W50S8T26QA026 - Combined Synopsis Solicitation SOW.pdf

CUI

Combined Synopsis/Solicitation

(IAW FAR 12.603)

This is a combined synopsis/solicitation for HMCS Display Replacement Repair Kit prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. The government intends to award a Sole Source contract for the HMCS Display Replacement Repair Kit to Thales Defense & Security, Inc. This announcement constitutes public notification of an intended Sole Source contract award.

The Oklahoma Air National Guard intends to award a firm fixed price (FFP) Purchase Order on a Sole Source basis for Helmet Mounted Cueing System Display Replacement Repair Kit to Thales Defense & Security, Inc. This solicitation, reference number W50S8T-26-Q-A026, is being issued as public notice of this intent.

This notice of intent is not a request for competitive quotes. However, any responsible source who believes it is capable of meeting the requirement may submit a capability statement, proposal, or quotation, which shall be considered by the agency, only if received by the closing date and time of this solicitation. A determination by the Government not to compete this proposed requirement based upon responses to this notice is solely within the discretion of the Government.

Quote Submission Information:

Quotes are due by 16 July 2026, 10:00 AM, Oklahoma Air National Guard, OK Central Standard Time (CST). Contact the following individuals for information regarding this solicitation:

Kurt Ennis Jiyah McGrath Contracting Officer Contracting Specialist kurt.ennis.4@us.af.mil jiyah.mcgrath@us.af.mil Phone: (405) 686-5810 Phone: (405) 686-5274

CLIN 0001 – Thales helmet-mounted cuing system display replacement kits under part number V15924-03-01. These components must be manufactured in accordance with commercial standards and must be fully compatible with the proprietary Thales "C" Kit architecture currently utilized by the OA-1K aircraft.

QTY: Seven (7)

Unit of Issue: Each

Delivery Period: 30 days ADC

Quotes must be received no later than 16 July 2026, 10:00 AM CST. Please submit all quotes via email to SSgt Jiyah McGrath and Kurt Ennis at jiyah.mcgrath@us.af.mil / kurt.ennis.4@us.af.mil. For questions, please call 405-686-5810.

mailto:kurt.ennis.4@us.af.mil mailto:jiyah.mcgrath@us.af.mil

COMPANY NAME: ________________________________________________________________

CAGE CODE: ___________________

PRINTED NAME OF OFFEROR: __________________________________

SIGNATURE OF OFFEROR:____________________________________

DATE:____________________

REQUISITION NUMBER:

SOLICITATION NUMBER

W50S8T-26-Q-A026

SOLICITATION ISSUE DATE:

08 July 2026

SOLICITATION DUE DATE:

16 July 2026

THIS ACQUISITION IS:

Full and Open Competition

X Sole-Source

SIZE STD:

1,250 Employees

FEDERAL SUPPLY CLASS:

NAICS: 336416 DELIVERY:

X

SEE ITEM DESC

FOB DESTINATION

FOB ORIGIN

DPAS RATING:

METHOD OF SOLICITATION:

REQUEST FOR QUOTE

Continuation of Supplies or Services and Prices/Costs

Additional Information/Notes

Item Supplies/Service Quantity Unit Unit Price

Amount

0001 Seven (7) Thales helmet-mounted cuing system display replacement kits under part number V15924-03-01. These components must be manufactured in accordance with commercial standards and must be fully compatible with the proprietary Thales "C" Kit architecture currently utilized by the OA- 1K aircraft.

Product Type Code: 1680 Product Service Code: 1680 North American Industry Classification System (NAICS): 336413 Pricing Arrangement: Firm Fixed Price

7 Each

W50S8T26QA026

Continuation of Description

Requirements 17 SOS HMCS Replacement Repair Kits

Continuation of Inspection and Acceptance

Overall Contract Inspection/Acceptance Locations

0001 Inspection and Acceptance Location

Both Destination Instructions: For inspection/acceptance/delivery questions contact POC. Connor Queenan connor.queenan.1@us.af.mil (405) 686-5894

DoDAAC: FB6562 CountryCode: USA

FB6562 137 SOLRS LGRDD

CP 405 686 5082, 5801 MINUTEMAN DR BLDG 1047

OKLAHOMA CITY, OK 73179-1097

UNITED STATES

Connor Queenan

Continuation of Deliveries or Performance

0001 Delivery Schedule From date of lead time event to delivery 30 Calendar Days

Date of Award 7 EachQuantity

Address and POC Ship To DoDAAC: FB6562 CountryCode: USA

FB6562 137 SOLRS LGRDD

CP 405 686 5082, 5801 MINUTEMAN DR BLDG 1047 OKLAHOMA CITY, OK 73179-

1097 UNITED STATES

Connor Queenan

Special Handling/Notes FoB Details

Party to Pay Transportation Cost: Contractor

Point Type: Destination

Contract Clauses

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate Deviation

Variation Effective Date

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements.

