Questions and answers.pdf

Q1. Quantity of units to be serviced

A1. One bathroom trailer with 10 stalls.

Q2. Estimated gallons of waste tank capacity

A2. 900 Gallons

Q3. Number of Restroom Stations: Could you confirm the total number of restroom stations available in the trailer?

A3. 10 stalls

Q3. Usage Estimate: How many personnel or visitors are expected to use the trailer on a daily or weekly basis? This will help us estimate the service frequency and staffing needs for custodial services.

A4. 40 per day

Q5.We would like to know if this is a brand new contract OR if there is (was) an incumbent performing these services.

A5. This requirement has never been completed.

Q6. How many stalls/toilets/sinks are in the trailer?

A6. 7 Toilets, 3 Urinals, 5 Sinks

Q7. Size and brand of the trailer

A7. 32FT Trailer by National Restroom Trailer

Q8. Type and brand/size of soap dispensers, toilet paper holders, and towel dispensers

A8. Unspecified brand, 7 Toilet Paper Dispensers, 3 Stainless Steel C-Fold Towel Dispenser, 3 Foaming or Liquid Soap Dispenser

Q9. Number of urinals, stalls, etc.

A9. 7 Toilets, 3 Urinals, 5 Sinks

Q10. Quote Due Date: The solicitation references both October 21, 2025 (10:00 AM EST) and October 23, 2025 (10:00 AM EST) as closing dates. Could you please confirm the official deadline for quote submission?

A10. Quote due date has been revised to reflect 4 November 2025.

Q11. Service Frequency and Scope: Attachment 2 (PWS) indicates weekly servicing. Please confirm if any surge, emergency, or ad-hoc cleanings outside the weekly schedule may be ordered under this contract.

A11. No surge is expected.

Q12. Waste Disposal Procedures: Will the Government designate a specific waste disposal location or should the contractor select an EPA-compliant local facility and provide disposal manifests accordingly?

A12. Contractor shall select and utilize an EPA compliant local facility for waste disposal and provide disposal manifest accordingly.

Q13. Government-Furnished vs. Contractor-Furnished Items: Please confirm whether all supplies (toilet paper, paper towels, soap, disinfectants, and blue tank chemical) are contractor-furnished, as paragraph 3.0 of the PWS lists no GFP/M/E/S.

A13. IAW PWS Para 5.4 and 5.6, contractor will provide these products.

Q14. Base Access Requirements: Are there any installation-specific forms or background checks (beyond standard NCIC vetting and AT Level I training) that must accompany our initial submittal?

A14. See PWS Para 1.4.5.2 and 1.4.5.3. Nothing required at proposal submission but can prevent employees gaining access to the site after contract award if they don’t meet this requirement.

Q15. Funding Notice: The RFQ states that “Funds are not presently available for this acquisition.” Please confirm whether the Government intends to issue an award “subject to availability of funds” or to defer award until appropriations are received.

A15. No contract award will be made until appropriated funds are made available

Q16. The total number of trailers that require service.

A16. One

Q17. The dimensions or size of each trailer.

A17. 32FT

Q18. The number of toilets and handwashing sinks or stations per trailer.

A18. 7 Toilets, 3 Urinals, 5 Sinks

Q19. Whether the trailer includes separate sections (e.g., men’s and women’s sides).

A19. Men’s and Women’s Sides.

Q20. What is the address to the RFQ #w50s8r26q0002? and what is the square footage

A20. 1947 Harrington Memorial Rd, Mansfield, Ohio 44903. Square Footage is roughly 256 sqft

Q21. CLIN headings repeat “Option Year 1” for 1001/2001/3001/4001. Confirm each is OY1–OY4 and that the POP lines that say “Base Year PoP” in options are typos.

A21. That’s a typo. POP for each CLIN is roughly correct. Start date will move dependent on government shutdown.

Q21. SAM/Reps & Certs timing: any additional reps beyond SAM?

