor from the approved hotel list.The lodging office will send out a drill schedule that shows the annual drill weekends. The dates will vary based off the schedule.

The dates will vary from year to year. They will typically be the Friday to Sunday of that drill weekend. There will be some that start before or after based off members specific schedules.

7 Hotels Terms and Contitions I'm assuming it's expected that multiple hotels will be required, as was the previous bid proposal? Technical Multiple hotels will be required, Those will be determined by the vendor from the approved hotel list.

8 Period of Performance Terms and Conditions Do you have a tentative schedule that shows the nights needed for each month and how many rooms are needed each night? Technical

Multiple hotels will be required, Those will be determined by the vendor from the approved hotel list.The lodging office will send out a drill schedule that shows the annual drill weekends. The dates will vary based off the schedule.

The dates will vary from year to year. They will typically be the Friday to Sunday of that drill weekend. There will be some that start before or after based off members specific schedules.

9 Period of Performance Terms and Conditions We recently came across your lodging BPA. We would like to compete as a prime contractor for this. We wanted to ask to see if there were specific calendar dates when the rooms would be needed.

Technical

Multiple hotels will be required, Those will be determined by the vendor from the approved hotel list.The lodging office will send out a drill schedule that shows the annual drill weekends. The dates will vary based off the schedule.

The dates will vary from year to year. They will typically be the Friday to Sunday of that drill weekend. There will be some that start before or after based off members specific schedules.

10 Hotels Terms and Contitions Does this need to be one hotel that can accommodate up to 300 rooms? Technical Multiple hotels will be required, Those will be determined by the vendor from the approved hotel list.

11 Hotels Terms and Contitions Can I use multiple hotels? Technical Multiple hotels will be required, Those will be determined by the vendor from the approved hotel list.

12 Period of Performance Terms and Conditions I would work with the hotels to accommodate however do all 300 rooms need to be open at the same time or is it varied the number of rooms that are needed per day ?

Technical

Multiple hotels will be required, Those will be determined by the vendor from the approved hotel list.The lodging office will send out a drill schedule that shows the annual drill weekends. The dates will vary based off the schedule.

The dates will vary from year to year. They will typically be the Friday to Sunday of that drill weekend. There will be some that start before or after based off members specific schedules.

13 Period of Performance / Coordinance Terms and Conditions

1. If there is an allowance for multiple hotels, Allowance? We will most likely need multiple hotels to accommodate requests.

2.How would you like the coordination to be?

Technical

1. Multiple hotels will be required, Those will be determined by the vendor from the approved hotel list.The lodging office will send out a drill schedule that shows the annual drill weekends. The dates will vary based off the schedule. The dates will vary from year to year. They will typically be the Friday to Sunday of that drill weekend.

There will be some that start before or after based off members specific schedules. 2. Coordination will be with the Lodging POC, reservations must be sent prior to check in so POC can forward them to the member prior to check in.

14 Period of Performance Terms and Conditions Can the required 150 rooms per month be sourced from multiple suppliers or hotels, or must they come from a single supplier? Technical

Multiple hotels will be required, Those will be determined by the vendor from the approved hotel list.The lodging office will send out a drill schedule that shows the annual drill weekends. The dates will vary based off the schedule.

The dates will vary from year to year. They will typically be the Friday to Sunday of that drill weekend. There will be some that start before or after based off members specific schedules.

Questions