2017-01

52.204-13 System for Award Management- Maintenance. (Deviation 2026- O0038)

2026-02

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (Deviation 2026- O0038)

2026-02

52.212-4 Terms and Conditions- Commercial Products and Commercial Services. (Deviation 2026-O0038)

2026-02

52.222-19 Child Labor-Cooperation with Authorities and Remedies.

(Deviation 2026-O0038)

2026-03

52.222-35 Equal Opportunity for Veterans.

(Deviation 2026-O0038)

2026-02

52.222-36 Equal Opportunity for Workers with Disabilities. (Deviation 2026- O0038)

2026-02

52.222-37 Employment Reports on Veterans. (Deviation 2026- O0038)

2026-02

52.222-50 Combating Trafficking in Persons. (Deviation 2026-O0038)

2026-02

52.222-90 Addressing DEI Discrimination by Federal Contractors.

(Deviation 2026-O0040, Revision 1)

2026-04

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving.

2024-05

52.232-33 Payment by Electronic Funds Transfer-System for Award Management.

2018-10

52.232-40 Providing Accelerated Payments to Small Business Subcontractors.

2023-03

52.233-3 Protest after Award. (Deviation 2026-O0038)

2026-02

52.233-4 Applicable Law for Breach of Contract Claim. (Deviation 2026- O0038)

2026-02

DFARS Clauses Incorporated by Reference

Number Title Effective Date

Alternate Deviation

Variation Effective Date

252.203-7000 Requirements Relating to 2011-09

Compensation of Former DoD Officials.

252.203-7002 Requirement to Inform Employees of Whistleblower Rights.

2022-12

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting.

2024-05

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.

2023-01

252.223-7008 Prohibition of Hexavalent Chromium.

2023-01

252.225-7012 Preference for Certain Domestic Commodities.

2022-04

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime.

2023-01

252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region.

2023-06

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports.

2018-12

252.232-7010 Levies on Contract Payments. 2006-12

252.246-7008 Sources of Electronic Parts. 2023-01

252.247-7023 Transportation of Supplies by Sea.

2024-10

DFARS Clauses Incorporated by Full Text

Date

Alternate Deviation

Variation Effective Date

252.232-7006 Wide Area WorkFlow Payment Instructions.

2023-01

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause-

"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.

"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall-

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web- Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items-

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

combo

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

(Contracting Officer: Insert either "Invoice 2in1" or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF "combo" document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC F87700 Issue By DoDAAC W50S8T Admin DoDAAC W50S8T Inspect By DoDAAC FB6562 Ship To Code ____ Ship From Code ____ Mark For Code ____ Service Approver (DoDAAC) ____ Service Acceptor (DoDAAC) FB6562 Accept at Other DoDAAC ____ LPO DoDAAC ____ DCAA Auditor DoDAAC ____ Other DoDAAC(s) ____ (*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert "See Schedule" or "Not applicable.")

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

kurt.ennis.4@us.af.mil

(Contracting Officer: Insert applicable information or "Not applicable.")

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

Addendum to Contract Clauses

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate Deviation

Variation Effective Date

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations.

(Deviation 2026-O0038)

2026-02

52.222-3 Convict Labor. (Deviation 2026- O0038)

2026-02

52.223-23 Sustainable Products. (Deviation 2026-O0038)

2026-02

52.240-91 Security Prohibitions and Exclusions. (Deviation 2026- O0038)

2026-02

52.244-6 Subcontracts for Commercial Products and Commercial Services. (Deviation 2026-O0038)

2026-04

List of Contract Documents, Exhibits, or Attachments

*** END OF NARRATIVE ***

Identifier Document Name

Document Description

Reference Identifier

Date Line Item

Page Numbers

Document Type

Provided Under Separate Cover

0001 HMCS

Repla cement Kit

SOW

Statement of Work 08 Jul

Attachment No

Solicitation Provisions

FAR Provisions Incorporated by Reference

Number Title Effective Date

Alternate Deviation

Variation Effective Date

52.204-7 System for Award Management- Registration. (Deviation 2026- O0038)

2026-02

52.212-1 Instructions to Offerors- Commercial Products and Commercial Services. (Deviation 2026-O0038)

DFARS Provisions Incorporated by Reference

Date

Alternate Deviation

Variation Effective Date

252.203-7005 Representation Relating to Compensation of Former DoD Officials.