A21. No. SAM representation IAW with FAR 52.212-1 is the requirement.

Q22. Billing frequency: monthly by CLIN? Any special invoice lines for consumables/pumping?

A22. Billing will be no more than monthly with consumables and pumping included.

Q23. Acceptance criteria & inspections: is there a QASP or are standards solely in the

PWS?

A23. PWS standard in Exhibit 1 and 2 are how the government is going to evaluate contractors performance.

Q24. Government-furnished (PWS §3.0): confirm what’s furnished (e.g., water, power, waste tank access)??

A24. Government will provide power, water, waste holding tank and propane for propane heater. Contractor will provide custodial services and toiletry items, soap, paper towels, toilet paper, etc.

Q25. Wage Determination: confirm WD number/date; any conformance positions?

A25. Correct WD is Attachment 3. Prior to award a new WD will be pulled to ensure latest is attached. Contractor will be required to ensure the positions are in conformance with the

WD.

Q26. Security & badging: background checks, access hours, escort requirements?

A26. Background checks will be IAW PWS Para 1.5.4.2.

Access hours will 0800-1630 on Monday through Thursday. Once cleared, contractor should receive badges and not require escorts.

Q27. Holiday/ surge support: any events/peak periods requiring extra cleanings or extended hours?

A27. PWS annotates Holidays the military observes. Expecting no surge support.

Q28. Consumables: which items are contractor-provided vs. government-furnished (TP, towels, soap, liners, deodorizer, PPE)?

A28.

Q29. Pumping & disposal: frequency, tank sizes, approved disposal site, manifests, and who pays tipping fees?

A29. Once per Week, tank size is 900 gallons, disposal site is on the contractor as we have no approved location on base, Contractor will pay tipping fee.

Q30. Trailer specs: number of units, fixtures, ADA stalls, floor type, special materials/finishes?

A30. 7 Toilets, 3 Urinals, 5 Sinks. 1 of the sinks and toilets is an ADA stall. Standard floors with FRP walls.

Q31. Performance hours: daily/weekly/monthly task cadence and permitted work windows?

A31. IAW PWS 1.4.1 The contractor shall provide services between the hours of 0800-1630 on Monday through Thursday

Cleaning should be at least once a week.

Q32. Quality issues: cure period/notice for re-clean, deductions or withholds for nonconfomance?

A32. Dependent on the severity, will depend on the cure period. More severe items may require immediate attention (toilets haven’t been cleaned) with less severe being documented and possible price reduction (one mirror not cleaned). Government intends to do visual inspection while contractor is on site to prevent having to comeback but will depend on workload. Waste disposal and dumping will be a severe issue and contractor should reference PWS Para 5.8 for this specifically.

Q33. How many of the following are present across all restrooms?

- Trash cans

- Paper towel dispensers

- Soap dispensers

Q34. What is the proximity or distance between each restroom or trailer (if multiple)?

A34. Not applicable. Only one trailer.

Q35. Is there an on-base dump station available, or is the contractor required to transport waste off-site?

A35. Contractor shall dispose of waste off base IAW PWS Para 5.7

Q36. If off-site disposal is required, should disposal fees be included in the monthly CLIN price?

A36. Contractor is responsible for disposal fees.

Q37. Will the contractor have access to water, power, or a staging/storage area on-site?

A37. Yes, the contractor will be able to utilize the water and power provided to the restroom trailer.

Q38. Will any heavy lifting or additional labor-related tasks (outside of standard cleaning/maintenance services) be required or assigned?

A38. Not unless contractors proposed solution to meet the janitorial, restocking, and disposal of the waste material to be heavy lifting.

Q39. What is the holding tank capacity (gallons) and the typical volume of waste generated per weekly service?

A39. 900 gallons. Waste generated unknown, dependent on usage of 40 people.

Q40. Can you please provide the number of fixtures to be cleaned, (sinks, toilets, urinals, mirrors)?

A40. 7 Toilets, 3 Urinals, 5 Sinks