2022-09

252.204-7008 Compliance with Safeguarding Covered Defense Information Controls.

2016-10

252.204-7024 Notice on the Use of the Supplier Performance Risk System.

2023-03

252.225-7055 Representation Regarding Business Operations with the Maduro Regime.

2022-05

252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region- Representation.

2023-06

DFARS Provisions Incorporated by Full Text

Date

Alternate Deviation

Variation Effective Date

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation.

2021-05

PROHIBITION ON THE ACQUISITION OF COVERED DEFENSE TELECOMMUNICATIONS

EQUIPMENT OR SERVICES-REPRESENTATION (MAY 2021)

The Offeror is not required to complete the representation in this provision if the Offeror has represented in the provision at 252.204-7016, Covered Defense Telecommunications Equipment or Services-Representation, that it "does not provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument."

(a) Definitions. "Covered defense telecommunications equipment or services," "covered mission," "critical technology," and "substantial or essential component," as used in this provision, have the meanings given in the 252.204-7018 clause, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services, of this solicitation.

(b) Prohibition. Section 1656 of the National Defense Authorization Act for Fiscal Year 2018 (Pub. L. 115-91) prohibits agencies from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service to carry out covered missions that uses covered defense telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) at https://www.sam.gov for entities that are excluded when providing any equipment, system, or service to carry out covered missions that uses covered defense telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless a waiver is granted.

(d) Representation. If in its annual representations and certifications in SAM the Offeror has represented in paragraph (c) of the provision at 252.204-7016, Covered Defense Telecommunications Equipment or Services-Representation, that it "does" provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument, then the Offeror shall complete the following additional representation:

The Offeror represents that it [ ] will [ ] will not provide covered defense telecommunications equipment or services as a part of its offered products or services to DoD in the performance of any award resulting from this solicitation.

(e) Disclosures. If the Offeror has represented in paragraph (d) of this provision that it "will provide covered defense telecommunications equipment or services," the Offeror shall provide the following information as part of the offer:

(1) A description of all covered defense telecommunications equipment and services offered (include brand or manufacturer; product, such as model number, original equipment manufacturer (OEM) number, manufacturer part number, or wholesaler number; and item description, as applicable).

(2) An explanation of the proposed use of covered defense telecommunications equipment and services and any factors relevant to determining if such use would be permissible under the prohibition referenced in paragraph (b) of this provision.

(3) For services, the entity providing the covered defense telecommunications services (include entity name, unique entity identifier, and Commercial and Government Entity (CAGE) code, if known).

(4) For equipment, the entity that produced or provided the covered defense telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known).

(End of provision)

Addendum to Solicitation Provisions

FAR Provisions Incorporated by Reference

Number Title Effective Date

Alternate Deviation

Variation Effective Date

52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions.

2024-09

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements- Representation.

2017-01

52.240-90 Security Prohibitions and Exclusions Representations and Certifications. (Deviation 2026- O0038)

Ver: Mar 2013

Statement of Work (SOW)

1. INTRODUCTION: The 17th Special Operations Squadron (17 SOS) requires Thales Helmet Mounted Cuing System (HMCS) Scorpion Kits to conduct training and mission operations. There are certain parts on these helmets that need to be replaced when broken.

2. BACKGROUND: The 17 SOS is the lead organization for primary flight training (PFT) in the OA-1K formal training unit (FTU) which will begin training initial and upgrade classes during the second half of 2026. Aircrew flying at the FTU need operational HMCS systems to conduct training.

3. SCOPE: The contractor shall provide the required parts by Serial # in section 4.1.

4. REQUIREMENTS: The contractor shall:

4.1. Provide the requested number of units and maintenance support, date of award through twelve months, for the below listed products:

Part # Nomenclature Qty V15924-03-01 HMCS Display Replacement Kit 7

4.2 Salient Features. All parts and serial #’s must be compatible with the Thales HMCS “C” Kit used by the OA-1K.

4.3. Provide all software and hardware updates and fixes according to the support level required and the service level agreement established by Original Equipment Manufacturer.

4.4. Provide a certificate of support and delivery to the Delivery Point POC.

5. DELIVERABLES:

Description Reference Delivery Date All Parts and associated serial numbers 4.1 Within 30 days of contract award date

6. DELIVERY POINT:

17 Special Operations Squadron Attn: Connor Queenan 5305 SW 57th St Oklahoma City, OK, 73179 Email connor.queenan.1@us.af.mil Telephone: (405) 686-5894

HMCS Replacement Kit SOW.pdf